JOB DESCRIPTION

POSITION

Group Coordinator

RESPONSIBLE TO

Governance Group

OUR MISSION
We support each other as mothers, connecting and communicating to empower ourselves and our
communities.

OUR VISION
Valuing Women, Changing Lives

JOB PURPOSE
The role of Group Coordinator is to organise Mothers Network Wellingtons core business,
our discussion groups for mothers.
ORGANISATIONAL PERSPECTIVE
Supporting mothers since 1979; Mothers Network is a not for profit organisation, based in
Wellington. We run 6 weekly discussion groups rotationally for mothers with young babies
and children. Whether parenting alone, at home mums or working mums. Our purpose is to
provide a friendly, supportive environment for women to share experiences, foster lasting
friendships or create personal support networks.
The focus is on the mothers and the groups acting as a support, a way to build their own local
network.

KEY ACCOUNTABILITIES
Key Accountability

Deliverables / Outcomes
(Jobholder is accountable for)

Key Performance Indicators / Measures

(Jobholder is successful when)

Communications

Helping with membership and

events programme

Check Mailchimp every 2-3 days for

group enrolments and call and email
mums within 48 hours.
Run 8-10 Mothers Network discussion
groups per year. Organise venues,
facilitators, babysitters and resources for
groups in accordance to the group
schedule.

General
Administrative Duties

Arrange police vetting for new

babysitters.
Attend the first and last group session to
assist babysitters and facilitators.
Provide ongoing support to facilitators
throughout the group.
Support women outside of the groups by
providing information when requested.
Arrange recruitment & annual training of
group facilitators, babysitters.
Actively networking with other charities
and stakeholders by attending seminars,
training & conferences as they arise.
Liaise with Plunket, midwives etc
regarding upcoming groups and mail out
brochures.
Put up posters in public spaces like
libraries and community centres.
Ensure the stocks of brochures are kept
up and arrange a print run if more are
needed.
Organise 3-4 per annual skill sharing
workshops for facilitator training
Help with planning and attendance of
events
Plan and create the quarterly Mailchimp
newsletter that goes out to our members
and professionals.
Update website regularly.
Maintain group resources, facilitator and
babysitter folders and other supplies.
Organise facilitator and babysitter
payments with the Admin & Finance
Coordinator.
Source suitable links & publish Facebook
posts every 2-3 days. Set up Facebook
groups for the Mothers Network groups.
Update the Mothers Network Wellington
Meetup.com account with group details.
Regular planning communication and
workload sharing with Admin & Finance
Coordinator
Support the Governance Group Secretary
and Chairperson with organisation of
monthly meetings.
Prepare reports for Governance group
prior to meetings
Maintain an MS Excel spreadsheet of the
group participants to present at the
AGM.

Health and Safety

Complies with responsibilities

under the Health & Safety in
Employment Act 1992.

Has read and understood health and

safety policy.
Identifies and reports all job related
hazards.
Reports all accidents, incidents and near
misses
Raises any issues of concern with
Governance Group as soon as possible

KEY RELATIONSHIPS AND AUTHORITIES

Reports to
Governance
Group

External
Relationships

Internal
Relationships
Group
Coordinator
Babysitters

Group
Coordinator

Not for
Profits
Government
agencies
Related
groups &
associations

Facilitators
HR
Consultant

Direct
reports
NA

CAPABILITY PROFILE
Competencies
Core Competency

Builds Networks

Resourcefulness

Communicates
Effectively

Key Behaviours

Builds strong formal and informal networks.

Maintains relationships across a variety of functions and locations.
Draws upon multiple relationships to exchange ideas, resources, and
know how.
Marshals resources (people, funding, material, support) to get things
done.
Orchestrates multiple activities simultaneously to accomplish a goal.
Gets the most out of limited resources.
Applies knowledge of internal structures, processes and culture to
resourcing efforts.
Is effective in a variety of communication settings: on-to-one, small and
large groups or amongst diverse styles and position levels.
Attentively listens to others.
Adjusts to fit the audience and the message.
Provides timely and helpful information to others across the
organisation.
Encourages the open expression of diverse ideas and opinions.

Action Orientated

Financial Acumen

Readily takes action on challenges, without unnecessary planning.

Identifies and seizes new opportunities.
Displays a can-do attitude in good and bad times.
Rises up to handle tough issues.
Understands the meaning and implications of key financial indicators.
Uses financial analysis to generate, evaluate and act on strategic
options and opportunities.
Integrates quantitative and qualitative information to draw accurate
conclusions.

Other aspects of capability not covered by the above competencies

Knowledge and Experience:
Essential

Ability to work effectively with a wide range

of people
Excellent written and interpersonal skills
Excellent relationship building skills

Desirable

An understanding of not for profits

Empathetic to the needs of mothers with young
children/babies
Prior connections with stakeholders

Professional Qualifications / Accreditations / Registrations:

Essential

Competency with MS Office, Social Media

Event management/fundraising experience
Car and clean driver licence
Home office and good broadband
connection.

Desirable

Experience using Mailchimp, or willing to do

training.

Other:
There is flexibility as to when the hours are worked. The role is part time for 10 hours per
week. Mothers Network closes down during the time period of December through to
February. Mothers Network does not have an office space, so working at home is essential.
The Administration & Finance Coordinator works closely with the Groups Coordinator, they
both report to a governance group, which oversees the wider management of Mothers
Network.
ACCEPTANCE
I have read this job description and accept it.
Signed:

Employees Name:

Signed:

....

Name:

Position:

Date:

..

Date:

...

(On behalf of Mothers Network)