Professional Documents
Culture Documents
Mitrany
GMM
Date
Subject
3 June 2016
Summary of 2015-2016
Following the advice of our predecessors in the board of 2014-2015, the board organized varying
activities corresponding with the different target audiences of the Mitrany network. As such, Mitrany
has organized several activities together with different partners: the department of IRIO, students
of IRIO, study association Clio, alumni abroad and alumni in the Netherlands. These activities were
more or less limited to low-key gatherings, with the exception of the BA graduation ceremonies and
the symposium.
Activities:
Network drinks Amsterdam, 27th of October 2015
Brussels reunion, 1st of February 2016
BA graduation and drinks, Groningen October 2015
Clios visit to Career Days, Utrecht 27th of November 2015
BA graduation, Groningen January 2016
Career event IRIO, Groningen 26th April 2016
Mitrany Symposium, Amsterdam 13th of May 2016
By far, the most important and significant event organized last year was the symposium that took
place on the 13th of May in the IJ-kantine in Amsterdam. The main focus of the symposium, Leadership
and Sustainability, proved to be very useful in identifying key speakers from our alumni database. In
the end, 3 out of the 4 key speakers were alumni from International Relations (either BA or MA), and
are fond of their memories to the university. Addressing a general and socially relevant topic
illustrates that it is easier to attract both speakers and participants from different fields because it
has nothing to do with a specialization, background or current field of work. Personal leadership and
sustainability are relevant across sectors and across countries. Although the actual amount of
participants (24) was significantly lower than the sign-ups for the event, the board looks back on a
nice evening that inspired all of us. In addition, it was great to see other alumni, which could not make
it earlier, showing up after the event for drinks and to mingle with the participants.
As for the BA graduation ceremonies and corresponding drinks in the Van Swinderenhuys
(Groningen), the board has actively sought to seek new members amongst the graduating cohort.
Since the alumni of IRIO are increasingly internationalizing, BA graduates are more likely to move
abroad or to another city for their MA programme. Therefore, the Mitrany has been very involved in
organizing BA graduation drinks together with the department, firstly to make the graduation festive,
and secondly to maintain contact between department, Mitrany and alumni in a different setting. The
board found that approximately 5-10 BA graduates enroll for Mitrany membership on the spot,
during the BA graduation drinks.
Next to the BA graduation drinks, the board has recognized the interest of alumni for activities with
more content. Based on advice from the previous board, current alumni members, and the Advisory
Council, the board concludes that future activities should include a content-related component to a
greater extent. This may also require more intensive cooperation with other networks and
associations, such as the Student association for International Relations (SIB), the Dutch Association
for International Affairs (NGIZ), and so on. A specific paragraph about cooperation with Clio is
included in this report and can be found on page 4.
1 12
Subject
GMM
Besides the focus on content in most of the activities, future endeavors to reach older generations
could be very successful by labeling activities as a reunion. Alumni members from older generations,
that have graduated 10-15 years ago (or earlier), have expressed their interest in meeting their old
classmates rather than networking (which would be more of a focus point for junior alumni). The
fact that the older generations have voiced this specific need and interest to members of the Advisory
Council, indicates a very specific task for Mitrany to identify: 1) a geographically central location to
meet with older generations, 2) a theme or topic that would attract those generations, and 3) spark
involvement of long-term professors in the IRIO department in these activities. A combination of
these steps should enable Mitrany to organize succesful reunions with a socially relevant topic for
older generations. For example, the board considers organizing a reunion in The Hague with a
refresher course in international negotiation, taught by one of our well-known senior professors.
Furthermore, the board can not stress enough how important it is to organize activities in
Amsterdam and the Hague at least once a year, to maintain and further deepen contact with alumni
living and working in those cities. After all, Amsterdam is the central location for many social
enterprises, and the Hague shelters many of our alumni working in the public sphere as
representative, policy adviser or lobbyist.
PR and Communication
In the past academic year, Mitrany and its activities have been promoted in a consistent manner.
Promotion was done by spreading posters and occasionally flyers and through different online
channels such as social media and email. For each activity, posters were created, a Facebook event
was set up and the members have been contacted via the Facebook and LinkedIn groups and via
email. Additionally, the board identified possible participants and guests via geographic
differentiation in the database.
The board designed a PR plan including a timeline for promotion of activities. The PR plan covered
social media strategy, geographic selection, schedules, and so on. In addition, the plan included
various activities that would be relevant to diverse alumni. That way, the board aims to attract alumni
from different fields, sectors and locations. Considering the fact that alumni are often busier and
harder to reach than students, it is important to start promotion well in advance (at least 1 month).
Next to the general PR plan, another PR strategy was used in order to promote the symposium. Since
we invited key speakers for the symposium, we decided on a layered PR plan with mini-profiles of
the key speakers. Announcements of the different speakers were published during the weeks before
the symposium, which contributed to a higher amount of sign ups.
In cooperation with the department of IRIO, certain documents have been made available for alumni.
Every two months, a report of the research output by the IR/IO department has been published. Also,
the research report from 2014 on alumnis employment prospects has been made available on the
website. This signals an improved cooperation with the department that moves beyond activities for
alumni or students.
Focus groups and ambassadors
In order to be able to reach more alumni and to increase connectivity between them, the board
advises to establish focus groups for the big cities in which alumni are present. These locations can
be identified via geographic differentiation in the membership database. These focus groups exist out
of alumni who are willing to promote Mitranys activities among other alumni in their city. Smallscale activities such as drinks are mainly targeted at alumni in one single city. It is harder to promote
these small-scale activities, as alumni are more likely to show up when invited by someone they know
in person. These focus groups serve to make smaller, regional groups of alumni more connected and
inclined to meet up more often. The focus groups will exist out of 2 or more alumni, who are willing
to promote Mitrany and think along, based in large cities such as The Hague, Amsterdam, Utrecht,
Brussels, Hamburg, Geneva etc. The members to the focus groups will also function as ambassadors
in each city, further spreading promotional materials via LinkedIN and Facebook to invite fellow
2 12
Subject
GMM
3 12
Subject
GMM
4 12
Subject
GMM
5 12
Subject
GMM
6 12
Subject
GMM
7 12
Subject
8 12
GMM
Subject
9 12
GMM
Subject
10 12
GMM
Subject
11 12
GMM
Subject
12 12
GMM