Heather and Johns Wedding

03/12/2017
VENUE

SERVICE/Ceremony: The Dunes Golf and Beach Club-Outdoor

RECEPTION:
The Dunes Golf and Beach Club-Indoor
9000 North Ocean Boulevard | Myrtle Beach, SC 29572 | Tel:
843.449.5236

CONTACTS
BRIDE
GROOM
MOTHER OF THE
BRIDE
FATHER OF THE
BRIDE
MOTHER OF THE
GROOM
FATHER OF THE
GROOM
BRIDESMAIDS

Heather Varsik
John Rackett
Denise Varsik
Joe Varsik
Tonya Rackett
John Rackett
Meaghan Gallagher
Denise Murphy
Tina Lilley
Brittney Rackett

BEST MAN
USHERS

PHOTOGRAPHER
CATERER
FLORIST
DJ
BAND
HAIRDRESSER
MAKE UP
ARTIST
HOTELS
LOCAL TAXIS

Jace Lion
Mary Livingston
Ryan Petterson
Patty Derick
The Dunes Golf and
Beach Club
Little River Flowers
Epic Charleston
Holy City Brass Quintet
Dolce Lusso Salon and
Day Spa
Dolce Lusso Salon and
Day Spa
Springsmaid Beach
Resort
Carolina's Executive
Limo Line

Mob:
Email:
Mob:
Email:
Mob:
Email:
Mob:
Email:

582-477-5723
hmr1994@gmail.com
582-852-7325
johnr220@yahoo.com
582-892-9920
dav126@aol.com
582-472-8129
joevarsik@yahoo.com

Mob:
Email:
Mob:
Email:

582-558-9452
racktonya6@aol.com
582-324-7949
jrr@gmail.com

Mob:
518-987-6789
Email:
manneg@aol.com
Mob:
518-246-6547
Email:murphlovs55@yahoo.com
Mob:
518-457-8751
Email:
tiny.tina127@gmail.com
Mob:
Email:
Mob:
Email:

518-854-4248
BrittArackett1997@gmail.com
532-144-4235
jcl135@yahoo.com

Mob:
582-908-7659
Email:
mkl79@aol.com
Mob:
582-566-0769
Email:
ryanjpetterson@gmail.com
Mob:
919-349-5671
Email:
patty@patriciasuzannephotography.com.
Mob:843.449.5236
Email:nicole@thedunesclub.net
Mob: (843) 427-4126
Mob: (843) 718-5076
Email: SALES@EPICCHARLESTON.COM
Mob: (704) 964-5343
Mob: 843.839.2655
Email: www.dolcelusso.com
Mob:843.839.2655
Email:www.dolcelusso.com
Mob: 866-764-850
Email: info@springmaidbeach.com
Mob:
(843) 564-3456

PRE WEDDING
TIME

DETAIL

RESPONSIBLE

Heather and Johns Wedding

03/12/2017
SUNDAY FEBURARY 12, 2017 1 MONTH PRIOR
TIME
All day
2:30 PM

3:15pm

DETAIL

RESPONSIBLE

Marquee construction continues

Planner

Marquee construction completed

Including:
- Carpet
- Tables and chairs
- Dance floor
- Stage
- Bar
- Cake table
- Bar furniture
Call to confirm:
- band for ceremony
- DJ for reception

Planner

Planner

FRIDAY MARCH 10, 2017 TWO DAYS BEFORE

TIME

DETAIL

RESPONSIBLE

Marquee decoration commences

Bride: Hair Appointment

Planner ,
Mother of
groom
Bride/ mother
of bride
planner

Bride: Beautician Appointment

planner

10:00am

Groom to collect suits

groomsmen

11:00am

Prepare guest book

11:30am

Seating plan printed and set up

9:30am
11:00am
2:45pm

2:30pm

Finalise seating plan

Bar delivered and set up

Planner
Planner/
Mother of Bride
Planner

SATURDAY MARCH 11, 2017 - DAY BEFORE THE WEDDING

TIME

DETAIL

RESPONSIBLE

Final decoration

Planner

Photographers arrive to deliver equipment

- Set up space in marquee for guest entrance shots
- Photos of set up flowers, tables, detail etc.

Planner

2:00pm

Florist set up (and deliver bouquets)

Planner

9:30 am

Placement cards arranged

Planner

10:30am3:45pm
11:00am2:30pm

Heather and Johns Wedding

03/12/2017

11:00 am
1:30pm
4pm
12:30pm
3:15pm

PA system installed for DJ

Planner

Check place cards against list

Planner

Florist to arrive & install at the ceremony venue

Planner

Rehearsal

Planner

Give rings to Best Man

Planner/ Father
and Mother of
the groom
Planner

DJ set up

Sunday March 12, 2017 WEDDING DAY

TIME
12pm
12:30

1pm

1:15pm
1:30pm
1:45pm
2pm
3:30pm
1:30pm
3:45pm
3:45pm
3:40pm
4:15pm
4:15pm
4:20pm
4:25pm
4:30pm
4:3
0pm
4:50pm
5pm
5:15pm

DETAIL

RESPONSIBLE

Hairdresser arrives

Mother of the
bride and
Planner
Planner
Planner/
Mother of bride
and Mother of
groom
Planner
Planner

Photographer arrives
Ensure gifts (for wedding party) in marquee (under cake table)

Band arrive to set up

Ushers to arrive at ceremony venue:
- Seating (bride/groom)
- Reserved seating
- Hand out order of service
Groom and best men arrive at ceremony venue.
Check to make sure they have rings!
Bride, parents and bridesmaids depart for ceremony
Bride arrives at ceremony.
Wedding Ceremony Begins
Mini balloons outside the beach ceremony venue (handed out by
bridesmaids)
Photography at the ceremony site
All guests to depart for reception (Ushers to encourage)
Catering
Cocktails
(Ready at reception for arrival)
Bride & Groom photos at the ceremony
Guests arrive at reception
Cocktails, Champagne and Canaps served on arrival (1.5 hr service)
Bride and Groom arrive at reception
Photographs taken at reception
Entertainment
DJ starts playing background music
Guest call to be seatedxxxx
All seated
Bride and Groom Entrance into Reception
Announced by Toast Master

Planner
Planner
Planner
Planner/
mother of bride
and groom.
Planner
Planner/
Mother of bride
and groom
Planner
Planner
Planner
Planner
Planner
Planner
Planner
Planner
Planner
Planner
Planner

Heather and Johns Wedding

03/12/2017
5:05pm
5:08pm
5:12pm
5:15pm
5:18pm
5:25pm

Entrance of Mother of the Bride Brother of the Bride and Father of the
Bride
Entrance of Mother and Father of the Groom
Entrance of Bridal Party
Entrance of bride and groom
First dance for the bride and groom
Mother/son dance groom

5:35pm

Brother/father dance with bride

5:42pm
6pm
6:35pm
6:15-7pm
7pm
7:35pm
7:15pm8pm
8pm
8:15pm
9pm9:40pm
4:30pm10pm
4:30pm10:00pm
10:30pm
10-10:30pm
10:15pm
10-10:30pm

Everyone starts dancing

Buffet Starter served
Caterer clear starter
dancing
Main Course Buffet Served
Caterer clear main
Dancing

Planner
Planner
Planner
Planner
Planner
Planner/mother
of the groom
Planner/mother
of the Bride
Planner
Planner
Planner
Planner
Planner
Planner
Planner

Wedding Cake
Cutting of Cake
Best man, Maid of Honour, Mother and father of the bride/ Groom
Mother and Father Speeches
Dessert buffet served

Planner

Bar open

Planner

DJ Commences

Planner

DJ (ending at 10:30pm)
Taxis/ shuttle available
Bride and Groom depart
Guests depart

Planner
Planner
Planner
Planner

Planner
Planner

VENUE SET UP
Requirements, floor plans etc.
AV / PRODUCTION
DJ and Band requirements...
CATERING
Details, buffet menu, veggies, numbers etc.
ITEMS TO TAKE/REMEMBER

DUTIES

Heather and Johns Wedding

03/12/2017
Best man:
- Ring
- Get the Groom to Ceremony on time!
- Speech
Ushers:
- Hand out order of service.
- Car parking.
- Find out where the bathroom facilities are, in case guests ask
- Have the buttonholes ready to hand out at the entrance to the church or venue for each of the
relevant guests.
- Greet all guests as they arrive and direct to their seats.
- Ensure all family members are seated close to the front (reserved seating).
- Ensure the brides mother is escorted to her seat.
- Seat any elderly guests and mothers with babies or very young children at the end of each aisle
to allow easy access to the entrance.
- If guests ask photographs allowed in the venue.
- Before the bride and her brother arrive ushers should take their seats.
- Direct any late guests to the nearest seat.
- After the ceremony ensure all guests have left to go to the reception and have not forgotten any
of their property, before leaving yourself.
- Taxi lists/shuttle keep numbers for guests if they ask
Bridesmaids:
- Guest book
- Hand out message in a bottle

MAPS& DIRECTIONS:
HOTEL ACCOMMODATION CONFIRMATION: Yes.
108.00 USD /night
Room block 25 rooms with this room discount
LIST OF PHOTOS TO BE TAKEN.
Getting ready:
Bride and bridesmaids dressing for ceremony
Bride with each bridesmaid - individual
Bride, full-length solo
Bride with parents (separately and together)
Bride with brother
Bride with grandma and grandpa
Bride with bridesmaids
Bride's mother and father together
Groom getting ready:
Groom dressing for ceremony
Groom, close up
Groom with best men quirky shot band style
Service:
Exterior of wedding location
Bride and Brother walking down aisle
Bridesmaids walking down aisle

Heather and Johns Wedding

03/12/2017
Exchanging of vows
Ring giving
Kissing ceremony
Signing of register (bride and groom)
Signing of register (bride, groom and vicar)
Signing of register (bride, groom and witnesses)
Bride and groom walking back down aisle (married)
Various random guest shots throughout (inc all family in pews etc)
Service:
Bride and groom with ALL guests taken in the quad (maybe taken from above?!)
Formal bride with groom together x few locations (official photos)
Reception:
Bride and groom arrive - guests with sparklers (spell out love)
Bride & groom with all bridal party
Bride & groom with all bridesmaids, maid of honour, best man and groomsmen.
Bride & groom with all bridesmaids, best men & ushers
Bride & groom with grandparents
Newlyweds with brides parents
Newlyweds with bride's immediate family
Newlyweds with grooms parents
Newlyweds with groom's immediate family
Bride and groom with all immediate family in one shot
Newlyweds with ALL guests taken from above
Close up of rings
As many couple / guest shots as possible - must get at least one of every guest.
Entertainment shot
Groom's mother and father together
Shot of guests as walk into Reception Venue- in groups that they come in with.
Reception Evening:
Each individual table - with guests
Newlyweds first dance
Brother/Father's dance with daughter (Bride)
Mother and fathers dancing with bride and groom
Wedding Cake
Cutting of Cake
Best men toasting newlyweds and speeches
DJ
Bridesmaids dancing with Best men
Guest Dancing
Wedding party dancing
Later in the evening:
Bride tossing bouquet/catch
Newlyweds getting in car and departing shot