Klein Independent School District Proposal

CHARLIE MCCULLOUGH PAULA KELLY ANGELICA CASAREZ

Project Manager Charlie McCullough

First/Team Member Paula Kelly

Team Member/Researcher Angelica Casarez

Table of Contents

Problem Statement Scope Statement Statement of Work (SOW) Responsibility Matrix Work Breakdown Structure Cost Breakdown Final Analysis Closing/ Questions

PROBLEM STATEMENT

Inadequate monitoring and accountability of all students that ride on Klein Independent School Districts over crowded buses.

SCOPE STATEMENT

Deliverable:

Team SMARTPORT will provide a research and methodology of a computer-based information system that will provide a tracking transportation system for students. Our mission is to incorporate our scan identification transportation system in Klein Independent School District.

STATEMENT OF WORK

Statement of Work

In week number one Project Manager Charlie McCullough (procurement and integration) produced the scope statement disseminating duties and responsibilities to Paula Kelly (communication, risk and quality management) and Angie Casarez (time and cost management). Upon creation of the Work Breakdown Structure in week three by team members, Paula Kelly spoke with Klein ISD representatives in an effort to mitigate an approved bond proposal to construct the Smart-Port Card for accountability of students, while discussing desired deliverables from both Smart-Port and Klein. Charlie and Angie coordinated with Identicard for procurement and cost mitigation. In week number 8, through comparative estimation and research, SmartPort chose the Symbol Phazer P470 Wireless Handheld Laser Barcode Scanner and the Route Finder Pro 8 for integration with the scan cards. Charlie and Paula communicated with Vic Garcia, Identicard Systems, for final cost and implementations specifications. After SmartPorts class presentation, our intentions are to meet with Klein Board members for acquisition of our proposal.

RESPONSIBILITY MATRIX
Scope Management Time Management Cost Management Quality Management Human Resources Communication Management Risk Management Procurement Management Integration Management Charlie Angie Angie Paula ALL Paula Paula Charlie Charlie Paula Charlie Paula Charlie ALL Charlie Charlie Angie Paula (Backup)

WORK BREAKDOWN STRUCTURE

Research 1.1
Concept 1.1.1

Requirements 1.2
End-User Requirements 1.2.1

Communication 1.3
Superintendent KISD Dr. Cane 1.3.1 Director of Transportation Steve Williams 1.3.2

Indentify Hardware 1.4

Symbol Phazer P470 Wireless Handheld Scanner

ID Stakeholders 1.1.2

Application Requirements 1.2.2 System Requirements 1.2.3 Op/Maintenance Requirements 1.2.4 Service Requirements 1.2.5

Indenti-card

Device Research 1.1.3

Comparative Estimates 1.1.4

Human Resources Dr. Smith 1.3.3

Route finder Pro 8

Product Scope Definition 1.1.5

IT Department 1.3.4

WORK BREAKDOWN STRUCTURE

Testing 1.5 Deployments 1.6 Life-Cycle 1.7
Customer Training & E ucation 1.7.1

Project Management 1.8

Preliminary Tests 1.5.2

Turn over to Customer 1.7.

Test Results 1.5.3

Customer Acceptance 1.7.3 upport an Maintenance 1.7.4

Corrective Action 1.5.4 Approval User Documentation 1.5.5

Testing Plans 1.5.1

Distribute an Assign Equipment 1.6.1

Work Breakdown Structure

Breakdown Smartport Deliverable 1 WP 1 WP 2 WP 3 WP 4 WP 5
Deliverable 2 WP 1 WP 2 WP 3 WP 4 WP 5 Deliverable 3 WP 1 WP 2 WP 3 WP 4 Deliverable 4 WP 1 WP 2 WP 3 Deliverable 5 WP 1 WP 2 WP 3 WP 4 WP 5 Deliverable 6 WP 1 Deliverable 7 WP 1 WP 2 WP 3 Deliverable 8

Description
Research Concept ID Stakeholders Device Research Comparative Estimates Product Scope Definition Requirements End-User Requirements Application Requirements System Requirements Op/Maintenance Service Requirements Communication Superintendent KISD Dr. Cane Director of Transportation Steve Williams Human Resources Dr. Smith IT Department Identify Hardware Symbol Phazer P470 Wireless Handheld Scanner Identi-Card Routefinder Pro8 Testing Testing Plans Preliminary Tests Test Results Corrective Action Approval User Documentation Deployments Distribute & Assign Equipment Life-Cycle Turn over to Customer Customer Acceptance Support & Maintenance Project Management

WBS

Code 1.0 1.1

1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 1.3 1.3.1 1.3.2 1.3.3 1.3.4 1.4 1.4.1 1.4.2 1.4.3 1.5 1.5.1 1.5.2 1.5.3 1.5.4 1.5.5 1.6 1.6.1 1.7 1.7.1 1.7.2 1.7.3 1.8

Cost Breakdown

Tas Han hel canner

Cost

Quantity

Remar Yes no x x x x x

13,638.60 160 4,500.00 3,168.48 own 51,94 .04 45.000 1 30,634.96 1

Unprinte PVC Car Total on software & Printer Use of Car oftware Cost & Planning Control Integrate Cost Brea Cost Estimate

FINAL ANALYSIS

Team Smart-Ports final analysis required us to follow the 100% rule of work defined by the project scope and capturing all deliverables in terms of work to be completed. After meeting with Klein Independent School Districts representatives, Smart-Port established a set of deliverables for the schools problem statement of student overcrowding on buses in addition to identifying stakeholders. With the need for an adequate accountability system, team members researched hardware and software options for the implementation of the computer based identification system. Through comparative estimates Smart-Port chose the Symbol Phazer P470 Wireless Handheld Laser Barcode Scanner ($209.99) for use in conjunction with the Identicard Systems. Communications with school officials for bond approval as well as Educational Grants remains an ongoing process as Smart-Port continued to collect data i.e. number of buses (144), handheld units needed (144), identification cards (40,000)and students (44,200) that utilize the transportation system for cost mitigation. After receiving a total amount for the cost of hand held units ($30, 2358.56) and identification cards ($35,134.96) team Smart-Port was able to prepare a complete cost analysis for presentation to Klein ISD representatives and board members.

Klein Independent School District

Questions?