ENGINEERING

SERVICES DIVISION

(SERVICE TITLE)

ISSUANCE OF CLEARANCE FOR FORESHORE

LEASE APPLICATIONS (FLA), MISCELLANEOUS
LEASE APPLICATIONS (MLA), MISCELLANEOUS
SALES APPLICATIONS (MSA).

SERVICE DESCRIPTION

WHO MUST AVAIL OF

THE SERVICE

As per PD 857 - The Revised Charter of

the Philippine Ports Authority, PMO
Memo Circular No. 30-2004 and DENR
DAO 2004-24, Clearance for the
Development of any Foreshore Lease is
required from concerned government
agencies including the Philippine Ports
Authority that the foreshore area is not
needed for port development.
Persons who wish to use and develop
any foreshore area within the
jurisdiction of the Port Management
Office of Negros Oriental / Siquijor
covering the provinces of Siquijor and
Negros Oriental coastal areas.

REQUIREMENTS

a. Endorsement from the DENR-CENRO

for the FLA Application
b. Survey Plan of the land applied for;
c. Civil Engineer;
d. Location Plan of the land, and
e. Vicinity Map

SCHEDULE OF AVAILABILITY
OF THE SERVICE

Monday to Friday, 8:00 A.M. to 5:00 P.M.

FEES

Certification Fee
Php500.00 + 12% VAT = Php560.00

STEP 1
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceed to
Records
PMO
Section
Records
receives
Officer and documents
submit
and forward
DENR
application
Endorse- to the Office
ment,
of the Port
requireme
Manager
nts for FLA
Clearance

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

3 minutes

PERSON/S
IN
CHARGE

Records
Officer

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

Letter
Received

STEP 2
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Office of the
Port
Manager
initially
process
letter
request and
forwards to
Engineering
Services
Division for
verification/
processing

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

15 minutes

PERSON/S
IN CHARGE

Executive
Assistant A

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File
request

STEP 3
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

ESD
conducts
verification
and site
inspection,
then
prepares
and submits
draft letter
for endorsement to
DENRCENRO

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

2 days

PERSON/S
IN CHARGE

ESD
Manager /
Principal
Engineer A
/
Supervising
Engineer A
/ Representative

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File Doc's

STEP 4
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceed to
Cashier
and pay
application /
processing
fee

Cashier
receives
payment of
certification
fee, and
issues
Official
Receipt

DURATION
OF ACTIVITY
UNDER
NORMAL
CIRCUMSTANCES

10 minutes

PERSON/S
IN CHARGE

Collection
Officer On
Duty

FORMS

FEES

Certification

Non-Port
related
=
P560.00;
Port
related
=
P1,120.00

OUTPUT
FROM THE
SERVICE
PROVIDER

File Doc's

STEP 5
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Port
Manager
review draft
endorsement for
corrections
and forward
back to ESD
for
finalization
of the draft
endorsement

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

15 minutes

PERSON/S
IN
CHARGE

Port
Manager
A/
Executive
Assistant
A

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File Doc's

STEP 6
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceed to ESD issues

ESD and
copy of
receives
certification
copy of the
certification

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

5 minutes

PERSON/S
IN
CHARGE

ESD
Manager /
Represen
tative

FORMS

FEES

None

None

END OF TRANSACTION

OUTPUT
FROM THE
SERVICE
PROVIDER

File Doc's

(SERVICE TITLE)

CONTRACT SIGNING AND ISSUANCE

OF NOTICE TO PROCEED (NTP)

SERVICE DESCRIPTION

The bidder in whom the contract for the

particular engineering project has been
awarded shall enter into contract with
the PPA PMO - Negros Oriental /
Siquijor and be issued corresponding
Notice to Proceed. The Notice to
Proceed (NTP) will be issued together
with a copy of the approved contract to
the Lowest Calculated and Responsive
Bidder within seven (7) calendar days
by the Head of the Procuring Entity,
PMO - Negros Oriental / Siquijor.

WHO MUST AVAIL OF

THE SERVICE

The contractor/bidder in whom the

particular engineering project contract
was awarded the engineering project.

REQUIREMENTS

SCHEDULE OF AVAILABILITY
OF THE SERVICE

FEES

a. Performance Security
b. Contractor's All Risk Insurance
(CARI)
c. Credit Line Issued by a Licensed
Bank
d. Notice of Award of Contract
A.Contract Preparation and Signing:
(8:00 AM to 5:00 PM, Monday to
Friday, within ten (10) calendar days
from the date of receipt of Notice of
Award of Contract.

B. Issuance of Notice to Proceed: (8:00

AM to 5:00 PM, Monday to Friday,
within two (2) calendar days after
approval of Contract.
None

HOW TO AVAIL OF THE SERVICE

STEP 1
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

Proceed to
The ESD
PMO BAC- validates the
EP
submitted
Secretariat documents
and
prepares the
submit
contract and
documenforwards
tary
contract to
requireOPM for
ments
review

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

2 days

PERSON/S
IN
CHARGE

ESD
Manager /
Supervising
Engineer
A/
Representative

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File doc's

STEP 2
CLIENT'S
ACTIVITY

Proceed to
the PMO
and signs
contract

SERVICE
PROVIDER'S
ACTIVITY

OPM Staff
reviews the
contract
document
and
forwards
same to the
Port
Manager for
approval
and
signature
together
with the
contractor

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

5 days

PERSON/S
IN
CHARGE

Executive
Assistant

FORMS

FEES

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File doc's

STEP 3
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

ESD have the

contract
notarized
and prepare
Notice to
Proceed
(NTP).
Submits NTP
to OPM for
signature by
the Port
Manager

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

1 day

PERSON/S
IN
CHARGE

FORMS

FEES

Executive
Assistant
A

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File doc's

STEP 4
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

OPM Staff
submits NTP
to the Port
Manager for
approval
and returns
documents
to ESD

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

1 hour

PERSON/S
IN
CHARGE

FORMS

FEES

Executive
Assistant
A

None

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File doc's

STEP 5
CLIENT'S
ACTIVITY

SERVICE
PROVIDER'S
ACTIVITY

ESD issues a
copy of the
contract to
the
contractor
together
with the
Notice to
Proceed and
correspondi
ng
Construction
, Drawing
Plans

DURATION OF
ACTIVITY UNDER
NORMAL
CIRCUMSTANCES

1 hour

PERSON/S
IN
CHARGE

FORMS

ESD
Manager
/
Supervi
sing
None
Enginee
rA/
Represe
ntative

FEES

None

OUTPUT
FROM THE
SERVICE
PROVIDER

File
doc's

END OF TRANSACTION