Instructions:

1)

2)

3)

This document is a template of a Data Conversion Plan document for a project. Data conversion is an extremely dynam
detailed enough to address all the potential variables one must consider when performing a data conversion; therefor
addressed by this plan are left to the discretion of the project manager and the integrated project team. The template i
boilerplate text, and fields that should be replaced with the values specific to the project.
Instructions:

"[Sheet Name] Mapping" sheet: The information provided on the sheet with naming [Sheet Name] Mapping is the data mappi
Also, there are columns to be fill up by client to map with their legacy system.
1.1. Blue section - Indicates Records and Fields available in PeopleSoft
1.2. Pink section - Indicates the field mapping for each column to be mapped with client's legacy system

"[Sheet Name] Template" sheet: The information provided on the sheet with naming [Sheet Name] Template are the sample d
populate data from their legacy system.
2.1. Yellow section - Indicates the sample informations
When using this template for your project document, it is recommended that you follow these steps:
3.1 Date Format - All dates in DD/MM/YYYY format
3.2 Data File - Provide all data files in .xls format with heading as indicated in given "[Sheet Name] Template" sheet
a. All data files provided in .xls format
b. Include the heading as indicated in given "[Sheet Name] Template" sheet
c. Data to be extracted in an individual file based on each "[Sheet Name] Template" sheet that provided

No.
Page
Payee Data
1
Absence Transaction Mapping
2
Absence Transaction Template
3
Assign Work Schedule Mapping
4
Assign Work Schedule Template

Navigation
Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Absence
Event
Global Payroll & Absence Mgmt > Payee Data > Create Overrides > Assign Work
Schedule

Remarks
Upload
Upload

Malaysia (MYS)
Absence Take Elements (MYS)
Element Name
Pin Number
ANN LVE TAKE
150590
SICK LVE TAKE
150591
HSP LVE TAKE
150592
MAT LVE TAKE
150593
NPL LVE TAKE
150594
STUDY TAKE
150595
BER LVE TAKE
150596
HALF LVE TAKE
150597

Description
Annual Leave Take
Sick Leave Take
Hospital Leave Take
Maternity Leave
Leave Without Pay
Study Leave
Bereavement Leave
Half Pay Leave

Absence Entitlement Elements (MYS)

Element Name
Pin Number
Description
AB MAT LV
150210 Maternity Leave
ANN LVE ENT
150554 Annual Leave Entitlement
SCK LVE ENT
150561 Sick Leave Entitlement
HSP LVE ENT
150568 Hospital Leave Entitlement
MAT LVE ENT
150575 Maternity Entitlement
HLF LVE ENT
150582 Half Pay Leave Entitlement
NPL LVE ENT
151089 Unpaid Leave Entitlement

Back to Data Scope

Absence Transaction
Menu > Global Payroll & Absence Mgmt > Payee Data > Maintain Absences > Absence Event

Field Name
Description
Record
Type
Length
Format
Required
Translate Value
Prompt Table
Default Value
Legacy System Record&Fields
Description
Type
Length
Default

EMPLID
Employee ID
GP_ABS_EVENT
CHARACTER
11
Upper
Yes

EMPL_RCD
Empl Record
GP_ABS_EVENT
NUMBER
3

Absences > Absence Event

PIN_TAKE_NUM
Absence Take
GP_ABS_EVENT
NUMBER
8
Yes

BGN_DT
Begin Date
GP_ABS_EVENT
CHARACTER
10
DD/MM/YYYY
Yes

END_DT
End Date
GP_ABS_EVENT
DATE
10
DD/MM/YYYY

BEGIN_DAY_HALF_IND
Begin Half Day
GP_ABS_EVENT
CHARACTER
1
Upper
Yes
Y/N

GP_PIN_ABSTK_VW
N

BEGIN_DAY_HRS
Start Day Hours
GP_ABS_EVENT
SIGN
2.2

END_DAY_HALF_IND
End Half Day
GP_ABS_EVENT
CHARACTER
1
Upper
Yes
Y/N
N

END_DAY_HRS
End Day Hours
GP_ABS_EVENT
SIGN
2.2

Back to Data Scope

NOTES:
1. Indicate either Y / N for column in BLUE
2. "*" markers required fields
Sample Data
010025
010026
010027
010028
010044
010056
010079
010081

0
0
0
0
0
0
0
0
Employee ID*

Empl Record

150590
150590
150590
150590
150590
150590
150590
150590
Absence Take*

12/10/2008
12/02/2008
12/02/2008
12/02/2008
12/10/2008
12/11/2008
12/09/2008
10/07/2008
Begin Date*

13/10/2008
12/02/2008
12/02/2008
12/02/2008
12/10/2008
12/11/2008
13/09/2008
11/07/2008
End Date

N
N
N
N
Y
N
Y
N
Begin Half Day*

Start Day Hours

N
N
N
N
N
Y
N
Y
End Half Day*

End Day Hours

Back to Data Scope

Assign Work Schedule
Menu > Global Payroll & Absence Mgmt > Payee Data > Create Overrides > Assign Work Schedule

Field Name
Description
Record
Type
Length
Format
Required
Translate Value

Prompt Table
Default Value
Legacy System Record&Fields
Description
Type
Length
Default

EMPLID
Employee ID
SCH_ASSIGN
CHARACTER
11
Upper
Yes

EMPL_RCD
Empl Record
SCH_ASSIGN
NUMBER
3

gn Work Schedule

EFFDT
Effective Date
SCH_ASSIGN
DATE
10
DD/MM/YYYY
Yes

USE_DFLT_WS
Assignment Method
SCH_ASSIGN
CHARACTER
1
Upper
Yes
A - Create Personal Schedule
N - Select Predefined Schedule
Y - Use Default Schedule

SCHEDULE_GRP
Schedule Group
SCH_ASSIGN
CHARACTER
10
Upper

SCH_GROUP_TBL

SCHEDULE_ID
Schedule Name
SCH_ASSIGN
CHARACTER
16
Upper

SCH_DEFN_CMN_VW

Back to Data Scope

NOTES:
1. Indicate either Y / N for column in BLUE
2. "*" markers required fields
Sample Data
0
0
0
0
0
0

010027
010027
010027
010028
010028
010028
Employee ID

15/08/2009
15/09/2009
01/02/2015
17/102009
30/11/2009
01/02/2015
Empl Record

Effective Date

N
N
Y
N
N
Y
Assignment Method

RHB
RHB

RBSHIFT
RBSHIFT

RHB
RHB

RBSHIFT
RBSHIFT1

Schedule Group

Schedule Name