Handing and taking over by in charge ward/department

1. It is observed that whenever there is change in appointments of In

charge of various wards /departments the handing and taking over
of that particular ward/department in carried out in a casual
manner. In many cases the deficiencies pertaining to previous In
charge tenure are being put up to medical superintendent for
regularization after couple of months from the date of actual
handing taking over.

2. In order to steam line the procedure following will be adopted by all

In charge of ward/ department to improve the accountability &
monitoring of ward/department inventories.

a. Handing/taking over will commence as soon as the reliever

reports to the particular ward/department.

b. Expendable & nonexpendable items list will be prepared in

duplicate.

c. The items both expendable & non expendable will be

physically verified mutually on ground & deficient/surplus
quantity will be noted against each.

d. The items of sanitary fittings, electric fittings, windows and

door panels, locks etc. Will be verified in situ.

e. The detailed list of handing taking over will be clearly signed

and dated both by individual handing over & taking over.

f. The price of the items deficient will be ascertained from CMS

and a separate list will be put up in breakage & loss book for
regularization immediately at the time of handing taking over.

g. The complete handing taking over document along with

breakage & loss book duly signed by both out going &
incoming In charge will be put up to matron for counter
signature within 3days(3days of date of handing taking over).
This will be put up to Medical Superintendent perusal on next
working day.

3. In case the above standard operating procedure (S.O.P) is not

followed in letter & spirit the management will not be responsible
for any loss/deficiency arising in the ward/ department, and the loss/
deficiency will be borne by incoming in charge only.

4. All concerned are advised to keep a note of this SOP.