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AIM

TE.040 SYSTEM TEST SCRIPT


Payables Implementation

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Creation Date: May 30, 2005
Last Updated: February 10, 2006
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TE.040 System Test Script Doc Ref:
February 10, 2006

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Payables Implementation 02 - System Test Specifications < Defining Banks >


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TE.040 System Test Script Doc Ref:
February 10, 2006

Contents

Document Control.......................................................................................ii

Overview.....................................................................................................1
Century Date Compliance.....................................................................1
System Test Sequences..............................................................................2

01 - System Test Specifications < Opening Payable Periods >..................3

02 - System Test Specifications < Defining Banks >..................................4

03 - System Test Specifications < Defining Distribution Sets >.................5

04 - System Test Specifications < PO Invoice for Goods >.........................6

05 - System Test Specifications < Prepayment (Supplier / Employee


Advances) >...............................................................................................7

6 - System Test Specifications < Prepaid Expenses, Rent & Other


Advances >.................................................................................................9

7 - System Test Specifications < Employee Expense Reports >..............11

8 - System Test Specifications < Debiting Suppliers Liability >...............13

9 - System Test Specifications < Create Invoice Not Matched To PO >....14

10 - System Test Specifications < Supplier / Employee Refund >............16

11 - System Test Specifications < Entering Payments >.........................17

12 - System Test Specifications < Cancel Unpaid Invoices >...................18

13 - System Test Specifications < Invoice Distribution Correction >........19

14 - System Test Specifications < Void Payment >..................................20

15 - System Test Specifications < Payables Month-End Processing >......21

16 - System Test Specifications < Payables Close Period >.....................23

Defect Log.................................................................................................24

Open And Closed Issues For This Deliverable...........................................25


Open Issues.........................................................................................25
Closed Issues.......................................................................................25

Payables Implementation 02 - System Test Specifications < Defining Banks >


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Overview
This System Test Script documents the steps needed to test the
integration of application extensions with the target application system
with respect to the Payables process.

System testing measures the quality of the entire application system,


using system test sequences and scripts. You must create scripts for all
business processes based on the Mapped Business Requirements
(BR.030). You should be able to reuse the test scripts you created during
Test Business Solutions (BR.080); however, the focus of business solution
testing is confirming individual business processes, while business system
testing focuses on confirming the collective application system. For more
information, refer to Business Mapping Test Results (BR.080) as a basis
for business system test specifications.

This system test will include the following types of testing:

• Integrated Business Processes


• Security Testing

Century Date Compliance

In the past, two-character date coding was an acceptable convention due


to perceived costs associated with the additional disk and memory
storage requirements of full four character date encoding. As the year
2000 approached, it became evident that a full four character-coding
scheme was more appropriate.

In the context of the Application Implementation Method (AIM), the


convention Century Date or C/Date support rather than Year2000 or Y2K
support is used. It is felt that coding for any future Century Date is now
the modern business and technical convention.

Every applications implementation team needs to consider the impact of


the Century Date on their implementation project. As part of the
implementation effort, all customizations, legacy data conversions, and
custom interfaces need to be reviewed for Century Date compliance.

Testing activities need to make sure that all interfaces and application
extensions are coded for Century Date compliance. System test scripts
should include steps for testing Century Date compliance.

02 - System Test Specifications < Defining Banks >


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System Test Sequences

Sequenc Payables Test Description Test Test Pass/Fail Notes


e# er Status
1.
Opening Payable Periods Opening Payable Periods Active
2. Defining Banks Defining Banks Active
3. Defining Distribution Sets Defining Distribution Sets Active
4. PO Invoice for Goods PO Invoice for Goods Active
5. Prepayment (Supplier / Employee Prepayment (Supplier / Employee Active
Advances) Advances)
6. Prepaid Expenses, Rent & Other Prepaid Expenses, Rent & Other Active
Advances Advances
7. Employee Expense Reports Employee Expense Reports Active
8. Debiting Suppliers Liability Debiting Suppliers Liability Active
9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active
10. Supplier / Employee Refund Supplier / Employee Refund Active
11. Entering Payments Entering Payments Active
12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active
13. Invoice Distribution Correction Invoice Distribution Correction Active
14. Void Payment Void Payment Active
15. Payables Month-End Processing Payables Month-End Processing Active
16. Payables Close Period Payables Close Period Active

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01 - System Test Specifications < Opening Payable Periods >


Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

1.1 Period Start Open AP Manager (N) Setup > - Select period to open. - The period status
Payable Calendar > - Status: Open change to Open
Period Accounting > - Save your Work. - The user can use
AP Accounting this period to Enter
Periods Invoices and
Payments

02 - System Test Specifications < Defining Banks >


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02 - System Test Specifications < Defining Banks >


Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

2.1 Defining AP Setup > - Enter the required Bank Information: - Bank Account
Banks Supervisor Payments > - Bank Name: Saved
(Functional Bank - Bank Branch: - Bank Payables
Currency Save your Work Document Saved
Bank (B) Bank - (B) Press Bank Accounts to enter the required Bank - The bank account
Accounts) Accounts Accounts Information: and the payables
- Bank Account Name: document are
- Bank Account Number: available for
- Account Use: (Internal) payments
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
(B) - (B) Press Payable Doc. to enter the required
Payment information:
Documents - Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document
number you used on a payment document)
- Enter in the Last Available: (the last payment
document number available for a payment document)
Save your Work

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03 - System Test Specifications < Defining Distribution Sets >


Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

3.1 Defining AP Supervisor Setup > - Name your Distribution Set: Office - Distribution Set is
Distribution Invoice> Rent Expenses Saved and can be
Sets Distribution Set - Percentage: 100 used
- Account:
01.0000.62601.001.0000.0000
Save your Work

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04 - System Test Specifications < PO Invoice for Goods >


Scenari Test Action
o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

4.1 Receive the Create AP (N) Invoices > - Enter Batch Name: - Standard Invoice Saved
Invoice, Standard Invoice Entry > Invoice - (B) Press Invoices to enter standard Matched - The invoice lines marked
Receipt doc. Invoice User Batches invoice with Track as an Assets
and (Match to - Type: PO Default Check Box
purchase PO) - PO Number: Enter your PO Number
order - Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match
the invoice to your PO)
- (B) Distribution to review the created invoice
lines after matching to PO
Save the Invoice
4.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Invoice Invoice Entry > Invoice - (B) Invoices and Query on the Required should pass validation
and create Batches Standard Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc
1000

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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >


Scenari Test Action
o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

5.1 Receiving Enter AP (N) Invoices > - Enter Batch Name: - Prepayment Saved
Request for Prepayme Invoice Entry > Invoice - (B) Invoices to enter the Prepayment Header
Prepayment nt to Batches Information:
to Supplier Supplier - Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you
can apply the prepayment to standard
invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment

5.2 Validate AP (N) Invoices > - Query on the Required Batch - The prepayment should
Prepayme Invoice Entry > Invoice - (B) Invoices and Query on the Required pass validation
nt and Batches Prepayment - The Accounting Entries
create - Review the Prepayment created
accounting - (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting DR. Supplier Prepay. Acc
1000
CR. Supplier Lib. Acc
1000

5.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice printed
Register Register)
Standard - Enter the mandatory report parameters and
Report specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review
your request status and the view the output

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Scenari Test Action


o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

5.4 Payment Create AP (N) Invoices > - Enter Payment Information: - The Payment saved
Due Payment Payment Entry > Invoice - Payment Type: Quick - The GL Accounting
to Supplier Batches > (B) - Payment Bank Account: Select Bank Account Created and correct
Actions > Pay in - Payment Document: Select Payment Doc.
full - Document Number: Last available document DR. Supplier Lib. Acc 1000
- Payment Date: CR. Bank cash clearing Acc
- Supplier Name: Appears by default 1000
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting

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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

6.1 Receiving Enter AP Invoice (N) Invoice> - Enter Batch Name (All Rent Prepayments will - Prepayment
Request Prepayme Entry> be entered in one batch in the beginning of Saved
for nt to Invoice Batch each year using Macro Upload Excel sheet, - Prepayment
Prepayme Supplier which will be designed by Oratech) Status Never
nt to - Enter Prepayment Header Information: Validated
Supplier - Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Prepayment Amount:
- Description: Prepaid expenses for 12 Months
from “MMM-YY” to “MMM-YY”
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
6.2 Validate AP Invoice (N) Invoice> - Query on the Required Batch - Prepayment
Prepayme Entry> - Query on the Required Prepayment Saved
nt & Invoice Batch - Review the Prepayment - Prepayment
Create - (B) Actions: Validate the Prepayment Status unpaid
Accountin - (B) Actions: Create Accounting - GL Accounting
g Created
6.3 Payment AP Payment (N) Invoice> - Enter Payment Information: - Prepayment
to Supplier Entry>Invoic - Payment Type: Quick Saved
e Batch > (B) - Payment Bank Account: - Prepayment
Actions > - Payment Document: Status Available
Pay in full - Payment Date: - GL Accounting
- Supplier Name: Appears by default Created
- Supplier Site: Appears by default.
Save the Payment
- (B) Choose Actions: Format
- (B) Choose Actions: Create Accounting
6.4 Recurring AP (N) Invoice > - Enter Supplier Name / Number: - Recurring
Invoice Supervisor Entry > - Enter Supplier Site: Invoices
Creation Recurring - Payment Method Template saved
- Recurring Calendar: with no error
- No of periods:
- First Period:
- Invoice Number: Alphanumeric (The invoice
number generated will contain this number
concatenated with the period name)
- Distribution Set: Rent Expenses
- Enter the invoice Currency & Payment Term:

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Scenari Test Action


o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

- Enter the First Amount:


Save your Work
6.5 Recurring AP (N) Invoice > - Inquiry on your Recurring Invoice - The Recurring
Invoice Supervisor Entry > - Enter Number of Invoices to be created: (One) Invoices created
Periodical Recurring - (B) Press Create Recurring Invoices - No of remaining
Settlement - Name your Batch Periods in the
- (B) Ok Recurring
Save your Work Invoices
Template
decreases by
one
6.6 Invoicing AP Invoice (N) Invoice> - Inquiry on the Batch Name (the one previously - The Invoice
Entry> named during the recurring Invoice Creation) Created Correctly
Invoice Batch - Review the Invoice Created
Save the Invoice
6.7 Validate AP (N) Invoice> - Query on the Required Batch - The Invoices
the Supervisor Entry> - Query on the Required Invoices Validated
Invoices Invoice Batch - Review the Invoices - The Accounting
- (B) Actions: Validate the Invoices created and
- (B) Actions: Create Accounting correct
- If there is a number of invoices you can select
more than invoice and (B) Press Actions,
Choose Validate & Choose Create Accounting
for the number of invoices at once
6.8 Payment Match the AP Payment (N) Invoice> - Query on the Required Batch - The Invoice is
Due available Entry> - Query on the Required Invoice Fully Paid
prepayme Invoice Batch - (B) Actions: Choose Apply/Unapply - The Prepayment
nt to Prepayment Invoice is
supplier - Mark the Check Box then enter the amount Partially Applied
invoice you want to Match. Then (B) press Apply - The Accounting
button Created and
- (B) Actions: Create Accounting correct

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7 - System Test Specifications < Employee Expense Reports >


Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

7.1 Receiving Enter AP (N) Invoice - Enter Batch Name - Prepayment


Request for Prepayment Invoice > Entry > - Enter Prepayment Header Information: Saved
Prepayment to Invoice - Type: Prepayment - Prepayment
to Employee Batch - Supplier Name: Select Employee name Status Never
Employee - Supplier Site: Office Validated
- Prepayment Date:
- Prepayment Amount:
- Description: Employee Traveling expenses
- Enter Prepayment Distribution Information:
- Line Type: Item
- Line Amounts:
- Line Account: Accept the Default
Save the Prepayment
7.2 Validate AP (N) Invoice - Query on the Required Batch - Prepayment
Employee Superviso > Entry > - Query on the Required Prepayment Saved
Prepayment r Invoice - Review the Prepayment - Prepayment
Batch - (B) Actions: Validate Status unpaid
- (B) Actions: Create Accounting - GL Accounting
Created and
correct
7.3 Payments AP (N) Invoice - Query on the Required Batch - Prepayment Saved
to Payment > Entry > - Query on the Required Prepayment - Prepayment Status
Employee Invoice - (B) Actions: Pay in Full Available
Batch - Enter Payment Information: - GL Accounting
(B) Actions - Payment Type: Quick Created and correct
> Pay in full - Payment Bank Account:
- Payment Document number:
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
7.4 Receiving Employee AP (N) Invoice - Enter the Employee Name or Number - Expense report is
Employee Expense Invoice > Entry > - Enter the GL Account: Defaulted from the HR saved
Expense Report Expense setup for employees, this account
Report Entry Reports combination used to default the missing
segments for your expense report template
“Cost Center”
- Enter the invoice Number, Date & Currency:
- Enter the invoice Description:
- Optionally enter the Prepayment Number to
be applied to this invoice (limited to the exp.
Report amount)

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Scenari Test Action


o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

- Select the Expense Template: Travel Exp


- Select Meals: Enter Amount & Select Account
- Transportation: Enter Amount & Select
Account
- Hotel: Enter Amount & Select Account
Save your work
7.5 Employee AP (N) Others - Select Request Name: Expense Report Import - Expense report
Expense Superviso > - Enter Report Parameters: converted to
Reports r Requests> - Batch Name: invoice correctly
create Run - Source Payables Expense Reports
- GL Date:
- (B) Ok, (B) Submit
7.6 Validate the AP (N) Invoice - Query on the Required Batch - The Invoice
Invoice Superviso > Entry > - Query on the Required Invoice Validated
r Invoice - Review the Invoice - The Accounting
Batches > - (B) Actions: Validate Invoice Entry Created
(B) Actions - (B) Create Accounting
- (M) Tools > View Accounting
7.7 Payment Payments AP (N) - Enter Payment Information: - The Payment
Due to Payment Payments > - Payment Type: Quick saved
Employee Entry > - Payment Bank Account: - The Accounting
Payments - Payment Document: Entry Created
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Invoices to be paid
- Only the Remaining unpaid Amount Appears
for this Employees invoices
Save the Payment
- (B) Press Actions: Format
- (B) Press Actions: Create Accounting

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8 - System Test Specifications < Debiting Suppliers Liability >


Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

8.1 Receiving Debiting AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
credit Suppliers Entry > - Enter Credit Memo Header Information: Distribution
note from Liability Invoice - Type: Credit Memo Created from the
supplier Batches - Supplier Name: Original Matched
- Supplier Site: Invoice Lines
- Credit Memo Date: - The Credit Memo
- Credit Memo Amount: (Negative Amount) Saved
- (B) Press Match to Invoice, then chooses the required -
Invoice you need to match this credit memo to, by
matching to Invoice the Credit Memo distribution lines
will be created automatically
Save the Invoice
8.2 Validate Credit AP (N) Invoice > - Query on the Required Batch - The Credit Memo
Memo & Supervisor Entry > - Query on the Required Credit Memo Validated
Create Invoice - Review the Credit Memo - The Accounting
Accounting Batches - (B) Actions: Validate the Credit Memo Entry Created
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
8.3 Payment Payments to AP (N) Payments - Enter Payment Information: - The Payment
Due Supplier Payment > Entry > - Payment Type: Manual Amount will be
Payments - Payment Bank Account: the Net of the
- Payment Document: Invoice and the
- Payment Date: Credit Memo
- Supplier Name: - The Payment
- Supplier Site: saved
- (B) Press Enter / Adjust Invoices - The Accounting
- Select the required Standard Invoices with the Credit Entry Created
Memo to be paid (the Net Amount will be paid)
- Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
- (M) Tools > View Accounting

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9 - System Test Specifications < Create Invoice Not Matched To PO >


Scenari Test Action
o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

9.1 Receive Create AP (N) Invoices > - Create New batch or (M) View > Find … search - Standard Invoice Saved
Supplier Standard Invoice Entry > Invoice for the batch by batch Name
Invoice Invoice Batches - (B) Invoices to enter standard Matched invoice
for Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the
total of invoice lines must equal to the Invoice
Amount you entered for the invoice header
information
Save the Invoice
9.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Invoice Invoice Entry > Invoice - (B) Invoices and Query on the Required should pass validation
and create Batches Standard Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice, if
there are any holds you have to release the DR. Expense Acc 500
hold before the revalidation. If the invoice CR. Supplier Lib. Acc
amount is not equal to the total of invoice lines, 500
the invoice will be hold until you both equal
- (B) Holds to release the invoice hold, select
from LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
- (B) Actions: Create Accounting
9.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice printed and matching
Register Register) the invoice data
Standard - Enter the mandatory report parameters and
Report specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output

9.4 Payment Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid

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Scenari Test Action


o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

Due available Payment Entry > Invoice - (B) Invoices and Query on the Required Invoice - The Prepayment is
Supplier Batches - Review the Standard Invoice Fully Applied
Prepayme - (B) Actions: Choose Apply/Unapply Prepayment - The Accounting Entry
nt to - Select the prepayment you want to use (in case Created
invoice there is more than one prepayment)
- Choose the Check Box then enter the amount DR. Supplier Lib. Acc 1000
you want to apply to invoice CR. Supplier Prepay. Acc
- (B) Press Apply 1000
- (B) Actions: Create Accounting

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10 - System Test Specifications < Supplier / Employee Refund >


Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

10.1 Receiving Entering AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
Credit Note Supplier Entry > Invoice - Enter Credit Memo Header Saved
& Payment Credit Memo Batches Information:
from - Type: Credit Memo
supplier - Supplier Name:
Or - Supplier Site:
Employee - Credit Memo Date:
pay back - Credit Memo Amount: (Negative
Amount)
- Enter Credit Memo Distribution
Lines Information:
- Line Type: Item
- Line Amount:
- Line Accounts:
Save the Invoice
10.2 Validate AP Supervisor (N) Invoice > - Query on the Required Batch - The Credit Memo
Credit Memo Entry > Invoice - Query on the Required Credit Validated
& Create Batches Memo - The Accounting
Accounting - Review the Credit Memo Entry Created
- (B) Actions: Validate the Credit
Memo
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
10.3 Payment Create AP Payment (N) Invoice > - Query on the Required Batch - The Payment
Due Negative Entry > Invoice - Query on the Required Credit Amount is
Payment Batches > Memo Defaulted
(Refund) (B) Action > - (B) Press Action: Choose Pay in - The Supplier is
Pay in Full Full Defaulted
- Enter Payment Information: - The Payment
- Payment Type: Refund Saved
- Payment Bank Account: - The Accounting
- Payment Document Number: Entry Created
- Payment Date:
- Save the refund
- (B) Actions: Create Accounting
- (M) Tools > View Accounting

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11 - System Test Specifications < Entering Payments >


Scenari Test Action
o Even Step Role or Path Expected Results Actual Results Status
Step t Test Step Details

11.2 Enter a AP Payments - Enter a QuickCheck (a single computer- - The invoice should quick pick in
QuickChec Payment > Entry generated check) by selecting "Quick" in the Manual Payment window. If it
k > the Type field of Manual Payment window does not, compare the payment
Payments - Select Payment Type Quick method of the bank account used
- Select the bank account in the Manual Payment window
- Select Payment Document with that of the payment method
- Enter the Payment document Date in the Invoice Entry form (This
- Enter the Supplier Name or Number defaults from the vendor)
- Enter the Supplier Site - Format options should be
- (B) Enter an validated invoice that is not available in the Action window
on hold by clicking Enter/Adjust Invoice - The Accounting Entry Created
button
- (B) Click Action button to navigate to the
Payment Actions window.
- (B) Action > Choose Format the check
- (B) Actions > Create Accounting

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12 - System Test Specifications < Cancel Unpaid Invoices >


Scenari Test Action
o Step Role or Path Expected Results Actual Statu
Step Event Test Step Details Results s

12.1 Invoice Invoice AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Cancellation Cancellation Superviso Entry > Invoice - (B) Invoices and Query on the Required reversed / cancelled
r Batches Standard Invoice - The Accounting Entries
- Review the Standard Invoice cancelled
- (B) Actions: Cancel Invoice - The Invoice Status
- (B) Actions: Create Accounting Invoice Cancelled

DR. Supplier Lib. Acc. 500


CR. Expense Acc 500
12.2 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Superviso Requests > Run - Select Report Name from LOV: (Invoice printed
Register r Register)
Standard - Enter the mandatory report parameters and
Report specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output

12.3 End of Payables AP (N) Other > - Choose Single Request - GL Accounting Entries
Period Transfer to Superviso Request > Run - Select Request Name: (Payable Accounting created for all invoices
(Month) General r Process) - All AP transactions for
Ledger - Enter the Request Parameters: the period range
- Enter the Period From & To Period specified posted
- Select Document Class: (All) successfully to the
- Submit Transfer to GL: Yes General ledger
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request
status)

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13 - System Test Specifications < Invoice Distribution Correction >


Scenario Even Test Action
Step t Step Role or Path Test Step Details Expected Results Actual Results Status

13.1 Transmit AP (N) Other > - Select Request (Payables Transfer to General - An unposted
AP journal Supervisor Request > Ledger) journal batch will
entries to Run - Enter the request parameters be created for AP
GL - (B) Ok > (B) Submit transactions
13.2 Update to AP Invoice (N) Invoices - Select an invoice validated and transferred to GL - The user should not
the Invoice > Entry > - Adjust the invoice distribution to go to a be able to change
Distributio Invoices > different expense account than was originally the distribution in
n Lines (B) entered in the PO distribution for the shipment the normal invoice
Distributions - Reverse the existing distribution line entry screen,
- Create a new distribution line because the
- Update the invoice amount header information original
- Save the invoice distributions were
- (B) Actions > Choose Validate already posted to
- (B) Actions > Create Accounting the GL
13.3 View AP Invoice (N) Invoice > - Query the updated invoice - Invoice changes
invoice Inquiry should have been
status applied properly
13.4 Run AP Invoice (N) Other > - Select Request (Invoice Register Report) - Corrections to the
Invoice Request > - Enter Request Parameters invoice should be
Register Run - (B) Ok > (B) Submit reflected in the
Report Invoice Register
Report

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

14 - System Test Specifications < Void Payment >


Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

14.1 Void AP Payment (N) Payments - Select a payment created in the - The void Payment should
Payment > Entry > above steps show up on the Void
Payments - Void this check Payment Register report
Summary - Run Void Payment Register to - Adjusting void entries
(B) Actions confirm void should show in GL
- Transmit AP journal entries to GL - The invoice should be
- Confirm adjusting void entries in GL available for the re-
- Try to record a manual payment for issuance of payment
this invoice again
- Cancel the invoice

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

15 - System Test Specifications < Payables Month-End Processing >


Scenari Test Action
o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

15.1 End of Get a list AP (N) Other - Select Request (Invoice On Hold Report), - Get a list of invoices
Period of invoices Supervisor > Request - Enter the request parameters that will not post to
(Month) on hold > Run - (B) Ok > (B) Submit the current GL period
due to posting holds;
re-run if necessary to
clear holds
15.2 Reviews AP (N) Other - Select Request (Payables Accounting Entries - Reviews invoice
invoice Supervisor > Request Report) distributions before
distributio > Run - Enter the request parameters posting. Flag any
ns before - GL Transfer Status (All Accounting Entries not accounts needing
posting transferred to GL) correction.
- (B) Ok > (B) Submit
15.3 Payables AP (N) Other - Choose Single Request - GL Accounting Entries
Transfer to Supervisor > Request - Select Request Name: (Payable Accounting created for all
General > Run Process / Payables Transfer to General Ledger) invoices and
Ledger - Enter the Request Parameters: payments
- Enter the Period From & To Period - All AP transactions for
- Select Document Class: (All) the period range
- Submit Transfer to GL: Yes specified posted
- Submit Journal Import: Yes successfully to the
- Validate Accounts: Yes General ledger
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request
status)
15.4 Generate AP (N) Other - Choose Single Request - Assets Lines
Mass Supervisor > Request - Select Request Name: (Payables Transfer to transferred to Oracle
Addition > Run General Ledger) Assets Correctly
Create - Enter the Request Parameters:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
- Enter the Request Parameters:
- GL Date:
- Select Asset Book Name:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass
addition you previously submitted
- Enter the Request Parameters:
- Select Asset Book Name:
- (B) Submit Request

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

Scenari Test Action


o Step Role or Path Expected Results Actual Results Status
Step Event Test Step Details

- (N) View > Requests (review the request


status)
15.5 View Mass FA (N) FA> - Select the book you want to query lines in - Lines transferred
Additions Supervisor Mass - Select NEW in the queue field from AP with Status
Lines Addition > - If you want to check some specific lines, enter of NEW
Prepare other criteria to limit your search
Mass - Invoice Number:
Addition - Line Number:
- Supplier Name:
- Supplier Number:
- Source Batch:
- Creation Date:
- Invoice Date:
- (B) Press Find to your asset lines
15.6 Submit AP Other > - Select Request (All Month End Reports) - The Reports Printed
Month-End Supervisor Requests - Enter the request parameters and available for
Reports > Run - (B) Ok > (B) Submit Reviewing in report
- Important reports include: set for errors
1- Posted Invoice Register
2- Posted Payments Register
3- Accounts Payable Trial Balance

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

16 - System Test Specifications < Payables Close Period >


Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

16.1 End of Period Close AP (N) Setup > - Select period to Closed - The period status
(Month) Curren Manage Calendar > change to Closed
t r Accounting > AP
Period Accounting
Periods
16.2 AP Other > Requests - Run The Unaccounted Transactions Sweep - The Invoice Sweep
Manage > Run Program, use this program to redate Report should show
r (N) Setup > accounting date of the open transactions to the newly-entered
Calendar > the first day of the next open period, that in invoice
Accounting > AP case your business allow to change the
Accounting transaction date (the opened transactions
Periods couldn’t be transfer to GL because there is
unrealizable hold)
16.3 AP (N) Setup > - Close the current period - The previous period
Manage Calendar > - Open the next period has a status of
r Accounting > AP Closed
Accounting - The New opened
Periods period has a status
of "Open"
- Payables
Transactions entry
and posting should
be allowed to the
open accounting
period

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

Defect Log
Defect ID Test Step Module Name Defect Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Referenc Description closed, in
e process)

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc
Doc Ref:

Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Impact


Date Date

Closed Issues

ID Issue Resolution Responsibility Target Impact


Date Date

02 - System Test Specifications < Defining Banks >


File Ref: 44663090.doc