Public personnel records for Patricia Smothers

Name
Agency
Age
Salary
Last Salary Change
Job Title
Last Salary Change Date
Last Salary Change Reason
Last Action Date
State Government Start Date
Agency Hire Date

Patricia Smothers
Office of the Governor
58
$45,000
$3,400
Western Operations Coordinator
12/15/2014
Transfer-Temporary to Permanent
12/15/2014
07/29/2013
12/15/2014

PD 2012

OFFICE OF THE GOVERNOR

POSITION DESCRIPTION FORM
Name of Employee
Patricia A. Smothers

Present University or Beacon Position Number / Proposed Number

TBD

Present Classification Title / Salary Grade or

Banded Level
Western Operations Coordinator

Proposed Classification Title / Salary Grade or Banded Level

Usual Working Title of Position

Western Operations Coordinator

Department, University, Agency or Commission

Office of the Governor

Institution / Division
Office of the Governor

Section / Unit
Administration

Street Address, City and County

45 Patton Mountain Road
Asheville, NC 28804

Location of Workplace, Building and Room Number

Western Residence

Name of Immediate Supervisor

David Robinson

Supervisor's Position Title and Number

Residence Director of the Executive Mansion, Office of the
Governor

Work Schedule (i.e. Monday-Friday, rotating

shifts, etc.) 40 hours per week/weekends
as needed.

Work Hours (i.e. 8:00 am-5:00 pm, etc.)

Flexible times Monday through Sunday as needed to conduct the
business of the Western Residence.

Primary Purpose of the Organizational Unit

The Director of the Executive Residences is responsible for the management and oversight of the Governors
Executive Mansion in Raleigh, as well as the Governors Western Residence. It ensures that all residences are run
efficiently and effectively.
Primary Purpose of the Position
To provide oversight, management and coordination of daily events and activities of the Governors Western
Residence
Changes in Responsibilities and/or Organizational Relationship Since the Position Was Last Classified
These duties were previously provided by a tourism position in Cultural Resources. These duties will now be assigned
to a dedicated position that will be a part of the Governors staff.
%

April 2012

Description of Work Describe in detail the major functions of this position as well as the duties and
responsibilities required for each of those functions. In the small left-hand column, indicate the
percent of time the employee spends in each functional element. The percentage amounts should
add up to 100%. In addition, please place an asterisk (*) next to each essential duty/function as

defined by the Americans with Disabilities Act.

Schedule, coordinate and prepare for functions at the Western Residence.

Hosts and guides special tours of the Western Residence.
Special projects as assigned by Western Residence Board of Directors and Residence
Director of the Executive Mansion.
Coordinate house preparation for overnight quests.
Help coordinate and prepare for Western Residence Board of Director meetings and assist
Board of Directors as needed.
Orders, tracks and records routine maintenance and upkeep of Western Residence property
and grounds.
Processes invoices and tracks expenditures
Communicates all issues pertaining to Western Residence with Residence Director of the
Executive Mansion.
Special Projects as assigned by the Western Regional Field Director.
Represent the Governor and First Lady at various events in Western N.C.
Assist Raleigh-based Governors Office staff as needed.

Competencies, Knowledge, Skills and Abilities Required in this Position

Have general knowledge of bookkeeping, invoices and expenditures, for Western Residence account.
Strong communication skills
Strong interpersonal and problem solving skills
Strong organizational skills
Attention to detail

Education and Experience Required What educational background is needed to perform these duties and
responsibilities? What kind of work experience is needed?
High School education required with additional college education optional.
Must have experience working in a coordinative role with high visibility.
License or Certification Required by Statute or Regulation: Is a license or certificate required? What kind and
type?
None required

Employee's Signature/Title

Date

Supervisor's Signature/Title

Date