ROBERT GRAHAM Ducrie Pa sien Presigest Dee DuGLAS DOUG” ANDERSON once s. sara pe i (CARMEN Y, DAVIS PEGGY HOBSON CALHOUN ‘Coun Admins us HINDS COUNTY BOARD OF SUPERVISORS SPECIAL MEETING Monday, December 20, 2010 9:00 A.M. — Jackson, Mississippi BOARD MEETING AGENDA. CALL TO ORDER INVOCATION — Pastor Darrel McQuirter, Pleasant Green Church, Clinton, MS BID OPENING AWARD OF SERVICE PINS ABOVE AND BEYOND AWARD — ELECTED OFFICIALS - APPROVE BID APPROVAL OF MINUTES APPROVAL OF CLAIMS Order approving the claims portion of the minutes of the Board of Supervisors for December 20, 2010 HONORABLE ROBERT GRAHAM, President, District 1 1. Selection of Board President MRS. CARMEN DAVIS, County Administrator 1 Persons to Address the Board: A. Unclaimed Bodies B. Mr. Blake Wallace, Executive Director, Hinds County Economic Development District 1. Reimbursement Request in the amount of $3,111.35, Invoice #26505 paid September 30, 2010, (from the 1994 GO Bond-Fund #385-Engineering/Architect Fees) payable to WEV/IMS II, LLC for Advertising, Bidding and Construction Engineering/Environmental 2. Phase II Communications C. Mrs. Bridget Smith, Personnel Director 1. Personnel Matter 316 South President Street + P.O, Box 686 + Jackson, MS 39205-0686 + (601) 968-6501 » Fax (601) 958-6794BOARD MEETING AGENDA ~ December 20, 2010 Page 2 ofS D. E. Mr. Clarence P. Williams, Director, Human & Capital Development 1. Operations 2. Grants A. Approval for Hinds County Limited English Proficiency Plan under Title VI, the Mississippi Department of ‘Transportation as a Recipient of Federal Dollars is Required by Federal Regulations to Perform Annual Reviews of the Programs and Activities of its Sub- Recipients to Ensure Nondiscrimination in the Expenditure of the Federal Dollars. This Plan is a part of the Requirements for Title VI Compliance Mrs. Shirley Partee, Purchasing Clerk 1, Single Source hems 2. State Contract Items A. Approval to Purchase a Chevrolet Pursuit Tahoe from State Contract for $24,233.00 for the Sheriff's Department, Funds are in the Department’s Budget to Cover the Purchase of this Vehicle 3. Bid Items (Advertise, Recommendations, ete.) Ms. Lillie Woods, Budget & Finance Coordinator 1 Inventory a. Transfers b. Deletions c. Sales Tl. Budget / Finance / Amendments 1, Emergency Purchases TI. Minute Insertion(s): A. Completed Work Schedule for the month of November 2010 for Central Office, North, Southeast and Southwest Maintenance Crews ‘Tentative Work Schedule for the Month of January 2011 for Central Office, North, Southeast and Southwest Maintenance Crews MRS. CRYSTAL WISE MARTIN, Board Attorney 1 Contracts, Leases, Agreements A Memorandum of Understanding with the City of Jackson Regarding the Juvenile Accountability Incentive Block Grant Approval of Interlocal Agreement/Memorandum of Understanding for Grant at the Henley Young Juvenile Justice Center Independent Contractor’s Agreement(s) ~ Hinds County Justice Court Drug Court Appointment of Special Counsel - Tony Gaylor, Esq. Hinds County Continuing Disclosure Statement and Other Related ItemsBOARD MEETING AGENDA — December 20, 2010 Page 3 of S| IL UL WV. Resolution(s) of the Board of Supervisors of Hinds County, Mississippi ‘Tax Exemptions/Refund Request and Other Tax Matters A. Discussion of Taxpayer, Gil Sidi Regarding Grace Jackson LLC and The Old Cola Plant LLC Hinds County Law Library — Request for Expenditure for Courtroom Equipment Minute Insertion(s): A. Appointment of Special Counsel — Tony Gaylor, Esq. Byram Clinton Parkway/Corridor and Other Related Items MR. JIMMIE LEWIS, CPM, Director, EOC L iT Il. E-O11 Funding Requests ywn of Terry ywn of Bolton C. City of Clinton D. — City of Jackson A OT Request Approval to Receive Payment from Homeland Security for Purchase of Equipment and Materials Purchased by Hinds County Located on Approved Transferred Vehicles Kossen Equipment — Request Approval for Installation of the Generator Inside of the Building Located at Wynndale Tower Site MR. CARL FRELIX, CFM, CSI, CEL, Director, Public Works 1 I. WL W. Approval to Use the 2007 Bond to Fund the Matching Funds Required for the Byram-Clinton Corridor to be Sent to MDOT, Office of State Aid Road Construction, Approximately $3,909,200.00 for the Construction Contract Contingent upon the Approved Bid (the County Match will be 20% of the Approved Bid) and $79,670.00 for the Construction Engineering and Inspection Contract Approval to Advertise the Hinds County Stormwater Public Service Announcement (PSA) in the Jackson Advocate and Clarion Ledger. Request Approval to Publish Bid Notice for White Goods, Scrap Metal and Culverts for Pick Up/Acquisition, The Notice is Requested to be Published in the Jackson Advocate and Clarion Ledger Approval of the Byram — Clinton Corridor Supplemental Agreement Number 1 for Construction Engineering Services HONORABLE EDDIE JEAN CARR, Chancery Clerk 1. UL Order canceling tax sale/authorizing refunds/reassessment changes to the assessment rolls, Order Approving the Additions & Deletions of the Supplemental Roll for Homestead Exemptions for the Year 2010 Approve Resolution Authorizing Destruction of certain records pursuant to Section 9-5-171, Mississippi Code of 1972 and in accordance with the Records Control Schedule approved by the local government records committee pursuant to Section 25-60-1, Mississippi Code of 1972BOARD MEETING AGENDA ~ December 20, 2010 Page 4 of S WV, ‘Amended Resolution of the Hinds County Board of Supervisors in the Matter of Homestead Exemption Rejections by the Department of Revenue for the Year 2009 Minute Insertion(s): A. Neel Schaffer Agreement Amendment for 2009 Solid Waste Management plan (increase from $10,000 to $45,000) Project No. LSBP 25 12 (Thomton Road Bridge) C. Minutes-Hinds County Economic Development District Regular Meeting October 27, 2010 D. Clinton Public School District audit report for fiscal year ended June 30, 2010 expenditures for operational purposes. Warrant # C0012078441 $ 42,046.62 Total $ 42,046.62 F. Fully executed Contract with Level 3 Communications Master Service Agreement / Long Distance for Hinds County DHS (Approved November 15, 2010) 2010) H. Fully executed Contract with Central Mississippi Planning and Development District for the Title IB, Rural Aging Grant # 3771.21 L Residential Sixteenth Section Lease Agreement — Jackson Public School District and Adrian Parks J. Proof of Publications Foresite Towers LLC Zoning Hearing Request for Residential Solid Waste Collection Proposal Thomas Water Association 4, Notice of Public Hearing - Ordinance of the Board of Supervisors establishing standards and regulations for postal mailboxes EXECUTIVE SESSION L Mrs. Crystal Wise Martin, Board Attorney Potential Litigation/Litigation Matters 1. Hinds County Detention Center B. Election Commission Matters Office of State Aid Road Construction Plans and Specifications for Hinds County Department of Human Services Reimbursement of Amended Resolution Establishing and Adopting Procedures under the Mississippi Public Records Act of 1983 (Approved October 18, Notice of Public Hearing — Rezoning request by the StBOARD MEETING AGENDA ~ December 20, 2010 Page Sof 5 NOTICE OF THIS MEETING is posted pursuant to Section 19-3-19, Mississippi Code of 1972, Annotated, and other applicable laws. ch I CERTIFY that the notice was published the_/2 “day of December, 2010. 4 f) LLL: Mine _ leche? GRAHAM, President of Hinds / _Paunty B Board) fof Supers ‘sors. I CERTIFY that this notice was posted the f\) _ {ST day of December, 2010. oh \ fA : Tey ERVIN, Senior Executive Assiglant t6 the County Administrator