Caribbean Union Conference

Instructions to Delegates

Lineage of Champions
IAD PATHFINDER CAMPOREE- PARQUE DEL ESTE, SANTO DOMINGO,
DOMINICAN REPUBLIC
APRIL 11-16, 2017
REVISED COPY

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CARIBBEAN UNION CONFERENCE OF SDA

DIRECTORS MESSAGE

Pastor Anthony S. Hall

Director, Youth & Chaplaincy Ministries
Caribbean Union Conference of SDA

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Caribbean Union Conference

7 Rookery Nook, Maraval
Trinidad, W.I.
Box 221, Port of Spain
Trinidad, W.I.
Telephone: (868) 622-2514/2543/2509/7934
Fax: (868)622-8463
CUCON@tstt.net.tt

May 29, 2016

Youth Directors
Delegates

Dear Delegates:
Re: IAD Pathfinder Camporee, 2017.
I am pleased to welcome each of you as part of this Caribbean Union Pathfinder delegation to the fellowship of
this Inter-American Division Pathfinder Camporee 2017. Thank you for joining us in Santo Domingo, Dominican
Republic for six, fun-packed, spiritually enriching days where you will be inspired to do more for Jesus Christ.

OBJECTIVES FOR THE CONGRESS ARE:

Inspire the youth to a powerful life in Christ through prayer, Bible study, and witnessing.
To affirm SDA identity
Promote Christian fellowship in a multi-cultural environment through experiences of witnessing,
community impact projects, and tourism with a purpose.
Share the blessings of Pathfindering in each Conference/Mission through reports of activities and
programs performed based on the Union initiatives and of their own territories.
Allow the Pathfinders to express their vision of Youth Ministries through encounters with higher leaders, in
discussion and analysis forums, and opinion surveys.

During the Congress you will hear from some great speakers including Pastor Gilbert Cangy, Youth Director of
the General Conference and Pastor Johnathan Tejel, the World Pathfinder Director, as well as other special
guests. This electronic booklet is my way to provide you with an idea of what you can expect before and
during the Camporee and what we hope to achieve over the few days that we would be together. I hope that
you will have a great time! I hope that you learn some new things, make some new friends, and gather some
great information to take home and share with your church, community, and family. Get actively involved.
Have fun. You may even be blessed in the process.
Sincerely,

Anthony S. Hall, Director

YOUTH & CHAPLAINCY MINISTRIES

AH/cj

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DELEGATES BY UNIONS

Union
Dutch Caribbean
Antillas y Guyana Francesas
Atlantic Caribbean
Belize
Caribbean Union
Centroamericana del Sur
North Columbian
South Columbian
Cuba
Dominican Republic
El Salvador
Guatemala
Haiti
Honduras
Jamaica
Mexicana Central
Mexicana de Chiapas
Mexicana del Norte
Mexicana del Sureste
Mexicana Interocenica
Panam
Puerto Rico
Venezuela Occidental
Venezuela Oriental
Internacionales
TOTAL

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Confirmed Delegates
350
200
100
150
300
250
250
200
120
10,000
300
250
650
125
200
120
187
250
250
350
250
850
To be confirmed
To be confirmed
200
15,902

VENUE
The Camporee will be conducted at Parque
Mirador del Este, Santo Domingo
Dominican Republic. This sprawling city park
("Eastern Lookout Park" in English) lies
across the Ro Ozama from the Zona
Colonial. The park's most visible feature is a
monument to Christopher Columbus. There
are expansive lawns where tents will be
pitched and lots of buildings which provide a
wide variety of sporting activities. These
facilities are available to all campers.

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For more photos of Camp site please visit the Unions Facebook page at
https://www.facebook.com/Caribbean-Union-Conference-of-SDA-Youth-Ministries214717835397830/photos/?tab=album&album_id=342254052644207
REGISTRATION
The registration fee is $US70.00 per Person. That is, 70 United States Dollars. NOT YOUR LOCAL
CURRENCY.

This cost will be shared between:

US$ 50.00 DELEGATE
US$ 5.00 DIVISION
US$ 5.00 UNION
US$ 5.00 CONFERENCE/MISSION
US$ 5.00 Pathfinder's Local Church

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In some cases the local church and the Conference/Mission maybe unable to pay the recommended
US$5.00. Where this is the case the pathfinder must pay it. In any event and in all cases without
exception each Youth Director must collect all registration money and send US$60.00 to the Union
for each Pathfinder which he registers.
The registration fee which is charged by IAD includes:
Access to the facilities of the Parque Mirador del Este. The Park "Viewpoint of the East"

An arm band

The event Pin

The Event patch

The registration fee does not include:

US$ 10.00 for tourist card (to be paid upon entry at the airport in Santo Domingo). This
procedure is only for citizens of countries that do not require a Visa to travel to the
Dominican Republic. More information at:
http://consuladord.com/contenidos.aspx?cid=82&lang=ES

The ground transportation from the airport to park and return to airport. This will cost
US$12.00 per person.

Food. Food service will be offered at a price of US$ 10.00 per day (per person). This includes
3 meals: breakfast, lunch and dinner.

Travel Insurance. It is the duty of the club directors to ensure that all its delegates have valid
insurance.

T shirt. Prepared by Union. This will cost US$20.00 and is optional.

Tours. A tour package will be prepared by the Union. This will cost $USXXX.XX

No refund of registration fees will be made in any circumstances what so ever. All delegates
attending must register with the union but through your Conferences/ Missions before the
designated dates. A delegate is not registered until the information reaches the Union. If you made
arrangements with your Conference or Mission and the information does not reach the Union we
will not accept any responsibility for you. There will be no extension of deadline dates.
Please note that for every 10 pathfinders or part thereof which a field registers there must be one
adult attending from that field. That is, one female adult for every 10 female pathfinders or part
thereof and 1 adult for every 10 male pathfinders or part thereof.

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ACCOMMODATION
Accommodation during the Camporee shall be in Tents. Each Director should be prepared to ship
tents in sufficient quantities to sleep all your delegates. Each delegate is to travel with a sleeping
bag, (no Mattress) linen towels and toiletries.
The Park "Viewpoint of the East" where we will be staying will be for the exclusive use of the
Delegates and there will be no access for others who have not paid registration. Visitors are not
allowed and if parents which to be in attendance they must register and pay all fees.

PASSPORT VALIDITY
Your passport should be valid for a minimum period of 6 months from the date of entry into
Dominican Republic.
Note: All delegates should arrive no earlier than April 10, 2017 and no sooner; and they should
leave no later than April 17, 2017. If you choose to ignore this advice and you arrive sooner or stay
longer you are on your own and the Caribbean Union will not assume any responsibility to make any
arrangements whatsoever outside of this time, nor shall we assume any responsibility of any kind for
persons choosing to do so. Directors of Conferences & Missions should choose to have everybody
from their field booked on a single flight so that we do not have to go back and forth to the airport
to pick-up 1 or 2 persons.

INSURANCE
Each person must have short term travel and medical Insurance coverage from Adventist Risk
Management Company at their own expense. You will not be allowed to attend the congress
without it. Please ask your Youth Director to secure this for you from your local
Conference/Mission.

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AIRPORT, ARRIVALS AND DEPARTURES & VISAS

Passport required

Return ticket required

Visa Card Required

Australian

Yes

Yes

British

Yes

Yes

Canadian

Yes

Yes

Other EU

Yes

Yes

USA

Yes

Yes

Caribbean

Yes

Yes

Passports: A passport valid for six months is required by all nationals referred to in the chart above
to enter the Dominican Republic.
Visas: Nationals listed in the chart above do not require a visa, but they do require a tourist card.
You can buy this at the airport in Dominican Republic after clearing Immigration.
Visa note: Nationals not referred to in the chart are advised to contact the embassy to check visa
requirements for the Dominican Republic.
Types and cost: Tourist card: US$10 at the airport. Some nationals not listed above require tourist
visas; check with the embassy for details and costs.
Validity: Tourist cards are valid for 30 days from the date of entry.

FLIGHTS
There will not be any chartered flights as some have previously suggested. We recommend two
possible routes to Santo Domingo, Dominican Republic from the Caribbean.

Go to Trinidad and take Copa Airlines from Trinidad to Panama and then on to Santo
Domingo. Those delegates from any territory in the Union without United States Visas are
advised that this is their best option.

American Airlines from Miami directly to Santo Domingo.

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Important Note: There are multiple airports in the Dominican Republic. When you purchase a
ticket make sure that you are booking to arrive at De Las Americas International (airport code
SDQ). Nothing else will do and if you do otherwise we will not accept any responsibility
whatsoever for transport to get you were you need to be. Directors of Conference & Missions
should choose to have everybody from their field booked on a single flight so that we do not have
to go back and forth to the airport to pick-up 1 or 2 persons.

TRANSPORTATION

A local company has been contracted to provide ground transport for us. Please note the following
transfers:

Depending on when you arrive you may have to wait on the arrival of a second
flight so that the bus can leave the airport or seaport completely filled. Directors of
Conferences & Missions should choose to have as many persons from their field
booked on a single flight so that we do not have to go back and forth to the airport
to pick-up 1 or 2 persons. If at all this happens the price will increase to the
individuals involved.

Tour to various sites

TO FACILITATE AIR PORT PICK-UP AND DROP-OFF WE NEED YOUR FLIGHT ITINERARIES.
PLEASE SEND THEM TO YOUR YOUTH DIRECTOR ASAP FOR COMPILATION AND
CONFIRMATION. IF ANY CHANGES ARE MADE PLEASE LET US KNOW IMMEDIATELY. YOU
ARE REMINDED THAT IF YOU DO THINGS AT THE LAST MINUTE IT IS LIKELY THAT MISTAKES
WILL OCCUR AND SERVICE TO YOU MAYBE ADVERSLEY AFFECTED.
MEALS
The first meal shall be supper on April 10, 2017 and the last meal shall be Lunch on April 17, 2017.
Meals are not included in the registration fee. A separate cost of US$10.00 per day per person is
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required. Note that meals on the first and last day will count as a one day payment since these two
days will constitute three meals. All money for meals must be paid before departure. This must be
paid to the Union by February 28, 2017.
DRESS CODE
DO DRESS ACCORDING TO CHURCH STANDARDS. (I know that you are aware of these standards.)
No shorts of any kind for male or female. The Caribbean Union will provide you with a T/polo
shirt. We will wear this with either a khaki or black bottom. (Your choice)
Uniform:
The uniform will be used during the opening ceremony, the Friday night consecration service and on
Sabbath. The rest of the time will be used the sports uniform and casual wear. For sports we would
like each club to be uniformed in its conference field Uniform.
First Aid
The Camporee will provide a central medical post which will attend to cases that require it. Each
Club should bring a nurse or nurses based on the size of your delegation as well as your first aid kit
to take care of minor cases.
The clubs with members who have special conditions or are using specific drugs (asthmatics,
epileptics, diabetics, etc., must bring sufficient medication to last for the duration of the trip. They
shall also notify the medical corps of the Camporee of all special needs.

SALES
Materials, patches, insignia etc. for all the varied youth Ministries together with other items will be
on sale. Travel with extra cash to purchase personal items or ask your churches, clubs and groups to
give you money to purchase items on their behalf.
SECURITY
Like any other place Santo Domingo has its security issues. Take note of the following to keep you
safe:

You must not leave the organized official Caribbean Union delegation at any time to
go out on your own except you first secure the permission of your youth director
and work out and agree on the details of the journey. You must sign out and in on
each occasion.

Look out for each other and travel in groups when you are authorized to leave the
main delegation.

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Do not display cameras, IPads, Tablets etc. casually on the streets

Do not keep all of your cash in one place.

Scan a copy of the information page of your passport and email it to yourself before
traveling.

Secure your valuables by leaving them with you counselor or Director of your club. .

FLAGS
Each delegate should travel with a small triangular hand-held flag of your country or any other
country within the Caribbean Union for waiving and making noise on behalf of the delegation. Each
Youth Director should also travel with the large Country Flags represented in your field.

WEATHER
The weather is typically Caribbean. Take a sweater or light coat for night time activities.

AIRPORT TAXES
From what I understand the airport tax for Dominican Republic is usually included in the price paid
for the airline ticket. PLEASE CONFIRM WITH YOUR AIRLINE TO MAKE SURE. IF IT ISNT, YOU WILL
HAVE TO PAY AT THE AIRPORT.

CURRENCY
The Peso is the National currency of the Dominican Republic. It comes in denominations of 20, 50,
100, 200, 500, 1000 and 2000 Peso notes. In and around the tourist zones and resorts the American
Dollar is fairly well accepted even though the rate of exchange may not be ideal. Tourist Taxis, hotel
stores and Excursions often publish their rates in U.S. Dollars and gladly accept them. At May 30,
2016 the rate was about 45 pesos to 1 US Dollar.
ELECTRICITY
Electrical sockets (outlets) in the Dominican Republic usually supply electricity at between 110 and
120 volts AC.
AIRPORTS AND FLIGHTS
There is more than one airport in the Dominican Republic. Please make sure that you book your
flight to arrive at Las Americas International Airport (SDQ), also known as the Jos Francisco Pea

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Gmez Airport. This is less than 30 minutes from the capital city of Santo Domingo and very close to
the park where we will camp. Do not enter the country by any other airport.

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CARIBBEAN UNION CONFERENCE OF SEVENTH-DAY ADVENTISTS

Application Form IAD Camporee 2017
April 11-16, 2017
Parque Mirador del Este, Santo Domingo, Dominican Republic
REGISTRATION FEE: $55.00
Application Commitment:
Pathfinder Pledge:

Pathfinder Law:

By the grace of God, I will be pure,

kind and true. I will keep the
Pathfinder Law. I will be a servant of
God, and a friend to Man.

The Pathfinder Law is for me to:

Keep the morning watch. Do my
honest part, Care for my body.
Keep a level eye.

Be Courteous and
obedient
Walk softly in the
sanctuary. Keep a song
in my heart. Go on
Gods errands.

All Pathfinders must have an up-to-date PASSPORT and where necessary VISA in order to enter the
host country or transit in any country on route. If you dont have these documents, please make sure
to get them before the trip is due. You will also need to have INTERNATIONAL INSURANCE
COVERAGE, please give a photo copy of this to your Pathfinder Leader, as soon as possible.
APPLICANT & PARENT INFORMATION
Applicants Name: ____________________________________ Age: _______________
Gender: _____ Male. __________ Female
Address:
__________________________________________________________________________________
____________________________________________________________________
Home Phone: _____________Cell Phone: _________________ E-mail:______________
Date of Birth: _____________________________
Fathers Name: ___________________E-Mail: _____________Work/Cell: __________
Mothers Name: ___________________E-Mail: _____________Work/Cell: __________
Conference/Mission: _____________________________

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I hereby voluntarily and agree to waive any claim against the Caribbean Union Conference of Seventh-day Adventists
and all its officers and staff including all of its constituent Conferences and Missions and their staffs as well as all of its
Pathfinder Clubs and all of their club staff, for any and all accidents which may arise with the activities of the InterAmerican Division of Seventh-day Adventists Camporee 2017 now and at any future time. As parent/guardian We/I
understand that the club will be following rules outlined in the Pathfinder Staff Manual. By signing this form I signify
that I have carefully read this application form and agree to all terms and conditions herein.
We/I hereby certify that we/I give permission for my child/ward ________________________________
Pathfinder Name
to attend the IAD Camporee 2017 in the Dominican Republic as part of the delegation of the Caribbean Union
Conference. We/I further certify that the information above is true and correct.

____________________________________________________
Parent Signature
Pathfinder Camporee Dominican Republic 2017

Registration Fee: US$55.00

ALL REGISTRIATION FEES MUST BE PAID BY DECEMER 31, 2016 IN ORDER TO PARTICIPATE IN
CAMPOREE 2017.

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Pathfinders Health History

Applicants Name: ________________________________________________________

List and health Concern/ Allergies: ___________________________________________

Specify any medication being taken: _________________________________ (optional)

Described any physical restrictions: __________________________________________

Signature of Parent: ______________Relationship to Applicant: _________Date ______

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Caribbean Union Conference of Seventh - day Adventist

Supply List for Camporee 2017
(Only two pieces of luggage are allowed and your sleeping bag will be one of them)
Supply List:
Tents to be shipped
Flags and poles to be shipped (a shipping address and a name of a broker will be sent to you)
Uniform (full dress, hat, scarf, shoes, sock, skirt, pants, t-shirt, dress shirt, badges, sash, hangers)
Bible
Sleeping bag with small pillow
Underwear
Socks
Sweater
Light Jacket
Rain Jacket
Small umbrella
Flash Light
Toiletries (toothbrush, toothpaste, soap, deodorant, lotion, comb and brush)
Rag and Towel
Modest Swimsuit
Change of clothing for 6 days (knee length shorts, 2 pair of jeans, T-shirts, long sleeve shirt, hat,
sunglasses etc.)
Sunscreen
Bug Spray
Back Pack
Water Bottle
Running/Sports Shoes
Sandals
Medication (director should be informed)

Bring also, a correct Attitude

Willingness to Participate

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Respect of Leadership
Spirit of Cooperation

Items to Leave Home

Jewellery of all kinds

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Youth Ministries Department

Caribbean Union Conference (CARU)

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