RIVERHEAD CENTRAL SCHOOL DISTRICT Regular Meeting - March 8, 2011

5:30 p.m. - Executive Session/Middle School Library 7:00 p.m. - Open to Public/Middle School Cafetorium

Ladies and Gentlemen:

The Riverhead Board of Education is the authorized state agency responsible for setting educational policy in the district. It consists of seven members. They serve three-year terms and receive no salary or other financial compensation.

All meetings, except for executive sessions, are held before the public.

The Board of Education of the Riverhead Central School District will hold a regular meeting on Tuesday, March 8, 2011 at 5:30 p.m. in the Riverhead Middle School Library, 600 Harrison Avenue, Riverhead, New York. After the meeting is opened to the public, the Board will immediately recess to executive session until approximately 7:00 p.m. at which time they will reconvene into open session in the Riverhead Middle School Cafetorium, 600 Harrison Avenue, Riverhead, New York.

I. Call to Order.

II. Executive Session.

III. Pledge of Allegiance.

IV. Adoption of Published Agenda.

V. OPPORTUNITY FOR MEMBERS OF THE COMMUNITY (Related to Agenda topics only)

VI. CONSENT AGENDA

A. Approval of Minutes

1.) Regular Meeting - January 25, 2011 2.) Regular Meeting - February 8, 2011 3.) Special Meeting - February 14, 2011 4.) Special Meeting - February 15, 2011

B. Approval of Resolution to Correct Minutes

RESOLVED, that the Board of Education of the Riverhead Central School District corrects the adopted minutes of the Board of Education meeting held on

January 11, 2011, specificially, the resolution on page 194, as follows:

RESOLVED, that upon the recommendation of the Superintendent of Schools, the probationary appointment of the professional staff member, referenced in the December 1, 2010 Education Law §3031 letter on file in the District Administration Office, is terminated effective February 12, 2011:

AGENDA: March 8, 2011

Page 2

Yes 5

Mrs. Berezny

Mrs. Cotten-DeGrasse Mr. Falisi

Mrs. Lantz

Mr. Meyer

No 1

Ms. DeVito

Absent 1 Mr. Griffing

Motion Carried.

C. Budget Transfer

RESOLVED, that the Board of Education of the Riverhead Central School District approves the following budget transfer:

To Code: From Code:

Amount

2110-473-00-1000 9760-702-00-1000

$32,472.00

D. Personnel

1.) RESOLVED, that on the recommendation of the Superintendent of Schools, the following Professional Personnel recommendations be approved per Supplemental File Personnel Report and are subject to Board Policy #9310:

(AS PER THE ATTACHED SHEETS)

2.) RESOLVED, that on the recommendation of the Superintendent of Schools, the following Civil Service Personnel recommendations be approved per

Supplemental File Personnel Report and are subject to Board Policy #9310:

(AS PER THE ATTACHED SHEETS) VII. OLD BUSINESS

VIII. NEW BUSINESS/ITEMS FOR ACTION

A. School Budget Vote and Election of Board Members

RESOLVED, that the Riverhead Central School District Board of Education Annual Budget Vote and Election of School Board Members be held on May 17, 2011 between the hours of 6:00 a.m. and 9:00 p.m. at the Riverhead High School gymnasium, 700 Harrison Avenue, Riverhead, New York, and be it

RESOLVED, that a budget hearing be held on May 10, 2011 in the Riverhead High School auditorium at 7:00 p.m., and be it further

AGENDA: March 8, 2011

Page 3

RESOLVED, that voter registration be held on Monday, May 9, 2011, between the hours of 12:00 noon and 6:00 p.m. and on Tuesday, May 10, 2011, between the hours of 10:00 a.m. and 4:00 p.m. at the District Administration Office, 700 Osborne Avenue, Riverhead, New York, and be it further

RESOLVED, that the District Clerk and the School District Attorney prepare the legal notices for the Annual Budget Vote and Election of School Board members. (NOTE:

Any additional propositions must be approved by the Board of Education by March 22, 2011.)

B. Appointment of Vote Workers for Special District Meeting

RESOLVED, that the Board of Education of the Riverhead Central School District appoints the following persons for the special district meeting of qualified voters on April 5, 2011 for the Riverhead Free Library and Baiting Hollow Free

Library budget vote:

Chairperson: Barbara O'Kula Co-Chairperson: Patricia Raynor

Inspectors of Election: Rosemary Colavito, Deborah Goroleski, Kathy Konkel, and, Dorothy Exum (Chief Inspector).

Poll Clerks: Dorothy Bascomb, Ann Engelhardt, Dorothy Haupt, Irene Lachick, Frances Mapes, and Muriel Groneman.

AND BE IT FURTHER RESOLVED, that the rate of compensation for the

Inspectors of Election and Poll Clerks be set at $10.00 per hour. Employees of the district shall receive one and one-half times the employee's hourly rate beyond the normal workday. (Note: All related expenses will be reimbursed to the district by the Riverhead Free Library.)

C. Award of Bid

1.) WHEREAS, two bids for Lumber & Building Supplies Bid #RH11-004 were opened on February 9, 2011; and

WHEREAS, the bid of Marjam Supply Co., Inc., 12585 Sound Ave., Mattituck, NY 11952 was the lowest bid received meeting the bid specifications and being in proper form; and

WHEREAS, the bids have been reviewed by Christine Schnell, CPPB the District's Purchasing Agent and she has recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

RESOLVED, that the Board of Education of the Riverhead Central School District hereby awards Bid #RH11-004 for Lumber & Building Supplies to Marjam Supply Co., Inc. for the items listed below, and the Purchasing Agent is hereby authorized to issue purchase orders to the said contractor for the purchase of said items in accordance with the District's bid specifications and the bid submission of the contractor.

AGENDA: March 8, 2011

Page 4

Mariam Supply Co., Inc. - Total Award Estimated Annual Volume - $25,000.00

2.) WHEREAS, seven bids for Printing - Flyers, Handbooks & Folders Bid #RH11-003 were opened on February 9, 2011; and

WHEREAS, the bid of All Color Business Specialties, 51 Heisser Lane, Farmingdale, NY 11735 was the lowest bid received meeting the bid specifications and being in proper form; and

WHEREAS, the bids have been reviewed by Christine Schnell, CPPB the District's Purchasing Agent and she has recommended the award of the bid to the lowest responsive, responsible bidder; now, therefore, be it

RESOLVED, that the Board of Education of the Riverhead Central School District hereby awards Bid #RH 11-003 for Printing - Flyers, Handbooks & Folders to All Color Business Specialties for the items listed below, and the Purchasing Agent is hereby authorized to issue purchase orders to the said contractor for the purchase of said items in accordance with the District's bid specifications and the bid submission of the contractor.

All Color Business Specialties - Total Award Estimated Annual Volume - $3,000.00

3.) WHEREAS, the bid for Tuthill's Lane Property Lease was opened on March 2, 2011 with only one response; and

WHEREAS, the bid of Lyle Wells D/B/A Wells Homestead Acres was the only bid received; and

WHEREAS, the bid has been reviewed by Joseph Singleton, Interim Assistant Superintendent of Finance and Operations for the Riverhead Central School District and he has recommended the award of the bid to the responsible bidder; now, therefore, be it

RESOLVED, that the Board of Education of the Riverhead Central School District hereby awards lease of Tuthill's Lane Property to Lyle Wells D/B/A Wells Homestead Acres for the amount of $5,400 per year, as per contract drawn by District Counsel.

D. Extension of Bids

WHEREAS, the District solicited bids for the following items and/or services, and the District entered into a contract with the vendor that is renewable under the same terms and conditions for an additional one year period; now, therefore, be it

RESOLVED, that the bids listed on the following chart are extended for an additional one year period.

AGENDA: March 8, 2011

Page 5

Bid # Bid Name Vendor Name Extension Period
RH09-021 Custodial Supplies I Janvey and Sons, Inc. July 1, 2011 -
Ocean Janitorial Supply June 30, 2012
RH09-023 Fall Athletic Supplies Metuchen Center, Inc. July 1, 2011 -
Riddell Sports Group, Inc. June 30,2012
RH10-010 Fire/Burglar Alarm Systems: J & K Alarm Systems, LLC. July 1, 2011 -
Inspection & Repairs June 30, 2012
RH10-011 Integrated Pest Bug Fighters Etc., Inc. July 1, 2011 -
Management June 30, 2012
RH10-013 Telephone System Peconic Telco East July1,2011-
Maintenance June 30, 2012
RH10-014 Health Supplies William V. MacGili & Co. July 1, 2011 -
June 30, 2012
RH10-016 Plumbing: Maintenance & Hardy Plumbing & Heating North July 1, 2011 -
Repair (Rebid) June 30, 2012
RH10-023 Imprinted Apparel Port Jefferson Sports July 1, 2011 -
June 30, 2012 E. Approval of Employee Benefit Accrued Liability Reserve Fund

WHEREAS, on August 9, 2005 the Board of Education established the "Employee Benefit Accrued Liability Reserve Fund" (EBALR), as per section 6-p of the General Municipal Law, for the purpose of reserving funds for the payment of compensated absences earned by employees during their tenure in the District and to be paid at the time of retirement and

WHEREAS, on February 15, 2011, the Office of the State Comptroller recommended to all districts that they review there EBALR accounts for compliance with the Governmental Accounting Standards Board (GASB) issued Statement 16, "Accounting for Compensated Absences" and

WHEREAS, although the Riverhead Central School District is currently in compliance with GASB Statement 16, the Board wishes to establish guidelines for the determination of the liability under EBLAR, therefore be it

RESOLVED, that the following guidelines shall be used in determining the level of the EBLAR:

1. The amount of days eligible for accrued compensated absences shall be determined by union or individual employee contracts.

2. The daily rate of payment and the total days eligible for payment shall be determined by union or individual employee contracts.

3. Eligibility for payment shall be based on a minimum of accrued days and "Eligibility Threshold" for years of service as determined by union or individual employee contracts.

AGENDA: March 8, 2011

Page 6

4. The District shall determine the liability based on the "Vesting Method" as outlined in Statement 16. Under the "Vesting Method", the liability for leave is based upon leave balances for current employees that are likely to become eligible for termination payments. The amount of liability shall be based on the following "Tiered Approach" and the reserve goal:

TIERS

Years of Employment o up to 4 years

4 years up to 10 years 10 years +

GOAL

% of Liability 0%

40%

60%

5. The EBLAR shall be funded by budgetary appropriations or transfers at the close of the fiscal year by formal Board action.

(SEE ATTACHED CHART)

F. Approval of Fund Balance Reporting - "GASB STATEMENT 54"

WHEREAS, in order to bring greater clarity and consistency to fund balance reporting, The Office of the State Comptroller has advised School Districts that they must adopt the Governmental Accounting Standards Board (GAS B) Statement Number 54, and

WHEREAS, the new fund balance classifications will indicate the level of constraints placed upon how resources can be spent, and

WHEREAS, Statement 54 abandons the reserve and unreserved classifications of fund balance and replaces them with the following five new classifications:

Non-spendable-Consists of assets that are inherently non-spendable, including prepaid items and items held for resale. (Food)

Restricted- Consists of amounts that are subject to externally enforceable legal purposes imposed by laws and regulations of the State. (Employee Benefit Accrued Liability Fund, Capital Reserve, Repair Reserve, Workmen's Compensation Reserve) Committed - Consists of amounts that are subject to a purpose constraint imposed by a formal action of the Board before the end of the fiscal year. (Reserves for Major Encumbrances)

Assigned - Consists of amounts that are subject to a purpose restriction imposed by formal action of the Board, and requires formal action to remove or change the restriction. (Application of fund balance to reduce taxes.)

Unassigned - Represents the surplus or deficit of the general fund that is undesignated at the end of the year. Present surplus is limited to 4% of the next year's budgetary appropriations by section 1318 of the Real Property Tax Law, therefore, be it

RESOLVED, that the fund balance of June 30,2010 is reclassified according to GASB Statement 54, and all future reports follow these guidelines.

AGENDA: March 8, 2011

Page 7

Descriptions in italics are examples of the items listed in each classification. The items included in each classification may be expanded based on actual items at the end of the fiscal year.

(SEE ATTACHED CHART)

G. Approval of Workmen's Compensation Reserve Fund

WHEREAS, the Riverhead Central School District has been self-insured for Workmen's Compensation for a number of years through an administrative co-operative agreement with other school districts, and

WHEREAS, the number of claims and the related salary and medical payments have risen significantly over the last three years, resulting in a deficit to the co-operative, comparing paid losses VS premiums paid, and,

WHEREAS, there is a reported deficit of over $300,000 in the paid claims for Workmen's Compensation, as of June 30, 2010, and an estimated liability in the "Incurred But Not Reported" (IBNR) account of this program in excess of $2,000,000, and

WHEREAS, the District is exploring several options during 2011 to stabilize or reduce the cost of Workmen's Compensation claims and its related impact on future budgets, and

WHEREAS, the Board of Education feels that it is in the best interest of the Riverhead Central School District to establish a Workmen's Compensation Reserve Fund, therefore, be it

RESOLVED, that a Workmen's Compensation Reserve Fund is hereby established, per Section 6-j of General Municipal Law, and that the District shall pay into such funds (a) such funds that may be provided from budgetary appropriations, and (b) such other sums that may be legally appropriated, and, be it further

RESOLVED, expenditures shall be made from such fund only for the payment of compensation and benefits, medical, hospital or other expenses authorized by article two of the workmen's compensation law.

RESOLVED, that the attached fund transfer from the Unassigned, Unreserved General Fund Balance to the Workmen's Compensation Reserve Fund, dated March 8, 2011, is hereby approved.

H. Approval of 2011 Repair Reserve Fund

WHEREAS, the Riverhead Central School District has extensive capital needs including, but not limited to, the acquisition, design, planning, construction, reconstruction, rehabilitation, preservation, development, improvement or modernization of school facilities, and

AGENDA: March 8, 2011

Page 8

WHEREAS, the Board of Education has appointed The Community Partnership for Revitalization Team to study the long range needs of the District, and

WHEREAS, the financing of major facility improvements will be considered for submittal to the taxpayers during the 2011-2012 school year, and

WHEREAS, the District may require major repairs to one or more of the schools, prior to the permanent financing being approved, and

WHEREAS, the funding may be financed from unallocated District funds, State funds designated for capital improvements, or donations, except in emergency, all expenditures shall be subject to a public hearing", therefore be it

RESOLVED, that the 2011 Repair Reserve Fund is hereby approved, according to provisions of Section 6-d of New York General Municipal Law and the following proposition is to be placed on the ballot for the May 17, 2011 vote of the residents:

"Shall the Board of Education be authorized to transfer unallocated District funds, State funds for capital improvements or donations to the 2011 Repair Reserve Fund, in an amount not to exceed $3,000,000, for the purpose of funding major repairs to the facilities of the District?"

I. Approval of Transfers from General Fund

WHEREAS, The Board of Education was not offered an opportunity to allocate the June 30, 2010 General Fund Unassigned, unreserved fund balance, and

WHEREAS, it is in the best financial interest of the District to allocated the fund balance according to the current needs of the District, therefore be it

RESOLVED, that the attached transfers are hereby approved, and the transfer to the 2011 Repair Reserve Fund, shall be subject to approval of the taxpayers on May 17, 2011.

(SEE ATTACHED CHART)

J. Acceptance of Donation

RESOLVED, that the Board of Education of the Riverhead Central School District hereby accepts the donation from the Riverhead High School Softball Booster Club in the amount of $1,290 to be applied towards the Softball Team's upcoming trip to Queensbury, New York on March 18-20, 2011.

K. Appointment of Board Member to APPR Committee

RESOLVED, that the Board of Education of the Riverhead Central School District approves the appointment of Ann Cotten-DeGrasse to serve on the APPR (Annual Professional Performance Review) Committee, effective March 9, 2011.

AGENDA: March 8, 2011

Page 9

L. Acceptance of Resignation

RESOLVED, that the Board of Education of the Riverhead Central School District hereby accepts the resignation of David Zimbler as Principal of the Riverhead High School, effective April 10, 2011, as per his letter of resignation dated February 28, 2011.

M. Appointment of Acting Principal

RESOLVED, that the Board of Education of the Riverhead Central School District hereby appoints David Wicks as Acting Principal at the Riverhead High School, effective April 11, 2011-June 30,2011.

N. Extension of Superintendent's Contract

RESOLVED, that the Board of Education of the Riverhead Central School District hereby extends the employment contract of Nancy Carney, Superintendent of Schools, in accordance with paragraph 1.b of that contract, such that the term of employment is extended to June 30, 2014; and, authorizes the President of the Board of Education to sign such contract.

IX. OPPORTUNITY FOR SUPERINTENDENT IIIIIProposed 2011-2012 Budget Presentation

X. OPPORTUNITY FOR BOARD MEMBERS IIIIICommittee Reports

XI. OPPORTUNITY FOR R.C.F.A.

XII. OPPORTUNITY FOR MEMBERS OF THE COMMUNITY

XIII. ADJOURNMENT

AGENDA: March 8, 2011

D.) PERSONNEL

1.) Professional Personnel Recommendations:

Resignations:

Zimbler, David Aleksandrowicz, Andrew Grossman, Randall Lawrence, William

Appointment:

Wicks, David

Coaching Appointments:

Aleksandrowicz, Andrew Bullock, Amy

Lawrence, William

Advisor Appointments:

Falange, Peter Falango, Peter

Substitute Appointments:

Arazosa, Matthew Berman, Jennifer

Salarv Advancements:

Amitrano, Frank

Butterfield, Stacey

Deschamps, Kerry

Faint, Martin

Gartung, Jennifer

[ablow, Caitlin

Klipstein, Robert

Knieriemen, Ellen

Macleod, James

McGurk, Kim

Title & Area:

Principal - High School

Middle School Girls' Lacrosse Assistant Middle School Boys' Lacrosse Head Middle School Boys' Lacrosse Assistant

Acting Principal - High School

Middle School Girls' Lacrosse Head Middle School Girls' Lacrosse Assistant Middle School Boys' Lacrosse Head

PAGE 10

Effective Date:

04/10/11 01/31/11 02/17/11 02/17/11

04/11/11-06/30/11

Spring 2011 Spring 2011 Spring 2011

Middle School Stage Band (Rep. Crystal Cresp 02/01/11-04/15/11 Middle School 7th Grade Band (Rep. Crystal C 02/01/11-04/15/11

Substitute Teacher Substitute Teacher

To: B+15 Step 3 From: BA Step 3

To: M +60 Step 17 From: M+45 Step 17

To: M+60 Step 11 From: M+45 Step 11

To: M+30 Step 2 From: M+15 Step 2

To: M+30 Step 8 From: M+15 Step 8

To: M+45 Step 3 From: M+30 Step 3

To: M+45 Step 10 From: M+30 Step 10

To: M+60 Step 11 From: M +45 Step 11

To: M+75 Step 8 From: M +60 Step 8

To: M +45 Step 1 From: M+30 Step 1

03/09/11 03/09/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

02/01/11

AGENDA: March 8, 2011

PAGE 11

Professional Personnel Recommendations Cont'd:

Nizza, Colleen To: M+75 Step 11 02/01/11
From: M +60 Step 11
Rappa, Marissa To: M+15 Step 4 02/01/11
From: MA Step 4
Sapienza, Nicole To: M+15 - Step 5 02/01/11
From: MA - Step 5
Smith, Scott To: M+15 Step 5 02/01/11
From: MA - Step 5
Stevenson, Denise To: M +45 Step 4 02/01/11
From: M+30 Step 4 Adjustment Tutor Appointment - Title I:

Milian, Trudi Tutor - Timothy Hill Childrens Ranch

02/07/11-06/24/11

Request for Unpaid Leave of Absence:

Nizza, Colleen Teacher - Pulaski st.

02/08/11-02/09/11

2.) Civil Service Personnel

Effective Date:

Substitute Appointments:

Brown, Kenneth Substitute Custodian

02/01/11-06/30/11

Adjustment to Substitute Appointment:

Wojtach, Kristen Subtitute Teacher Aide

01/03/11-06/24/11

Extension of Unpaid Leave of Absence:

Brown, Linda Bus Driver

02/07/11-02/28/11

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