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WORKING DRAFT

Last Modified 1/20/2015 9:14 AM Eastern Standard Time


Printed 1/8/2015 9:18 AM Eastern Standard Time

Boston Public Schools Operational


Review Week 2 check-in
January 20, 2015

CONFIDENTIAL AND PROPRIETARY


Any use of this material without specific permission is strictly prohibited

DRAFT Confidential Proprietary and Predecisional

Goals for todays discussion

Update on process what weve done, where were


going
Emerging insights Share a few emerging insights
for perspectives or thoughts on moving forward from
the SteerCo.
Questions Address any open questions and align
on week ahead

DRAFT Confidential Proprietary and Predecisional

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Agenda

Week 2 highlights / activities

Week 3 schedule of activities

Emerging insights

Next weeks focus

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 2 highlights and activities

DRAFT

Week 2 activities

Teachers focus group (6 participants)


Principals focus group (8 participants)
Conducted 20 interviews (43 to date) including:

Jerry Burrell (Enrollment)

Jon Steketee (Transportation)


Melissa Partridge (Academics)
Kavita Ventkatesh (Academics)

Discussion questions:

Mark Skipper (Network Supt.)

Carleton Jones (Facilities)


Eric Weston (Security)

Interviews scheduled with Vivian Leonard,


Paul Curran and Matt Mayrl from the city
this week, how connected are they to the
process?

Nate Kuder (Budget)


Ann Chan (Acadmics)
Emily Quazilbash (Human Capital)
Avery Esdaile (Athletics)
Diane Hauser (Technology)
John McDonough (Superintendent)
Andy Horgan (Technology)
Al Taylor (Network Supt.)
Dr. Coleman (Vice Chair, School Committee)

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 2 highlights / activities

Week 3 schedule of activities

Emerging insights

Next weeks focus

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 3 schedule of activities

DRAFT

Week 3 activities

Refine Phase 1 findings and identify


additional data and interviews
needed

Notable meetings:

Touch points with SteerCo. to


begin testing initial findings for
Phase 1

Interviews scheduled with Vivian


Leonard, Paul Curran and Matt
Mayrl from the City

Monday, Jan 26 4pm: Steering

Discussion questions:
As we get some first takes from the
SteerCo. on the draft this week,
anyone outside this group that needs
to have a say?

Where is the SteerCo. Workshop on


the 26th?

Committee Review workshop

First parents focus group scheduled


for Jan. 27

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Contents

Week 2 highlights / activities

Week 3 schedule of activities

Emerging insights

Next weeks focus

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 2 emerging insights

HIGHLY PRELIMINARY

Emerging insights

Good talent management processes


present in parts of Human Capital, not
consistently replicated elsewhere in central
office

Transportation and operations strategy use


of data to drive results (50% increase in
bus timeliness in just 3 months) can be
model for data driven culture at BPS

Frustration across ELL, Academics and


SPED about silos and lack of alignment for
student services

BPS has a facilities issue:


Annual funds are just 1/10 of estimated

Discussion questions:

Reactions or further perspective

on these points
Larger themes of data creation
and usage and technology are
underlying drivers of some of
these insights. Are there other,
broader themes that connect
these?

current deferred maintenance costs

Back of the envelope estimates of


needed renovation in the $3-$4B range

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 2 highlights / activities

Week 3 schedule of activities

Emerging insights

Next weeks focus

Questions?

DRAFT Confidential Proprietary and Predecisional

This weeks focus

DRAFT

Incorporate early findings from data where appropriate (and available) to test
interview findings and develop initial perspectives across the 25 areas
specified in the RFP

Synthesize findings into initial themes and priority areas for individual
pressure testing with SteerCo. members

Get an initial, rough sense of the size of the opportunities

Finalize initial findings for Monday SteerCo. workshop

Deliver engaging working session on January 26th, designed to:


Share and discuss initial, high-level perspectives across the RFP areas
Explore potential areas for Phase 2 deeper exploration
Align on narrowed set of areas for additional data gathering, interviews, and
gathering of external comparisons

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 2 highlights / activities

Week 3 schedule of activities

Emerging insights

Next weeks focus

Questions?

DRAFT Confidential Proprietary and Predecisional

Related Interests