INCOL INTERNATIONAL GENRAL CONTRACTING LLC

Environmental, Health & Safety (EHS) Department, ISO 9001:2008, ISO

14001:2004 & OHSAS 18001:2007 Standards Internal Audit Checklist

Ref: EHS / MN
Identification No: INCOL/EHS/ISO/Checklist
Issue: 01
Rev: 00
Date: 18/Feb/2015
Page 1 of 3

QA/QC Department, ISO 9001:2008 Standards Internal Audit Checklist - Dec 2014
Auditor: Mr. Sandesh Mukne
Sr. No.

Section

Requirements

4.1

4.1

Has the organization established, documented, implemented

and maintained a quality management system in accordance
with the ISO 9001 Requirements
Identified the process needed for the QMS throughout
ISO9001 the organization.

4.1

4.1

4.1

4.1

4.1

Implement corrective and preventive actions needed to

achieve the planned results as documented in the quality
plans?
Determined the proper interaction between the processes
ISO9001 Is there a flow chart that shows the process flow
for the entire organization?
Determined and document criteria and methods to ensure
ISO9001 that the operations and process control are
effective?
Have resources and information necessary to support
ISO9001 the operation and maintenance of their process.
Measure, monitor and analyze their processes?

Documentation
Reference

Adequate
(Auditor)

Audit Findings / Major NCR /

Or Minor NCR With
Objective Evidence

4.1

Does the organization have documentation in accordance

with the requirements of the ISO 9001 Standard

INCOL INTERNATIONAL GENRAL CONTRACTING LLC

Environmental, Health & Safety (EHS) Department, ISO 9001:2008, ISO
14001:2004 & OHSAS 18001:2007 Standards Internal Audit Checklist

Does the QMS documentation system include: Quality

Manual?

4.2.1

10

4.2.1

Does the QMS documentation system include: Documented

company quality policy and quality objectives?

11

4.2.1

Does the QMS documentation system include:

Documented procedures as required by ISO 9001?

12

4.2.1

Does the QMS documentation system include: Document

how the company can effectively plan, operate and control
its processes?

13

4.2.2

14

4.2.2

15

4.2.3

Has a quality manual been created and maintained the

includes: he scope of the quality management system and
any justification for exclusion to the standard (such as
obsolete product lines)?
Has a quality manual been created and maintained the
includes: The procedures required by the ISO standard or
references to the required procedure control numbers
(usually the general statements are in the quality manual
and the detailed procedures are separate documents)?
Are all QMS documents (manuals, procedures, data sheets,
work instructions, records, and procedures) controlled
(including revision control, controlled access to originals,
control of distributed copies)?

Ref: EHS / MN
Identification No: INCOL/EHS/ISO/Checklist
Issue: 01
Rev: 00
Date: 18/Feb/2015
Page 2 of 3

16

4.2.3

Does the company have a document control procedures that

including: Notification of the ISO approval body prior to
implementation of any change to a agency controlled
document?

INCOL INTERNATIONAL GENRAL CONTRACTING LLC

Environmental, Health & Safety (EHS) Department, ISO 9001:2008, ISO
14001:2004 & OHSAS 18001:2007 Standards Internal Audit Checklist

17

4.2.3

18

4.2.3

Does the company have a document control procedures

that including: Approval, update and distribution processes
for changes to all quality documents (May be part of the
ECO procedure)?
Does the company have a document control procedures
that including: Ensure that the current revision documents
(with no confusion about the current revision) are available
at the point of use?

Ref: EHS / MN
Identification No: INCOL/EHS/ISO/Checklist
Issue: 01
Rev: 00
Date: 18/Feb/2015
Page 3 of 3

19

4.2.3

Does the company have a document control procedures

that including: Ensure that the documents remain legible
and easily identifiable?

20

4.2.3

Does the company have a document control procedures

that including: A process for controlling documents of
external origin

21

4.2.3

Does the company have a document control procedures

that including: Control of obsolete documents to assure
they are not used in current production.

22

4.2.4

Does the company create and maintain records?

23

4.2.4

24

4.2.4

25

4.2.4

Does the company have records to provide evidence that

the QMS is effective (examples include management
review records, corrective and preventive actions logs,
customer survey or feedback records)?
Has a documented procedure been written to define the
following record control mechanisms: Identification and
retrieval?
Has a documented procedure been written to define the
following record control mechanisms: Storage and
protection?

26

4.2.4

Has a documented procedure been written to define the

following record control mechanisms: Retention time and
Disposition?

Ref
Company Name

Identification
No.

company
logo

Issue
Revision

Address

Date
Sr. No.

Section

Requirements

QM policy is available to all intrested parties & Posted

1
The organization shall establish, implement and maintain a programs for
acheving its departmental objectives
2

The person performing tasks that can impact QM is competent based

appropriate education , training or experience, and shall retain associated
records
Records of calibration and maintenance activities and result shall be
retained

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Requirements
Sr. No

Section

The organizational shall evaluate compilance with other requirements to

which it subscribes
The organizationatio shall keep records of the results of the periodic
evaluation

The organizationatio shall establish ,implementand maintain procedure for

dealing with actual and potential nonconformities and for taking corrective
action and preventive action

Operating Procedure
8
Work Instruction
9
Forms
10
Material receving Inspection Reports are avialabel
11

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Requirements
Sr. No

Section
Availabel WPS/PQR (Production Identification)

12
Receving Inspection Reports
13
NCRs
14
In Process Inspection Reports
15
Final Inspection Reports

Receving Inspection Reports

Snagging List/Works

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Requirements
Sr. No

Section
Practical Completion and Final Certification

Master List of Calibrations

Calibration Certificates, Stickers

Purchase specification for IMTE(insp. Measuring , Testing Equipments)

Welding Procedures & Welder Qualification Witnessing , Inspection , Testing

Preparation , compiling , and Maintenance of qualifying records

Updated list of WPS/PQRs and its record

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Requirements
Sr. No

Section
Updated list of Welders qualification Test Certificates and its records

Welders Identification card for all welders and displayed during Welding

Dimensional Inspection Reports

Fabrication and welding Reports

Inspection Reports

Weld Inspection Reports

Weld History sheets

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Requirements
Sr. No

Section
NDE Reports

Dimensional Reports

Weld Repair Requests

Repair of Unaccetable defects in welding

Heat Treatment Work Orders and Reports

Blasting Painting and coating

Final Documentation Preperation

Documentation
Reference

Auditor

NCR/Minor, NCR with

objective evidance

Stainless Steel Fabrication

INCO INTERNATIONAL FZCo.

Ref: IE[P]MS 014
Issue: 01
Rev: 00
Date: 10.04.2005
Page 11 of 7

Management System
Operating Procedures
INTERNAL AUDIT

1.

2.

Identification

1.1

Date................

Audit Ref. No. ..................

1.2

Auditors Name (s)..........................................

1.3

Department / Area Audited...................................

1.4

Scope of the Audit.........................................

Summary of Findings
2.1

2.2

Number of CARs raised

........

Number outstanding

........

Number cleared.............

Other facts and incidents (if any)

................................................................

3.

Overall Observations

3.1

Follow up audit not later than.............................

3.2

Other observations and recommendations

Date..............

Name..........................................

Signature..........................

To: Petron Emirates Contg. & Mfg. Co (LLC)

Dubai. U.A.E.

Report No.:

PEC/UNIT-3/NCR/001

Date of Issue:

03.04.2007

Form Contractors Inspector Name: R.SENTHIL KUMAR

General Information:
Material Description or item number: Plate & Angle As per attachment.
Purchase Order
Requisition
No.:QCSD9DO125
No.:QCS/50/00/
ME/RQ/Na/120A
1. Nonconforming Conditions Detected:

As attached

We are aware of clients restricted origins of supply countries. In spite of our best efforts, we could not
locate certain materials (refer attached list) as allowed origins of supply countries. Keeping in view of
clients delivery schedule we had to resort purchase of materials from out side the allowable supply
states.

To: CONTRACTOR:

Procurement Manager,

Quality Control Manager

From: Vendors Representative Name : V.J.ROY

Position:
Sr.Purchas
e officer

2. Vendors Recommended Disposition

Plans:

Repair,

Re-work / Replace,

Use-as-is,

As attached.

These materials purchased with Mill T.C. & Heat marks. We are sure that the materials meet the
Quality Control requirements and we fabricated out of these materials.

As attached
____________________________

3. Technical Justification:

ATTACHED MTC & PMI REPORTS

4. Risk Assessment:
Performance/Function

No effect

Effect as attached

Maintenance/Operability

No effect

Effect as attached

Safety

No effect

Effect as attached

Schedule

No effect

Effect as attached

Cost

No effect

Effect as attached

5. Corrective Actions to be implemented to preclude recurrence:

As attached

No corrective action required

NCR
[1] Title: COMPANY Comments not incorporated on documents

[3] NCR Issued To: Construction /

Fabrication

[4] Issue Date: 29/Mar2015

[6] Location of Problem: GSCC FABRICATION SHOP #2

[2] NCR No.: GSCC/SHOP/

NCR # - 012

[5] Response Due Date:

4/Apr/2015
[7] Ref. GSCC Quality Manual

[8] NCR Written By (print): Bineesh E

QC Inspector

[9] Condition Description (Requirement and Nonconformity Found)

Attachment(s): Yes No

During Fit up Inspection for Job No-PE-242-44 Nozzle No N45A,N45B,47A & 47B Neck were found as
excavated /Grinded on the base metal severely. It is not acceptable as per the client specification.

[12] Recommended Corrective Action (Required Yes

Corrective Action will be implemented.

No): Include in your response, the date

Excavated area is to be smoothly grinded, welded and PT has to be done in front of client.

[13] Recommended Preventive Action (Required Yes

Preventive Action will be implemented.

No): Include in your response, the date

During Fit up Fitter should be Guide/monitor the Grinding man

(attach separately if needed)

[14] Root Cause of condition:

Fabrication Team is Unaware about quality plan and job.

(attach separately if needed)

[15] Response Prepared by:

Date:

(Print name)

(Sign name)

[16] Engineering Disposition Required Yes

No

[17] Response Approved by:

(Print name)

Date:

(Sign name)

[18] Verified by:

(Print name)

Closed Date:

(Sign name)

DOC. NO.: QSR04-3

REV.: 02

AUDIT SUMMARY REPORT

Top management / project manager

1.
2.
3.
4.
5.
6.

Quality policy and objectives

Overall project details
Principles of quality management system
Implementation and effectiveness of quality management system
Site specific organization structure
Resources planning

PAGE 1 OF 1

M.R
1. List of documents and its updatation
2. MR appointment letter
3. Audit schedule
4. Nonconformance report & corrective action taken
5. Internal communication
6. Statistical analysis
7. Preventive action
Planning
1. Overall schedule
2. List of detailed drawings
3. Client Correspondence.
4. Amendment /deviations to contract
5. Daily/Weekly progress report
6. Monthly status and progress report
7. Feed back to h.o on site status
Quality control/quality assurance
1. Quality assurance plan/approved inspection procedure
2. Non-conformance/ corrective& preventive action
3. Inspection records
4. List of monitoring and measuring devices
5. List of monitoring and measuring devices requiring calibration
6. List of agencies to do calibration
7. Records of calibration
8. Qualification record for welders
8. List of documents
9. List of sub contractors to do specialized operations
Construction management
1. Contract progress monitoring
2. Deviations to contract
3. Implementation as per Approved project schedule

4. Progress report/review with customer

5. Deployment of resources
6. Minutes of the meeting with customers
Purchase
1. List of acceptable suppliers
2. Purchase order
3. Re- Evaluation of suppliers
Safety
1. Tool box meetings records
2. Minutes of the safety meetings
3. Emergency prepared ness records
4. Training schedules and records
Stores
1. Material receipt, issue and balance
2. Customer property register
3. List of shelf items
4. Stock statement register
Preventive maintenance
1. Preventive maintenance schedule
2. Maintenance records for specified equipment
3. Machine history card
4. Operating procedures for various equipments