Excursion risk management plan

Excursion details
Date(s) of excursion

18/01/2016

Excursion destination

Piccadilly Cinemas

Departure and arrival times

Depart OSHC at 8.45am. Depart Piccadilly Cinema at 12.15pm. (8.45am-12.15pm)

Proposed activities

Movies

Water hazards? No
If yes, detail in risk assessment below.

Method of transport, including

proposed route

Private Bus Farnham Roadlines

Name of excursion coordinator

Teagan Littler or Alyce Ahl

Contact number of excursion

co-ordinator

(BH) 8289 9751

Number of children attending

excursion

50

Educator to child ratio,

including whether this
excursion warrants a higher
ratio?

1:10

The Golden Way, McIntyre Rd, Main North Rd NORTH ADELAIDE

(M) 0406233152(Teagan)
0423695616 (Alyce)
Number of
educators/parents/voluntee
rs

Please provide details.

Excursion checklist
First aid kit

List of adults participating in the excursion

List of children attending the excursion

Contact information for each adult

Contact information for each child

Mobile phone / other means of communicating with the service &

emergency services

Medical information for each child

Other items, please list

Risk assessment
Activity

Hazard identified

Risk assessment
(use matrix)

Boarding and
disembarking bus

Elimination/contro
l measures

Who

When

Bus Stop located on

busy road

High

All educators to be
vigilant in
supervision when
children are walking
next to the busy
road and ensure that
they walk on
footpath

Educators

Day of excursion

Injury during
boarding and
disembarking bus

Low

Educators to
supervise children
boarding and
disembarking the
bus

Educators

Day of excursion

Children are to board

and disembark from
bus one at a time
In Movie Cinema

Child Safety

Low

Children are given a

talk about what to
expect on the
excursion and a
safety talk about
stranger danger and
not running or
displaying
inappropriate
behaviour while on
the excursion

Educators

Day of excursion

Children sitting next

to strangers

Low

Monitor where
children are sitting
and ensure that child

Educators

Day of excursion

stay in the allocated

OSHC area

Tripping on the set of

stairs to reach the
cinema

Low

Educators guide the

children up the stairs
slowly holding onto
the handrail

Educators

Day of excursion

Children scared of
dark/low light

Low

Assist younger
children with seating
and position them
next to educators
and/or siblings

Educators

Day of excursion

Children scared of
movie

Low

Movie rating is either

G or PG with
parental permission

Educators

Prior to excursion

Educators

Day of excursion

Educators

Day of excursion

Movie title is given

prior to excursion for
families to view the
previews
Tripping hazards due
to low light

Low

Enter venue early

when the cinema is
well lit
Children to be
directed through
cinema in an orderly
manner

Lost Students

Low

Educators
implement effective
supervision
strategies ratio 1:8,
ID bracelets, regular

roll calls, children

always within sight
Children are advised
where to go if they
get lost, establish an
emergency meeting
point

Sharing cinemas
public toilets

Low

Children are to be
supervised at all
times when using
the cinemas public
toilets

Educators

Day of excursion

Anaphylactic/Allergie
s

High

Check venue seating

to ensure nuts have
not been left from
the previous patron
usage

Educators

Day of excursion

Assistant Director

Day of excursion

Educators

Day of excursion

All food consumption

by the children is
under the strict
control of educators
Medical Emergency

Low

Health Care Plans

and Medication
accompany children
on excursions
All staff have first aid
training, access to a
first aid kit and a
mobile phone

Emergency

Low

Educators advised

evacuation of
cinema
Travelling on bus

on exit locations and

procedure upon
arrival

Child Injury

Low

Children are to sit

properly in their
seats and face the
front and remain
seated whilst the bus
is in motion

Educators

Throughout
excursion

Bus Sickness

Low

Children with bus

sickness are to sit at
the front of the bus
next to an educator

Educators

Day of excursion

Breakdown of bus

Low

The Assistant
Director will refer to
the emergency
contacts list to
contact parents to
inform them of the
delay

Assistant Director

Day of excursion

Farnham Roadlines

Prior to excursion

Educators

Day of excursion

Educators will follow

the protocol set out
in the Excursion
Policy
Bus accident

Low

Warrant of fitness for

bus has been given
Bus drivers licence
has been checked
Children are not
permitted to occupy
first front rows of the

bus or middle of
back row
Educators will follow
the protocol set out
in the Excursion
Policy
Parents will be
contacted to inform
them of the accident
Cancellation of
Excursion

Risk to children and

educators

Low

Educators will follow

the guidelines set
out in the Excursion
Policy

Plan prepared by

Alyce Ahl

Prepared in consultation with:

Teagan Littler and Diane Griguol

Communicated to:

All staff and OLOH Leadership

Venue and safety information reviewed and

attached

Yes / No

Director

Prior to excursion

Comment if needed:
We have contacted the venue and information has been reviewed. A
staff member has been to the Cinema and was able to help identify risks
which have been included in this assessment. Piccadilly Cinemas is
6

covered by their insurance for all risks and management issues.

Risk Assessment Authorised By:
Date:
Reminder: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an
incident or significant change occurs.

Risk Matrix
Consequence

Major

Catastrophic

Moderate

High

High

Extreme

Extreme

Moderate

Moderate

High

Extreme

Extreme

Possible

Moderate

Low

Moderate

High

High

Extreme

Unlikely

Minor

Low

Low

Moderate

High

High

Rare

Likelihood

Likely
certain Almost

Insignificant

Low

Low

Low

Moderate

High