Wedding Planner Sections: Congratulations, and Have Fun Planning Your Big Day!

Wedding Planner
Make wedding planning easier by using this template to keep your

information in one place. Track to-dos, compare vendors, monitor your
budget, and plan the ceremony.
Each sheet tab is organized by category. You can fill them out in any
order you wish. Feel free to add, delete, or customize each one based
on your specific needs.
Sections
OVERVIEW
BUDGETS
Collaborate with friends and family by sharing this sheet with them.
Learn how to share
GUESTS
NOTE...
Some cells contain formulas. Try not to edit them; they'll
recalculate automatically based on other values you've
entered.
Congratulations, and have fun planning your big day!
LOCATIONS
Sections
OVERVIEW
STYLE
To-do
Attire
Coordination
Hair & makeup
Wedding day schedule
Flowers
BUDGETS
FOOD
Budget estimator
Wedding cake
Detailed budget
Caterer
GUESTS
PHOTOGRAPHY
Guest list
Photographer
Invitations
Videographer
Seating chart
Gifts
LOCATIONS
Venue
Hotel
ENTERTAINMENT
Entertainment
Music
To-do list
To do
Due date
Progress
Find your perfect partner
9/4
Done
Start entering guest list
Today
In progress
Fill out budget planning & tracking estimates 9/5
Not started
Collect addresses for invitations
9/6
Not started
Create a wedding website for guests
9/7
Not started
Interview photographers
9/8
Not started
Pick out caterer
Next month
Not started
Pick out reception location
Not started
Notes
Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.
You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.
Coordination
List roles that can be done by friends or professionals, s
Name
Role
Phone #
First Last
Wedding coordinator 123-456-7890
Email
email@email.com
friends or professionals, such as a wedding coordinator, officiant, or MC.
Website
website.com
Cost
$0
Notes
Wedding day schedule

Time Item
12:00 PM
Notes
Budget estimator
Enter your estimates for each category below. You can add,
remove, or customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts
are pulled from the 'Detailed budget' tab.
Total budget:
$25,000
Estimate
Actual
% of budget
$25,000
$0
0%
Ceremony
$500
$300
2%
Reception
$750
$0
3%
$750
$0
3%
$750
$0
3%
Venue
$2,250
$0
9%
Attire
$2,250
$0
9%
Rings
$500
$0
2%
$250
$0
1%
$2,000
$0
8%
$500
$0
2%
$8,500
$0
34%
Photography
$3,000
$0
12%
Entertainment
$1,750
$0
7%
$1,250
$0
5%
Totals
Printed materials
Gifts/favors
Hair & makeup

Flowers
Cake
Caterer & drinks
Misc
Custom category 1
0%
Custom category 2
0%
Custom category 3
0%
Custom category 4
0%
Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more
detailed breakdown by filling out the 'Estimated' and 'Actual' amounts
here.
The 'Planned budget' , 'Estimated total', and 'Actual total' will
automatically calculate for you.
Ceremony
Estimated
Actual
Decorations/accessories
$150
$300
Location fee
$250
$0
Planned budget Estimated total
Actual total
$500
$400
$300
Estimated
Actual
Decorations
$500
$0
Parking/transportation
$250
$0
Actual total
Reception
$750
$750
$0
Estimated
Actual
Save-the-dates
$100
$0
Invitations
$625
$0
Wedding programs
$100
$0
Actual total
Printed materials
$750
$825
$0
Estimated
Actual
Attendant gifts
$250
$0
Favors
$375
$0
Parent gifts
$125
$0
Gifts/favors

$750
Actual total
$750
$0
Estimated
Actual
$2,000
$0
$250
$0
Actual total
Venue
Location fee
Addt'l costs
$2,250
$2,250
$0
Estimated
Actual
$2,000
$0
$250
$0
Actual total
Attire
Wedding attire
Alterations
$2,250
$2,250
$0
Estimated
Actual
$500
$0
Actual total
Rings
Wedding rings
$500
$500
$0
Estimated
Actual
$250
$0
Actual total
Hair & makeup

Hair/makeup
$250
$250
$0
Estimated
Actual
Bouquets
$1,000
$0
Decorations/centerpieces
$1,000
$0
Actual total
Flowers
$2,000
$2,000
$0
Cake
Estimated
Actual
$0
$0
Actual total
Cake + cutting fee
$500
$0
$0
Estimated
Actual
Food + servers
$7,000
$0
Drinks + bartenders
$1,500
$0
Actual total
Caterer & drinks
$8,500
$8,500
$0
Estimated
Actual
Photographer
$1,500
$0
Videographer
$1,250
$0
$250
$0
Actual total
Photography
Extra prints
$3,000
$3,000
$0
Estimated
Actual
Ceremony
$250
$0
Reception
$1,500
$0
Actual total
Entertainment
$1,750
$1,750
$0
Estimated
Actual
Coordinator
$500
$0
Misc. items
$750
$0
Actual total
Misc
$1,250
$1,250
$0
Guest list
CONTACT INFO
First Name(s)
Last Name(s)
Address
Email
First name
Last name
111 Address Way

New York, NY 11201
email@email.com
First name
Last name
Invited by...
Customize your guest list by adding new
INVITATIONS
WEDDING
Save the date
Invitation
Response
Attending
Sent
Sent
Maybe
REHEARSAL
Children
# Invited
1
Going
Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.
DETAILS
Dietary restrictions
Table #
Vegetarian
Gift description
Thank-you sent?
Notes
Additional notes
Invitations
# of invitations:
50
# of RSVP cards:
50
# of programs:
50
# of placecards:
100
Name
Phone
Email
Website
Stationery Inc.
123-456-7890
email@email.com website.com
# of thank-yous:
Invitation
$0.00 ($0 total)
Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
Total costs will automatically be calculated for you.
50
RSVP card
Thank-you
Program
Placecard
$0.00 ($0 total)
$0.00 ($0 total)
$0.00 ($0 total)
$0.00 ($0 total)
Total cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.
Head Table
Table 1
Table 2
Table 3
Table 9
Table 10
Table 11
Table 12
Person 1
Total guests:
will be displayed to the right in cell J3.
Table 4
Table 5
Table 6
Table 7
Table 8
Table 13
Table 14
Table 15
Table 16
Table 17
Gifts
Name
Phone
Email
Website
Gift description
FAVORS
Store #1
111-111-1111 email@email.com website.com
Description
Store #2
Store #3
Store #4
ATTENDANT GIFTS
Store A
Store B
Store C
Store D
Description
List possible favors for guests and gifts for the wedding party.
# of gifts Cost (per gift)
$0.00
Total Notes
$0
$0
$0
$0
$0.00
$0
$0
$0
$0
Venue
Venue
Contact name Phone
Email
Website
Venue name
First Last
email@email.com
website.com
123-456-7890
Address
111 First St., New
Capacity # of hrs Room cost Cost/person Food/drink min.

0
$0
$0
$0
List possible venues for the wedding.
Notes
Hotel
Hotel name
Contact name
Phone
Website
Group
room rate
Hotel 1
First Last
123-456-7890
website.com
$0
Reserve group rates and bridal suite if the wedding is not at a hotel.
Suite rate
Min # of rooms
Notes
required
$0
Wedding Attire
Category
Name
Phone
Email
Website
Wedding dresses
Bridal Store #1
123-456-7890
email@email.com
website.com
Need alterations? Total cost

No
$0
Notes
Includes alterations
Hair & Makeup

Bride (hair/makeup): 1
# of hours (hair): 3
Additional people:
Name
Phone
Makeup artist 1
Per person
Name
Phone
Pricing
Hair stylist 1
Email
Email
Website
Website
Pricing
Hourly
Compare different makeup artists and hair stylists before the

Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed se
Makeup: Bride
Trial
Day-of
$0
$0
Makeup: Others
Subtotal
$0
Hair: Bride
Trial
Day-of
$0
$0
Day-of
Subtotal
$0
$0
Extra costs
Total
$0
$0
Hair: Others
Subtotal
$0
Day-of
Subtotal
Extra costs
Total
$0
$0
$0
$0
ifferent makeup artists and hair stylists before the big day.
p for the rest of the wedding party, so it's listed separately.
Notes
Notes
Notes
Notes
Flowers
# of bouquets:
# of boutineers:
14
Name
Phone
Email
Website
Bouquet (bride)
Florist 1
123-456-7890
email@email.com
website.com
$0.00
List of possible florists and the breakout costs of major items.
Bouquet (other) Boutineer
Other
Total cost
$0.00
$0.00
$0.00
$0.00
of possible florists and the breakout costs of major items.
Notes
Notes about flower arrangements
Wedding cake
Number of slices (approximate): 200
Name
Phone
Email
Website
Bakery
123-456-7890
Cost (per slice)

$0.00
Most cakes are calculated on a per slice basis.

There may be additional charges for decoration and transportation.
Transport cost
Total cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Notes
Caterer
Estimated number of guests:
80
Caterer
Contact name Phone
Email
Caterer 1, Inc.
First Last
123-456-7890
Website
List of possible caterers and descriptions of their food style.
Cost/person Total cost

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Notes
Photographer
Name
Phone
Email
Website
Photographer 1
123-456-7890
Wedding day
$0
Engagement
photos
Photo
album
Total cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Notes
Videographer
Name
Phone
Email
Website
Videographer 1
123-456-7890 email@email.comwebsite.com
Cost
$0
Notes
Entertainment
Name
Phone
List of possible DJs or any live entertainment, an
Email
Website
Estimated cost Hours
RECEPTION
DJ
$0
$0
CEREMONY
String quartet
any live entertainment, and what is included in their costs.
Notes
Music
List of songs to be played at the ceremony and
Track name
Ceremony
Instrumental music
Artist
List of songs to be played at the ceremony and reception.
Notes

Wedding Planner Sections: Congratulations, and Have Fun Planning Your Big Day!

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Wedding Planner Sections: Congratulations, and Have Fun Planning Your Big Day!

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Wedding Planner

Make wedding planning easier by using this template to keep your

Congratulations, and have fun planning your big day!

Hair & makeup

Wedding day schedule

Find your perfect partner

Start entering guest list

Fill out budget planning & tracking estimates 9/5

Collect addresses for invitations

Create a wedding website for guests

Pick out caterer

Pick out reception location

List roles that can be done by friends or professionals, s

Wedding coordinator 123-456-7890

friends or professionals, such as a wedding coordinator, officiant, or MC.

Wedding day schedule

Hair & makeup

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

Hair & makeup

Planned budget Estimated total

Planned budget Estimated total

Cake + cutting fee

Planned budget Estimated total

Caterer & drinks

Planned budget Estimated total

Planned budget Estimated total

Planned budget Estimated total

111 Address Way

Customize your guest list by adding new

Save the date

$0.00 ($0 total)

$0.00 ($0 total)

$0.00 ($0 total)

$0.00 ($0 total)

will be displayed to the right in cell J3.

111-111-1111 email@email.com website.com

222-222-2222 email@email.com website.com

# of gifts Cost (per gift)

Contact name Phone

Capacity # of hrs Room cost Cost/person Food/drink min.

List possible venues for the wedding.

Need alterations? Total cost

Hair & Makeup

123-456-7980 email@email.com website.com

123-456-7980 email@email.com website.com

Compare different makeup artists and hair stylists before the

List of possible florists and the breakout costs of major items.

Bouquet (other) Boutineer

of possible florists and the breakout costs of major items.

Cost (per slice)

Most cakes are calculated on a per slice basis.

Contact name Phone

List of possible caterers and descriptions of their food style.

Cost/person Total cost

List of possible DJs or any live entertainment, an

Estimated cost Hours