Professional Documents
Culture Documents
ORGANIZATION STUDY OF
KERALA KAUMUDI (P) LTD, PETTAH
Submitted by
JASEENA.J
Faculty guide
Project guide
Ms. AMBILI.G.S
VISAKH.M.S
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DECLARATION
Kerala Kaumudi (P) Ltd, pettah” submitted by me for the award of the degree of
The report has not been submitted for the award of any other degree of this University
Place: THIRUVANATHAPURAM
JASEENA.J
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ACKNOWLEDGEMENT
I would like to express my sincere thanks to Dr. K.S Chandrasekhar professor and,
Head of the Department, Institute Of Management In Kerala, University of Kerala, for
inculcating me the correct spirit of mind through his valuable advice for doing the
training.
My sincere thanks to Mr. M S Visakh, HR manager, Kerala Kaumudi (P) Ltd., for
his valuable cooperation and timely guidance, without which this Organization Study
would be an impossible one.
Last but not least, I wish to express my heart felt thanks with pleasure to my
parents and all my friends for their goodwill and constructive ideas which helped me a
lot in bringing out this work successful.
JAS
EENA.J
MGT0
905016
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Contents
Methodology 3
Chapterisation
2. Industry profile 4
3. Company profile 10
4. Organizational Structure 16
5. Data Analysis 55
– PESTLE Analysis
– PORTER’S Analysis
– SWOT Analysis
6. Findings 61
7. Suggestions 62
8. Conclusions 64
9. Bibliography 65
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Date…..
CERTIFICATE
This is to certify that the project report entitled “Organization Study of Kerala
Kaumudi (P) Ltd pettah” submitted here is an bonafide record of the work done by
and this work has not been submitted by her for the award of any other degree,
IMK
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CHAPTER I
INTRODUCTION
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Introduction
Newspaper and newspaper advertising has been the most important tool in
shaping the growth and development of any society in the modern world. More than
anything, they have been very instrumental in bridging the communication gap
between people that contributes to the air of awareness in a society. Newspapers are
an important media for spreading both national and international news. It plays crucial
role in the society. The news paper industry in every country stands out as an
influential body contributing to the development of the modern society by acting as
one of the most potential platform for exchange of thoughts and opinions. One of the
most crucial tasks of newspaper industry is its contribution towards the economic and
industrial development of a country through its assimilation of the people’s voice.
The Indian newspaper industry has passed various stages of evolution to reach
the status that it enjoys today - that of a leading press arena in the world. There are
hundreds of newspapers that reach out to the people of this vast country in enormous
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numbers every morning. A typical Indian, daily newspaper is the staple diet for a
typical Indian, bringing him/her news from all over the globe.
This organization study has been conducted in Kerala Kaumudi (P) Ltd.
Kerala Kaumudi, the greatest growing Malayalam daily, owes its genesis in 1911, to
the visionary, Shri C V Kunjuraman. Kerala Kaumudi became a daily news paper on
1st November 1940. From its humble beginning as a single edition news paper of
Thiruvananthapuram, Kerala Kaumudi has spread out to cover other parts of the state
and the country with editions from Kollam, Alappuzha, Kottayam, Cochin, Thrissur,
Kozhikodu, Kannur, Bangalore and Gulf.
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1.2 METHODOLOGY
The study is primarily descriptive and analytical in nature. For conducting the
study both primary and secondary data were used. Primary data was collected by
observation and personal interviews with the managers and other staffs in the
organization.
The study helps in bridging gap between the theory and practice of
management. It offers great scope to Kerala Kaumudi (P) Ltd in some areas where
they are considered weak. The scope of the study also extends to other media
companies and future researchers.
1. An in-depth study was not possible because the time limit was the main
constraint.
2. Since Kerala Kaumudi (P) Ltd, is a private sector company, access to some
important information was restricted. This made some difficulties during the
time of analysis.
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When newspapers and magazines are combined, print is the world's largest
advertising medium. An increase in the newspaper sale has been witnessed in almost
all continents including Asia, Europe, Africa and South America except North
America, which registered a decline in the sales. Global newspaper sales rose 2.3% in
2006, India grew 13 %. Advertising revenues in paid dailies had been found up 3.77
per cent. China, Japan and India account for 60 of the world’s 100 best-selling dailies
while the five largest markets for newspapers are China, India, Japan, the US and
Germany.
Before partition, Lahore was the hub of print media and almost all the
newspapers of the United Punjab were published from there. After the holocaust
partition, the press shifted to Jalander and stated afresh with limited means. When
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India became independent, there was no longer any antagonism between the
government and the people. The press was free to play an entirely new role. In March
1947, the government appointed a press laws enquiry committee as a result on which
the urbanism provision of co operation between the government and the press was
inaugurated. Newspaper was published from all the starts and Union territories except
from Arunachal Pradesh and Lakshadweep. UP, claimed the top position with 3879
newspaper/ periodicals published from the states.
In 2001, The Hindu, an English daily, published from Chennai was the largest
circulated single edition daily with claimed circulation of 9,37,222 followed by
Hindustan times, English Daily, published from Delhi with a circulation of 9,09,278.
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Anand Bazar Patrika, Bengali daily, came third, whereas The Times of India, English
daily, was fourth.
With such a huge number of newspapers and such enormous circulation, the
supply chain model for the newspaper industry is a challenge in itself. Moreover, due
to the perishable nature of the product, its distribution needs all the more importance.
Newspapers are those goods which are perishable to both the manufacturer
and the customer. Newspaper companies cannot print the news sections of the
newspaper in advance because of the requirement that news be timely. Additionally,
with the increase in commuting times, especially in the large, metropolitan markets,
later delivery is also not entertained. Therefore, newspaper production or distribution
is the problem of distributing highly perishable products under severe time
constraints.
The consumers are primarily looking for a national newspaper giving regional
news as well. Consumers also demand faster response because of the perishable
nature of the product. In order to economize on the costs of the supply chain, the
newspaper needs to have regional publication units with both national and regional
news varieties in the same newspaper.
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As has been shown by various studies, newspaper readers do not want to spend more
on reading a newspaper. Thus an economy of scale is very important factor for a
newspaper. Newspaper should achieve a critical mass of customers to achieve
economies of scale. The main drivers of supply chain are inventory, transportation
facilities, and information.
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Editorial opinions
Comics strips and other entertainment, such as Crosswords, Sudoku and
Horoscopes
weather news and forecasts
Advice, gossip, food and other columns
Critical reviews of movies, plays, restaurants, etc.
Classified ads
Kerala has a rate of newspaper readership that is among the highest in the
world. In Kerala, there are approximately 1576 newspapers in circulation! Among
these, only a few newspapers are widely circulated with a good number of readers.
Malayala Manorama:
Mathrubhumi:
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Palakkad, Malappuram and Kollam besides from Chennai, Bangalore, Mumbai and
New Delhi It has a circulation of over 13 lakhs and its readership is around 75 lakhs.
Deshabhimani:
Kerala Kaumudi:
Deepika:
One of the oldest newspapers published in India. The first issue came out on
1887 April 15. Deepika publishes editions from Kottayam, Kochi, Kannur, Thrissur,
Thiruvananthapuram and Kozhikode
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Company Profile
Kerala Kaumudi, the fastest growing Malayalam daily, owes its genesis in
1911, to the visionary, Shri C V Kunjuraman, a man of letters and a teacher. He was
also a reversed intellectual, social reformist and a true revolutionary in both letter and
sprit. Under his inspiring leadership, Kerala Kaumudi has set high standards in
journalism. Kerala Kaumudi shot into limelight following the Quit India Movement.
The term “Kaumudi” implies ‘moonlight’ that blossoms the water lily. In other words,
“Kerala Kaumudi” enlightens the entire keralites. Truly speaking, Kerala Kaumudi
spearheaded with a missionary zeal to enlighten the underprivileged and downtrodden
masses in the society. Shri K Sukumaran became the embodiment of Kaumudi-the
full moon in enlightening the masses in the moon balanced green of Kerala. This is
an apt interpretation of Kerala Kaumudi.
Because of its fearless unbiased editorials and relentless dedication, the term
“Kerala Kaumudi” becomes immortal and permanently etched in the minds of
common man. And it is precisely these qualities that prompted the nation to confer on
the founder Editor P Sukumaran, one of its highest civilian honours, the prestigious
Padmabhushan. The Kerala Kaumudi legacy has been its constant pursuit for truth
and unparalleled excellence in Journalism.
Kerala Kaumudi became a daily news paper on 1st November 1940. From its
humble beginning as a single edition news paper of Thiruvananthapuram, Kerala
Kaumudi has spread out to cover other parts of the state and the country with editions
from Kollam, Alappuzha, Kottayam, Cochin, Thrissur, Kozhikodu, Kannur,
Bangalore and Gulf. Now Kerala Kaumudi is celebrating its 99 years of publication
Pioneer
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CORPORATE OFFICE
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business as the case may be as conductive to or beneficial for the purpose of the
company.
Total circulation of Kerala Kaumudi daily comes around 1.5 lakhs and flash
around 2.5 lakhs. Today Kerala Kaumudi has 2.5 million strong readerships.
The company may form time to time by ordinary resolution increase its share
capital by such amount as it thinks expedient by issuing new shares of such amounts
as it thinks fit.
The Kerala Kaumudi has been working in profit ever since in its
establishment. Profits are essential for the survival of the business. They cover the
risks and cost of staying in business. Profits maintain the revenue generating capacity
of the business.
1. News print
2. Ink
3. Plate
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1. Malayala Manorama
2. Mathrubhumi
3. Deshabhimani
4. Mangalam
5. Deepika
The specialty of Kerala Kaumudi Products is that they are offered at fair prices,
which is affordable to the common man. Their contribution towards the development
of local community life is a notable one and it is working in public interest. Kerala
Kaumudi (P) Ltd has brought many sensitive news like Palmoil case, SSLC question
paper leak out etc. Kerala Kaumudi has been obsessed with truth over 96 years.
Kerala Kaumudi has always worked for the development of society with Forth right
news and fearless views. “Stresses on credibility and unbiased reporting”, which is the
motto of the Kerala Kaumudi since 1911.
Kerala Kaumudi‘s crusading journalism has made a class of its own in the lives
of Malayalees. The newspaper’s constant effort to safeguard the policy of communal
reservation in Kerala is a shinning example Kerala Kaumudi’s strong commitment to
the welfare of the state. Kerala Kaumudi is the mastermind behind innumerable scoop
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stories, which demolished the ivory towers of many unparallel “icons” of Kerala
politics.
The company is planning to start two media channels from 2011, the 100th
anniversary year, namely kaumudi news channel and kaumudi entertainment
channel which will be launched from February 2011 most probably.
The company has many plans for its future. More editions are to be launched in
near future as part of Kerala Kaumudi’s ambitious plan to expand its coverage to
more areas.
The company wants to impart some new equipments and machineries for speedy
and smooth production. The company needs more efficient technicians and to
compete with others. The company wants to conduct training programmes for
employees.
The company wishes to provide more effective and efficient labor welfare
facilities to its employees. It provides many employment opportunities.
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4. Online publications
Kerala Kaumudi leaped into internet 1997 in their business in online publications
are a natural growth into cyber age of Kerala Kaumudi. Kerala Kaumudi internet
division or cyber studio has emerged as one of the leading web publishers of Kerala.
24 hour data updation is done here. It is the chief source of information for NRIs from
Kerala. Kaumudi sites growth and success spring from their conscious awareness of
the huge expatriate malayalee population and their abiding interest in their home land.
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CHART NO.1
Chairman/ Editor in Chief
Organization Chart of Kerala Kaumudi
Board of Directors
General Manager
Editorial
Department
Associate Editor
Unit Chief
General Editor
Production Head
AGM (Marketing)
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Chief Manager (Finance & Accounts)
Kerala Kaumudi (P) Ltd is a private sector company which is registered under
Indian Companies Act, 1913. At present board of directors includes Shri M S Mani,
Shri M S Madhusoodhan, Shri M S Sreenivasan, and Shri M S Ravi.
Shri M S Sreenivasan is the present M.D and Joint Managing Director of the
Company. Chief General Manager, Company Secretary and Managing Editor are
directly controlled by the Managing Director.
Smt Anju Sreenivasan is the Chief General Manager. Shri Deepu Ravi is the
Managing Editor of the company. The Editorial Department is under the control of
Managing Editor.
4.1 ADMINISTRATION
Kerala Kaumudi (P) Ltd carries out its functions and manages its affairs
through the following managerial personnel.
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5. Unit Chiefs
POWER OF DIRECTORS:
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1. The company Secretary performs all duties that he is required to perform under
the Companies Act.
2. He supplies required data to the company’s advocates in connection with legal
matters.
3. He is directly accountable to Board of Directors.
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Company has an efficient news team. And its wide network is spread through
out the country. It has 9 editions spreads over Kerala, Bangalore. The newspaper
stresses on credibility and that is the only reason why Kaumudi is still a major player
in the market.
The Editorial Department is headed by the Chief Editor. Under him come
Managing Editor, Executive Editor, Associate Editor, Deputy Editor and Chief News
Editor. Under them come the News Editors, Deputy News Editor, Chief Sub Editor,
and Senior Sub Editors and Sub Editors.
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CHART No.2
Chief Editor
Managing Editor
Executive Editor
Associate Editor
Reporter Photographer
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CHART NO.3
Managing Editor
General Editor
Editor in-charge
Sub Editor
Reporter Photographer
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CHART NO.4
Managing Editor
Sub editors
Trainees
Chief Editor
Chief Editor controls the functions of the editing and reporting sections. Editorial
Policies of News paper are formulated by the Chief Editor.
Executive Editor
Executive editor is responsible for the execution of the policies formulated by the
Chief Editor. He undertakes planning, administration and implementation of the policies
in consultation with the Chief Editor.
Associate Editor
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News Editors
News Editors edits general news / monitors television channels and internet.
Sub editors
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CHART NO.5
Electrical Section
Mechanical Section
Mechanical wing deals with the repair maintenance, preventive maintenance and
shut down maintenance for machines. For this minimum numbers of persons employed.
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They will try to solve any problem relating to the machines. Assistant Engineer assists
the Mechanical Engineer for maintenance works. Fitters help the Assistant Engineer for
doing maintenance work. They check and maintain the press in good condition.
Print Production
Pasting
Plate making
Printing and
Despatching
RAW MATERIALS
I. News print
The size of newsprint is 70cm and 45 GSM (Gramage per square meter). As the
GSM increases copies decreases and vice versa.
The main supplier of newsprint Hindustan News print Ltd, Kottayam. Imported
deluxe quality news print are Supplied by Pondar Global Ltd, New Delhi. Low quality,
recycled news print is supplied by V.G.Paper and Boards Ltd, Udumalpet, Sarvalekshmi
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Paper and Boards Ltd, Coimbatore and Vishnupriya Papers, Chennai. These newsprints
are used for the printing of inner pages.
II. Ink
a. Black ink: Suppliers of black ink are Shalimar Inks and Chemicals, Aluva and
Orient Inks, Kozhikodu
b. Colour Ink: Suppliers of colour ink are Galilia Chemicals, Cochin M.R.
Industries, Calicut. High quality ink which is used for printing advertisement
columns are supplied by Coats Ink, Kalyan Marketing, Cochin.
III. Plates
Aluminum Plates are of three types: long, medium and short run. Long run plates
are used for producing main pages in all editions. From a short-run plate 10,000 to 15,000
copies can be printed. These plates are procured from the dealers of TECHNOVA,
Standard Missionary Sales Company, Patoor, Thiruvananthapuram and dealers of NIRAJ,
News Graphics, Kottayam. The imported plate dealers are TOPAZ.
IV. Chemicals
Chemicals consumed are developers, universal wash, fountain solution, remover and
plate cleaner, Chemicals for film development-developer and fixer.
Usually films produced by Kodak and Agfa are used. Kodak films are supplied by Trade
Links Ltd, Cochin and Agfa films are supplied by Krishna Agencies, Cochin.
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The actual content of publications comes from two separate departments. The ads,
whether they be what many refer to as "display" ads (the ones with the borders around
them) or "line" ads (the categorized listings of text ads usually found in the classified
section) are sold and often produced by the Space Marketing Department. Everything
else--the news, features, columns, photos, and stock quotes--all of that comes from the
editorial department and is referred to as "editorial content" or simply "editorial".
1. SOURCES
Agencies like PTI (Press Trust of India), UNI (United News India).
Public Relations Department
Political leaders
Television/Internet
Police Stations
2. REPORTING
Reporting comprises a wide network and an efficient team of reporters. They report the
news in an unbiased manner. The reporting section is headed by Bureau Chief. Under
him comes the Special Correspondents, Senior Photographers, Photographers,
Chief Reporters, Senior Reporters, Reporters and the Trainees. The Bureau is connected
to the desk of editing section. The company has 42 local Bureaus.
3. NEWS STORY
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Usually, the stories will run down columns two-and-a-sixteenth inches wide, with an
eighth-inch blank space between the columns. And since ads often appear on the same
pages as the editorial content, although it would make sense that the column width that
editorial uses always matches up with what advertising defines as a column, occasionally
there are exceptions.
4. EDITING
This section comprises of various desks: Local desk, Main desk, Feature desk, Sports
desk and International desk. Here the selection, editing of news, selection of
photographers, page layout, and coordination is carried out.
Local Desk
Local desk edits all local news. The desk is headed by Chief Sub Editor, and under him
comes the Senior Subeditor, Subeditors and Trainees.
Main Desk
Main desk edits all general news, political news, science news, national news etc. It is
headed by the Chief main desk and under him comes the News Editor, Chief Editor,
Senior Sub Editor, Sub Editors and Trainees.
Feature Desk
Feature desk edits the editorial page. It is headed by Resident Editor and under him
comes Senior Sub Editor, Sub Editors, and trainees.
Sports Desk
Edits all sports news .It comprises of News Editor and Trainees.
International Desk
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Edits all international news. Headed by Chief Sub Editor, under him comes Sub editor
and Trainees.
DTP is a part of the Editorial Department. DTP manager is the head of the DTP
section. Pre press activities are under taken in this section. Adobe Page Maker 7.0 is the
software used for pagination.
CHART NO.6
Editorial
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Composing
In DTP section, data entry of the matter handed over by the editorial section is
undertaken. All the input materials such as photographic reflections, originals, non-
photographic pictures are converted into digital files and resized as per requirement.
Transmission Section transfers General pages to all editions through ISDN broadband
lines. Almost eighteen staffs are working in this section in 4 rotating shifts.
Proof Section
Layout
Then each page is made by the concerned desk chiefs with the support of
operators. Matter is sorted again and page order is checked. Layout sheets are marked
with vertical lines that correspond to the column widths of your publication, as well as
horizontal markers that correspond to the units your newspaper uses to measure the
height of the ad, usually inches or centimeters.
Image Setting
The matter pages containing four colours i.e. the primary colors, cyan, magenta,
yellow and black composed in PageMaker are converted to Post script files or pdf format
using Torrent v6.0 SP3 software. These files are transferred to Graphic Art films using
an imported Image setter machine, ‘Scantext Othello’. These graphic art films are
processed in the machine ‘Image Line’. After taking final full sized printout of each page
on LP/ film, these will be handed over to the Production department.
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Stripping
Color negatives are stripped together for each page. A blue-line print is made
from stripped-up negatives and is used to check image position before printing.
Pasting
Plate making
Printing
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Offset process
Ink and water do not mix -- this is the underlying principle of offset lithography.
The ink is distributed to the plates through a series of rollers. On the press, the plates are
dampened, first by water rollers, then by ink rollers. The rollers distribute the ink from
the ink fountain onto the plates. The image area of the plate picks up ink from the ink
rollers. The water rollers keep the ink off of the non-image areas of the plate. Each plate
then transfers its image to a rubber blanket that in turn transfers the image to the paper.
This process is shown in the following figure. The plate itself does not actually touch the
paper -- thus the term "offset" lithography. All of this occurs at an extremely high speed.
The quality of the final product is often due to the guidance, expertise and
equipment provided by the printer. Print quality is checked frequently by the press
operator.
Bindery
The bindery is where the printed product is completed. The huge rolls of now-
printed paper are cut and put together so that the pages fall in the correct order. These
printed news papers are manually collected, counted and packed into bundles as per the
requirement of the agents and attaches a slip containing number, number of news papers
enclosed etc.
Dispatching
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Marketing department deals with the space marketing of classified advertisements and
display of its publications. Advertisements have been a major source of revenue for the
newspapers and periodicals. Most newspapers make nearly all their money from
advertising. The portion of the newspaper that is not advertising is called editorial
content. Every ad the Company sell will need to conform to the column widths of the
newspaper. The width of every newspaper page can be broken down into columns of
equal size. How wide a column can be seen by looking at how the editorial copy flows on
a page. Usually in the case of news paper 60% of space in it is meant for news and 40%
of space is meant for advertisement.
FUNCTIONS
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CHART NO.7
RM – South
Receivables
A/c’s Executive Bill wise A/c’s Officer team
Posting
RM –Central
Billing
Unit Advertisement
RM – North
Managers Marketing Executives
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Hari
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Customer care executives: handle the clients and explain the schemes and services to
them.
Office Asst: carries out the cross verification of advertisements before dispatch, bills the
advertisements as per the prescribed rates (see appendix) and sends these to the clients.
Sources of Advertisements
1. Marketing Executives
2. Government Organization
3. Stringers
4. Advertising Agencies
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lines or quarter page or half page or full page .This is also a high income source for the
daily.
1. Solus advertisement
2. Strip advertisement
In the lower half of the front page there is only one advertisement is allowed. Here also
the advertiser compensates the opportunity cost.
The Product Marketing Department takes care of everything after the newspaper is
printed. This department is responsible for encouraging people to start or keep reading
the publication Kerala Kaumudi is having fourth position in circulation. The first, second
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and third positions are held by Malayala Manorama, Mathrubhumi and Deshabhimani.
Total circulation of Kerala Kaumudi daily comes around 1.5 lakhs and flash around 2.5
lakhs. Today Kerala Kaumudi has 2.5 million strong readerships Product Marketing
Department is concerned with promoting the news paper there by increasing its
circulation. It is a source of revenue for the newspaper. It is mainly concerned with
distribution and collection of amounts from the agents.
FUNCTIONS
CHART NO. 8
Circulation Inspectors 47
Circulation Inspectors
Chief Circulation Manger is the head of Circulation department both for Morning
daily and Flash. He is directly accountable to AGM. He plans and implements the
circulation strategies for daily and flash. He identifies the weak areas of circulation and
formulates competitive promotional techniques.
Circulation inspector inspects the promoters and enhances the circulation activity.
Promoters canvas the potential buyers. They resolve agents issue; collect from agents
and resolves issue between agents and subscribers.
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5 year plan:
As per this plan the actual subscription amount is Rs.7272, Amount to pay is
Rs.6500, Saving is Rs. 772 Including free gifts-onam special panchagam and calendar for
5years
3 year plan:
As per this plan the actual subscription amount is Rs. 4363. Customer has to pay
Rs.3900 only and he can save Rs. 463. Including free gifts-onam special panchangam and
calendar for 3years
2 year plan:
As per this plan the actual subscription amount is Rs.2909 Amount to pay is
Rs.2650, Saving is Rs. 259 Including free gifts-onam special panchangam and calendar
for 2years
1 year plan:
As per this plan the actual subscription amount is Rs.1454 Amount to pay is
Rs.1350 Saving is Rs. 104 Including free gifts-onam special panchagam and calendar for
1year
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As per this plan the actual subscription amount is Rs.3695 Amount to pay is
Rs.2000 Saving is Rs. 1695 Including free gifts-onam special panchagam and
calendar for 1year.
In addition to 1 year subscription business firms will also get 5x2/10x1 size
black & white split edition free display advertisement.
CENTENARY SBS- 1
As per this plan the actual subscription amount is Rs 5016 the amount to be paid is
2500/- savings is Rs 2516. It includes 1year newspaper 1year weekly and 5x2 cm colour
free display advertisement.
CENTENARY SBS- 3
As per this plan the actual subscription amount is Rs 8549/- the amount to be paid is
5500/- savings is Rs 3049. It includes 3years newspaper 3years weekly and 5x2 cm
colour free display advertisement.
CENTENARY SBS-5
As per this plan the actual subscription amount is Rs12082 the amount to be paid is
8250/- savings is Rs 3832/- It includes 5years newspaper 5years weekly and 5x2 cm
colour free display advertisement.
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CHART NO. 9.
Debtor manager
Asst. Manager
Space Marketing Product Marketing
Dept Dept
Sr Executive Sr Executive
FUNCTIONS
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3. Synchronize the actions and attitudes of the sales and credit control teams.
Maintain a common policy within the company when dealing with debtors
4. Consider other forms of security or credit insurance Using financial instruments to get
paid, Inland Letters of Credit/Bills of Exchange.
5. Ensure the production of timely and accurate management information.
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authority to utilize these funds. Cheque sanctioning process is carried out at corporate
office at Thiruvananthapuram with the approval and signature of MD & Director
CHART NO.10
Finance Manager
Accounts Manager/Officer
Head of Finance/Account
Flash
Morning daily
FUNCTIONS
In every month, the corporate office will sanction Rs. 10,000 to Rs. 20,000 in
advance as an imprest to all units for meeting their day-to-day expenses. At the end of the
month each unit will be sending their petty vouchers to corporate office for availing
credit to their imprest account.
COST CONTROL
Kerala Kaumudi is following different cost control measures. Cost control aims at
reducing inefficiencies and wastage and setting up pre determined cost and in achieving
them. Cost control is comparing of actual performance with the standards or targets and
taking corrective action if any deviation is occurred.
BUDGETS
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In Kerala Kaumudi most of the accounting and technical matters are such as
inventory control, production planning and control through linear programming, pay roll
accounting, sales accounting, budgetary control and standard costing are computerized.
FINANCE MANAGER
ACCOUNTS MANAGER
ADMINISTRATIVE FUNCTION
To perform the functions and duties of unit chief in the absence of unit chief.
To exercise the role of chief executive officer of a unit, next to unit chief.
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EXECUTIVE FUNCTION
To advice the unit chief unit manager and task force in financial matters.
To forecast and estimate the financial requirements of units and to formulate short
term and long term plans, budgets, targets, standards etc.
To meet the financial requirements in time, raise funds from appropriate outside
sources and schedule the repayment.
To prepare monthly profit & loss A/c and to compare the actual with the financial
plans/target and to take control measures.
To monitor the collection of debts to ensure 100% collection.
To ensure optimum use of resources to reduce cost of production.
To perform such other functions as may be prescribed by the corporate finance
head/top management.
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Attend training and learning programmes and keep up to date in the area of
accountancy, finance and general business conditions.
ACCOUNTS ASSISTANT
CLERKS
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The management of Man is a very important and challenging job; important because it is
job, not of managing ‘men’, but of administering a social system. Human Resource
Management involves procedures and practices through which human resources are
organized and directed towards the attainment of the individual, social and organizational
goals.
Policy of HR Department
CHART NO.11
Structure of HR Department
General Manager
Executive (HR)
Clerk/Typist
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Functions
HR manger is responsible for the management of the employees of both Kerala Kaumudi
and Ravi Printers and publishers. The main functions of HR department include:
Training
Compensation to employees is fixed as per the Wage rates fixed by the wage boards.
Performance appraisal
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Kerala Kaumudi has a hazard free working environment. No accident has been reported
in the past years.
The welfare schemes include both Statutory and Non statutory schemes.
Statutory welfare schemes consists ESI, PF, EDLI, Profession tax and labor welfare fund.
Non Statutory schemes includes Canteen facility (subsidized rate), Vehicle allowance,
LTA (leave travel allowance), Kerala Kaumudi recreation club, Kerala Kaumudi
employee’s cooperative society, Kerala Kaumudi employee’s welfare forum, Mobile
allowance, Conveyance allowance, Medical allowance and City compensatory allowance.
Employee turn over rate in the previous year was 7%. In some cases exit interviews are
conducted.
The existing trade union in the company is AITUC. Trade union is given management
participation mainly in the areas of recruitment, termination, employee linked insurance
etc.
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HR Manager is responsible for the overall administration of front office, House Keeping,
Drivers, Dispatch, Telephone operators and security officers
► Front Office Executive attends visitors and informs the concerned person. She keeps
attendance register of head office staff.
► House Keeping staffs are responsible for the good maintenance of office
► Dispatch section staffs are assigned to send courier from the corporate office and
prompt maintenance of dispatch register.
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Kerala Kaumudi started to implement computerization from 1998 onwards. Since 2006
they have been developing their own ERP (Enterprises Resource Planning) package.
System Department handles maintenance of hardware and development and maintenance
Software. As a part of boosting the implementation of MIS, the works on developing
systems technologies is improving.
CHART NO.12
System engineer
Programmer Hardware
System executives
System Engineer
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Decentralized work
Fast collection and payment of bills
Fast and comprehensive generation of MIS reports as per the requirements of top
management.
The computer network system of Kerala Kaumudi includes around 100 machines
and 3 servers. One server is for newspaper and for flash, one is for all periodicals and
other one is for software. The operating system used in servers is Linux and in client
system is Windows. Since 2006 system department has been engaging in the
development of in house ERP package (in Visual Basic) which is named as PRESS
SOFT. The customization of circulation module has already completed. The works on
the customization of advertisement, accounting, inventory and HR are in progress.
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A scan of the external macro environment in which the firm operates can be expressed in
terms of the following factors:
1. Political
2. Economic
3. Social
4. Technological
5. Legal
6. Environmental
The acronym PESTLE is used to describe a framework for the analysis of these macro
environmental factors. A PESTLE analysis fits into an overall environmental scan.
I. Political factors
Political factors include Government regulations and legal issues and definite both formal
and informal rules under which the firm must operate. Some examples include:
Tax policy
The company is liable to all taxes imposed by Government and to the Kerala VAT. It is a
source of income for our Govt.
Employee Laws
Environment regulations
Trade restrictions and tariffs
Political stability
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Political factors won’t affect media much. Kerala Kaumudi is not facing any problems
related to political factors.
Economic factors affect the purchasing power of potential customers and the firm’s cost
of capital. The following are example of factors in the macro economy:
Economic growth
Interest rates
Exchange rates
Inflation rate
Media is the only firm which will not get affected by any recession, global financial crisis
etc. It was not hit by recession
Social factors include the demographic and cultural aspects of the external macro
environment. These factors affect customer’s needs and the size of potential markets.
Some social factors include:
Health consciousness
Population growth
Age distribution
Career attitudes
Emphasis on safety
The company is trying to focus on the Ezhava Community and urging them to become a
loyal customer
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R&D activity
Automation
Technology incentives
Kerala Kaumudi doesn’t have a R&D department. The company has to bring in more
efforts to technological updation in order to withstand the tight competition
V. Legal Factors
The company is registered under the companies Act and complies with all rules and legal
regulations as laid down by the statutes.
The company has no environmental problems as it doesn’t produce any hazardous wastes.
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difficult it will be for the company to raise prices and make more profits. A strong force
is equivalent to a threat; a weak force is equivalent to an opportunity. It is upto the
operations strategy formulators to recognize the opportunities and the threats as they arise
and design an appropriate strategic response from the operations function. As it is a
dynamic world, the strength of each of the competitive forces can change over time due
to factors external to (ie, beyond the control) of the company. The force of bargaining
power of suppliers can be lessened by removing the bargaining bit. This is done by means
of ’single sourcing’ and by placing tremendous emphasis upon vendor development. The
threat of substitute products can be minimized by providing a variety in the first place.
This requires an appropriate manufacturing strategic response through a cost conscious
yet flexible system of manufacturing. The risk of entry of potential competitors can be
reduced through making / providing a quality product or service as the customer desires
at an affordable price. Also a wider range of product variety and timely services could be
provided. Bargaining power of buyers can be reduced through building long – standing
relationships between the two companies, through an atmosphere of transparency and
through a dedicated service orientation. Operations strategy and consequent action can be
built around these organizational necessities.
CHART NO.13
RISK OF ENTRY
BY POTENTIAL
COMPETITORS
BARGAINING
rivalry BARGAINING
POWER OF
among POWER OF
SUPPLIERS
established BUYERS
firms
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threat of
substitute
products
\STRENGTH
WEAKNESSES
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OPPORTUNITES
Untapped market segments like children, unemployed youth, teenage, job seekers,
farmers, Children etc.
A potential market of literate but unsubscribed to any newspaper.
Diversification of business into TV channels and mobile portals.
Print outsourcing.
THREATS
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6.1 FINDINGS
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6.2 SUGGESTIONS
1. When the daily’s circulation lead is falling, it is the time to analyze where the
marketing efforts has failed. To establish circulation lead, more innovative and
analytic approach is needed. Implementation of strategies like TQM will improve the
quality of the organization’s processes, products, services through continuous
improvement in all senses.
2. Increase the coverage of news. More national, international, business and sports news
must be included. Increase the number of pages through value added news but
without any increase in product price. The additional cost would be compensated by
operational efficiency and increase in the ratio of advertisement to editorial.
3. Company has to frame more Market Communication Strategies. More market
penetration strategies are also to be framed. Give advertisements in media having
highest reach to the target market. The effectiveness of advertisement must be
conducted periodically.
4. I suggest implementing Management by Objectives (MBO) as absence of clear cut
objectives leaves unclear standards by which to evaluate the individual as well as
organizational achievements. Establish challenging yet realistic goals in accordance
with the overall company mission. All departments are to translate it into time bound
goals and to implement it.
5. I suggest introducing two designations: R&D Manager and Manager responsible for
the overall planning and implementation of marketing communication of Kerala
Kaumudi products. An efficient research and development team which consists of
all department heads and unit managers must be coordinated under the guidance of
R&D Manager. Future plan must be chalked out through brain storming sessions.
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Research, develop and launch innovative and value added products quickly and
within the budget and through operational efficiency.
6. In addition to the existing subscription plans, introduce short-term and flexible
subscription plans.
7. ‘Establish and maintain circulation lead by satisfying customer needs better than the
competitors through value added products’- that would be the motto of product
marketing department.
8. The company needs an anticipative marketing approach. Ensure and encourage
participation of all members in distribution channel in the framing and
implementation of marketing plans.
9. Kerala Kaumudi has to go at a fast pace towards the implementation of modern
production technologies. Now plates are available that do not require chemical
processing The development of the digital plate setter in the late twentieth century
eliminated film negatives altogether by exposing printing plates directly from digital
input, a process known as computer to plate printing.
10. HR department must encourage and develop an organization culture where innovative
ideas are freely exchanged.
11. Company is admitting project works of professional students from reputed
universities. Admit and coordinate these studies in a fruitful manner. Admissions
should be on the basis of analysis of resume and interview.
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6.3 CONCLUSION
India’s experienced and diverse press is in robust growth mode. We must ensure
that it preserves its elements, its values and its soul. Media has a strong role in nation-
building. Today’s communication is more complex. Competitors are coming up with
more products and increased sales promotion strategies. Customer’s tastes and
preference, life style and quality of life are changing. As the digital tide gathers strength,
it is remarkable that the press in print continues to be the media of preference for the
majority of readers who want to remain informed. What makes newspaper different from
other media is that presents news in more analytical manner. It can influence and change
people’s lives and their societies.
To compete with fast emerging TV channels and internet journalism and with the
competitor’s strong sales and promotion strategies, Kerala Kaumudi has to come up with
new plans and strategies.
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