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WORKING DRAFT

Last Modified 2/5/2015 10:29 AM Eastern Standard Time


Printed 1/8/2015 9:18 AM Eastern Standard Time

Boston Public Schools Operational


Review Week 5 check-in
Feb 5, 2015

CONFIDENTIAL AND PROPRIETARY


Any use of this material without specific permission is strictly prohibited

DRAFT Confidential Proprietary and Predecisional

Goals for todays discussion

Update on process what weve done, where were


going
Emerging insights Share a few emerging insights
from deep dive areas
Questions Address any open questions and align
on week ahead

DRAFT Confidential Proprietary and Predecisional

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Agenda

Week 5 highlights / activities

Week 6 schedule of activities

Emerging insights

Phase II workshop

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 5 highlights and activities

DRAFT

Week 5 activities

District overextension:

Began analysis of facility and school population data

Special Education:

Began analysis of current Special Education ratios

Organization and performance management:


On-line survey of chiefs, direct reports and their direct
reports pushed out on Thursday

Discussion questions:

Follow up emails from parents focus


group: Parents viewed the meetings as an
opportunity to share views with the mayor
and have followed up with emails. Is there
a representative in the Mayors office that
these notes should go to?

A few places for pushing on data, given


impending snow.

Cabinet-level organizational interviews with:

Completed: Mark Racine (OIT), Eileen de los Reyes


(Academics), Michele Brooks (Engagement), Tanisha
Sullivan (Equity), Eileen Nash (Special Education),
Antonieta Bolomey (ELL), Sam de Pina (Student Support
Services), Chris Giuliani (CFO), Kamal Chavda (ODA),

Scheduled for Friday: Ross Wilson (OHC), Melissa Dodd


(CoS)

Additional activities:

Second principals focus group

First parents focus group (East Boston Social Center)


Interviews with Chris Dweley and Sally Glora with the City

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 5 highlights / activities

Week 6 schedule of activities

Emerging insights

Phase II workshop

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 6 schedule of activities

DRAFT

Week 6 activities

Refine Phase II findings and identify


any additional data and interviews
needed

Syndicate findings with SteerCo. In


advance of workshop

Notable meetings:

Thursday, February 12, 6pm:


Second parents focus group
(Dorchester)

For discussion:
Theres more snow on the way

What budget sensitivities are there


right now at BPS that we should be
aware of?

Friday, February 13, 11am


12:30pm: Steering Committee
Phase II workshop

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 5 highlights / activities

Week 6 schedule of activities

Emerging insights

Phase II workshop

Questions?

DRAFT Confidential Proprietary and Predecisional

Week 6 emerging insights

HIGHLY PRELIMINARY

Emerging insights

Special Education:
Boston is just above the state rate of
Special Education identification (19%
compared to statewide average of 17%)

Massachusetts has one of the highest


state rates, a reflection of being on the
vanguard, not a manifestation of
statewide policies

Organization:
Every department does onboarding and

Discussion questions:

Reactions or further perspective


on these points

Any specific questions within


these areas that need
answering?

PD in their own ways, with pockets of


greatness that are not being shared

Overextension:
Districts that right-size find savings
between $300K and $700K per school

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 5 highlights / activities

Week 6 schedule of activities

Emerging insights

Phase II workshop

Questions?

DRAFT Confidential Proprietary and Predecisional

Phase II workshop
Workshop inputs

Workshop outputs

The Phase II workshop will be


designed to:

Understanding
A new understanding of where

Present the deep dives across the


three areas for investigation and
discussion

Workshop additional probes in the


deep dive areas that might be
useful

Pivot towards roadmaps for


capturing the opportunity, working
to identify pitfalls and approaches
that will be most impactful for BPS

some of BPS biggest


opportunities lie and how they
might be captured

Refining
Next steps on any additional
analyses that would help
further define the scope of the
opportunities for Phase III

Path forward
Alignment on what direction
workplans should be pushing
and at what level of the
organization buy-in will be
needed for Phase III

DRAFT Confidential Proprietary and Predecisional

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Contents

Week 5 highlights / activities

Week 6 schedule of activities

Emerging insights

Phase II workshop

Questions?

DRAFT Confidential Proprietary and Predecisional