Inventory Setup

Under Setup Module:Location/Warehouse

Unit of Measurement
Under Inventory Setup:Transportation Method
Item Category
Item Sub-Category
Item Information
Service Item

Location/Warehouse

Function: To enter
information on the
whereabouts of
your warehouse and
location of your
stocks.

Location/Warehouse List

To set up a new location/warehouse click the New icon.

Location/Warehouse - New

Enter the
location
code &
name; key
in the
address,
phone no.,
fax no. &
the contact
person.

Tick the
warehouse box if
the location is a
warehouse.

To set a Default warehouse

This checkbox
will be ticked
once the
warehouse has
been set as the
default
warehouse.

To set a particular location as a default

warehouse, click this button.

To change the default warehouse

Go to the Admin Module - System Parameter.

To change, just
select other
warehouse
from the drop
down list.

Sub Location Details tab

Enter the name/(s) of the

warehouses divisions or sub
location.

Tick only one

sub-location
as the default
bin.

Click New to create/add more Sub Location.

Unit of Measurement
Function: To define the
units of measurement
(UOM) for your items.
A UOM is the quantity in
which you sell or buy an
item. Most likely, you will
have several UOM set up
in Biztrak as products may
be bought and sold in
different UOM.

Unit of Measurement - New

To set up a new or additional UOM,

click the New
icon. Click the Save
icon to save.

Transportation Method

Function: To define
methods of transportation
that are used in the
business.

Transportation Method - New

To set up a new or additional transportation method

click the New
icon. Click the Save icon to save.

Item Category

Function : To categorize
your items/stocks. You can
later have reports based on
item category.

Item Category - New

Click the New icon to create a new item category.

Item Category
- Description

1. Enter the category code.

2. Enter the category description
3. Select Item Type : Either Trading / Finished Goods, Raw
Materials, Component, Spare Parts or Service Type.

Item Category - Default Accounts

4. You need to select the Default Account as well.

Optional : Assign Default Inventory Analysis Code &

Financial Analysis, if applicable.

Item Sub Category

Function: To further
analyze your item
categories to be
more specific and
more accurate.
Hence, you can get
more detailed
reporting.

Item Sub Category - New

Click the New icon to setup
a new sub-category.

Select the correct Item Category

from the drop down list.

Item Information

Function : To set up your items,

particularly those you buy and
sell, and also any other that you
keep track of.

Item Information - New

Click the New icon to enter details of Item Information.

Item Information - Gen. Info.

6 tabs in Item Information window. First is the General Info tab
to enter details such as item code & name, to select item category
& sub-category, to select UOM & Costing Method.

Item Information - Gen. Info.

Compulsory fields (red label) are:(1) Item Code (3) UOM
(5) Serial
(2) Item Desc.(4) Category
(6) Costing Method

Warehouse tab
System will list out all warehouses youve setup earlier under the
Location/Warehouse program. Under this tab, you can key in
the Max. Qty, Min. Qty & Reorder Qty for each warehouse.

UOM Conversion
This is applicable for e.g., when you purchase in dozen but
sales is in unit. So, click at the New icon, then enter the
UOM factor.

Component tab

To select component items for the finished goods. Click

the New icon at the bottom of this window, then select
using Finder.

Alternate Item

If applicable, you can select a replacement item as

an alternative in case this item is out of stock.

Analysis tab
To select Sales, Cost Of Sales & Stock accounts for the item. You
can also select Financial Analysis & Inventory Analysis Codes, if
applicable.

By default, it shows the

accounts which youve selected
under the Item Category
program.

Service Items

Services can be
anything from
consultation to
installation services.

Service Items
Function:You might provide services to your customers and choose to
charge a service fee, or your vendors might provide a service to
you and charge you a service fee. Such service fees contribute to
the overall turnover or overall cost of sales for the company.
If you set up service item, you don't have to create two invoices
to bill your customers anymore. The sales of goods and the
associated services can be included in one invoice.

Service Item List

Click the New icon to setup a new Service Item.

Service Item Maintenance

1. Enter the Item Code & Item Description.

2. Select the
Category & the
UOM.

3. Mark the Sales/Purchase item

checkbox, then select the relevant
account.

Service Item Maintenance

Optional : You can enter the List Price & Unit Cost. Select
Financial Analysis & Inventory Analysis Code if applicable. You
can also select the Preferred Vendor for reference.

Inventory Opening Balance

Function: Enable you to

enter the item opening
balance (or also referred to
as item brought -forward
balance) in the Opening
Item window.

Inventory Opening Balance Select Warehouse

1. Select Warehouse.

2. Click Opening Item button.

Inventory Opening Balance 3. Enter Opening Date.

Date

Note: the date should be same as the date of the

inventory brought-forward balance in your Chart of
Accounts. Here, youre simply distributing the
brought-forward balance to each item.

Inventory Opening Balance Maintenance Window

4. Click Retrieve button

5. Enter broughtforward quantities.

6. Change
Unit Cost, if
needed.
7. Click OK to save & exit.