Notice Writing

A notice is a very important form of written communication which is used to announce

functions and events; to issue public instructions; to make appeals or to intend invitations.
The information which is given in the notice must be written in a clear and lucid style
Using easy to understand language.

AN EFFECTIVE NOTICE WILL USUALLY INCLUDE THE

FOLLOWING
1. Name of the organization, institution or office issuing it.
2. Date issuing the notice.
3. The word `notice’.
4. A suitable description, eye – catching caption, or heading.
5. Purpose for which it has been written: calling a meeting, drawing attention,
making an appeal or informing general public etc.
6. Detail of schedule [date, time, venue, program, duration etc.] in case the notice is
about an event.
7. Signature, name of designation of the person issuing the notice.

IMPORTANT POINTS TO REMEMBER

1. Notices can use capital letters for details such as names of organizations caption
or an important detail within the message itself.
2. The date of notice should be placed at the top left.
3. The entire content of the notice is centered within a box.
4. Complete sentences need not always be used in all types of notices. Abbreviations
and symbols can also be used.
5. Marks are deducted for exceeding the prescribed word limit. [i.e. 50 words for the
body of notice].

VALUE POINTS TO BE INCLUDED IN A NOTICE

MEETING OR EVENTS
1. Date
2. Time
3. Venue
4. Purpose
5. Specific instruction [if any]
6. Contact person / address.

LOST AND FOUND

7. Article lost / found
8. Date
9. Time [approximate]
10. Place
11. Identification mark [color, size, contents, material etc
12. Whom to contact, when and where.

TOURS, FAIRS, EXHIBITION AND CAMPS

13. Name and nature
14. Occasion
15. Venue
16. Objective- information, awareness, appeal, invitations etc.
17. Date and time
18. Expenditure/ entry fee etc.
19. Duration-from to
20. Contact address
21. Specific instructions [do’s and don’ts, visiting hours etc.]