Professional Documents
Culture Documents
Development
Name- ShafkhanMunzir
Student ID- BM/46/16
Individual Assignment
Acknowledgement
I would like to express my special thanks of Gratitude to my module lecturer Mr.
AnuruddhaYapa who gave me the golden opportunity to do this wonderful project under the
topic Personal and Professional Development which really helped me in doing researches on
how to be a good leader. This module really helped me to identify my own strengths and
weaknesses and also I generated ideas on how to improve myself more to be a good future
leader.
Secondly I would also like to thank my parents and my Best Friends those who helped me a lot
in finishing this project within the limited time.
I am making this project not only for marks but to also increase my knowledge.
THANKS AGAIN TO ALL WHO HELPED ME.
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Executive Summary
This report mainly talks about how an individual can evaluate and improve a range of
professional and personal skills in order to encourage future personal and career development.
And also it talks about how an individuals abilities to organize, manage and practice a range of
approaches to improve their performance as self-organized learners, in preparation for work or
further career development.
At the first part of this report, it covers the self-management skills and how can it be developed
by using different approaches, further it talks deeply about a few certain skills which can be
applied and which has to be focused more in lifelong learning which will affect the personal and
professional development and based on the skills that I have and also it talks about the benefits
that the business organization can gain and the benefits the individual can gain based on the
skills that I have.
In the second part of this report, a specific job opportunity is selected which is published by an
organization with requesting professional requirements. Based on the job opportunity selected, a
SWOT analysis is prepared identifying what are the skills that I am lacking of, what I have, what
I will find as an opportunity and what are the skills that Ineed to develop in in order to apply for
the mentioned job. And then a Professional development plan (PDP) is prepared to identify how I
can develop the professional skills that are required by the mentioned job opportunity.
Finally, it deeply talks about the SMARTER objectives which is to implemented in order to
create a proper PDP and then a personal log is prepared based on the skills which is to be
developed, feedback which is received in the class and the changes made based on the own
learning against the original aims and objectives.. Further different learning styles are been
identified and have mentioned what style I have been following and whats the reason behind it.
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Table of Contents
Contents
1.0 Introduction................................................................................................................................6
Task 1 Understand how Self-Management Learning can enhance life long Development..........7
1.0 Self-Management Learning and How to Develop those Skills.................................................7
1.1.1 Self-Management....................................................................................................................7
1.1 Time Management Skill.............................................................................................................7
1.1.2 Presentation Skill....................................................................................................................8
1.1.3 Leadership Skill....................................................................................................................10
1.1.4 Anger Management Skill......................................................................................................11
1.1.5 Communication Skill............................................................................................................12
1.2 The skills that are required for lifelong learning which will affect the PPD...........................13
1.2.1 Time Management Skill........................................................................................................13
1.2.2 Leadership Skill....................................................................................................................13
1.3 Advantages to the organization and to self-benefits based on the self-management skills
which are been developed..............................................................................................................14
Task 2- Be able to take responsibility for own Personal and Professional Development.............16
2.0 Job Opportunity.......................................................................................................................16
2.1 SWOT Analysis done based on the Current Skills Developed in order to apply for a Job.....17
2.2 Professional Development Plan...............................................................................................18
3.0 Methods to Implement to create a proper PDP using SMARTER Objectives........................19
3.1 Log Book.................................................................................................................................20
3.2 Learning Styles........................................................................................................................22
3.2.1 My Learning Style................................................................................................................23
4.0 Conclusion...............................................................................................................................24
5.0 References................................................................................................................................26
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Table of Contents
Table 01- Advantages to the organization and to self-benefits.15
Table-2 Professional Development Plan...18
Table -3 Log Book..21
List of Figures
Figure: 1.0 Vacancy, Consultancy..16
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1.0 Introduction
The quality of your thinking determines what you do, what you feel and what you want, you are
what you think. If your thoughts are not realistic, it will lead to disappointments.
Personal and Professional Development is been one of the most important concept for the long
term development in the career. It can be said that it is the basic way to set up the aim in life. It is
the duty of any individual to find out what are the skills they are lacking of and work on it for the
long term development of their life. It is believed that the education is the main or the initial step
in anyones life if they want to gain knowledge and skill. Professional life is the place where the
individual can put those knowledge and skill in to play. Professional life on the other hand also
helps an individual to enhance their existing knowledge and skill. Before an individual leave the
academic sector, he has to develop a personal and a professional development plan.
A personal development plan is really helpful for any students or to any professionals those who
want to achieve better results in their respective fields. It keeps alerting an individual the skills
that he is lacking of and guides him in the right path towards the success.
This report basically touches on the personal development plan that shows the current skills and
knowledge which includes all my strengths and weaknesses. Development is not short term, its a
lifelong of shaping and improving skills of an individual, nurturing, and interest which will
ensure my maximum effectiveness. The personal development plan which I have prepared is a
opportunity for myself to know myself better. And also its identifiable where I want to be in my
life in the short term as well as in the long term. And it guides me on which areas I need to
improve in.
It is important to apply the SMARTER objective for an individual to create a proper PDP and go
up the ladder and end up where he wants to be in his life.
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the task which has the higher priority and compete it first and move to the next task
instead wasting time.
Be specific- Its important to make the task specific as much as possible, we tend to
follow through then, especially if we write it down. For example, instead of saying that
you will complete 3 tasks this week, say I will complete 3 tasks on Thursday by 5 P.M.
Small bite-size pieces- we will feel overwhelmed so easily, therefore breaking down the
main tasks into sub-tasks will make it easier to complete the task effectively and
efficiently on time.
Uses all available time- make use of all the available time instead wasting them will help
to complete a task soon. For example, if u are to complete an assignment, and supposed
to submit it in 3 days, but you have classes to attend every day and it takes you two hours
to travel up and down, plan it out, make use of that time, use the latest technology, that is
the smart phones and browse on the internet for information which you will need to
answer a question or two in the assignment and get an idea. And complete the task as
soon as you reach home as you already have the information which is needed for that
question.
Structure the environment- having a good place to do work without many distractions
also will be a key reason where we can complete our tasks without wasting time.
Establish a routine- We are creatures of habits. If we study at a certain time or day then
it will be easier to get into concentration mode. And also, it is better to study briefly and
regularly.
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In order to become a good leader, the considering person needs to have power, he should have
followers and he should have more powers than the followers.
The leadership roles and skills can be seen around us not only in the work environment. It can be
applied to any situations where you have to take the leadership professional wise, socially and at
home when it comes to family settings. Leaders become leaders because they have the credibility
to become a leader and people want to follow them.
Nelson Mandela says, It is better to lead from behind and to put others in front, especially when
you celebrate victory when nice things occur. You take the front line when there is danger. Then
people will appreciate your leadership.
How to develop the leadership Skills
There are 5 ways to develop the leadership skills and be a good leader by doing the right thing.
1. Vision- Focusing on the big picture and being ambitious
First and foremost understand on how to gain success to the organization by having the
contributions from the team. Set realistic and measurable individual and team goals, and
communicate your expectations in the context of the big picture.
2. Have Confidence
Having confidence is always the right thing to do. Recognizing the strengths and the
overcoming the weaknesses will help being a good leader. Plan for the unexpected and
nothing will surprise you. And its always important to control the stress level at any
given situation. Accept any negative comments people make and keep marching to\wards
the success.
3. People skills
Its important to take the others opinions into account and understand them which will
encourage them and make them feel good. A strong leader necessarily doesnt mean that
he needs to be right every time, therefore being flexible with others by taking their
opinions into account and making a decision will make us a good leader.
4. Motivation skills
Encourage others when they do a work properly and give them to make decisions where
necessary. Once the given task to them is completed successfully, celebrate it with them,
it is a way of motivating them to do better work in the future. Being a leader will not
always say that people will start following, its the duty of the leader to make sure that he
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Individual Assignment
shows some ways to the people to say that he is behind them, helping them when
necessary and guiding them through the right path.
5. Take Responsibility
If anything goes wrong and the staffs were unable to complete a given task and of the top
management complains, take the blame on you and not put them to the employees, this
will be a way of motivating them as well as they will feel better and they will respect the
leader more and do the right thing the next time without any mistakes. And also make
sure to solve problems when necessary.
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1.2 The skills that are required for lifelong learning which will affect the PPD
The best way in order to empower our lives and making ourselves better-off is by organizing our
own lives and also the societies around areby self-improvement and learning. The skills which
are mentioned above such as communication skills, presentation, time management, anger
management and leadership skills affects a lot if Im to develop myself professionally and
personally. By working on the above mentioned skills will give me the benefits to my student life
as well as my professional life in future where I will be able to compete with the other
individuals effectively. These skills will affect lifelong and will not stop in any instances. Let me
highlight on 2 key skills that I pay more importance to.
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Individual Assignment
make the event which is to be organized a flop, but everyone in the class likes me a lot, I was
able to identify that when I had to take the leadership as a marketing manager when we had to
work as an organization and do a CSR project. Everybody loved working under me as I was not
an autocratic leader and was flexible with everyone. Taking the leadership was a success at the
end of the day, but it would have been a great success if I have had more confidence and being
more vision- focusing on the big picture and being ambitious and also if I had taken more
responsibility. Now I have identified my weaknesses, these are the areas which I need to develop
in and be more successful not only in the rest of my HND life, but also when I get enrolled in a
job and take the leadership with confident when necessary.
1.3 Advantages to the organization and to self-benefits based on the selfmanagement skills which are been developed
The Royal Bakers was the first firm in the bakery industry in Beruwela in the year 1895. They
serve their customers with all sorts of bakery products such as breads, buns, short eats and cakes.
This bakery is known for the quality products that they produce since the beginning. I have been
working for this organization, and by applying my developed skills above, time management and
leadership skills, both the organization and I can get benefits as mentioned below;
Skills
Time Management
goals
and
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my
the
top
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Individual Assignment
company.
I will be able to do my
Leadership
my reputation.
Will be able to get the
power.
Will have followers.
Will be having self-
confidence.
Will be innovative and
a decision.
Will have a long term
mission.
Will be having a good
made.
Effective controlling system
personality.
Will be having good
presentation skills and
knowledge.
Can influence
the
employees.
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2.1 SWOT Analysis done based on the Current Skills Developed in order to
apply for a Job
In order apply for the Job opportunity selected, there are few qualifications and as well as skills
that they require for, and I have some of them, but unfortunately dont have a few like working
experience. Everything will be explained using a SWOT analysis. But on the other hand, I
wanted to apply for this job was because I have got the main qualifications.
Strengths
I have completed my Higher National Diploma in Business Management in a reputed
institution. And in addition, will be entering the University of Greenwich in the near
future to do the degree.
I have got through my Ordinary level exams with a minimum of 6 credits and it includes
Math and English.
And I have got the proficiency internet applications.
And got an excellent command in 3 different languages such as English, Sinhala and
Tamil.
Not more than 28 years of age.
Weaknesses
I dont have any previous working experience.
Dont have the proficiency in Microsoft Office.
Opportunities
There are employers those who are willing to provide Job experiences for school leavers
and HND holders. I can do a job to get some working experience to get enrolled in the
job that am really looking in for.
I can do a computer course in Micro Soft office and have diploma in it in 6 months.
Threats
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Individual Assignment
Many degree holders are seeking for jobs, therefore, as im holding only a HND though
the job still asks for a HND, there is possibility for a degree holder to fill in that position,
and as a result I will lose the opportunity.
Many companies wont be willing to give working experience as there a are a lot of
others who are searching for it as well.
All what I have to do is, start doing the diploma in the computer course and gain the knowledge
of Microsoft Office and then seek for a place where I can get working experience from so that I
can make it fast and apply for the vacant position before someone else does.
Diploma
How?
When?
in
Find a Good institute
Starting in the month
first in Dehiwela.
Keep gaining more
knowledge
related
which
will
benefit in future.
Find another place
where
can
get
experience at.
Work in the same place
where I worked as a
for
mentioned Vacancy
the
completed in August.
on
computer
things
part time.
When they have their
While
doing
the
in
the
Diploma
Microsoft Office.
After completing the
Diploma from August.
After
getting
and
the
experience
the
same post.
diploma in the MS
office
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Evaluate: I need to make sure that I evaluate my own work and see how well I have performed,
if I feel that I have not worked well, and then start working on it.
Rewarding:I need to make sure that I keep reviewing on what I have done in the past till the
present and see how well I have performed. If am to improve, I need to make sure that I
overcome on my weaknesses and start working on being more productive and build a good PDP.
The smarter objective will be helpful for me to create and receive a positive outcome for my PDP
and benefit me in the long run.
Activity
Improvements
01/01/201
First day lectures He wanted me to improve more on the I went home and
was
in
brief
introduction
me to talk slowly.
and
about myself.
kept
practicing
how
Learned
Advised
management
to
talk
02/01/201
skills
on
to
on
and
skills
applied
it
03/01/201
behavior
practically in my life.
Did a SWOT He advised that I need to improve more Listened
to
analysis
in my leadership skills
motivational
speeches, leadership
speeches
by
many
leader
and
applied it practically.
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06/01/201
Learned
communication
skills
with
07/01/201
Learned
management
theory in to practice,
that is we started to
go to classes on time
and we submitted our
assignments on time.
I was able to improve
4
09/01/201
my vocabulary.
Was able to improve
news
my
08/01/201
Refereed articles
listening
skills
in a better way.
People started to look
words when I
at me in a different
went
to
the
supermarket
to
as
sounded
13/01/201
buy goods.
Developing
professional.
He thought us how to be an active Went
home
listening skills
listener.
and
listened to speeches
made by leaders and
sat in once place and
made myself feel that
15/01/201
Role model
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me to talk slowly.
Table -3 Log Book
on practicing on it.
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4.0 Conclusion
In the conclusion, for me to say, this report totally talks all the benefits that I can gain by having
a good PDP in the short and as well as in the long run. It not only helps in my personal life, but
also helps a lot for my professional life that I will be leading soon. PDP is a path way for me to
walk towards the success.
At the beginning of this report, I talked about the skills, I mentioned five different skills that I
need to develop in. by developing those five skills am sure I will be able to be in a good social
condition in the future which can be applied to my personal and the professional life. I selected
two skills such as Leadership skill and the time management skill because I wanted to be a good
leader in future. I missed many opportunities of getting the leadership in the past due o lack of
forwardness, now that I have a plan, I will follow it up and definitely will be forward in future
events and take up the leadership at any instance and be a good leader. On the other hand, the
time management is one of the most important skill that I need to develop on, taking the HND
assignment submission as an example, I submit them on time, but the quality of the assignment is
low as I dont do it well because I start it at the last moment every time as am busy with many
other work, now that I have a plan, will be working according to the plan which will help me do
my assignments on time with better quality. This will have an impact on me as well as the
company that I will be working in the near future. It definitely will have a positive impact. The
productivity of both the company and me will be increased and the quality of the output of mine
will be at a higher rate if I follow a proper PDP.
I also have done a SWOT analysis for myself, this was done because I had to select an job
advertisement and apply for that job, but as am still lacking of certain skills that the company is
looking for from the potential job seeker, I identified the weaknesses that I have, the strengths,
the opportunities and the threats I will have in contact with the relevant job vacancy. Giving up
on it was never an option for me as I want that job, therefore I have prepared a PDP on how I can
be successfully applying to that specific job by improving myself. The weakness that I have
when comparing to that job is that am lacking of some computer literacy and working
experience. All what I have to do is, start doing the diploma in the computer course and gain the
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Individual Assignment
knowledge of Microsoft Office and then seek for a place where I can get working experience
from so that I can make it fast and apply for the vacant position before someone else does.
Moreover, I have touched on some points where I can develop myself with a PDP by using
SMARTER objectives. I have briefly explained what are these MSARTER objectives are and
based on those objectives, how I can improve myself in order to head towards my success
bravely and successfully. I even have created a log book to state that how my progression was till
the last day of the lectures we had in the campus. It touches on the response that was made by
my lectures based on the skills that I had, for an example, he commented on my speaking, he
pointed out the weakness like, that I use too much of words like um, em, ya in-between my
speech. So by avoiding them, I think I can be a better speaker according to him. And finally, I
have talked about the different learning styles that are in practice such as activist, theorist,
pragmatist and reflector. After considering all the 4 styles, I identified that I belong to the
reflector group as I believe that I am always future oriented, I always think twice before I make a
decision and it has really helped me avoid many problems in my personal life till today. And I
believe being a reflector is always a better option as the future is predicted instantly and also
based on the past experiences.
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5.0 References
Time Management - Self Management - Topics - Undergraduate - Student Learning
Development : Trinity College Dublin, The University of Dublin, Ireland. [ONLINE]
Available at: https://student-learning.tcd.ie/undergraduate/topics/self-management/time/.
[Accessed 28 February 2014].
5 Steps Towards Successful Time Management . [ONLINE] Available at:
http://magazine.joomla.org/issues/issue-may-2012/item/758-5-Steps-Successful-TimeManagement. [Accessed 28 February 2014].
Presentation
Skills
|
Skills
You
Need.
[ONLINE]
Available
at:
at:
at:
at:
http://www.studymode.com/essays/Good-Communication-Skills-591721.html. [Accessed
28 February 2014].
Self Management - Topics - Undergraduate - Student Learning Development : Trinity
College Dublin, The University of Dublin, Ireland. [ONLINE] Available at:
https://student-learning.tcd.ie/undergraduate/topics/self-management/.
[Accessed
02
March 2014].
Are you an activist, reflector, theorist or pragmatist?. [ONLINE] Available at:
http://www.workplaceinfo.com.au/human-resources-management/performancemanagement/are-you-an-activist-reflector-theorist-or-pragmatist. [Accessed 02 March
2014].
Honey and Mumford University of Leicester. [ONLINE] Available at:
http://www2.le.ac.uk/departments/gradschool/training/eresources/teaching/theories/honey
-mumford. [Accessed 02 March 2014].
Google
Image
Result
for
content/uploads/2010/07/van12.jpg.
http://www.dipotepede.org/jobfinder/wp[ONLINE]
Available
at:
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