Professional Documents
Culture Documents
BANK
ACCOUNTING
FI_06
2008
Version: 01
Contents
2. Curriculum................................................................................................................ 5
1.1 Pre Requisite Training ................................................................................. 5
1.2 Finance Course Curriculum ......................................................................... 5
3: Business Processes Overview ................................................................................. 6
4:Business Impact........................................................................................................ 8
3.1 Key Impacts................................................................................................. 8
3.2 Glossary ...................................................................................................... 8
5: Practical Component ................................................................................................ 9
FI_06 Bank Accounting Version 1 2
Course Overview: FI06 – Bank Accounting
Duration
2 Days
Course Goals
Target Audience
• Finance staff : SAP End Users
Prerequisites
Essential
• PC Literacy
• Knowledge of basic accounting
• SAP 01 Course
• FI_01 General Ledger Accounting
Course Content
In SAP, the bank master record is stored centrally in the Bank Directory. The Bank Directory
must contain the master data of all banks that you require for payment transactions with your
business partners. This includes your banks and banks of your business partners (both
domestic and foreign banks). Bank key master data is maintained at client level and the
same master data will be used by all company codes.
The course will also cover such issues as processing of bank statements (bank
reconciliations) and cash journal (petty cash) functions.
Course Content
FI_01 GL Accounting
FI_02 Accounts Payable
FI_03 Accounts Receivable
FI_04 Fixed Assets
FI_05 Funds Management
FI_06 Bank Accounting
FI_07 FI Executive & Management
Bank Master Data (Bank Key) Bank master data will now be maintained in SAP. The master data should
Maintenance be maintained centrally for the entire Organisation.
House Bank & Account ID Data House Bank & Account ID maintenance will be done in the SAP. House
Maintenance Bank and Account IDs are created for each company code.
Bank Reconciliation The bank reconciliation process will still be required but the reconciling
items will be maintained on SAP. The accounts will be open item managed.
Posting Petty Cash Expense All Petty Cash Holders will use the standard SAP cash journal functionality
to manage and track petty cash posting.
3.2 Glossary
Terminology Meaning
SAP Software being used for business processes : System Application Products
Parking Capturing /introducing a Journal, Invoice, Credit notes into the SAP system
Any queries:
Contact Telephone: 4000
E-mail: ithelpdesk@saudiairlines.com.sa
LAN : http://ahd.sv.net
FI_06 Bank Accounting Version 1 8
5: Practical Component
The following Unit will focus on exercises that will help you learn how to apply the SAP Bank
Accounting Business Tools to your Job.
There are a series of exercises relating to Business Scenarios, with detailed instructions and
notes.
If at anytime you have any questions, please feel free to stop the Trainer and ask questions
In SAP, the bank master record is stored centrally in the Bank Directory. The Bank Directory
must contain the master data of all banks that you require for payment transactions with your
business partners. This includes your banks and banks of your business partners (both
domestic and foreign banks). Bank key master data is maintained at client level and same
master data will be used by all company codes.
It is recommended to control the maintenance of bank key master data by central function
rather than by individual company codes. The configuration is company code specific
This is bank data that will be used in Saudia in processing outgoing and incoming payments.
Treasury department will maintain bank accounts master on request from various Company
codes under Saudia
1. To create Bank Master record, follow the menu path given below or use transaction
code FI01 :
3 Click on the address button and enter the address details of the bank.
6. Message will appear on the Status bar: Bank SA SABAxx was created.
7. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This function can be used to make some changes to Bank master records. You are going to
change the bank number field by adding extra numbers to the bank number.
1. To change a bank record master follow the Menu pathos use the transaction code
FI02:
Bank Country Identifies the Country in which the bank is located Example: SA
Bank Key bank number SABAxx
4. Change the bank number field by adding -01 after the bank number.
7. A message will appear on the status bar: Bank SA SABAxx was changed.
8 Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
1. To display bank master records follow the menu pathos use the transaction code
FI03:
Bank Country Identifies the Country in which the bank is located Example: SA
Bank Key bank number Example: SABA02
4. Click on the address button and view the address details of the bank.
5. Click on the Enter (Close) button.
7. Click once on any line items displayed then Click on the button.
8. Changes will be displayed showing the changed fields and the values changed.
9. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
SAP provides a standard function for the management of petty cash referred to as the ‘Cash
Journal.
Posting the journal will update the general ledger. The journal will be available for
subsequent display for future reference or audit purposes.
Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a
simple way. Instead of typical accounting transactions for posting (e.g. FB50) you can use
pre-defined business transactions. This function also allows you to print typical cash journal
documents and cash report for a specified period.
For every company code there can be defined different cash journals.
1. To Record cash receipt in the Cash Journal follow the Menu path or use transaction
code FBCJ :
2. When you double click FBCJ - Cash Journal (if you are accessing it for the first
time the system will prompt a small window, you need to enter company code 1100
and your relevant code of cash journal 10xx)
3. Click on the button to select the correct Journal type for this
posting
8. Click on the Save button. The balance is now updated in the cash
management sub-ledger but no postings have been made to Financial Accounting.
10. The Financial Accounting document can be displayed via selection of the
button.
11. A sub screen below will be displayed double click on Document number 89000000xx.
.
12. The accounting Document will be displayed
14. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
For every Company code, cash journal transactions have been pre-defined: Expenses - type
‘E”, in this exercise you will record expense transaction for a particular cash journal.
Before performing the exercise, make sure that cashier has enough balance in the
cash journal to incur expense.
1. To enter an expense cash journal follow the Menu pathos use transaction code
FBCJ:
10. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access.
The cash journals documents you’ve entered can be posted directly or only saved in the
database (and you can post them later).
The saved documents can be deleted from the database. The posted documents can also
be deleted, but in such case the system posts automatically a reversal document.
In this exercise you need to reverse the expense transaction you’ve posted previously
1. To reverse cash journal follow the Menu pathos Use transaction code FBCJ:
Note: An additional line item is displayed for the reversal with the Document
Status symbol , the original document also has this status
10. Click Follow-on doc or double click on the line item you want to
view.
15. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
SAP provides functionality for the input of bank statements. A statement is entered for every
house bank/ account ID combination, either electronically or manually In the SAP
environment bank statements should be entered daily.
The benefits of the SAP bank statement input process are:
• An electronic record of all bank statements is retained on-line.
• The daily input of statements will result in the view presented by the FI-GL bank
statement accounts being as meaningful as possible
At any time a specific bank statement can be displayed on screen. In this way SAUDIA will
have a complete audit trail of all statements entered.
In this unit trainees will be taught how to capture the manual and electronic bank statements
and post process the captured statements
This transaction (Manual Bank Statement Entry - FF67) allows the user to enter bank
statements manually to SAP. Statement entry is usually a two-step process
First, enter the account line items into SAP. The row format for entering individual
transactions can be varied via the selection of alternative variants . SAP check data
input consistency.
Before capturing the bank statement the following steps are necessary: Have a Bank
Statement and verify all the entries before capturing and errors should be corrected before
capturing the statement on the SAP system.
1. To enter a manual bank statement, choose the following menu path or use
transaction code FF67:
A specification screen must pop up it is your first time to process a manual bank
statement
If the specification screen did not pop up and it is the first time to log in the Bank
reconciliation screen, the following menu path may be used in the same background
screen: Setting-> Specifications
Cust. Matchcode ID. Customer match code used in searching for customer in D
memo record processing.
Processing Type Use this field to control whether postings via batch input are
carried out online or as a background job. 4
Transfer Value Date If you select this field, then the system transfers the value date X
when posting the documents in Financial Accounting.
4. Update the following required and optional fields if it’s the first time, if not please fill
in the first 3 fields only
Account ID CA01
Control Checks
The SAP system performs a number of checks prior to the user being able to
process beyond this point the checks include:
1) The statement number must not have been already entered and must be
sequential if the last statement number is not known the system can assign it for
you
2) The opening balance must correspond to the closing balance of the previous
statement.
3) The bank Key and bank account specified must correspond to a valid house
bank/bank account
6. Click on the button from the initial screen will provide an overview of
all statements.
7. Select the Bank account for which the reconciliation is to be done, choose you
account by double clicking on it.
9. Note: that the Statement number, Statement date and Beginning balance will
automatically default Check the Closing Bank Statement balance and enter it in the
Ending balance field. This balance is the one reflected on the bank statement.
Transaction Code 25
Bank reference
Transaction Code 24
Note: The amounts for checks or payments out will entered with a minus
(payment)
The amounts for deposits or incoming payments will be entered as they are
(Receipt)
12. The total value of the items input appears at the bottom of the screen amount entered
equals the amount on bank statement field.
13. Click on the Save button. The bank statement is now saved. The user is
returned to the initial parameters screen.
14. To post bank statement number xx Select bank Statement Æ Post ÆIndividual
Statement
Note: Note that the number of postings made will be indicated either under the FB01
or FB05 column. If there are any errors in posting, they will be shown in the Errors
column. If there are deposits, the postings will be indicated in the FB01 column.
16. You can run the General ledger display line items reports S_ALR_87012282 to view
the posting created by the bank reconciliation and view the cheque register
:transaction code FCHN to check on cashed cheques
17. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This transaction is used to import an electronic bank statement file into SAP. The file format
in this example is MT940. To import the file into the SAP system it must be in a format that is
accepted by the system.
1. To import an electronic bank statement, choose the following menu path or use
transaction code FF_5:
File specifications:
Field Name Description Values
Import data Check the box x
Elect. Bank I SWIFT MT940 international format (field 86 I SWIFT MT940 international
statement format unstructured) format (field 86 unstructured)
Statement file Specify the file location.
Workstation upload In this example the file is being uploaded from the Check the box
desktop
Posting Parameters X
Assign value date This selection will result in the value date being X
passed to FI
Note: In the event that the statement has already been imported the message will be
popup by the system.
4. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
.
This transaction is used to re-process a bank statement and gives the user the ability to
change the configured behavior of the system during the posting process. This could be
achieved by executing the post transaction via batch but often users will not have access to
batch processing (transaction SM35).
1. To post an electronic bank statement, choose the following menu path or use
transaction code FEBA_BANK_STATEMENT:
Header data:
Field Name Values
Company Code 1100
House bank ID SA001
Bank account ID CA01
Statement number xx
3. Position the cursor on the record for which posting has not been executed for
example
5. Select ‘post’:
The user can go step by step through each posting screen – changing the input if
required. Once posting is complete the red light will turn to green.
6. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
You can use this transaction to view a list of cashed checks; this report is updated by the
bank reconciliation process
1. To display a check register follow the menu path or use transaction code FCHN:
5. Select Radio button if you want to view a check listing only or Select
Radio button if you want to view a check listing which includes the
list of documents that make up the payment.
7. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.
This transaction is used to display an electronic or manual bank statement. The bank
statement must exist.
1. To display a bank statement, choose the following menu path use transaction code
FF_6:
4. Click on the Execute button. The bank statement/s conforming to the specified
selection parameters will be displayed.
5. Click on the Exit button or press Shift+F3 to return to the SAP Easy Access
screen.