Professional Documents
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RFP #: [MEW-REN-01-KAN]
Invitation To Bidders
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INTERNATIONAL COMPETITIVE BIDDING
MEW-REN-01-KAN
RFP Title:
1.
Ministry of Energy and Water, Afghanistan (also referred to hereinafter as MEW), Islamic Republic of
Afghanistan invites proposals from interested and eligible parties to design, finance, build, own,
commission, Operate and transfer a total of 30 MWp solar photovoltaic (PV) systems in Kandahar province
of Afghanistan (the Projects). The 30 MWp capacity is proposed to be installed either as a single project
of 30 MWp generating capacity or as multiple projects aggregating to the total capacity of 30 MWp.
Bidders are free to bid for multiple projects. However, the minimum capacity allowed to bid would be of 5
MW per project. If the bidders choose to bid for capacity higher than 5 MW, it should only be in multiples
of 5 MW. Thus, the bidders are authorized to bid for projects having capacities of 5 MW, 10 MW, 15 MW,
20 MW, 25 MW and 30 MW. MEW would award the project(s) to the qualifying bidders who quote the
lowest tariff. The solar power generated by the Projects will be supplied to Da Afghanistan Brishna Sherkat
(DABS) under a Power Purchase Agreement (the PPA) for a term of fifteen (15) years.
2.
The selected Project Companies will be responsible for design, finance, construction, testing,
commissioning, operations and transfer of the Projects under a BOOT framework. DABS will purchase
power from the Project Companies under a 15 year PPA commencing from the Scheduled Commercial
Operation Date. The responsibility to operate, maintain and supply the solar power generated from the
projects to DABS shall be as per the terms and conditions of the PPA (enclosed at Section 6). The Project
Companies will transfer the projects to DABS after completion of 15 year term of the PPA at no cost.
3.
The successful Bidders shall be awarded a fixed tariff contract resulting from this RFP conditional upon the
successful Bidder signing the PPA with DABS. MEWs ceiling tariff is 16 US cents per kilowatt hour.
Bidders will be required to quote tariff lower than the MEW ceiling tariff. The details associated with the
submission requirements and instructions are outlined in this RFP.
4.
MEW now invites sealed bids from eligible bidders to design, finance, build, own, commission, operate
and transfer solar power Project(s) up to a maximum capacity of 30 MWp in Kandahar including all
works incidental thereto as more particularly described in Section 5 of this International Competitive Bidding
Tender.
5.
MEW will open the Price Bid of Bidders submitting technically acceptable project proposals for the lowest
tariff rate per kilowatt hour. A two-step bidding process shall be adopted to determine the successful Bidders.
Bidders shall submit Technical Proposal and Financial proposal in two separate envelops kept in one envelop.
By submitting a bid in response to this RFP, the Bidders agree with the terms and conditions of the entire RFP
including the bidding process. The bidders will have to bear the cost for preparation and submission of bids to
MEW.
6.
Bids shall be on a single responsibility basis for each Project. All Proposals shall be inclusive of security costs.
Bids that are not compliant with the terms of this RFP will be considered non-responsive and will not be
eligible for consideration for award.
7.
MEW reserves the right to amend the PPA prior to awarding Contract to Successful Bidders. Bidders will
be permitted to submit comments on the draft PPA and to list exceptions to it. Any questions or comments
must be submitted within 15 days of the date of publication of the PPA.
8.
Bidding will be conducted through the International Competitive Bidding (ICB) procedure specified in the
Public Procurement Law and is open to all Bidders from all countries.
9.
Bidders are required to furnish bid security in the amount of USD 70,000 per MW in the form provided in this
RFP. Thus, as an illustration, the bid security for 5 MW project capacity shall be USD 350,000.
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Invitation To Bidders
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10. Interested eligible bidders may obtain further information from Procurement Unit, MEW, and inspect the
bidding documents at the address given below from 9:00 hours.to 16:00 hours on any working day from
Saturday to Wednesday.
11. A complete set of Bidding Documents in English may be obtained by interested bidders by contacting at email address energy@mew.gov.af with a copy to red.mew.af@gmail.com . A complete set of bidding
documents will also be available for download online at www.mew.gov.af. Bidders who had responded to
EOI are urged to regularly check the MEW procurement website for possible amendments, Pre-Bid meeting
schedule and other tender announcements.
12. A non-mandatory pre-proposal conference is currently planned to be held on April 10, 2016, at Ministry of
Energy and Water, Darulaman Road, DC-7, Kabul, Afghanistan.
13. Bids must be delivered at or before 10:00 hours (Kabul time) on April 25, 2016. Bids submitted late will be
rejected. Technical Bids will be opened immediately after the deadline of bid submission, at the place of bid
submission in the presence of the bidders representatives who choose to attend in person. Bids shall be
delivered to the following address:
Ministry of Energy and Water, Darulaman Road, DC-7, Kabul, Afghanistan
14. MEW is in no way obligated to award a contract nor is MEW committed to pay any cost incurred in the
preparation and submission of the bid.
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Invitation To Bidders
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BIDDING PROCEDURES
Section 1 - Instructions to Bidders (ITB) ---------------------------------------------------- 1-1
This section specifies the course of actions to be taken by Bidders for the preparation
and submission of their Bids following the Two-Step bidding procedure. Information is
also provided on the submission, opening, and evaluation of bids and on the award of
contract.
Section 2 - Bid Data Sheet (BDS) -------------------------------------------------------------- 2-1
This section consists of provisions that are specific to each procurement and
supplement the information or requirements included in Section 1 - Instructions to
Bidders.
Section 3 - Evaluation and Qualification Criteria (EQC) -------------------------------- 3-1
This section contains all the criteria that MEW shall use to evaluate bids and qualify
Bidders. Evaluation will be in done in accordance with ITB 25 to ITB 37 and no other
factors, methods or criteria shall be used. The Bidder shall provide all the information
requested in the forms included in Section 4 (Bidding Forms).
Section 4 - Bidding Forms (BDF) ------------------------------------------------------------- 4-1
This Section contains the forms, which are to be completed by the Bidder and
submitted as part of its Bid.
PART II
REQUIREMENTS
Section 5 - MEW Requirements (MRQ) ---------------------------------------------------- 5-1
This Section contains the Specification, the Drawings, and supplementary information
that describe the Plant and solar power to be procured.
PART III
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PART I
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BIDDING PROCEDURES
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1.
Scope of Bid
General
1.1
In connection with the Invitation to Bids indicated in the Bid Data Sheet (BDS),
Ministry of Energy and Water, Afghanistan, MEW) as indicated in the BDS,
issues this Bidding Document for design, finance, build, own, commission,
operate and transfer solar project(s) up to a maximum capacity of 30 MWp in
Kandahar province of Afghanistan (the Projects) in accordance with Section 5
hereof and the supply of solar power generated therefrom to DABS under a
power purchase agreement (the PPA) (draft PPA at Section 6) for a term of
fifteen (15) years.
1.2
2.
Source of Funds
2.1
The Project Company shall apply its funds for designing, building, financing,
owning, commissioning, and operating the Project for supply of solar power
generated therefrom to DABS during the term of the PPA, in consideration of
Fixed Tariff Price.
3.
Corrupt Practices
3.1
It is the Government of the Islamic Republic of Afghanistans policy that the Bidders
under Government Contracts shall observe the highest standard of ethics during the
procurement and execution of such contracts.
3.2
4.1
A Bidder, and all parties constituting the Bidder, may have the nationality of any
country as specified in the BDS. A Bidder shall be deemed to have the nationality of a
country if the Bidder is a citizen or is constituted, incorporated, or registered and
operates in conformity with the provisions of the laws of that country. This criterion
shall also apply to the determination of the nationality of proposed sub-contractor.
4.2
A Bidder shall not have a conflict of interest. Any Bidder found to have conflict of
interest shall be disqualified. Bidders may be considered to have a conflict of interest
with one or more parties in this bidding process, if they are affiliated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm, or any individual that has been engaged by the
Procuring Entity to provide consulting services for the preparation or supervision of
the Works and any of its affiliates, shall not be eligible to bid.
4.3
B.
Contents of Bid
4.
Eligible Bidder
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5.
Sections of
Bidding
Document
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5.1.
The Bidding Document consists of Parts 1, 2, 3, and 4 which include all the
Sections indicated below, and should be read in conjunction with any Addenda
issued in accordance with ITB 7.
PART I
Procedures
Section 1 - Instructions to Bidder (ITB)
Section 2 - Bid Data Sheet (BDS)
Section 3 - Evaluation and Qualification Criteria (EQC)
Section 4 Bidding Forms (BDF)
PART II
Requirements
Section 5 - MEW Requirements (ERQ)
PART III
6.
Clarification of
Bidding Document,
Site Visit, Pre-Bid
Meeting
5.2.
The Invitation for Proposal issued by MEW is not part of the Proposal.
5.3.
MEW is not responsible for the completeness of the Bidding Document and its
addenda, if they were not obtained directly from the source stated by MEW in the
Invitation for Bids.
5.4.
The Bidders are expected to examine all instructions, forms, terms, and
specifications in the Bidding Document. Failure to furnish all information or
documentation required by the Bidding Document may result in the rejection of
the Proposal.
6.1.
6.2.
The Bidders are advised to visit and examine the site where the project is to be
constructed and installed and its surroundings and obtain for themselves, as their
own responsibility, all information that may be necessary for preparing the Bids
and entering into the Contract. The costs of visiting the site shall be at the
Bidders own expenses. MEW is in no way responsible for any differences in the
information provided in the Bidding document with that of the ground reality,
which may arise on account of the Project Companys scope after submission of
the Bid.
6.3.
The Bidders and any of their personnel or agents will be granted permission by
MEW to enter upon its premises and lands for the purpose of such visits, but only
upon the express condition that the Bidders, their personnel, and agents will
release and indemnify MEW and its personnel and agents from and against all
liability in respect thereof, and will be responsible for death or personal injury,
loss of or damage to property, and any other loss, damage, costs, and expenses
incurred as a result of the inspection.
6.4.
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7.
Amendment of
Bidding Document
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6.5.
6.6.
Minutes of the pre-bid meeting, including the text of the questions raised, without
identifying the source, and the responses given, together with any responses
prepared after the meeting, will be transmitted promptly to all Bidders who have
acquired the Bidding Document in accordance with ITB 5.3. Any modification to
the Bidding Document that may become necessary as a result of the pre-bid
meeting shall be made by MEW exclusively through the issue of an Addendum
pursuant to ITB 7 and not through the minutes of the pre-bid meeting.
6.7.
7.1.
At any time prior to the deadline for submission of Bids, MEW may amend the
Bidding document by issuing an addendum.
7.2.
Any addendum issued shall be part of the Bidding Document and shall be
communicated in writing to all who have obtained the Bidding Document from
MEW in accordance with ITB 5.3.
7.3.
C.
Preparation of Bid
8.
Cost of Bidding
8.1.
The Bidder shall bear all costs associated with the preparation and submission of
its Bid, and MEW shall not be responsible or liable for those costs, regardless of
the conduct or outcome of the bidding process.
9.
Language of Bid
9.1.
The Bid, as well as all correspondence and documents relating to the bid
exchanged by the Bidder and MEW, shall be written in the English language.
Supporting documents and printed literature that are part of the Bid may be in
another language provided they are accompanied by an accurate translation of the
relevant passages into the English language, in which case, for purposes of
interpretation of the Bid, such translation shall govern.
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10. Documents
Comprising the Bid
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10.1.
The Bid shall be in two steps comprising of the Technical Bid and Price Bid
contained in two Separate Envelops along with the documents listed in ITB 10.2
and ITB 10.3.
10.2.
The Technical Bid submitted by the Bidder shall comprise the following:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
10.3.
The Price Bid shall be submitted by the Bidder in the manner provided in ITB 15
and BDS.
11.1.
The Letters of Technical Bid, and the Schedules, and all documents listed under
ITB 10, shall be prepared using the relevant forms furnished in Section 4
(Bidding Forms). The forms must be completed without any alterations to the
text, and no substitutes shall be accepted. All blank spaces shall be filled in with
the information requested.
12. Documents
Establishing the
Eligibility and
Qualifications of
the Bidder
12.1.
12.2.
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13. Documents
Establishing
Conformity of the
Plant and Services
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13.1.
The documentary evidence of the conformity of the Project and Services to the
Bidding Document may be in the form of literature, drawings and data, and shall
furnish:
(a)
(b)
13.2.
14.1.
14.2.
14.3.
The Bidders shall be responsible for ensuring that any Sub-Contractor proposed
complies with the requirements of ITB 5.
15.1.
15.2.
Bidders shall in their Price Bid give a price (tariff) per kilowatt hour for the
supply of solar power generated from the Project to MEW in the manner called
for in ITB 10.3 and the BDS.
15.3.
The prices quoted by the Bidder shall be fixed and not subject to variation on any
account. A bid submitted with an adjustable price quotation will be treated as
non-responsive and rejected.
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16.1.
The currency (ies) of the Bid shall be, as specified in the BDS.
17.1.
Bids shall remain valid for the period specified in the BDS after the bid
submission deadline date prescribed by MEW. A bid valid for a shorter period
shall be rejected by MEW as non-responsive.
17.2.
In exceptional circumstances, prior to the expiration of the bid validity period, MEW
may request Bidders to extend the period of validity of their bids. The request and the
responses shall be made in writing. If a bid security extension is requested it shall be
so extended for a corresponding period as requested by MEW. A Bidder may refuse
the request without forfeiting its bid security. A Bidder granting the request shall not
be required or permitted to modify its bid.
18.1.
Unless otherwise specified in the BDS, the Bidder shall furnish as part of its
bid, in original form, a bid security as specified in the BDS. Bid security amount
shall be as specified in the BDS.
18.2.
The bid security shall be in the form of a demand guarantee, at the Bidders
option, in any of the following forms:
(a)
(b)
If the institution issuing the bid security furnished by the Bidder is located outside
MEWs country, the issuer shall have a correspondent financial institution located
in MEWs country to make it enforceable. In the case of a bank guarantee, the bid
security shall be submitted either using the Bid Security Form included in Section
4 (Bidding Forms) or another form acceptable to MEW. The form must include
the complete name of the Bidder. The bid security shall be valid for twentyeight days (28) beyond the original validity period of the bid, or beyond any
period of extension if requested under ITB 17.2.
18.3.
Any bid not complying with ITB 18.1 and ITB 18.2, shall be rejected by MEW as
non-responsive.
18.4.
If a bid security is specified pursuant to ITB 18.1, the bid security of the
successful Bidder shall be returned as promptly as possible once the successful
Bidder has signed the Contract and furnished the required performance security.
18.5.
Where MEW has determined that the successful Bidder has failed to
comply with the provisions of the Letter of Award (at Section 4);
(b)
If a Bidder withdraws its bid during the period of bid validity specified by
the Bidder on the Letter of Bid Form, except as provided in ITB 17.2; or
(c)
(ii)
18.6.
The Bid Security of a JV shall be in the name of the JV that submits the bid. If the
JV has not been legally constituted at the time of bidding, the Bid Security shall
be in the names of all future partners as named in the letter of intent referred to in
ITB 4.1.
19.1.
The Bidder shall prepare one original of the Technical Bid and One Price Bid as
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described in ITB 14 and ITB 15 in two separate envelopes and clearly mark it as
ORIGINAL TECHNICAL BID and PRICE BID. In addition, the Bidder
shall submit copies of the bid, in the number specified in the BDS and clearly
mark each of them COPY. In the event of any discrepancy between the original
and the copies, the original shall prevail.
Signing of Bid
19.2.
The original and all copies of the Bid shall be typed or written in indelible ink and
shall be signed by a person duly authorized to sign on behalf of the Bidder. This
authorization shall consist of a written confirmation as specified in the BDS and shall
be attached to the bid. The name and position held by each person signing the
authorization must be typed or printed below the signature. All pages of the bid where
entries or amendments have been made shall be signed or initialed by the person
signing the bid.
19.3.
19.4.
Any interlineations, erasures, or overwriting shall be valid only if they are signed
or initialed by the person signing the bid.
A.
D. Submission and Opening of Bids
20. Submission,
Sealing and
Marking of Bids
20.1.
Bidders shall submit their bids only in Hard Copy as specified in the BDS. The
Bidder shall seal the original and all copies of the Bid in two inner envelopes and
one outer envelope, duly marking the inner envelopes as ORIGINAL and
COPIES.
20.2.
(b)
bear the name and identification number of the Contract as defined in the
BDS; and
20.3.
20.4.
If the outer envelope is not sealed and marked as above, MEW shall assume no
responsibility for the misplacement or premature opening of the Bid.
21.1.
The Bid must be received by MEW at the address and no later than the date indicated
in the BDS.
21.2.
MEW may, at its discretion, extend the deadline for the submission of Proposal by
amending the Bidding Document in accordance with ITB 7, in which case all rights
and obligations of MEW and the Bidders previously subject to the deadline shall
thereafter be subject to the deadline as extended.
22.1.
MEW shall not consider any bid that arrives after the deadline for submission of bids,
in accordance with ITB 21. Any bid received by MEW after the deadline for
submission of bids shall be declared late, rejected, and returned unopened to the
Bidder.
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23. Withdrawal
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23.1.
26. Clarification of
Bids
(a)
prepared and submitted in accordance with ITB 19 and ITB 20 and in addition,
the respective envelopes shall be clearly marked Withdrawal; and
(b)
23.2.
23.3.
No Bid may be withdrawn after the Final Bid Submission Deadline. Any attempted
withdrawal shall entitle the Bid Committee of MEW to retain and forfeit the Bid
Security of Bidder.
24.1.
MEW shall open the bids, in the presence of the bidders representatives who
choose to attend at the time and in the place specified in the BDS.
24.2.
First, envelope marked WITHDRAWAL shall be opened and read out and the
envelope with the corresponding bid shall not be opened, but returned to the
Bidder. No bid withdrawal shall be permitted unless the corresponding
withdrawal notice contains a valid authorization to request the withdrawal and is
read out at bid opening.
24.3.
All other envelopes holding the Bids shall be opened one at a time, and the
following read out and recorded: The bidders names, Bid withdrawals, the
presence or absence of Bid Security or Bid-Securing Declaration, if required, and
such other details as MEW may consider appropriate, shall be announced by
MEW at the Bid Opening. No Bid shall be rejected at the opening of Bids except
for late bids, in accordance with ITB Sub-Clause 22.1.
24.4.
MEW shall prepare a record of the opening of Bids that shall include, as a
minimum: the name of the Bidder and whether there is a withdrawal, and the
presence or absence of a bid security or a bid securing declaration, if one was
required. The Bidders representatives who are present shall be requested to sign
the record. The omission of a Bidders signature on the record shall not invalidate
the contents and effect of the record. A copy of the record shall be distributed to
all Bidders who submitted bids in time, and posted online when electronic
bidding is permitted.
E.
25. Confidentiality
A Bidder may withdraw its bid after it has been submitted by sending a written notice,
duly signed by an authorized representative, and shall include a copy of the
authorization in accordance with ITB 19.2, (except that withdrawal notices do not
require copies). Notices must be:
25.1.
25.2.
Any attempt by a Bidder to influence MEW in the evaluation of the bids or Contract
award decisions may result in the rejection of its bid.
25.3.
Notwithstanding ITB 25.2, from the time of bid opening to the time of Contract
award, if any Bidder wishes to contact MEW on any matter related to the bidding
process, it should do so in writing.
26.1.
To assist in the examination, evaluation, and comparison of the Technical Bids, and
qualification of the Bidders, MEW may, at its discretion, ask any Bidder for a
clarification of its bid. Any clarification submitted by a Bidder that is not in response
to a request by MEW shall not be considered. MEWs request for clarification and the
response shall be in writing. No change in the substance of the Technical Bid shall
be sought, offered, or permitted, except to confirm the correction of arithmetic errors
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discovered by MEW in the evaluation of the bids, in accordance with ITB 35.
27. Deviation,
Reservations, and
Omission
28. Preliminary
Examination of
Technical Bids
29. Responsive of
Technical Bid
26.2.
If a Bidder does not provide clarifications of its bid by the date and time set in MEWs
request for clarification, its bid may be rejected.
27.1.
(b)
(c)
28.1.
MEW shall examine the Technical Bid to confirm that all documents and
technical documentation requested in ITB Sub-Clause 10.2 have been provided,
and to determine the completeness of each document submitted. If any of these
documents or information is missing, the Bid may be rejected.
28.2.
MEW shall confirm that the following documents and information have been
provided in the Technical Bid. If any of these documents or information is
missing, the offer shall be rejected.
(a)
(b)
(c)
(d)
29.1.
29.2.
A substantially responsive Technical Bid is one that meets the requirements of the
Bidding Document without material deviation, reservation, or omission. A material
deviation, reservation, or omission is one that,
(a)
(b)
if accepted, would
(i)
(ii)
29.3.
MEW shall examine the technical aspects of the Bid submitted in accordance with
ITB 14, Technical Proposal.
29.4.
30.1.
Provided that a Bid is substantially responsive, MEW may waive any nonconformity
in the bid that does not constitute a material deviation, reservation or omission.
30.2.
Provided that a Bid is substantially responsive, MEW may request that the Bidder
submit the necessary information or documentation, within a reasonable period of
time, to rectify nonmaterial nonconformities in the Bid related to documentation
requirements. Failure of the Bidder to comply with the request may result in the
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31. Detailed
Evaluation of
Technical Bids
30.3.
31.1.
MEW will carry out a detailed technical evaluation of the bids in order to
determine whether the technical aspects are in compliance with the Bidding
Document. In order to reach such a determination, MEW will examine and
compare the technical aspects of the bids on the basis of the information supplied
by the bidders, taking into account the following:
(a)
(b)
(c)
32.1.
MEW shall determine to its satisfaction during the evaluation of Technical Bids
whether a Bidder meets the eligibility and qualifying criteria specified in Section
3 (Evaluation and Qualification Criteria).
32.2.
32.3.
33. Conversion to
Single Currency
33.1.
For evaluation and comparison purposes, the currency (ies) of the bid shall be
converted into a single currency as specified in the BDS.
34. Margin of
Preference
34.1.
Unless otherwise specified in the BDS, a margin of preference shall not apply.
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35.1.
MEW shall use the evaluation criteria and methodologies listed in Clause 35.2
below. No other evaluation criteria or methodologies shall be permitted.
35.2.
To evaluate a Qualified Bidders Price Bid, MEW shall consider the following:
Bidders Tariff proposals are of paramount importance in Bid evaluation. Tariffs
are required to reflect the costs incurred in the generation of power and are
required to be provided by Bidders.
The tariff evaluation will include an assessment of both the costs and the benefits
of Bidders Financial Submission.
The selection of bidders shall be based on Price Bid offered by bidder. MEW will
shortlist the bidders based on the lower Price Bid calculated from Ceiling Tariff
USD 16 Cent Per kWh as base tariff. The bidder offering the lowest tariff shall
be selected as L1. If there is any discrepancy between numeric figures and words,
the words mentioned will prevail.
The evaluation will be determined based on the Tariff proposal of the Financial
Submission and the projected operating mode of the Plant as provided by the
Bidder.
35.3.
If there is any discrepancy between numeric figures and words, the words
mentioned will prevail.
36. Comparison of
Bids
36.1.
MEW shall compare all substantially responsive Bids to determine the lowest
evaluated bid, in accordance with ITB 35.2.
37.1.
MEW reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids at any time prior to contract award, without thereby incurring any
liability to Bidders. In case of annulment, all bids submitted and specifically, bid
securities, shall be promptly returned to the Bidders.
F.
38. Award Criteria
Award of Contract
38.1.
MEW shall award the Contract to the Bidder whose offer has been determined to be
the lowest evaluated bid and is substantially responsive to the Bidding Document,
provided further that the Bidder is determined to be eligible and qualified to perform
the Contract satisfactorily.
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39. Notification of
Award
41. Performance
Security
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39.1.
Prior to the expiration of the period of bid validity, MEW shall notify the successful
Bidder, in writing, that its bid has been accepted and Letter of Award (LOA) shall be
issued to the successful Bidder.
39.2.
At the same time, MEW may publish in an English language newspaper or wellknown freely accessible website the results identifying the bid and lot numbers
and the following information: (i) name of each Bidder who submitted a Bid; (ii)
bid prices offered; (iii) name of bidders whose bids were rejected and the reasons
for their rejection; and (iv) name of the winning Bidder, and the price it offered,
as well as the duration and summary scope of the Contract awarded. After
publication of the award, unsuccessful bidders may request in writing to MEW
for a debriefing seeking explanations on the grounds on which their bids were not
selected. MEW shall promptly respond in writing to any unsuccessful Bidder
who, after Publication of contract award, requests a debriefing.
39.3.
Until a formal contract is prepared and executed, the notification of award shall
constitute a binding Contract.
39.4.
MEW shall promptly respond in writing to any unsuccessful Bidder who, after
notification of award in accordance with ITB 39.1, requests in writing the grounds on
which its bid was not selected.
40.1.
Promptly after notification, MEW shall send the successful Bidder the Contract
Agreement.
40.2.
Within twenty-one (21) days of receipt of the Contract, the successful Bidder shall
sign, date, and return it to MEW. However, the Contract will only be effective from
the effective date as defined therein.
41.1.
Within twenty-one (21) days of the signing of LOA with MEW, the successful Bidder
shall furnish the performance security in accordance with the BDS, or another form
acceptable to MEW. If the institution issuing the performance security is located
outside the country of MEW, it shall have a correspondent financial institution
located in the country of MEW to make it enforceable.
41.2.
41.3.
The above provision shall also apply to the furnishing of a domestic preference
security if so required.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-15
Introduction .................................................................................................................................... 2
B.
C.
D.
E.
F.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-16
A. Introduction
ITB 1.1
ITB 2.1
DABS will award to the successful Bidder a Fixed Tariff Price (FTP) contract for the sale of
solar power generated by the Project Company for each Project against a fixed tariff in
accordance with the PPA.
The Project Companies must absorb all other costs of the project. The tariff rate determined
through the Price Bid will be included in the PPA. The Project Companies would be
required to install, test and commission the Project.
.
B. Bidding Documents
ITB 6.1
RFP
Any questions concerning this RFP must be submitted to Mr. Mujtabah Haidari no later than
21 days before due date for submission of bid. No questions will be accepted after this date.
Questions or clarifications may be sought via email at red.mew.af@gmail.com and
energy@mew.gov.af, with a courtesy copy to amanghalib@hotmail.com or alternatively
delivered to the following address:
Attention: Mr. A. Ghalib, DM Energy.
Address: Ministry of Energy and Water, Darulaman Road, DC-7, Kabul,
Afghanistan, Telephone +93 794 444443,
Electronic Mail. amanghalib@hotmail.com
When submitting questions and requests for clarification, please make specific reference to
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-17
When submitting questions and requests for clarification, please make specific reference to
the PPA as follows:
Subject: [Name of Organization] RFP#: [MEW-REN-01-KAN] PPA Inquiry
Reference: PPA Clause ___, page ___
Further information regarding the PPA will be discussed by and with DABS during the preproposal conference to be held. It is anticipated that a further revised final version of the
PPA will be issued approximately two (2) weeks prior to the Proposal Due Date.
A Bidder, however, must indicate in Part A (General Qualifications) of its proposal whether
or not it is willing to sign the PPA substantially in the final form presented.
ITB 6.2
ITB 6.4
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-18
C. Preparation of Bids
ITB 10.1
The Bidder shall submit with its Technical Bid the following additional documents:
(a)
(b)
Net Worth:
The Net Worth of the company should be equal to or greater than 0.5 million USD per MW.
For illustration purposes, for a 5 MW project, the Net Worth should be at least 2.5 million
USD.
The computation of Net Worth shall be based on unconsolidated audited annual accounts of
the company. The Company would be required to submit annual audited accounts for the
last three financial years (or if the period of existence of the Company is less than three
years, then starting from the year of incorporation) along with a net worth certificate from a
Chartered Accountant to demonstrate fulfilment of the criteria. However, for new as well as
existing Companies, the Net Worth criteria can also be met as on day not more than seven
days prior to the date of submission of Bid by the Company. To demonstrate fulfilment of
this criteria, the Company shall submit a certificate from a Chartered Accountant certifying
the availability of Net Worth on the date not more than seven days prior to submission of
Bid along with a certified copy of Balance Sheet, Profit & Loss Account.
Net Worth
= Paid up Equity share capital
Add: Free Reserves
Subtract: Share premium (except in case of listed Companies)
Subtract: Revaluation Reserves
Subtract: Intangible Assets
Subtract: Miscellaneous Expenditures to the extent not written off and carry forward losses.
For the purposes of meeting financial requirements, only unconsolidated audited annual
accounts shall be used. However, audited consolidated annual accounts of the Company may
be used for the purpose of financial requirements provided the Project Developer has at least
twenty six percent (26%) equity in each Company whose accounts are merged in the audited
consolidated account and provided further that the financial capability of such Companies
(of which accounts are being merged in the consolidated accounts) shall not be considered
again for the purpose of evaluation of the Bid.
If the Bid is submitted by a Consortium, the financial requirement would be required to be
met by each Member of the Consortium and it shall be computed in proportion to the equity
commitment made by each of them in the Project Company. Any Consortium, if selected,
shall, for the purpose of supply of power to the Utility (DABS), incorporate a Project
Company with equity participation by the Members before signing the PPA with DABS.
The Project Developer may seek qualification on the basis of financial capability of its
Parent Company and / or its Affiliate(s) for the purpose of meeting the Qualification
Requirements. In case of the Project Developer being a Bidding Consortium, any Member
may seek qualification on the basis of financial capability of its Parent Company and / or its
Affiliate(s).
(c)
Litigation:
The Bidder shall provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by it over the last ten years.
Claims, arbitration or other litigation proceedings pending or already resolved, with
a possible impact of more than 50 per cent of the Bidders net worth shall be
grounds for declaring the Bidder not qualified for the award of the contract.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
(d)
2-19
Project Experience:
The requirements for project experience are set forth in Section 3.
In the event that the bidder is not the manufacturer of the major components of
plant, equipment and materials it shall obtain from the manufacture its
authorization to supply as per the provisions of the bidding document.
ITB 10.1
ITB 10.2
This is a two-step bid submission process, the first being that of evaluation of Technical
Bids and thereafter the evaluation of Price Bids as provided below.
STEP-ONE
Bidders must prepare a technical proposal as required below.
a) Proposal Format
Format of the proposal must be in Times New Roman font size 12, single spaced, with 1
inch margins, and each page numbered consecutively. Proposals must be written in English.
Graphs, charts and text boxes will be included in the page numbers. Text in the graphs and
text boxes must be at least Times Roman font size 10.
b) Proposal Organization/Limits
The proposal must be organized in the following order with the following page limitations:
SECTION
Cover Letter
Table of Contents
Section 1: Qualifications
and Experience
PART PAGE
This
section
is
not
evaluated.
This
section
is
not
evaluated.
Part
A:
General
Qualifications
Part
B:
Specialized
Experience
Section
2:
System
Generation Capability
AFG #: [001]
LIMITATION
One (1) page maximum
No page limit
One (1) page maximum
Each completed in the
format provided in Section
4 may not exceed five (5)
pages per project; no page
limit
for
supporting
documents.
One (1) page maximum; no
page limit for supporting
documents
One (1) page maximum; no
page limit for supporting
documents
Four (4) pages maximum
Four (4) pages maximum
Forty-five
(45)
pages
maximum
Twenty
(20)
pages
maximum
Two (2) pages maximum
No page limit
RFP #: [MEW-REN-01-KAN]
2-20
Section
3:
Past
Performance
Attachment 1: Evidence
of Responsibility
Attachment 2: Branding
and Marking Plan
(20)
pages
page
c) Proposal Content
The project proposal must include the following information, which will be verified and
evaluated in accordance with Section 3:
i) Section 1: Qualifications and Experience
General Qualifications: Provide Bidders general qualifications and profile to include:
- Names, Physical and Postal Address, and Contacts
- Legal Registration Status
- Description of business activities
- Affirmative statement of willingness to execute the Project.
- MEW shall share Power Purchase Agreement 2 weeks following the RFP issue date.
This information must be included as Part A of the Proposal.
Specialized Experience: Describe Bidders experience within the last Ten Years in
installing, maintaining and managing on-site photovoltaic systems, including under Power
Purchase Agreement, of similar magnitude and complexity as required by this RFP. The
Bidder must demonstrate that within the last Ten Years, it has completed at least two (2)
turnkey solar power projects of at least five 5 MWp or higher. One of these projects must
be under a Power Purchase Agreement (where the Bidder owns and operates the system,
selling power to the host power utility) and in satisfactory continuous operation for at least
one or more years (from the date of submission of the proposal).
Use the format provided in Section 4 to provide all the relevant information about the
projects. The Bidder must include duly authenticated customers certificates and other
relevant documents to substantiate.
The completed forms (which may not exceed five pages for each project) and the relevant
supporting documents must be included as Part B of the Proposal.
Financial Capability:
o
Provide evidence of the average Turnover of the last three (3) years.
Audited financial statements (Balance Sheet and P&L Accounts) for the last 3 (three)
years and certificate from a Chartered Accountant certifying the availability of Net
Worth on the date not more than seven days prior to submission of Bid.
Provide affirmative statement that Bidder (including all partners of a joint venture,
consortium or teaming arrangement) has no pending litigation that could result in losses
of more than 50% of the Bidders total net worth.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-21
Management Capacity: Provide a Management Plan that must articulate the Bidders
management approach to effectively managing personnel, procuring equipment in order to
complete the Project within the Period of Performance, ensure quality control for all work
performed; and ensure accurate and timely communication to MEW. This Management
Plan must be described in Part E of the Proposal.
ii) Section 2: System Generation Capability
System Design and Equipment Specifications: Provide detailed description of the
proposed Solar PV System design, key equipment specifications and the manufacturers.
Specifications of key equipment (i.e., inverters, charge controllers, solar modules and
batteries) must include performance characteristics. Manufacturers of the proposed system
equipment must have ISO certifications or other internationally recognized quality
certification bodies. The detailed description of the proposed system and equipment must
be included in Part F.
System Description: Provide detailed information to demonstrate that the proposed PV
system is capable of producing the desired MWp for which the bid is being submitted. and
satisfies the requirements set forth herein, including that (1) the Bidder will be able to
complete the installation, testing and commissioning of the proposed system within the
contract period of performance; and (2) that the proposed system is based on technology
that is currently being operated in other similar projects. This description must be included
as Part G.
The Bidder must also include as Part I an illustrative time line/schedule that demonstrates
the Bidder will complete the Project within the period of performance.
The Bidder must also provide information and supporting documentary evidence of at
least one project successfully operational of the proposed system technology, for at least
Ten year, anywhere in the world. This must be included as Part J.
System Operation and Maintenance: Clearly describe the Bidders approach to operate and
maintain the plant, and successfully produce and deliver the required power and services
to DABS, in accordance with the PPA. The Bidder must include this Operation and
Maintenance Approach as Part J.
iii) Section 3: Past Performance
The Prime Bidder (including all partners of a joint venture, teaming arrangement or
consortium) must provide performance information for itself and each major sub-contractor
by completing the respective forms provided in Section 4 regarding the quality of its
performance for its recent (within the last 10 years) projects in developing, installing,
maintaining and managing on-site Solar PV systems under power purchase agreements.
The said forms must be completed and included as Part L. It must include a brief description
(to include system sizes, system types) of the project, along with the name of the client,
client contact and phone number. MEW may contact the Bidders references as indicated on
the Past Performance Questionnaires or other contacts as known to MEW, to determine
customer satisfaction with various aspects of the Bidders performance. Past performance
submissions do not count against the page limitation of proposals.
This factor will be evaluated to assess whether the Prime Bidders record of recent (within
the last 10 Years) past performance indicates a likelihood of successful performance under
the resultant contract. Proposals that fail to provide complete information and a Point of
Contact (POC) that is accessible, or fail to provide a correct current phone number and email
address, may not be considered. The past performance of joint venture partners and subcontractors will not be considered.
MEWs sources of information for evaluating past performance may include, but are not
limited to, Government databases, and all information provided by the Bidder, inquiries of
PV system owner representative(s), and other known sources not provided by the Bidder,
provided such information is recent. While MEW may elect to consider data from other
sources, the burden of providing detailed, current, accurate, and complete past performance
information rests with the Bidder.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-22
ITB 10.3
STEP-TWO: Price Bids of Bidders that are determined to have a technically acceptable
proposal will be eligible for step-two of Bid Process.
a) Price Bids for eligible Bidders will then be opened for determining the lowest tariff rate
per kilowatt hour to MEW proposed by Bidders.
b) No price revisions will be accepted after the opening of the Price Bid, unless MEW
decides that further discussions are needed and final revisions are again requested.
c) In order for a Bidder to be eligible for Price Bid opening, such a Bidder must agree with
terms and conditions of this RFP, and agree to the Price Bid terms and conditions.
d) After the conclusion of the Price Bid opening, the lowest tariff rate proposed will be
deemed the lowest priced offer for purposes of determining lowest priced technically
acceptable Bid.
ITB 13.1
To establish the eligibility of the plant and services in accordance with ITB Clause 4, the
Bidder should submit a certificate from the project / client situated anywhere in world that
the technology supplied by the Manufacturer / Technology Provider is in successful
operation for atleast one year before the last date of submission of bid.
ITB 14
ITB 15.1
Bidders shall quote for Projects of the desired capacity (from 5 MWp to 30 MWp in
increments of 5MWp) on a single responsibility basis.
MEW will award to the successful Bidder a Fixed Tariff Contract resulting from this
solicitation conditional upon the successful Bidder signing the PPA with DABS.
ITB 15.6
Bids are not being invited for multiple or combination of lots for single Project. Price quoted
should be for the entire capacity of the Project for which the Project Company intends to bid.
The prices quoted by the Bidder shall be fixed, without price escalation.
ITB 16.1
The currency of the bid prices shall be quoted in United States Dollars (USD).
ITB 17.1
ITB 18.1
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-23
ITB 18.2
Bank guarantee from any eligible country is acceptable, provided that it is cashable in
Afghanistan. A back-to-back bank guarantee with a local bank in Afghanistan is preferable.
ITB 19.1
One (1) Original and Three (3) copies of the Technical Bid shall be submitted in separate
sealed envelopes. All envelopes are to be labeled as to what they contain (original, copy of
Technical Bid).
ITB 19.2
The written confirmation of authorization to sign on behalf of the Bidder shall consist of a
Letter of Authority Signed by the Bidders Executive Management.
ITB 21.1
City:
Kabul
ZIP Code:
N/A
Country:
Afghanistan
ITB 24.1
Date:
Time:
Kabul
Country:
Afghanistan
Date:
Time:
deadline.
Note 1: The technical bids will be opened immediately after the bid submission
deadline of ITB 24.1.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2-24
ITB 35.1
F. AWARD OF CONTRACT
ITB 40
A Bidder must indicate in Part A (General Qualifications) of its proposal whether or not it is
willing to sign the PPA substantially in the final form presented. Lack of willingness to sign
the PPA substantially in the form presented in this RFP may result in failure to pass the
technical evaluation.
Further information regarding the PPA will be discussed by and with MEW and DABS
during the pre-proposal conference to be held. It is anticipated that a further revised final
version of the PPA will be issued approximately two (2) weeks prior to the Proposal Due
Date.
ITB 41
Within twenty-one (21) calendar days after the issuance of Letter of Award (LOA) date, the
Project Company must furnish to MEW performance bond or other form of assurance
satisfactory to MEW.
A Performance Bond shall be issued in pursuance of the PPA. This Performance Bond will
be refunded upon completion of Project undertaken by Project Company as awarded by
MEW from 5 MWp up to 30 MWp Solar PV projects (in increments of 5MWp)
commissioning of the system.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
3-1
Table of Criteria
1. Evaluation ................................................................................... Error! Bookmark not defined.
1.1
1.2
1.3
1.4
1.5
2. Qualification ............................................................................................................................. 4
2.1
Eligibility ......................................................................................................................... 4
2.1.1
2.1.2
2.1.3
2.1.4
2.2
Nationality .......................................................................................................................... 4
Conflict of Interest .............................................................................................................. 4
Eligibility ........................................................................................................................... 4
Government-owned Entity .................................................................................................. 4
2.3
2.4
Experience....................................................................................................................... 7
2.4.1 General Experience ............................................................................................................. 7
2.4.2 Specific Experience ............................................................................................................ 7
(a)
Contracts of Similar Size and Nature ....................................................................... 7
2.5
Personnel ......................................................................................................................... 8
2.6
Equipment....................................................................................................................... 8
2.7
Sub-Contractors ............................................................................................................. 9
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
1.
3-2
Evaluation
a) This RFP will utilize a lowest price technically acceptable source selection procedure, to make an
integrated assessment for a best value award decision. A decision on the technical acceptability of each
offers proposal will be made by a technical evaluation committee on a technically acceptable basis
with respect to non-cost factors set forth below. Award will be made to the Bidder with the lowest tariff
rate or exceeding the acceptability standards for non-cost factors set below.
b) MEW intends to evaluate proposals and award a contract without discussions with Bidders.
Therefore, the Bidders proposals should contain the Bidders best terms from a funding and technical
standpoint. MEW reserves the right to conduct discussions if the same is deemed necessary.
c) Each Bidders technical proposal will be evaluated to determine whether or not the project proposal
meets the requirements identified. While MEW will strive for maximum objectivity, the assessment of
technical acceptability by its nature is subjective; therefore professional judgment is implicit
throughout the evaluation process.
1.1
Technical Evaluation
The following information shall be the basic criteria for evaluation by MEW.
1.2
Economic Evaluation
Any adjustments in price that result from the procedures outlined below shall be added, for purposes of
comparative evaluation only, to arrive at an Evaluated Bid Price. Bid prices quoted by bidders shall
remain unaltered.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
1.2.1
3-3
1.2.2
Time Schedule
Time to complete the Plant and Services for completion of pre-commissioning activities is one (1) year.
No credit will be given for earlier completion. Bids offering time for completion in excess of these
specified time requirements shall be rejected.
The solar power generated by the Plant(s) shall be supplied to DABS in pursuance of the terms and
conditions, and for the term of the PPA.
1.3
Domestic Preference
A margin of preference will not be applied.
Appropriately qualified local Project Companies are encouraged to bid. International Project
Companies are encouraged to form joint ventures with local Project Companies and utilize local subcontractors when appropriate.
1.4
Technical Alternatives
Technical alternatives are not permitted (refer to ITB 13.4)
1.5
The ceiling tariff rate per kilowatt hour of the decided by MEW will be 16 US cents per kilowatt hour.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2.
3-4
Qualification
If the bidding was preceded by a prequalification process then the Bidder and any sub-contractor shall continue
to meet the criteria used at the time of prequalification and reiterated below.
2.1 Eligibility
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Each
Partner
At Least
One
Partner
Submission
Requirements
2.1.1 Nationality
Nationality in accordance with
ITB Sub-Clause 4.2.
must meet
requirement
must meet
requirement
must meet
requirement
not
applicable
Forms
ELI - 1; ELI - 2
with attachments
must meet
requirement
must meet
requirement
must meet
requirement
not
applicable
Application
Submission Sheet
must meet
must meet
must meet
requirement requirement requirement
not
applicable
Application
Submission Sheet
not
applicable
Forms
ELI - 1; ELI - 2
with attachments
must meet
must meet
must meet
requirement requirement requirement
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2.2
Pending Litigation
Criteria
Requirement
2.2.1
3-5
Compliance Requirements
Single
Entity
Documents
Joint Venture
All Partners
Combined
Each
Partner
One
Partner
not
applicable
must meet
requireme
nt by itself
or as
partner to
past or
existing JV
not
applicable
Submission
Requirements
Pending Litigation
must meet
requireme
nt by itself
or as
partner to
past or
existing JV
AFG #: [001]
Form LIT
RFP #: [MEW-REN-01-KAN]
2.3
Financial Situation
Criteria
Compliance Requirements
Single
Entity
Requirement
2.3.1
Joint Venture
All Partners
Each
Combined
Partner
Documents
One
Partner
Submission
Requirements
2.3.2
3-6
not
applicable
must meet
requirement
not
applicable
Form FIN - 1
with attachments
must meet
requireme
nt
Each partner
must meet
25%
of the
requirement
Lead
partner
must meet
40%
of the
requireme
nt
Form FIN - 2
must
meet
requireme
nt
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2.4
3-7
Experience
Criteria
Requirement
Compliance Requirements
Single
Entity
Documents
Joint Venture
Submission
Requirements
All Partners
Combined
Each
Partner
One
Partner
not
applicable
must meet
requiremen
t
not
applicable
Form EXP - 1
not
applicable
not
applicable
Form EXP - 2
must meet
requireme
nt
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2.5
3-8
Personnel
The Bidder must demonstrate that it has the personnel for the key positions that meet the following
requirements:
No.
Position
Total Work
Experience
[years]
Experience
In Similar
Work
[years]
Experience as
Manager of
Similar Work
[years]
Project Manager
15
10
Chief Engineer
10
Other Project Personnel: The Project Company must establish and maintain a qualified and
experienced design, installation, operation, maintenance and operational trouble-shooting team at
the plant (the Field Team) and, as appropriate in other relevant locations, to enable to the Project
Company to install, operate, and maintain the plant and include the list of such personnels in this
format.
The Project Companys Field Team must be comprehensive and must provide a one-stop contact for
MEW to address all relevant issues and activities including generation planning, routine and
emergency O&M, and metering.
3
4
5
6
The Bidder shall provide details of the proposed personnel and their experience records in the relevant
Information Forms included in Section 4 (Bidding Forms).
2.6
Equipment
The Bidder must demonstrate that it has the key equipment listed hereafter:
No.
2
3
4
5
6
7
8
9
10
11
The Bidder shall provide further details of proposed items of equipment using the relevant Form in Section 4
(Bidding Forms).
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
2.7
3-9
Sub-Contractors
Sub-Contractors/manufacturers for major items of supply or services must meet the following minimum criteria,
herein listed for that item. Failure to comply with this requirement will result in rejection of the Bid.
The Bidder is to list all the sub-contractor for major items supply or services that they plan to engage for this
project. Additional sub-contractor can be added to the list after the award of contract only with the review and
approval of MEW.
Multi-tiered subcontracting is not permitted. That is, there can only be one tier subcontracting in this project;
the prime Project Company (sole Project Company or joint venture) and the one or several sub-contractors
(suppliers of material or services) that report directly to the prime Project Company.
Item
No.
Description of Item
Minimum Criteria to be
met
See at left
For supplies (material): See Section 2 Bid Data Sheets, ITB 11.1
(e), page 2-3.
See at left
3
4
5
In the case of a Bidder who offers to supply and install major items of supply under the contract that the Bidder
did not manufacture or otherwise produce, the Bidder shall provide the manufacturers authorization, using the
form provided in Section 4 (Bidding Forms), showing that the Bidder has been duly authorized by the
manufacturer or producer of the related plant and equipment or component to supply and install that item in
MEWs country. The Bidder is responsible for ensuring that the manufacturer or producer complies with the
requirements of ITB 4 and meets the minimum criteria listed above for that item.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-1
Table of Forms
Letter of Technical Bid ......................................................................................................................... 2
Summary of Scope Of Work ................................................................................................................ 3
Bid Security ........................................................................................................................................... 8
Technical Proposal ................................................................................................................................ 9
Site Organization............................................................................................................................. 10
Method Statement ........................................................................................................................... 11
Mobilization Schedule .................................................................................................................... 12
Construction Schedule .................................................................................................................... 13
Personnel......................................................................................................................................... 14
Form PER 1: Proposed Personnel .......................................................................................... 14
Form PER 2: Resume of Proposed Personnel ....................................................................... 15
Equipment ...................................................................................................................................... 16
Proposed SubProject Companys/Manufacturers for Major Items of Plant and Services ............... 17
Bidders Qualification .......................................................................................................................... 18
Form ELI - 1: Bidders Information Sheet ...................................................................................... 19
Form ELI - 2: JV Information Sheet................................................................................................ 20
Form LIT: Pending Litigation ........................................................................................................ 21
Form FIN - 1: Historical Financial Performance ............................................................................. 22
Form FIN - 2: Financial Capability ................................................................................................. 23
Form FIN - 3: Financial Resources ................................................ Error! Bookmark not defined.
Form FIN - 4: Current Contract Commitments.............................. Error! Bookmark not defined.
Form EXP - 1: General Experience ................................................................................................ 24
Form EXP - 2: Specific Project Experience.................................................................................... 25
PRICE BID FORM...34
Letter of Award ................................................................................................................................... 35
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-2
Date: ............................................
RFP No.:[ MEW-REN-01-KAN]
We are not participating, as a Bidder or as a Sub-Contractor, in more than one bid in this bidding
(g)
Our firm, its affiliates or subsidiaries, including any Sub-Contractor or Suppliers for any part of the
contract, has not been declared ineligible by MEW, under MEWs country laws or official regulations or by an
act of compliance with a decision of the United Nations Security Council;
(h)
We are not a government owned entity / We are a government owned entity but meet the
requirements of ITB 4.4; *
(i)
We agree to permit MEW or its representative to inspect our accounts and records and other
documents relating to the bid submission and to have them audited by auditors appointed by MEW.
Name ................................................................................................................................................................
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-3
Signed ...............................................................................................................................................................
...........................................................................................................................................................................
Date ..................................................................................................................................................................
[Note: in case of a Joint Venture, the Bid-Securing Declaration must be in the name of all partners to the
Joint Venture that submits the bid]
*
**
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-4
Program Objective
The objective of this program is to install and commission from 5 MWp up to 30 MWp Solar PV projects (in
increments of 5MWp) under the Renewable Energy Policy of Government of Afghanistan in meeting the power
demands in Kandahar. The plant will operate in conjunction with the existing diesel and hydropower plants in
Kandahar. Use of more than one power source increases the overall reliability of the system by exploiting the
benefits of each source.
The following summary provides the scope of the project and pertinent facts and certain general terms
with respect to the installation, and operation and maintenance based on allotment of projects from 5 MWp up to
30 MWp Solar PV projects (in increments of 5MWp) that is the subject of this Contract and PPA executed by
MEW. The technical specifications are general in nature and cover broad aspects and outline the minimum
requirements. It is the responsibility of the Project Company to collect, interpret, and analyse all necessary
information / data for the successful design and construction of the Solar PV Project. The Project Company
must obtain an Electricity Generation License, which is issued through the Ministry of Energy and Water, and
obtain an AISA license in order to enter into the PPA.
Summary Requirement
The Project Company must design, finance, install, and commission of Solar PV projects (in increments of
5MWp) in accordance with the terms and conditions of this contract. The system must convert solar radiation
into AC electric power, within power quality specifications, and at a voltage and configuration of phases
compatible with the local Afghan Grid power distribution system, and acceptable to the local utility distribution
company, DABS. At a minimum, the system must consist of solar photovoltaic modules, power conditioners
and inverters, cables and connectors, other sub-systems and components(step up power transformers, etc.),
warranties, performance monitoring systems, and other equipment necessary to install a fully operational system
and to interconnect with local grid electrical distribution system.
Site Location and Access to Site
1
2
3
4
5
6
Project Name
Site
Country
Location
details
(Preliminary
latitudes of the site
Altitude
Proposed Capacity of the Plant
8
9
The land area planned/allocated shall be approx. 4 acres per MW. MEW shall build access road if the approach
road to land is not already available. The estimated cost of the land lease will be nominal and is estimates at
AFN 2000 per Jeribs per year.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-5
Technology
The Project Company must deploy commercially available and accepted Solar PV power generation
technology, which is successfully operational and meets the meteorological conditions of the site. The
codes and standards utilized must be the latest editions in effect. Materials and equipment must be
labelled or listed by an internationally recognized testing laboratory.
The Project Company must not use pilot, beta, developmental, or research products.
All components and equipment must confirm to International standards IEC/ IEEE/ TUV/ UL etc. as
applicable. Below is a sample list of standards applicable:
The Project Company must provide MEW with the required drawings along with as-built drawings or diagrams,
manuals, required product information, estimated energy production data estimates, standard operating
procedures,
testing
and
commissioning
procedures,
and
other
specifications
and
data with respect to the proposed generating systems.
It is the responsibility of the Project Company to ensure that the solar PV System complies with all applicable
regulations and practices of Afghanistan and/or international regulatory agencies and all applicable electrical
and utility safety codes. The Project Company must identify and obtain, at its own expense, all necessary
inspections
and
approvals
required
by
GIRoA
and
other
local
public
authorities
before the electric generation facility can be connected to the grid.
Land Use
The land available for the project is identified, and the coordinates for the land are provided in
Section 5. The land will be provided through a land lease with MEW for the duration agreed upon as set forth in
the PPA.
The estimated cost of the land lease will be nominal and is estimates at AFN 2000 per Jeribs per year. The final
land lease amount will be agreed upon with MEW based on the amount of actual land to be leased by the Project
Company.
Commissioning
a) The Project Company must provide all work (i.e., labor and materials) required for testing, start-up, and
commissioning.
MEW reserve the right for it or its representatives to witness the commissioning.
QUALITY CONTROL
The Project Company will be responsible for installing the system in accordance with its own plans and
specifications stated in the accepted project proposal. Prior to starting any work, the Project Company must
submit to MEW a detailed Quality Control (QC) Plan associated with the activities described herein.
The QC Plan will address critical QC issues implicit in the construction projects. MEW reserves the right for it
or its representative to witness Factory Acceptance Tests (FAT), start-up, and commissioning and testing of all
components and systems at the site. MEW or its representative must be given free access to the project site to
verify that installed equipment meets specifications, that construction is conducted according to the quality plan
and accepted/updated international standards/codes, and that health, safety, and environmental standards comply
with industry best practices and the laws of Afghanistan. MEW or its representative must be given copies of all
project documentation including, but not limited to the following:
-Submittals
- Drawings
-Test Reports
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-6
SAFETY
The Project Company must develop and implement a comprehensive and effective safety program to protect
life, property and environment. The Project Companys Safety Plan must be submitted to the COR prior to the
Project Company commencing field work. The Safety Program must conform to US Occupational Safety and
Health standards for the site conditions experienced.
(1) Safety Program and Safety Plan: The Project Company must implement safety measures to
accomplish the Work in the safest manner possible at the Site. The Project Companys safety program
must define roles, responsibilities, programs, policies, and procedures to accomplish the goal of
achieving superior safety performance during all phases of the Project.
(2) General Safe
for the Project
and supervisors,
health practices.
the following:
Work Practices: The Project Company must establish standard operating procedures
to guide employees in safe work practices. All employees, including managers
must have training and instruction on general and job-specific safety and
Workplace safety and health training practices must include, but not limited to
(i) Explanation of the Project Company's Accident Prevention Plan, Emergency Action Plan, and Fire
Prevention Plan, and measures for reporting any unsafe conditions, Work practices, and injuries.
(ii) Use of appropriate clothing, including gloves, footwear, and personal protective equipment.
(iii) Information about chemical hazards to which employees could be exposed and other hazard
communication program information.
(iv) Availability of toilet, hand-washing, and drinking water facilities.
(v)Provisions
for
medical
(vi) Use of safety warning sign.
services
and
first
aid,
including
emergency
procedures.
(vii)Increase
the
level
of
training
for
supervisors
and
employees.
(viii) Workers must wear hard hats where there is a potential for objects falling from above, bumps to their
heads from fixed objects, or of accidental head contact
with electrical hazards.
(ix) Evaluate and identify potential safety hazards and injuries and prevent accidents by using safe work
practices.
(x) Employees must be trained in the proper and safe use of all power tools they use.
In addition, the Project Company must provide specific instructions to each employee regarding hazards
unique to his or her job assignment, to the extent that such information was not already covered in
other training. The Project Company must establish written safe work practices covering all phases of the
Contract. Activity Hazard Analysis (AHA) must be prepared for each field task before fieldwork
commences.
SECURITY
The Project Company is responsible for taking appropriate actions in order to provide for its own security and
that of its employees. The Project Company must avail itself of authorized safety and security protections and
services. The Project Company must prepare a comprehensive safety and security plan pertaining to all aspects
of its activities and the activities of its employees in the performance of all work related to this contract as well
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-7
as the off-duty activities of its employees serving in Afghanistan or elsewhere within the region as it relates to
performance of the work. The Security Plan must be reviewed and accepted by MEW, as set forth in the PPA.
The Project Company must continuously monitor and update this comprehensive safety and security plan by
means of dedicated, qualified and competent staff of personnel. The Project Company must work closely with,
establish liaisons and cooperate with all authorized and appropriate safety and security organizations and entities
for the protection and safety of its operations and employees. All security measures must be implemented in
accordance to the laws of Afghanistan.
The Project Company is responsible for all security costs.
MEW may provide assistance in procuring security forces through ANSF personnel.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-8
Bid Security
Bank Guarantee
................................................................ Banks Name, and Address of Issuing Branch or Office ..........................................................
_____________________________________________________________
(USD in words or No Bid)
_____________________________________________________________
(USD in figures or No Bid)
upon receipt by us of your first demand in writing accompanied by a written statement stating that the
Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
(a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or
(b) does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter the
ITB); or
(c) having been notified of the acceptance of its Bid by MEW during the period of bid validity, (i) fails or
refuses to execute the Contract, or (ii) fails or refuses to furnish the Performance Security, in
accordance with the ITB.
This guarantee will expire: (a) if the Bidder is the successful Bidder, upon our receipt of copies of the
Contract signed by the Bidder and the performance security issued to you upon the instruction of the
Bidder; and (b) if the Bidder is not the successful Bidder, upon the earlier of (i) our receipt of a copy your
notification to the Bidder of the name of the successful Bidder; or (ii) 28 days after the expiration of the
Bidders bid.
Consequently, any demand for payment under this guarantee must be received by us at the office on or
before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-9
Technical Proposal
Site Organization
a) Preliminary Site Organization Chart
b) Narrative Description of Site Organization Chart
c) Description of Relationship between Head Office and Site Management 3
Method Statement
a.
b.
c.
d.
e.
f.
g.
h.
Design
Procurement
Construction
Management
Security
Health, Safety and Environmental
Quality Control and Quality Assurance
Supply of Solar Power
Mobilization Schedule
Construction Schedule
Personnel
Equipment
Proposed Sub-Contractor for Major Items of Plant and Services
Time Schedule
Others
3
Indicate clearly which responsibility and what authority will be delegated to site management.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-10
Site Organization
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-11
Method Statement
a.
Design
b.
Procurement
c.
Construction
d. Management
e. Security
f.
g.
h.
Supply of Power
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-12
Mobilization Schedule
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-13
Construction Schedule
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-14
Personnel
Bidders should provide the names of suitably qualified personnel to meet the requirements specified in Section 3
(Evaluation and Qualification Criteria). The data on their experience should be supplied using the Form below for
each candidate.
Title of position
Name
2.
Title of position
Name
3.
Title of position
Name
4.
Title of position
Name
5.
Title of position
Name
Title of position
Name
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-15
Personnel
information
Name
Date of birth
Professional qualifications
Present
employment
Name of employer
Address of employer
Telephone
Fax
Job title
Summarize professional experience in reverse chronological order. Indicate particular technical and
managerial experience relevant to the project.
From
To
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-16
Equipment
The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet the
requirements for the key equipment listed in Section 5 (MEW Requirement). A separate Form shall be prepared
for each item of equipment listed, or for alternative equipment proposed by the Bidder.
Name of Major Component/Equipment of the Project
Equipment
Information
Name of Manufacturer:
Capacity:
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-17
Proposed Sub-Contractor/Manufacturers
Nationality
Time Schedules
The Bidder shall include the proposed time schedule for the project showing the intended program of complete
works. The total time shall not exceed the specified maximum time period given in Section 3, Sub-section 1.2.2
Time Schedule, page 3-3.
Others
The bidder should add any further information that it considers to be relevant to the evaluation of its Technical
Proposal. If the bidder wishes to attach other documents, they should be listed below.
Bidders should not enclose testimonials, certificates, and publicity material with their Technical Proposals; they
will not be taken into account in the evaluation of qualifications and will be discarded.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-18
Bidders Qualification
To establish its qualifications to perform the contract in accordance with Section 3 (Evaluation and
Qualification Criteria) the Bidder shall provide the information requested in the corresponding Information
Sheets included hereunder. If the bidding was preceded by a prequalification process then the forms included in
this section and used earlier during the prequalification process need to be completed only if the information
submitted at the time of prequalification requires updating.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-19
of
Pages
Bidders Information
Bidders legal name
Bidders country of
constitution
Bidders year of
constitution
1. In case of single entity, articles of incorporation or constitution of the legal entity named above, in accordance with ITB
4.1 and 4.2.
2.
Authorization to represent the firm or JV named in above, in accordance with ITB Sub-Clause4.1.
3.
In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.
4. In case of a government-owned entity, any additional documents not covered under 1 above required to comply with
ITB Sub-Clause 4.1.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-20
of
Pages
JV Information
Bidders legal name
1.
Articles of incorporation or constitution of the legal entity named above, in accordance with ITB 4.1 and 4.2.
2.
Authorization to represent the firm named above, in accordance with ITB 4.1.
3. In the case of government-owned entity, documents establishing legal and financial autonomy and
commercial law, in accordance with ITB Sub-Clause 4.4
4.
compliance with
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-21
of
Pages
Date:
Pending Litigation
No pending litigation in accordance with Criteria 2.2 of Section 3 (Evaluation and Qualification Criteria)
Pending litigation in accordance with Criteria 2.2 of Section 3 (Evaluation and Qualification Criteria)
Year
Matter in Dispute
AFG #: [001]
Value of
Pending
Claim in US$
Equivalent
Value of
Pending
Claim as a
Percentage of
Net Worth
RFP #: [MEW-REN-01-KAN]
4-22
of
Pages
Date:
Year 2:
Year 3:
Attached are copies of the audited balance sheets, including all related notes, and income statements for
the last three years, as indicated above, complying with the following conditions.
All such documents reflect the financial situation of the Bidder or partner to a JV.
Historic financial statements must be complete, including all notes to the financial statements.
Historic financial statements must correspond to accounting periods already completed and audited
(no statements for partial periods shall be requested or accepted).
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-23
of
Pages
Date:
Year
Amount
Currency
Exchange
Rate
US$
Equivalent
The information supplied should be the Annual Turnover of the Bidder or each member of a JV in terms of the
amounts billed to clients for each year for contracts in progress or completed, converted to US Dollars at the rate
of exchange at the end of the period reported.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-24
of
Pages
Ending
Month
Year
Years
AFG #: [001]
Role of Bidder
RFP #: [MEW-REN-01-KAN]
4-25
of
Pages
Completion Date
Role in Contract
Project Company
Management Project
Company
Sub-Contractor
US$
Percent of Total
Amount
Employer Name
Address
Telephone/Fax Number
E-mail
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-26
FORM PB
Form for Price Bid on MEW Approved Ceiling Tariff
(to be filled in separately for each Project)
OFFER OF M/s._________________
Location: ______________________
Capacity: ______________________
Sl. No.
Capacity
(MW)
Ceiling Tariff
Offered by
MEW
(USD/kWh)
16 cents per
kilowatt hour.
Discount
Offered
(USD/kWh)
Offered Tariff
After Discount
(USD/kWh)
Bid Security
Value
(in USD)
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-27
Letter of Award
GOVERNMENT OF AFGHANISTAN
MINISTRY OF ENERGY AND WATER
Subject:
Dear Sir,
A.
REFERENCE
In terms of the provisions of the [Request for Proposal RFP)] issued by the Ministry of Energy and
Water, [name of successful bidder)] hereafter referred to as Sponsor has been declared successful
bidder and is now issued this Letter of Award (LOA), on the terms and conditions set out herein, by the
Ministry of Energy and Water (MEW), Government of Afghanistan and Da Afghanistan Breshna
Sherkat, the entity of Government of Afghanistan (DABS) on behalf of the President of the Islamic
Republic of Afghanistan.
Capitalized terms shall bear the meanings ascribed to them in the pertinent paragraphs herein.
The Sponsor(s) have posted in favor of MEW an irrevocable, unconditional, without recourse, ondemand bank guarantee on terms acceptable to MEW dated _____ issued by (name of issuing bank)
(hereafter referred to as Bank Guarantee) in the amount of US Dollars 1,50,000 per MW. The Bank
Guarantee secures the Sponsors obligation to execute the Transaction Documents and to achieve
Financial Closing (which expressions are defined herein below) under and in accordance with the terms
of this Letter of Award (LOA). The Bank Guarantee shall remain valid and in full force till the
expiry of three (3) months beyond the Financial Closing Date. The Bank Guarantee shall be encashable
in accordance with Paragraph-B below, at call at any time during the period of its validity by MEW.
The Sponsors on behalf of themselves and the Project Company (incorporated or to be incorporated
during the validity of this LOA) hereby agree that they shall have no claim against the Government of
Afghanistan (GOA) or any agency or instrumentality or component thereof on any grounds
whatsoever if MEW acting in its sole discretion shall make any call upon or encash the Bank Guarantee
in accordance with Paragraph-B below, and hereby waive, to the fullest extent permissible by law, any
such claim.
Until Financial Closing, the LOA will govern the project and supersede all documents and agreements.
After Financial Closing, the Transactional Documents (as defined hereinafter), shall supersede the
LOA.
B.
AUTHORIZATION
The President of the Islamic Republic of Afghanistan hereby conveys his permission to the Sponsors to
cause design, build, finance, own, commission and operate the Facility in accordance with the terms of
this LOA and the Transactional Documents. Electricity produced through the Facility shall be sold to
Da Afghanistan Breshna Sherkat (the Power Purchaser) in accordance with the Power Purchase
Agreement (PPA) to be entered into between the Project Company (incorporated or to be incorporated)
and the Power Purchaser. The Sponsors shall be responsible for performing and causing the
performance of all activities necessary and incidental to its obligations under this LOA:
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-28
1.
The Sponsors shall cause the Project Company to negotiate and sign, within Two (2) months
from the date on which standardized drafts thereof are provided by MEW to the authorized
representative of the Sponsor a Power Purchase Agreement (PPA) with the Power Purchaser (DABS)
and a Land Lease Agreement (LLA) with the Lessor, substantially and materially in the form of the
standardized drafts of the PPA and the LLA prepared by Government of Afghanistan (MEW), failing
which the Bank Guarantee shall be encashed for the full amount thereof by MEW.
The PPA and LLA are collectively referred to in this LOA as the Transactional Documents.
2.
The Sponsors shall achieve Financial Closing no later than 90 Days from the issuance of
Letter of Award (Financial Closing Date), failing which, the Bank Guarantee shall be encashed in the
full amount thereof by MEW. In addition to any other consequences set out in the Transactional
Documents, if MEW (acting in its sole discretion) determines that any delay by the Sponsors/Project
Company in achieving Financial Closing by the Financial Closing Date is due to events beyond the
reasonable control of Sponsors or Project Company and that Financial Closing can be achieved shortly,
MEW shall be entitled (acting on an application in writing made to it by the Sponsors/Project Company
at least 30 Days before the Financial Closing Date) to grant in writing to the Sponsors/Project
Company a one-time extension of up to a maximum period of two(2) months beyond the Financial
Closing Date (such extended date being hereinafter referred to as the Extended Financial Closing
Date) and this LOA shall stand correspondingly extended on the same terms and conditions for such
additional period. No claim for an extension to the Financial Closing Date and the period of validity of
this LOA shall be accommodated or considered by MEW unless the following actions are taken by the
Sponsors/Project Company to the satisfaction of MEW (i) the Sponsors/Project Company extends the
period of validity of the Bank Guarantee so that the Bank Guarantee is valid on the same terms and
conditions up till three (3) months beyond the Extended Financial Closing Date; and (ii) The maximum
amount in which the Bank Guarantee can be called is doubled. Following any extension as aforesaid,
the Sponsors shall submit monthly reports that set out in adequate detail the additional efforts made by
the Sponsors/Project Company to achieve Financial Closing no later than the Extended Financial
Closing Date and the progress achieved in that regard.
For the purposes of this LOA, Financial Closing means execution of one (1) or more loan agreements
that together evidence financing for the construction, testing and completion of the Facility and the
receipt of commitments for such equity as is required by the Company in order to satisfy the
requirements of the Lenders and this LOA.
In no event shall Financial Closing be deemed to have occurred unless the Sponsors have paid all
amounts then due and owing to DABS under this LOA.
3.
The Sponsor(s) shall also be responsible for performing and causing any and all other
activities necessary and incidental to its obligations under this LOA.
C.
PROJECT COMPANY
The Sponsors will establish a [public/private] company (referred to herein as Project Company), if
not established already, in accordance with the laws of Afghanistan, the purpose of which will be to
design, build, finance, own, commission, and operate the Facility and supply solar power generated
from plant to DABS. After the incorporation of the Project Company, the rights and obligations of the
Sponsors hereunder may be performed by the Project Company but the Sponsors shall remain primarily
and solely responsible for all acts and omissions of the Project Company.
D.
LOCKIN PERIOD
During the lock-in period which will be the period commencing from the date of issuance of this
LOA until the fourth (4th) anniversary of the successful commissioning of the Facility the Sponsor
shall, at all times hold not less than fifty one percent (51%) of the issued and paid up capital of the
Project Company. In no event shall the equity commitment(s) of the Sponsors in the Project Company
be changed without prior written approval of MEW.
E.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-29
This LOA will automatically terminate, without notice, on [90 days after issuance of the LOA], except
terminated earlier as provided herein above or unless extended in writing by MEW in accordance with
the terms hereof. Neither the Sponsors nor the Project Company shall have any claims against the GOA
or any of its components/organizations/ provinces/ institutions on any ground(s) whatsoever arising
from the expiration or termination of this letter as aforesaid. In the event of termination of this LOA,
the Transactional Documents will automatically terminate.
F.
GENERAL
1.
2.
3.
The authorized representative of Sponsor represents and warrants to MEW that it is duly
authorized to accept and agree this LOA and deliver and perform the same in accordance with
its terms on behalf of itself and the other Sponsors and the Project Company as applicable.
4.
This LOA shall be governed by and construed in accordance with the laws of Afghanistan and
the Courts of Afghanistan shall have exclusive jurisdiction in relation to any dispute or matter
arising out of or in connection herewith.
5.
This LOA shall become effective from the date, notified by MEW to the authorized
representative of Sponsor, on which a copy of this LOA signed by the pertinent paragraphs
herein authorized representative of the Sponsor is received by MEW.
Kindly sign the attached copy of this LOA at the place indicated and return the same to us no later than
21 Days.
With Regards
Yours sincerely,
[Name]
[Designation and Authority]
Government of Afghanistan
For and on behalf of the President of the Islamic Republic
of Afghanistan
1.
2.
3.
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-30
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-1
PART II
REQUIREMENTS
AFG #: [001]
RFP #: [MEW-REN-01-KAN]
4-1
TABLE OF CONTENTS
1.
Intent of Specification................................................................................................................................ 1
2.
3.
4.
5.
6.
7.
8.
9.
Page I of I
1.
5-1
INTENT OF SPECIFICATION
This specification is intended to cover the design, engineering, manufacture, assembly / reassembly, construction, tests at manufacturers works, forwarding (duly packed for transportation),
insurance, transportation, delivery to the site, unloading, handling, storage and in-plant
transportation at site, security, complete execution of necessary and allied civil works, structural
works, complete services of erection, testing and commissioning, successful performance guarantee
tests and operation and training to operators and operation and maintenance of the plant in a
flawless operating condition for the complete Solar PV Power Plant. The evacuation of electricity
from project site to the designated substation and bay extension work at designated substation is
part of this specification. (Construction of dedicated Transmission line shall be optional to be
decided during bid finalization).
This Specification also includes carrying out of performance guarantee tests at site after successful
commissioning. All necessary equipment, instruments, services, labor as required for this purpose
shall be under the scope of this Specification. All gauges, instruments and any other accessories as
required for performance testing, commissioning and system acceptance shall also be supplied by
the Bidder, under this Specification.
Any additional plant, equipment, material, services which are not specifically mentioned here, but
are required to make the plants / system complete, in the scope of bidder, complete in every respect
in accordance with the technical specification and for safe operation& maintenance and guaranteed
performance, shall be covered under the scope of this Specification.
This Specification covers the requirements of design and construction of ground mounted grid
connected Solar PV power project. This section of bidding document deals with the Technical
Specifications for the design and preparation of detailed working drawings and
specifications/design conditions.
The provisions of this Technical Specification are general in nature and cover broad aspects.
Technical Specification outlines the minimum requirements. However, it is the absolute
responsibility of the bidder to collect, interpret, analyze all necessary information / data for the
successful design and construction of the Solar PV Project. Structural safety, maximizing the
power output and successful operation of the plant shall be the total responsibility of the bidder
notwithstanding the approval of the Owner.
It is not the intent to specify all details of design and construction of equipment. However, the
equipment shall conform, in all respect, to high standards of design, engineering and workmanship
and capable of performing in continuous commercial operation up to the Contractor's guarantee in a
manner acceptable to the owner.
2.
PROJECT INFORMATION
Brief information about the project is furnished below;
Kandahar, with a population of about 500,000 is the second largest city in Afghanistan. The city of
Kandahar is the capital of the Kandahar province that is located in the southern part of Afghanistan.
The population of Kandahar province is about 1.15 million. The GDP growth in Afghanistan is driven
by private consumption on the demand side and by agriculture on the supply side
The main power sources for Kandahar are its three Diesel Generation Plants of 36 MW installed
capacity with 18MW operational capacity. It also obtains about 12 MW of power from the Kajaki
Hydroelectric Power Plant located in the neighboring Helmand province.
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Kandahar is still to be connected with the two major power grids of the country. The transmission link
between Kandahar and the power grids in Afghanistan is expected to be established by 2018. A 10
MW Solar PV Power Plant based on similar IPP model is already in the last stage of bidding process.
Afghanistan, being located in the sub-tropical belt, receives abundant sunshine throughout the year,
with many parts receiving approximately 300 days of sunlight a year. The annual average insolation is
around 6 kWh/m2/day. Kandahar, located in the southern part of Afghanistan, is one of the best
recipients of solar radiation, receiving 320 days of sunlight with annual average insolation is
approximately 5.81 kWh/m2/day. Multilateral donor agencies such as the World Bank, ADB, IFC,
USAID, KFW etc. have been actively participating and facilitating several RE initiatives in
coordination with the Government of Afghanistan. The Afghan legal environment allows foreign
investors to invest in generation, transmission and energy trade and guarantees safety of capital
investment and private enterprises, and the rights and liberties of foreign citizens. Afghanistan thus
offers significant opportunity for solar energy based developments
2.1
Project Name
Site
Kandahar
Country
Afghanistan
Location details
(Preliminary latitude / latitudes of the
site)
[_____________]
Type of system
Inverter Capacity
20 kV
10
Location
of
Delivery
Interconnection from Solar Plant
12
Interconnection Point
[___________________]
13
25 years
[_____________]
Site Location
Site Photo
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3.
3.1
5-4
3.2
Terminal Points
Following are the Terminal Points. Exact location and specific details shall be finalized during
execution stage.
4.
4.1
Description
IEEE 929-2000
IEC 61215
IEC 61730 Part 1 & 2
IEC 62446
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IEC 61727
IEC 62116
IEC 60904
IEC 61683
IEC 61724
IEC 62093
UL 1703
NFPA 70
Software
PV Syst
RSTAB / STAAD
4.2
5-5
Project Management
Bidder shall be responsible for complete project management of the Project activities. Fortnightly
progress reports shall be provided. The report shall cover each of the major areas of responsibility
such as, Engineering, Procurement, Safety, Construction Startup and Testing. The Bidder shall submit
an organization chart illustrating management and functional relationships among all project team
members including consultants, subcontractors and vendors at each significant stage of the work, such
as permitting, design, construction, testing and commissioning, close-out.
4.3
5.
TIME SCHEDULE
The Bidder shall prepare and submit a detailed Time Schedule for the complete project made in the
form of the Critical Path Method (CPM) the PERT Network, MS Project, Primavera or other
internationally used programs, showing the complete project schedule.
5.1
Implementation Schedule
The Project schedule should include the following milestones. This is for general reference and
Information only.
Milestone
Time Schedule
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Milestone
switchyard, Tr. Line and Bay extension
Time Schedule
6.
7.
Subcontractor/Make
DOCUMENTATION REQUIREMENTS
Bidder shall provide all documentation necessary to enable the successful operation and maintenance
of the generating unit. Documentation shall include the system-wise operations and maintenance
document produced by the Bidder that encompasses all generating unit components, interconnections
and site facilities, and all individual operations and maintenance manuals or other documents
produced by equipment manufacturers for discreet components of the generating unit.
7.1
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7.2
5-7
As Built Drawings
The Bidder shall be responsible to prepare and issue the As-Built drawings after incorporating all
the site modifications in the approved design documents after the end of the commissioning of the
plant.
7.3
7.4
8.
9.
9.1
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9.2
5-8
9.3
Layout related
The Bidder shall be responsible to get all the Site investigations tests like Topography, contour
mapping, Soil Tests, Electric Resistivity test (ERT) tests and other investigative test as required for
carrying out the optimum plant design. Bidder shall be responsible for all works related to the Ground
development (leveling, grading etc.). Due consideration shall be given for the Project site area
drainage during rainy season.
A minimum space / clearance of 5 m (generally 8 m) distance from the edge of the modules to the
fence shall be maintained all along the periphery (or as required by the statutory requirements as
applicable for electrical power plants). A peripheral pathway shall be provided to ensure the plant
safety and security.
Adequate clearances and access between each row of panels, the equipments inside and around the
control building and equipments inside the Switchyard shall be provided for routine inspection and
maintenance. Electrical interference and other electrical parameters shall also be taken into
consideration while placing the equipments such as PV module arrays.
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The complete plant shall be designed / located in a modular manner to optimize the losses in cables in
the DC side as well as AC side. Due consideration shall also be given for the ease of construction and
erection in the shortest time with the least Manpower and Machinery.
All the Temporary facilities as required for the site management including material storage, handling
and movement of material & machinery during site construction phase shall be properly planned.
9.4
Electrical systems
All the Electrical systems and its components and accessories shall be designed in accordance with the
Technical specification requirements and the requirements of the Statutory Electrical Regulations of
the Country and requirements of other statutory authority as applicable. Electrical engineering design
shall be based upon a twenty-five (25) year design life of the Solar PV Power Project.
9.5
Safety
All the balance of systems like, earthing/grounding system, Lightning protection system, Surge
arrester system, Fire protection system shall be designed in accordance with the Technical
specification requirements and in accordance with prudent industry practices.
Perimeter signage shall be provided and shall be installed at every 200 feet along the perimeter fence
and at all appropriate places (like Inverter rooms, Control Rooms, Switchyard etc.) of size
approximately 24 wide and 10 high, in two color stating, in both English and local language(visible
in night also):
Danger
Keep Out!
Hazardous Voltage Inside
Will shock, burn or cause death.
9.6
10.
10.1
EQUIPMENT SPECIFICATION
General
The main components of the Solar PV plant are Solar PV Modules, Mounting structures, Inverters,
Monitoring System (incl. protection and Grid Synchronization), Step-up-Transformers, Collecting
Station (Pooling Substation at Solar PV Plant boundary), Associated Cable and hardware, Tariff
Metering and auxiliary systems such as earthing/grounding system, Lightening system, Civil system
including structures foundations, equipment foundations, buildings, boundary wall with gate etc.
In the following paragraphs a brief description of various subsystems, components is indicated for
reference. Bidder to offer the complete solution irrespective of whether any system, component is
mentioned or not.
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The Project Company must deploy commercially available and accepted Solar PV power generation
technology, which is successfully operational and meets the meteorological conditions of the site. The
codes and standards utilized must be the latest editions in effect. Materials and equipment must be
labelled or listed by an internationally recognized testing laboratory. The Project Company must not
use pilot, beta, developmental, or research products. All components and equipment must confirm to
International standards IEC/ IEEE/ TUV/ UL etc. as applicable. Below is a sample list of standards
applicable:
a) PV Module Qualification
Code
Description
IEEE
9292000
IEC 61215
IEC
61730
Part 1 & 2
IEC 62446
IEC 61727
IEC 62116
IEC 60904
IEC 61683
IEC 61724
IEC 62093
UL 1703
NFPA 70
Software
PV Syst
RSTAB
STAAD
c) Warranty
Project Company must provide equipment and system warranties for major components (Solar
Modules, inverters, switchyard equipment and other major components). The warranty descriptions
must explicitly identify the term of the warranty, what is covered by the warranty, provisions for
transfer or assignment of the warranty and any special conditions that are unique to the specific
equipment. The Project Company must deliver documentation for all manufacturer warranties for the
equipment/components.
Following is the brief list of components/equipment for which warrantees shall be provided by the
bidder. The warrantee period mentioned is the minimum.
PV Modules: 10 years
PV module rack and structural component: 5 years
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I.
II.
5-11
1.
2.
3.
4.
5.
Bidder to specify
d) Performance Guarantee
I.
General
The Solar Power Plant shall be designed for maximum reliability and availability. All equipment shall
be new, proven design, using materials with well-established physical, mechanical and electrical
properties, the fabrication/manufacturing processes shall be subjected to quality surveillance and tests
specified.
The Performance Tests shall be carried out to not only prove the Guarantees and the values as
guaranteed by the Bidder but also provide a benchmark for the whole plant which will serve as
reference to evaluate the plant performance in future over the plant life on Year on Year (YOY) basis.
All equipment, special tools and tackles, instruments, software etc. as required for successful
completion of the performance tests shall be provided by the Bidder.
II.
Acceptance Test
300 hour Test- This test shall be performed to ensure that there are no breakages, faults, trips on the
system and system is performing in a continuous manner.
1.
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2.
5-12
e)
1.
2.
3.
4.
5.
6.
7.
8.
f)
Interconnection Requirements
The Project Company must satisfy the following interconnection requirements of DABS:
1.
The transmission of power up to the point of interconnection where the metering is done for energy
accounting is the responsibility of the Project Company at his cost.
2. The maintenance of the transmission system up to the Inter-connection point must be the responsibility
of the Project Company at his own cost.
3. Consider the capacity, proximity, availability, reliability and quality of power supply for Kandahar
city, Breshna Kot, 110/ 20 KV substation.
4. Voltage level at the end of Solar PV project feeding into the existing grid should be AC 20 kV
nominal.
5. The Grid and PV system side must have matching Voltage, Frequency and phase sequence required for
safe operations of the PV installation.
6. The plant may undergo and require frequent Load shedding and hence SPV plant must be able to shut
down itself sensing Grid failure, grid voltage and frequency fluctuation beyond the acceptable range of
inverters. The necessary technical measures, including smart inverter technology, must be considered
in the design.
7. The Solar PV plant is proposed to connect [_________________________________]
8. It is important that the power plant is designed to operate satisfactorily in parallel with the grid, under
the voltage and frequency fluctuation conditions, to export the maximum possible units to the grid. It is
also extremely important to safeguard the system during major disturbances like tripping, pulling and
sudden overloading during the fluctuation of the grid loads on the generating PV array modules in the
island mode, under fault/feeder tripping conditions.
9. A metering panel must be provided at the SPV Power Plant end on 20 KV line for measurement of
import and export of power. The cost of the metering panel is the responsibility of the Project
Company. DABS must review the design and construction of the metering panel. Both DABS and the
Project Company are to seal the metering system (CTs, VTs, meters, test switches, metering enclosure,
etc.).
10. A synchronizing panel at the SPV Paralleling with Grid.
11. A Protection panel for 20 KV line.
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The Project Company must provide MEW and DABS with the required drawings along with as-built
drawings or diagrams, manuals, required product information, estimated energy production data
estimates, standard operating procedures, testing and commissioning procedures, and other
specifications and data with respect to the proposed generating systems.
It is the responsibility of the Project Company to ensure that the solar PV System complies with all
applicable regulations and practices of Afghanistan and/or international regulatory agencies and all
applicable electrical and utility safety codes. The Project Company must identify and obtain, at its
own expense, all necessary inspections and approvals required by MEW/GIRoA and other local public
authorities before the electric generation facility can be connected to the grid.
END OF SECTION
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NEPS/SEPS Connector Five Transmission Lines from Ghazni Kandahar East in One Lot
Section 7 - General Conditions of Contract
PART III
7-14
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