Professional Documents
Culture Documents
No # Description Page
- Introduction to chosen organization 3
EXPLORE THE BACKGROUND TO CHANGE AFFECTING THE
Task 1 4
ORGANIZATION.
IDENTIFY A RANGE OF MODELS OF CHANGE MANAGEMENT AND
1-A 5
EXPLAIN THE ANY THREE OF THESE MODELS IN DETAIL.
IDENTIFY AND LIST THE FACTORS THAT ARE DRIVING YOUR CHOSEN
ORGANIZATION TO CHANGE, AND SUGGEST AN APPROPRIATE
1-B 8
MODEL OF CHANGE FOR YOUR CHOSEN ORGANIZAITON WITH
REASONS FOR SUGGESTING THE MODEL.
IDENTIFY THE VALUE OF STRATEGIC INTERVENTION TECHNIQUES
1-C AND WHAT INTERVENTION TECHNIQUES WOULD YOU APPLY IN 9
INTRODUCING CHANGE INTO YOUR CHOSEN ORGANIZATION
UNDERSTAND ISSUSES RELATING TO STRATEGIC CHANGE IN THE
Task 2 11
ORGANIZATION
DISCUSS THE GENERIC BACKGROUND TO CHANGE THAT EXISTS IN
2-A TODAY’S ECONOMY, AND THE SPECIFIC DRIVES THAT MOTIVATED 12
YOUR CHOSEN ORGANIZATION TO CONSIDER CHANGE.
CONSIDER THE IMPLICAITONS IN TERMS OF RESOURCES, FOR YOUR
2-B CHOSEN ORGANIZATION IF IT FAILED TO RESPOND TO THE NEED FOR 14
STRATEGIC CHANGE.
DEVELOP SYSTEMS FOR UNDERSTANDING AND INVOLVING OTHERS
Task 3 15
IN THE PROCESS OF CHANGE
IDENTIFY THE KEY STAKEHOLDERS IN YOUR CHOSEN
3-A ORGANIZATION AND PROPOSE SYSTEMS TO INVOLVE THOSE 16
STAKEHOLDERS IN THE PLANNING OF CHANGE.
ANALYSE AND EVALUATE THE ADVANTAGES AND DISADVANTAGES
3-B 17
OF THESE SYSTEMS.
EXPLAIN HOW WOULD YOU DEVELOP A CHANGE MANAGEMENT
3-C 20
STRATEGY WITH THE KEY STAKEHOLDERS.
WHAT WOULD BE YOUR STRATEGY FOR MANAGING RESISTANCE TO
3-D 21
CHANGE IN THIS ORGANIZATION?
Task 4 PLAN TO IMPLEMENT MODELS FOR ENSURING ONGOING CHANGE 22
IDENTIFY APPROPRIATE MODELS FOR IMPLEMENTING CHANGE THAT
4-A 23
SUITE YOUR CHOSEN ORGANIZAITON
HOW WOULD YOU IMPLEMENT THIS MODEL IN CHOSEN
ORGANIZATION WHAT IMPROVEMENTS DO YOU EXPECT TO ACHIEVE
4-B 24
BY IMPLEMENTING YOUR CHOSEN MODEL AND HOW WOULD YOU
MEASURE THESE
Bibliography 27
AEGON has three main established markets: the United States, the Netherlands
and the United Kingdom. Recently, AEGON has expanded its international
presence, pushing into new growth markets in the Americas, Asia and Central and
Eastern Europe. At present, AEGON has businesses in more than 20 markets
across the globe.
AEGON has a clear, well-defined strategy, aimed at creating long-term value for
all the company’s stakeholders. Committed to its core businesses (life insurance
and pensions), AEGON seeks profitable, sustainable growth and pursues a multi-
channel approach to distribution to give customers access to products and
services in the way that best suits them.
AEGON was created in 1983 – the result of a merger between two Dutch
insurance companies – AGO and Ennia. And many of the companies who form
AEGON have a long history. For example, in the United States, Monumental Life
based in Baltimore has been insuring people since 1858, while in the United
Kingdom, AEGON (a brand name of Scottish Equitable plc) has been in existence
since the early 1830s.
The McKinsey 7-S Model was created by Tom Peters and Robert Waterman whilst
they were working for McKinsey & Company in 1978 (12Manager, 2007. According
to this model there are seven different factors that are a part of the model:
• Shared values
• Strategy
• Structure
• Systems
• Style
• Staff
• Skills
Thomas (1992) Shared values are the centre of the model because it is what the
organization believes in and stands for, such as the mission of the company. Strategy
represents what the company plans to do react to any changes of its external
surroundings (Recklies, 2007). The structure refers to the organizational structure of
the company. Systems are the portion of the model that represents "the procedures,
processes and routines that characterize how the work should be done". Staff is quite
obvious in the fact that it is a proper representation of who is employed by the
organization and what they do within the organization (12Manage, 2007). Style
signifies the organizational culture and management styles that are utilized within the
organization (12Manage, 2007). Skills indicate the abilities and competencies of
either the employees or the organization holistically.
This model was developed in early 1950s by Kurt Lewin a psychologiest. Lewin
recognized following three stages of change (Syque, 2007),
• Unfreeze
• Ttransition
• Refreeze
The majority of people tends to stay within certain safe zones and is hesitant of
change (Syque, 2007). These people tend to become comfortable in this unchanging
environment and become uncomfortable when any change occurs, even if it is a minor
one. In order to overcome this frozen state, we must initiate an unfreeze period, which
is done through motivation (Mind Tools, 2007). Motivation is important in any
organization, even when it is not changing. The transition period is when the change
is occurring, which is a voyage and not a step.. The transition period takes time
because people do not like change. At the end of the transitional voyage, comes the
next stage: refreeze. This is the stage where the company once again becomes stable.
Christian (2008) The first step is to create urgency for change. This means that we
have to convince the employees that this change is necessary for the company to
survive. This also means that we must communicate that the change is achievable
without any detrimental effects on their jobs. The next step is to build a team for the
change, which has to be of some respected employees within the company. The third
step is to construct the vision, which will show clear direction to how the change will
better the future of the company and their jobs (Rose, 2002). The fourth step is to
communicate this vision. In order for the vision to work it must be fully understand
by the employees, which means that it is necessary for the leaders of the change group
to follow this vision. The fifth step it to empower the employees to execute the
change. It is still important that the management follow the same guidelines as the
employees are too. By creating short term goals, we assist the employees to accept the
change by showing them progress. Rewards are very important at this step also. The
seventh step is about persistence because we should influence more change even after
the short term goals are met or the original plan for change will cease and die (Rose,
2002). The final step is to make the change permanent by moving fitting it into the
company's culture and practices, such as promotion (Chapman, 2006).
In the personal opinion of the researcher the best choice of change model that should
be applicable in case of AEGON UK is Kotter’s Eight Step Change Model. The
researcher believes this is the best choice because it is simple mode. Researcher thinks
in this way because it fully prepares the employees of the company before the vision
is even created, which means that the actual transition will be much easier in the long
run. There are fewer disadvantages to this model than others. Overall it is the best fit
for most companies because substantial change is needed for the divisions because it's
history. This will also help ease the transition because the division has quite a history
compared to the rest of the company, so people are not as set in the ways, as they
would be if the division had been around longer.
In case of AEGON UK strategic planning implies planning for the long-term. The
time frame associated with this type of planning is from three to five years into the
future. Due to this timeframe, there are several challenges associated with long-range
planning. These include: creating a plan that is breakthrough in its orientation rather
than “more of the same,” getting all stakeholders to commit to the organization’s
strategies and to follow through on implementation of critical activities, and
decreasing cycle time in the planning process.
The researcher will prefer to adopt Large Group Interventions Technique to address
the proposed change in the chosen organization AEGON.
Shiela (2004) Over the past 20 years, a number of large group intervention techniques
have emerged that more quickly effect large-scale change. As such, they have been
effective tools in dealing with some of the issues associated with strategic planning.
These intervention techniques include: Design, Participative Design, Simu-Real,
Work-outs, and Open Space Technology. As summarized in the book, Large Group
Interventions, by Barbara Benedict Bunker and Billie Alban, these approaches allow
organizations to involve anywhere from 30 to hundreds, if not a few thousand,
individuals in working together to accomplish a common outcome. They may come
together for a single day or multiple days or events. In the process of working
collaboratively, the organization can more quickly achieve what Kathleen
Dannemiller has coined “one heart and one mind”—a key factor in organizational
alignment.
These approaches have several defining characteristics. They are best used when:
Large group interventions have been used successfully in diverse industries hence the
researcher believes this type of strategic intervention technique will be effective for
AEGON UK.
TASK 2
Human and other Capacity Requirements – The human capacity and skills required
to implement the strategy, current and potential sources of these resources. Also, other
capacity needs required such as internal systems, management structures, engaged
partners and Network NOs and POs, and a supportive legal framework etc.
Risk Assessment and Mitigation Strategy – What risks exist and how they can be
addressed.
Estimate of Project Lifespan, Sustainability, and Exit Strategy – How long the
strategy will stand implemented, after how long and why strategy will require
modifications (if feasible to do so), and how it will ensure sustainability of the
corporate objective achievements.
Karen (2008) Stake holders are the people who are directly affected
by the decisions of an entity. Stake holder may be internal
(management, employees etc.) or external (government, suppliers,
banks, media, shareholders etc). Different stake holders have different
expectations from the organization. In the process of change, stake
holders can be involved in a number of ways suck as;
In order to involve the stake holders to the process of change the new
chief executive officer of AEGON carried out the following actions;
The systems stated above in part (A) were used to involve the
different people into the process of change. The need for this change
was actually those external and internal forces that were affecting the
performance of the AEGON. The AEGON business was not going well
due to a number of key issues. Due to those issues the Chief Executive
Officer had to bring some changes into the line of operation and the
way of operations by AEGON.
Another reason for this system of change relating to the problem that
AEGON was facing was that the consumers were not aware about the
products and services provided by AEGON. The customers had always
been confused about understanding their investment policy. They had
never been able to make comparison among the services provided by
AEGON neither about the possible outcome if they invest into them.
As to the reaction of the fact the Chief Executive Officer simplified
the description of the product to the extent that every person could
understand and calculate the financial flows regarding the products
offered by AEGON. This strategy really worked and AEGON have a
very positive response from its customers.
Mark (2005) The other system that the Chief Executive Officer
developed was to train the workforce. First the employees’ were
addressed about the need for the change and the possible proposed
changes and before implementing the change it is very essential that
the workforce is capable enough to perform their duties into the new
environment. For the purpose workforce was developed with rotating
job descriptions and Management Development Programme was
conducted by a leading management college to train the employees
about how to respond to the change.
Finally the Chief Executive Officer had to respond to the most vital
reason for the change that is the fact that AEGON was trading under
many different trade names into the same geographical location. This
was the greatest reason because of which AEGON had not taken a
distinct market place despite of such a historical background and
multinational presence. The CEO for the purpose spoke to the media
and addressed the whole situation, besides that many others measures
were taken to establish a brand position, for instance Scottish
Equitable was changed to AEGON Scottish-Equitable representing the
repute of the local company and the brand of AEGON similarly
external promotional campaign was incorporated into the system.
(C) EXPLAIN HOW WOULD YOU DEVELOP A CHANGE
MANAGEMENT STRATEGY WITH THE KEY
STAKEHOLDERS.
Rob (2008) Stakeholder Analysis is the technique used to identify the key people who
have to be won over. You then use Stakeholder Planning to build the support that
helps you succeed.
The benefits of using a stakeholder-based approach are that:
Gaining support from powerful stakeholders can help you to win more
resources – this makes it more likely that your projects will be successful
By anticipating what people's reaction to your project may be, and build
into your plan the actions that will win people's support.
(D) WHAT WOULD BE YOUR STRATEGY FOR MANAGING
RESISTANCE TO CHANGE IN THIS ORGANIZATION?
The researcher has developed following strategy for managing resistance to change in
the AEGON.
• There must be an evaluation process which establishes criteria for and defines
levels of utility and value for people, materials, ideas, and activities and which
rates them and allocates them to these levels.
TASK 4
Jane (1998) Model for change refers towards the overall strategy to
incorporate change into the organizational environment. A model of
change is usually implemented into the following steps;
Access the necessity of change
Forming a powerful alliance
Creating an idea for change
Communicate the vision
Remove barriers
Incorporate the change into organization
The plan for the change was implemented into the various steps such
as discovery phase to analyze where the AEGON is right now, where
it wants to be and what actions are required to meet the objectives set
by the Chief Executive Officer to become the best long term saving
and protection business into the United Kingdom. Discovery phase
revealed the reasons for changes and weaknesses and strengths of the
organization. After the discovery phase the next step was to involve
the appropriate stake holders into the process of change. The chief
executive officer involved various stakeholders in different effective
manner as discussed previously. The CEO further redeveloped the
organizational behavioural framework and arranged the training of the
staff members.
THINK CUSTOMER;
EMBRACE CHANGE;
ENCOURAGE EXCELLENCE;
ACT WITH INTEGRITY;
DECISIVE ACTIONS;
WORK TOGETHER;
LEARN & GROW;
RELATE & COMMUNICATE
As the part of their strategy AEGON also undertook an audit to look
at the two aspects which were the internal position of the company
and how AEGON was positioned internally into the market
respectively. The audit revealed that AEGON was firmly positioned
within the market. Its workforce was known for their considerable
expertise, innovation and clarity of communication. The external audit
also helped to determine where AEGON was placed in relation to its
competitors. This audit provided a very important vision to the
decisions that were needed to initiate the change process.
BIBILOGRAPHY
Recklies, D. (2007, March 18). The 7-s-model. Retrieved April 12, 2007, from
Recklies Management Web site:http://www.themanager.org/Models/7S
site:http://www.themanager.org/Models/7S
%20Model.htm