Mission Possible

Why Volcanos, Floods, Snowstorms

can’t stop us from meeting anymore

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 EIBTM Lecture Theatre sponsored by:

EIBTM 2010 TECHNOLOGY HOUR

Tuesday 30th November
1300-1400

Mission Possible – How Do You Keep Going Despite

Volcanos, Oil Spills, Snow Storms and Floods?

Speakers:
Samuel J. Smith, Managing Director – Interactive Meeting Technology, LLC
Ruud Janssen, Managing Director, ©TNOC

Moderator: Patrick Delaney, Managing Director - Ovation Global DMC

Best Professional Education

Friday, 3 December 2010

 Ruud Janssen
The New Objective Collective
email: Ruud.Jannsen@tnoc.ch
web: http://tnoc.ch

Samuel J. Smith
Interactive Meeting Technology
email: sam@samueljsmith.com
http://interactivemeetingtechnology.com

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Mission Possible
Why Volcanos, Floods, Snowstorms
can’t stop us from meeting anymore

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

Friday, 3 December 2010

 All Threatened Our Meetings in 2010

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Causing Cancellations

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Damaging Venues

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 And Preventing People From Attending

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://media.sacbee.com/static/weblogs/photos/images/2010/apr10/volcano_two_sm/volcano_two13.jpg

Friday, 3 December 2010

 Opportunities Emerged in the Madness

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 World Are Colliding

FACE TO FACE DIGITAL

MEETINGS

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 World Are Colliding

FACE TO FACE DIGITAL

MEETINGS

OPPORTUNITY
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Technology Creates Opportunities

Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS

Alternative Formats

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Extend Meetings & Events
LIVE
EVENT

SOCIAL
WEBINARS NETWORKS CASE STUDY SALES MEETING VIDEO

BLOGS WEBCASTS VIRTUAL THANK YOU PRESS WHITEPAPER

EVENTS EMAIL RELEASE

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Include More People

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Increase Interaction

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Alternative Formats
TELEPRESENCE VIRTUAL WORLD

VIRTUAL

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Technology Creates Opportunities

Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS

Alternative Formats

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Consider This...

© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Nearly 1 Meter of Snow falls in 24 hours

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Snowmageddon

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Roads Are Closed

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Airports Are Closed

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Transportation is Paralyzed
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Three Days Later - It Snows Again

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Events Are Cancelled

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 New Events Emerge

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 People Organize Themselves

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 I trudged out through
the height of the storm
to get to the hotel.

We began planning the

actual event logistics
24 hours before the
event began.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010

 By the end of the
evening on Tuesday,
we had a website,
an active hashtag
on Twitter,
announcements out
on the listservs, and a
groundswell of
support and
excitement from the
community.

- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010

 Eventbrite - Fast & Easy Registration

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Conference 2.0 Community

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Conversations / Notes / Sessions

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 How Did You
Assign Tasks?

We were completely
relying on everyone's
expertise, and we
assigned tasks
accordingly.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010

 Livestream via Peach New Media

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Program Developed Organically

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Collaborative Learning

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Advice To You
Do whatever you can to empower
your community to help you. And
don't try to make it perfect.

Just do the best you can with what

you have, and be open about the
planning process so everyone knows
what to expect.

I believe Untech10 succeeded

because everyone was open to the
contributions of others. And that's a
rare and beautiful thing.

- Lindy Dreyer,
#UNTECH10

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

Friday, 3 December 2010

 Let’s Shift Gears & Continents

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 A Volcano Erupts

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Ash Cloud Spreads Across Europe

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Airports Start to Cancel Flights

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Millions Are Stranded

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Why Not Have A Conference?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010

 In 32 Hours TEDxVolcano Emerged

© Image Credit:Event
2010 | Source: http://farm5.static.flickr.com/4056/4535131466_6060a69291.jpg
Technology Shopping List 2011 Samuel Smith & Ruud Janssen
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010

 Text

150 People Attended

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

Friday, 3 December 2010

 500 Watched Live on Ustream.tv

Friday, 3 December 2010

 Logistics Were Simplified

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

Friday, 3 December 2010

 Slides Created On The Fly

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://www.flickr.com/photos/tedconference/4535130202/sizes/o/in/photostream/ Credit: TED / Robert Leslie

Friday, 3 December 2010

 Everyone Contributed & Shared

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

Friday, 3 December 2010

 What Would You Do?

Go Cancel
Ahead Event

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 How Prepared Is Your Team?

Not Semi Fully

Panic! Prepared Maybe Prepared Prepared

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 What does your crisis look like?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Takeaways: Keep Your Meetings Alive

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 1 Action: Quick, Accurate, Consistent

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 2 Use Established Channels

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 3 Staff to Communicate & Monitor

FACEBOOK,
ONLINE
EMAIL BLOGS TWITTER INFLUENCERS LINKEDIN,
COMMUNITIES
YOUTUBE

YOUR EVENT
WEBSITE

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 4 Consider Audience

1. Face-to-Face

2. Online

3. Social Media

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 5 Consider Resources

Event Staff Bloggers Tech

& Volunteers Capability

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 6 Quick Solutions To Consider

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Connect Attendees With Skype

Photo Courtesy of Noah Wolf Photography

Friday, 3 December 2010

 Integrate Remote PODS

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Connect Speakers Via Skype

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Use Twitter To Connect Remote to F2F

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Photo Courtesy of Noah Wolf Photography

Friday, 3 December 2010

 Use Videostreams to Reach Online
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Alternative Formats Engage Everyone

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo: credit: lindy Dreyer

Friday, 3 December 2010

 Go UnPlugged

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 So...The Next Time

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

Friday, 3 December 2010

 Threaten Your Meetings

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Remember Opportunities in the Madness

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 Questions?

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 More Information

Ruud Janssen
The New Objective Collective
email: Ruud.Jannsen@tnoc.ch
web: http://tnoc.ch

Samuel J. Smith
Interactive Meeting Technology
email: sam@samueljsmith.com
http://interactivemeetingtechnology.com

© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

Friday, 3 December 2010

 INTERACTIVE VOTING PROVIDED BY:

See PowerVote at the Technology Village on Stand O285

Best Professional Education

Friday, 3 December 2010

 EIBTM 2010 SESSION EVALUATION

Please help EIBTM to improve their educational sessions for

future years by completing the online survey emailed to you
after the sessions!

Provided by MeetingMetrics (EIBTM 2008 WorldWide

Technology Watch winner for meetings technology
innovation)

Best Professional Education

Friday, 3 December 2010