Management

Information System
In
Human Resource
Abhijit Samanta
International School of Business & Media;
Kolkata
 Human Resource Information System
(HRIS)
• It refers to the systems and processes at the
intersection between Human Resource
Management(HRM) & Information Technology (IT).
• Information System provide managers with support
for decision that emphasize the allocation of
resources.
• Within HRM the decision include: - Recruitment
Decision, Job analysis, Training and development
decisions, employee plan compensation decisions
etc.
The Application: -
1. Employee Information System
• The HR department must maintain information on each of the
organization’s employee for a variety of decision and
reporting purpose.
• An employee profile usually contains information like name,
address, sex, marital status, citizenship, education and
training previous experience, salary rate, retirement and
health plan choices etc.
• The employee inventory is a part of this system which keeps
record about employee preferences for geographical location
and work shifts.
2. Position Control System
• A position consists of various tasks performs
by one employee in an organization.
• The main purpose is to identify : -
1. Each position in the organization.
2. The job title within which the position is classified.
3. Employee currently assigned to this position.
• It also helps the HR Manager to identify the
vacant position.
The Position Control overview
254-2563
Putting a plan code
allows us to know
who is / are working
in that particular
position.

Mr. Bikas Patil

3. Applicant Selection and Placement
Information System
1. The jobs and employee requirement for these jobs
are identified.
2. Suitable candidates are screened, evaluated and
selected.
3. They are placed in suitable position.

 The primary purpose is to assist the human

resource staff in these tasks.
 The Recruitment and Information System
Job Application
Specification Bank

Recruitment
Interview Test &
Information
Physical Reference
Medical Exam Check System

Job Offer
Letter
The real life example: -
 MIS CONSULTANTS – It is a company which provide
“recruitment solution using the Information System”.
www.misconsult.com
 Naukri.com, timesjobs.com,
freshersworld.com, jobstreet.com – also uses
the Information System Concepts for the
recruitment purpose.
4. The pay role Module: -
• It automates the pay process by gathering
data on employee’s time and attendance,
calculating various deduction and taxes.
• The module can encompass all employee
related transactions as well as integrate with
existing financial management system.
 JSM Technologies Pvt. Ltd.
Kalkaji, New Delhi – 110019, +0(987) 129-2398
www.jsmtechnologies.com

• It manufactures and supplies HR Software, Pay roll software to

automate the pay roll process.
• The first version of pay roll software was launched in 2000 to
automate Indian payroll.

The Users
BYD Company Ltd. Hong Cong Use Payroll
Cottage Industries India Use Payroll
Exposition Ltd
FCM Travel Solutions Australia Use Payroll
Solid State Physics Part of DRDO, India. Use Payroll
Laboratory.
 5. Training Module
• It provides a system for organizations to administer
and track employee training and development
efforts.
• The system normally called a Learning Management
System.
• It allows the HR to track down employees education
qualification and skills and according to them
allocating training courses, books, CDs, web based
learning materials are to develop their weak areas.
 Training Software
• Management Training Software
• Sales Training Software

These are the training software which are used in computer

based training programs by human resource department for
training specific employees in groups or independent study
programs.
Computer-based training aids often simplify the trainer’s job
and allow the trainer to individualize instruction more easily
than in traditional, group-based training classes.
 Application of MIS in Schools
• Today some schools uses MIS specially the
Human Resource application of MIS for
keeping the database of students regarding
their performance, weak areas, and the
recommended solutions.
• This practice helps the management to
critically analyze each and every students
performance and individual solutions to
address them.
 Skool Management Solution
www.skoolmanagement.com

• This is a company which prepare and sell

school management information system
software.

Registered Clients
School Location
Doon School Dehradun
Selaqui World School Shelaqui
Woodstock School Moussouri
 HERO HONDA
eHR implementation
• Hero Honda has opted for a SAP HR module.
• S K Balasubramaniam, vice president-information systems, Hero Honda,
informs that the company is in the process of starting an ESS system which
will enable employees to assess all information about their salary, tax,
leave loan, etc.
• For its knowledge management requirements, the company is planning to
set up a portal where employees can access information, exchange ideas
freely and read articles compiled by the HR department and all employees

• Later, they also plan to use the intranet for external and internal
recruitment, assessment and appraisal purposes
 HERO HODA’S IT SET UP
• Number of servers – Over 35 servers (All IBM)
• Proxy server – For providing Internet access to
internal users.
• Web server – For providing access to dealers and
vendors.
• Wide Area Network
Thank you