ISO 14001 "Environmental Management System Requirements

Checklist
Element
No.

Elements

Description

4.2

Environmental Policy

Company policy to be:

Appropriate to the nature, scale & env.
impacts of it's activities/ services
Include a commitment to continual
improvement & prevention of pollution
Include commitment to comply with
legislation, regulations and other
requirements accepted by the coy.
Provide framework for setting env.
Objectives & targets.
Documented, implemented &
communicated to all employees
Available to the public

4.3

Planning
4.3.1

Environmental Aspects

Action Items from previous ISO audits

States the need for a procedure to identify

all environmental aspects related to its
activities/ services which it has or is
expected to have control off. Objective:
to determine aspects which (can) have a
significant impact on environment.
Setting of env. Objectives to be based on
aspects (read: activity/service) with a
(potential) significant impact.
All this info to be kept up-to-date.

4.3.2

Legal & other requirements

4.3.3

Objective & targets

Make & maintain procedure to

identify/have access to legal and other
requirements relevant to the company.

Each level and function to have

documented env. Objectives & targets.
Review of the objectives to include: env.
Significant aspects; technical options,
financial/ operational & business
requirements and stakeholder interests.
Objective & targets to be consistent with
policy.

- Ensure that copies of all relevant environmental

permits are available within the asset. And the
permits are up to date. The mentioned conditions
in this permits need to be understood by the
concerned people.

4.3.4

Environmental Management
Program

4.4

Implementation & operation

4.4.1
Structure and responsibility

Company must have a program, which

includes:
Responsibilities (at each level &
function) for achieving the objectives
and targets.
A plan (CTR) by which the objectives
and targets are achieved.
Projects related to new developments,
activities, etc need to be including in the
(revised) program.

-Insure availability/access of quarterly review &

targets (Past Records).

Roles, responsibilities, authorities shall be

defined.
Management to provide resources which
are essential to the implementation of the
EMS
Top mgt shall appoint a specific
management representative who will:
Ensure the EMS requirements are
implemented & maintained in
accordance with Int. Standards.
Report performance to top mgt for
review and improvement

- Any person responsible for inputting and

verifying data should be familiar with his task.

4.4.2

Training, Awareness
and competence

4.4.3

Communication

4.4.4

Env. Management system

(EMS) documentation

Training needs to be identified; target

population: all staff working on activities,
which (potentially) create significant
impact(s).
Make/maintain procedure to ensure all
relevant staff is aware of:
Importance of conformance to policy,
procedures, requirements of EMS
(Potential) Significant env. impacts of
their work
Their roles, responsibilities as part of
EMS incl. Emergency preparedness
and response requirements
Staff to be competent on basis of proper
education, training and/ or experience.
Have procedures for:
Internal communication
External communication
In paper or electronic form doc's should:
Describe core elements of the EMS
including their interaction
Provide direction to related
documentation

- All interior staff shall attend the mandatory

Environmental Awareness course if their job has
a potential environmental impact.
- HSE Training matrixes shall be updated as
required by PR 1054 such as refresher courses.

4.4.5

Document control

Need for a document control procedure

related to ISO 14001 documents to ensure
that:
they can be located
the are periodically reviewed
available to all location where ops to
effect the EMS are performed
Obsolete doc's are removed and
archived if required.
Documentation shall be legible, dated,
readily available, maintained in orderly
manner and retained for specific period
Procedure to establish responsibilities for
document creation and modification

-All latest permits shall be available for STPs,

RO Plant & Waste Management Site. The related
environmental permits should be displayed in the
correct place.
-Key staff responsible for activities, which
impact the environment, shall have the current
version or are able to access to the relevant
procedure and specifications.
*All HSE MS documentation can be accessed
through the PDO HSE WEB.
- POR Operators shall have a controlled copy of
PDO legally accepted parameters of water quality
(Omani Water Standards).
- Contract holders shall ensure the latest copies of
the contract documents are available at the site.

4.4.6

Operational control

Identify operations/ activities associated

with env. significant aspects
Ensure controlled execution of activity
plan (incl maintenance) by:
Documented procedure to highlight
situations where absence could lead to
policy/objective deviations
Stipulating operating criteria in the
procedures

- Consumable and waste materials (e.g. oils and

chemicals) shall be stored on hard, impermeable
surfaces with sufficient bunding capacity to
sufficiently contain any spills.
- Oil drums shall be stored in shaded area.
- All effective measure to prevent oil leaks shall
be evident.
- Bund well area shall be clear & clean.
- STPs laboratory reports shall be available with
the area services as required by the SLA.
- All operating STPs shall have flow meter.
- The following shall be reviewed in regards to
waste consignment notes:
Disposed amount of waste shall be
identical in both Contractors soft copy
and hard copy written by hand.
Transporters signatures availability.
Yellow copy of CN should be returned
to the originator.
- Availability of NORM material record at
storage facility.
- Plans for performing integrity checks on the
oily waste storage area should be in place.
- Chemical storage facilities in station to be
modified to comply with requirements.

4.4.7

Emergency preparedness
and response

4.5

- All emergency equipments in the LECC e.g.

Have procedures identifying potential for
Escape hoods, good order for immediate use.
accidents/ emergency situations and
measure to prevent/ mitigate the associated - LECC room shall be in good order:
Updated phone list.
environmental impact.
Review/revise procedures after occurrence
Computers shall have PDO System
of an accident/ emergency situation
access.
Periodically test procedures where
Properly functioning communication
practicable.
tools e.g. walkie talkies.
- Asset staff shall fully be aware of the post
emergence exercise reporting requirements as
described in GU 288.

Checking and corrective action

4.5.1

Monitoring & measurement

Need procedures to monitor, measure key

parameters; including: tracking of
performance data, controls, conformances,
Monitoring equipment to be calibrated,
maintained and records filed
Maintain records of periodic evaluation of
compliance to legislation and regulations

- Monthly data report for oily waste and waste

consignment note shall be inline.
- Scheduled environmental tests between
Production Chemistry and Asset shall be
conducted on time & updated.
- Monthly Environmental data report and area
source data shall crosspond e.g. Data from waste
contractor area services MSE2 shall all be
identical.
- IMPACT shall be used as a tool for tracking
action items. The system need to be properly
maintained. Action items need to be timely
closed. If there is need for additional time the
target dates in the system need to be reviewed.
- All analytical instruments shall be calibrated
and recorded as evidence.

4.5.2

Non conformance, corrective

action

Define responsibilities and authority for

investigation of non conformances,
remedial actions and actions to prevent reoccurrence.
Any preventive and corrective action to
eliminate the cause of actual or potential
non conformance need to be "fit-for
purpose"

- Daily Checklists (Site inspections) shall be

completed daily as required by PDO procedure.
-All ISO-14001 action items shall have evidence
of close out.
- Deviation from the limits/target e.g. STP
parameters shall be properly handled and
resolved.

4.5.3

Records

4.5.4

EMS audits

4.6

Management review

Procedure to identify, maintain and

disposition of env. records (incl records of
training, audits and reviews)
Records to be legible, identifiable and
traceable to the activity involved.
Records to be readily available and
protected against damage, deterioration
and loss.
Records should demonstrate conformance
to requirements and Int. Standards
Have a program for periodic system
audits in order to:
Determine if the EMS:
Conforms to it's plans, Int
Standards, etc..
Has been properly implemented
Feedback audit results to management
Audit schedule to be based on importance
of activity and results of previous audits
Audit procedure to cover: scope,
frequency, methods and responsibilities

Top management shall:

Periodically review the EMS to ensure
suitability, adequacy and effectiveness
Document the review process
Address possible need for changes (to
policy, objectives, etc) in the light of audit
results, changing circumstances and
commitment to continual improvement.

- All previous records shall be available and easy

to access for discussion.
- All previous mini audits findings shall be
followed & reviewed and closed out.
- All previous flare gas analysis shall be
available.
- Calibration and maintanance records need to be
properly maintained and accessible by the
relevant personnel.