Professional Documents
Culture Documents
PROCESS
OF
Honda Siel Cars translates its business strategy into a manpower plan and develops a
recruitment program accordingly, which will enable it to attract and select people
with the appropriate combination of experience, skills and knowledge.
Objectives
Recruitment Procedure
A. Manpower process
Manpower Forecasting
1. The overall annual business plan for the company breaks down into plans and
targets for each individual department. Each department calculates their grade
wise manpower requirements based on the staffing norms, and provide
quarterly and monthly manpower requirements to corporate HR.
2. Based on the attrition trends and manpower requirements, all the respective
Head of Departments arrive on the manpower numbers along with Head-HR
and obtain on MD’S approval.
3. The projected requirements for the year must reach Head-HR, latest by the
first week of January every year.
Manpower Inventory
The existing number of employees and their skill levels compared with the forecasted
requirements to identify qualitative and quantitative gaps. Options for the
redeployment through retaining, transfers, promotions are considered. Where these
options do not exist, options for recruiting from external sources are taken into
account.
Manpower Plans
Each position in the organization has detailed job description including the following:
The hiring managers raise the manpower request using the following format and to
HODs for their approval using MR form.
Particulars Details
JD Code __________
Position __________
Location __________
Region __________
Once the vacancy is filled, My Single MRF approval in hard copy along with
the signatures of Head-HR documented in the personnel file for selected
candidates. Head-HR signs the manpower request form once the vacancy is
filled.
All requests for a new position must be sent to HR in a Manpower Requisition
Form after approval from the HOD, Human Resource manages the process of
recruitment and selection with inputs from the line function.
D. Sources of recruitment
• Internal Recruitment
• External Recruitment
Internal Recruitment:
The company believes in offering opportunities for growth and carrier progression to
its employees; thus each time a requirement arises, internal recruitment is a preferred
mode. For every vacancy arises below level, an option of filling the post initially is
considered. HR places an advertisement on the intranet. The advertisement contains
the following details:
a. Job Profile
b. Education qualifications, Skills, Experience
c. Last date of receiving Applications
d. Contact person in HR
All applications are screened for the eligibility against pre-determined criteria for the
vacancy. HR prepares a list of eligible applicants and seeks approval from the
respective Reporting Manager and Departmental Head. If approval is given, HR sends
notification to the eligible candidates via email. Applicants who are not found eligible
are also be notified as via email.
If no suitable applicants apply within one week from the date of posting the
advertisement, external recruitment is initial.
External Recruitment:
The CVs received through consultants, directly received CVs, job portals& Honda
Siel Cars site is stored in the CV database.
Campus Recruitments:
If candidate possess less than one year of work experience, he/she treats as a fresh
hire (entry level recruitment).
Trainee Schemes
Management Trainees
Depending upon the requirements projected in the manpower plan, the company
recruits Management Trainees from Management Institutes in the country.
Sourcing of Trainees
Management trainees are sourced from Management Institutes across the country.
Experience: Student with relevant work experience of 1-3 years give weight age but
takes as Management Trainee.
E. RECRUITMENT PROCESS
HO HR/Regional HR
HR coordinates with the Placement Cell of short listed Institutes and schedule Pre
Placement talks (PPT)
The HR head and Regional Manager inform the Pre Placement Team. The following
information is carried to the Pre Placement Talks:
A. Eligibility Criteria:
The following eligibility criterion is used to short list applicants from various
Institutes:
C. Selection Criteria:
The candidates qualifying the %/CGPA criteria are considered for the selection
rounds. The weight age for the selection exercises are as under:
1. Group Discussion 20
2. Psychometric Analysis 30
3. Panel Interview 50
D. Letter Of Intent:
Selected candidates are issued a letter of intent on the spot. Appointment letters are
issued upon joining.
a) Trainee Scheme
Once selected, all the trainees are provided with an HR brochure that lists the details
of the trainee scheme are outlined below:
Travel:
Management Trainees are provided with AC class Train Fare from home to the
company. Conveyance expenses such as travel (taxi) from the Railway station to the
place of posting etc. are provided.
Accommodation:
Trainees are provided with shared accommodation. Guest House is provided for one
month for outstation candidates.
Training Program:
The training period is for six months. The details are given below:
A three day induction period held for all trainees by the top
Management on the vision, mission and company policies.
All trainees spend one week in each function for a period of ………….. Weeks.
Trainees undertake 2 projects in 2 other functions than their specialization.
A combined test for all the departments and functions it is
prepared by persons nominated in HO by HODs. It is conducted and
evaluated by RHR and sent to HO-HR.
Detailed feedback session is conducted by HR and sent to
HO-HR and handover to respective departments/branches.
Upon completion of the training period, all trainees undergo performance evaluation.
Process:
Trainees are required to present a report of the projects they have undertaken
to the Department Head at the end of the training period.
HR schedules a performance interview for every management trainee. The
panel for interview consists of one cross- functional head, Departmental head
and HR Manager.
The trainee is assessed on the projects completed and a number of parameters
listed in the “Trainee Evaluation Form”.
The Performance Evaluation Panel recommends a confirmation separation as
per the trainee’s performance. Upon receiving the evaluation and
recommendation, HR issues a confirmation letter to the trainee confirming
him/her at level.
(JOB ANALYSIS)
JOB DESCRIPTION OF SUMMER GUIDE:
• CODE: HR/6018
• DUTIES:
5. ADMINISTRATION OF TRAINING
PROGRAM
6. TRAINING EVALUATION
Manpower Forecasting
1. The overall annual business plan for the company breaks down into plans and
targets for each individual department. Each department calculates their grade
wise manpower requirements based on the staffing norms, and provide
quarterly and monthly manpower requirements to corporate HR.
2. Based on the attrition trends and manpower requirements, all the respective
Head of Departments arrive on the manpower numbers along with Head-HR
and obtain on MD’S approval.
3. The projected requirements for the year must reach Head-HR, latest by the
first week of January every year.
Manpower Inventory
The existing number of employees and their skill levels compared with the forecasted
requirements to identify qualitative and quantitative gaps. Options for the
redeployment through retaining, transfers, promotions are considered. Where these
options do not exist, options for recruiting from external sources are taken into
account.
Manpower Plans
On the basis of identified gaps, HR prepares on overall manpower plan which
provides adequate lead time for transfers, retaining, promotions and external hiring.
The plan contains details on:
At the office
• Make sure that employees know that their work is important for the
organization. Feeling valued by their employer is key to high employee
motivation and morale.
Night shifts
1. Have doctors to advise them about health problems and the ways
and means to deal with them. Provide dietary advice: - Dos and don’ts.
Help them to maintain their health.