Annexure-4 CHECKLIST FOR THE GENERAL INSPECTION OF INDIAN FLAG VESSELS Name of Vessel: Owner / Manager: Classification Society

(s): 1. ______________ 2. ______________ Call Sign: Gross Tonnage: Year of Build:

Vessel Type:

IMO Number:

Official Number:

Name of Reporting Date of Recognized Organization: Inspection:

Inspection Started at:

Inspection Ended at:

Port of Inspection:

PART 1 - SHIP CERTIFICATES Original certificates onboard? Required annual, intermediate or periodic surveys completed? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 All original copy of trading certificates available and valid Registry Certificate with Certificate of Survey Cargo Ship Safety Construction Certificate Cargo Ship Safety Equipment Certificate with Form E Cargo Ship Safety Radio Certificate with Form R International Load Line Certificate International Oil Pollution Prevention Certificate International Sewage Pollution Prevention Certificate International Air Pollution Prevention Certificate International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk Certificate of Fitness Carriage of Dangerous Chemicals in Bulk Certificate of Fitness Carriage of Liquefied Gases in Bulk International Tonnage Certificate SMC Document of Compliance (copy) International Ship Security Certificate Continuous Synopsis Record Civil Liability Convention Radio Station License Passenger Ship Safety Certificate

Yes

No

N/A

Remarks

PART 2 - MANNING AND SEAFARERS CERTIFICATES 1 Original copy of safe manning document available ? 2 3 4 5 Ship manned as per its approved safe manning certificate ? Ship sufficiently manned for its configuration and use? All officers hold Certificates of Compliance and valid Endorsements ? All crewmembers hold valid CDCs & WK certificates as
1

Yes

No

N/A

Remarks

required 6 7 8 9 10 GMDSS Electronic Operator or two deck officers with GMDSS General Operator Certificates? All crew in possession of valid medical examination certificates? Crewmembers received familiarization with their duties and safety equipment prior to assuming their duties? Records of seafarers work and rest hours? Do they comply with STCW rest hour requirements? D & A Policy implemented on board

PART 3 - NAVIGATION EQUIPMENT Following navigation equipment operating properly? Sighting or checking with Vessels crew 1 3 GHz Radar 2 3 4 5 9 GHz Radar ARPA and radar plotting facilities Global navigation satellite or terrestrial radio navigation system Magnetic compass Visible from the steering position? Updated calibration table available? Compass error regularly checked and recorded? Gyro compass master and repeaters Echo sounding device Course recorder Rate-of turn indicator. Speed and distance indicator Voyage data recorder Examined/tested by an approved servicing facility and copy of facilitys certificate of compliance on board? Fixed installation Float Free installation Automatic identification system SART EPIRB 15 16 17 18 Capable of floating free Hydrostatic release Annual test conducted

Yes

No

N/A

Remarks

Date last adjusted:

6 7 8 9 10 11

Date of battery: Date of battery: Date of battery:

expiry

of

12 13 14

expiry expiry

of of

Date last tested:

VHF NAVTEX GMDSS Internal GPS or GNSS interface Navigation lights including duplication and failure alarm

PART 4 - NAUTICAL CHARTS AND PUBLICATIONS

2

Yes

No

N/A

Remarks

1 2 3 4 5

Nautical publications, including sailing directions, lists of lights, tide table. Notices to marines and other publications for intended voyage and current to the notice to mariners? Current chart catalog provided If equipment with ECDIS, back up current paper charts provided? Illustrated table of life saving signals posted on the bridge Voyage or passage planning regularly used?

Date of last correction: Date of last correction:

PART 5 - Publications AND MANUALS Are the following publications onboard? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Combined Publication Folder Articles of Agreement Oil Record Book Cargo Record Book Garbage Management Plan Garbage Record Book Cargo Securing Manual Ballast Management Plan Intact Stability Booklet Damage Control Booklets Bulk Carrier Booklet SOPEP or SMPEP Low Sulphur FO Changeover Completion Record maintained? SOLAS Consolidated (Latest edition) MARPOL 1973/78 (Latest edition) STCW 95 (Latest edition) IMDG Code (Latest edition) Code of Safe Practices for Timber Deck Cargo (Latest edition) International Code of Signals (Latest edition) IAMSAR Manual (Latest edition) Int. Safety Guide for Oil Tankers & Terminals (Latest edition) ICS Tanker Safety (Chemicals) (Latest edition) ICS Tankers Safety Guide (Liquefied Gas) (Latest edition) Procedures & Arrangements manual for Chemical tankers Crude oil washing (COW) manual Oil Discharge Monitor Equipment (ODME) manual Medical Publications: Medical Guide Medical Logbook (Entries made) properly IMDG Supplement (Latest edition) Accident Prevention Code or equivalent

Yes

No

N/A

Remarks

PART 6 - SAFETY MANAGEMENT SYSTEM (SMS) 1 2 3 4 SMS manual and SMS documents written in a language understood by the crew Master & senior officers can identify the Designated person ashore (DPA) Master understands and performs his SMS responsibilities Crew familiar with company safety & environmental protection
3

Yes

No

N/A

Remarks

5 6 7 8 9 10 11 12 13

policy Procedures in place for contacting the company in an emergency Annual company internal SMS audit conducted Master has completed a SMS audit review Outstanding or overdue non-conformities or observations All reports of accidents, deficiencies, hazardous occurrences, and non-conformities reported to the company Corrective action taken by the company SMS maintenance procedures are followed & records maintained SMS includes a plan for drills and training Plan being carried out PART 7 - DRILLS AND RECORDS Records to be checked Weekly, monthly, quarterly and annual inspections of all safety equipment, survival craft, rescue boats and launching appliances carried out and recorded Weekly, monthly and quarterly maintenance, testing and inspection of fire detection, extinguishing systems and appliances carried out and recorded Portable fire extinguishers been surveyed annually and contents verified (weighted, etc) biennially Fixed firefighting systems, including the deck, cargo space, pump room and engine room systems, inspected/tested annually and serviced within the required two-year interval Foam analyzed within required intervals? (3 years for new foam concentrates stored onboard: 1 year interval thereafter) Required weekly fire and abandon ship drills conducted and recorded Yes No N/A

Date: Date:

Remarks

1 2 3

Date(s) last surveyed:

4 5 6

Date last serviced: Date last foam analysis done: .1 Date of last fire drill: .2 Date of last abandon ship drill:

Each lifeboat launched and maneuvered in the water with its assigned operating crew at least once every 3 months or six months for vessels fitted with free fall lifeboats? The period for free-fall launching may be extended to once every 12 months, provided a simulated free fall launch is conducted every 6 months

Date lifeboats last lowered into water: .1 ____________ .2 ____________ .3 ____________ .4 ____________
(A separate sheet is required to be attached for Passenger ships for furnishing above information with respect to all the lifeboats)

8 9 10 11

Radio Log Books properly maintained Required daily, weekly and monthly tests of the GMDSS equipment completed Security drills carried out within required intervals Required security alert (SSAS) drills conducted Emergency steering gear and switchover procedures tested
4

Date of last security drill: Date last tested:

12 13 14

and recorded Emergency generator been tested and recorded Review the last PSC boarding report. All deficiencies corrected? Overdue conditions of class (Continue remarks in Part Q) PART 8 - GENERAL SAFETY Yes No

Date last tested:

N/A

Remarks

SOLAS training manuals available in each crew mess and recreation room or in each crew cabin Written in language understood by the crew Legible up to date fire control plans posted n accommodation spaces and stored in weather tight containers outside deckhouse General alarm and engineers alarm for unmanned machinery system working properly Escape ways accessible, free of obstructions, properly lighted IMO symbols used for marking escape ways and locations of emergency equipment Pilot ladders and related boarding arrangements clean and in good condition PART 9 - EMERGENCY PREPAREDNESS May be verified either by holding a fire, abandon ship, spill response, security or other drill or query the ship's crew on a specific emergency response scenario such as a pump room or Yes cargo hold confined space entry/rescue to verify crew preparedness. 1 If drill conducted senior officers and staff effectively coordinated drill/response or otherwise were well prepared 2 Crewmembers response in drill or during queries : Familiar with their emergency response duties & procedures Knowledgeable in use of ship's safety & response equipment Able to communicate in a common language Worked effectively as a team or displayed understanding of team work. Donned / understood correct personal protective equipment? 3 If an abandon ship drill was held: Crew familiar with lowering/launching lifeboats, life rafts and rescue boat Crew demonstrated understanding of the operation of the "on load" release gear Crew familiar with starting the lifeboat/rescue boat engines PART 10 - SECURITY 1 Vessel operates on at least the security level set by the port? 2 Officers and crew know the ships current security level and their own duties for each level 3 Effective system of control of access to the vessel in place 4 Cargo, stores and baggage control procedures in place 5 Sensitive/restricted areas of vessel marked and access restricted 6 Ship-port interface (DOS) well understood and documented PART 11 - LIFESAVING APPLIANCES 1 Red parachute flares stowed on or near the bridge (12)
5

No

N/A

Remarks Type of drill held:

Yes

No

N/A

Remarks

Yes

No

N/A

Remarks Date of expiry of flares:

Life buoys with reflective tape, markings, lights and smoke signals on board in required numbers/locations

Date of batteries:

expiry

of of of

Date of expiry smoke signals: 3 Required numbers of lifejackets with whistles, retro-reflective materials and lights available and in good conditions Date of batteries: Date lights: 4 5 6 7 8 9 Required number of immersion suits and thermal protective aids available and services per manufacturers specifications Muster lists and emergency instructions provided to crewmembers and posted on the bridge, in the engine room and accommodations Operating instructions for lifesaving appliances posted on scene under emergency illumination Lifeboat davits, limit switches, fall, sheaves, winches, brakes and associated equipment in satisfactory condition - no wastage, doublers or fractures. Lifeboat falls turned end for end at intervals of not more than 30 months Lifeboat falls renewed at intervals not exceeding 5 years expiry

of expiry of

Date last turned end for end: Date last renewed: Date last tested:

10 On-load release gear overhauled and tested at 5 year intervals 11 Lifeboat hulls, rudders, propellers and other fittings in satisfactory condition 12 Lifeboat and rescue boat engines being tested for satisfactory operation 13 Lifeboat inventory complete and in good condition (spot check) 14 Rescue boats in good condition 15 Life rafts stowed properly and capable of floating free 16 Life raft painters and hydrostatic releases properly connected via a weak link 17 Life rafts and hydrostatic releases serviced within the required 12-month interval 18 Embarkation ladders in good condition Ladders reach water level in light ship condition Embarkation areas properly illuminated 19 Line throwing appliances complete and in good order

Date last serviced:

Date of expiry rockets date:

of

PART 12 - FIREFIGHTING EQUIPMENT 1 2 3 4 Fire main piping, couplings and valves free of corrosion, doublers and soft patches Fire stations fitted with required hoses, nozzles and spanners ( Nozzle spray adjustments workable and hoses not deteriorated ) Fire pumps in proper working condition and with adequate delivery of water pressure Emergency fire pump has sufficient suction and water pressure Crew familiar with starting /operating procedures
6

Yes

No

N/A

Remarks

5 6 7 8 9 10 11 12 13 14

Portable fire extinguishers in correct locations and in good condition? Required number of spares provided Deck, engine room, pump room or cargo space fixed firefighting systems in proper working condition records in order Paint locker fire extinguishing system in good condition All paint properly stored in the paint locker Fire dampers and ventilation closing appliances, including gaskets, handles and other mechanical mechanisms in good working condition Fire screen doors self-closing and without hold back hooks Emergency ventilation stops work properly records in order Fireman outfits properly outfitted and in good condition Breathing apparatus air bottles filled Emergency Breathing Devices (EEBDs) in good condition International shore connection available Fixed local application fire-extinguishing systems Yes No N/A Remarks

PART 13 - CREW ACCOMMODATIONS, HOSPITAL AND MEDICINE CHEST 1 Sufficient food for the intended voyage to the next port 2 3 4 5 6 7 8 9 Food storage adequate Galley and food storage spaces free from vermin Galley range hood and grease traps clean and free of grease Accommodation spaces clean and in habitable condition? Ventilation and air conditioning / heating in accommodation spaces adequate lighting adequate Sanitary facilities, including sinks, toilets and showers, clean and in acceptable condition If provided, is the hospital clean, properly equipped and not used for storage of non-medical items? Medical chest fully stocked and inventory current? PART 14 - HULL All ships 1 Plimsoll mark properly marked and painted, corresponding to the load-line certificate 2 Draft marks properly marked and painted on bow and stern 3 Any shell plating damage 4 If applicable Structure of bow/stern doors sound and gaskets satisfactory Cleats and closing appliance satisfactory Alarms including remote locations in good working order Structure of side shell doors sound and gaskets satisfactory Cleats and closing appliance satisfactory Alarms including remote locations in good working order 5 Deck plating general impression ie not damaged, pitted or heavily corroded 6 Guardrails/ bulwarks and their supports in good condition 7 All deckhouses, superstructure & closing appliances satisfactory 8 Small hatches and closing arrangements in good condition 9 Deck scupper pipes free of obstructions and in good condition 10 Air pipes/closing appliances in acceptable condition &
7

Yes

No

N/A

Remarks

11 12 13 14 15 16 17 18 19

20

21

22 23 24 25 26 27

operable Flame screen fitted in oil tank air pipes Ventilation trunks in satisfactory condition Closing appliances, covers and fire dampers satisfactory Watertight doors/rubber gaskets in satisfactory condition Cleats in place and in suitable condition Doors watertight Windows and portholes/side scuttles acceptable Glass and closing appliances in a satisfactory condition Deadlights in place or available Anchors and chain in good condition Windlass in good operable condition Mooring winches in good operable condition Sufficient mooring ropes and in good condition Hydraulic systems on weather decks in operable condition Hydraulic systems and lines free of leakages Maintenance of masts, cranes and rigging satisfactory Cargo gear register available and signed off Electrical systems and cables on deck in acceptable condition Cables protected and tied up properly Equipment protected and in acceptable condition All Bulk Carriers Cargo hatch coamings satisfactory Coaming corners and deck plating free of fractures Supports in acceptable condition Impression bars in acceptable condition Cargo holds hatch covers and closing appliances satisfactory Hatch covers free of thinned areas or holes Condition of rubber gaskets acceptable Cleats in place & condition of cleats and fastenings acceptable All Tankers : Fore and aft walkways and gangways in acceptable condition Cargo & ballast deck lines in good condition & free of leakages PV valves free of leakages, working and in acceptable condition Emergency towing arrangement fitted & in acceptable condition Pump room clean and in satisfactory condition Pump room safety equipment in good condition No cargo pump leaks Cargo control room equipment in good workable condition Gauges operable and giving the proper indications PART 15 - MACHINERY AND ELECTRICAL All ships: Yes No N/A Remarks

1 2

All main and emergency lights in good working order and safety covers fitted where required Emergency lights marked Electrical equipment cable resistant measurements taken of cabling & equipment Readings found acceptable Cables properly fastened no broken fittings & no cables with bare ends and in good condition Main generators and control equipment in good condition Auxiliary generator engines in good operable condition
8

 Generator engines free of water and oil leakages Double walled fuel pipes fitted and in good condition Exhaust system lagging in good condition 4 Bilge and ballast pumps in good operable condition Pumps, valves and piping free of patches and leakages 5 Oily Water Separation (OWS) System, including all piping and solenoid valve arrangements in good operable condition 15-ppm alarm and automatic closing system working properly Free of leakages No illegal pipinq and/or hoses 6 Incinerator and piping free of leakages Incinerator in qood operable condition 7 Engine room firefighting equipment in satisfactory condition Fire hoses in good condition and connected to hydrants Piping and hydrants in good condition and free of leakages Portable and non-portable extinguishers charged and in acceptable condition 8 Engine room bilges and other machinery areas free of oil, debris and other fire hazards 9 Emergency generator has been tested and load supplied records available Starting arrangement working properly Ventilation and air supply system working properly Emergency switchboard in satisfactory condition Starting batteries and charging arrangements, where fitted, checked and charger operating correctly 10. Loading Computer in good operable condition (tank vessels/bulk carriers only) 11 Main and auxiliary control panels in acceptable condition 12 Switchboard meters /gauges in good working condition Generator controls in acceptable condition 13 Sea and fresh water cooling pumps, piping and valves in good operable condition Pumps, valves and piping free of leakages and patches 14 Fresh water coolers free of leakages Coolers in satisfactory condition 15 Air compressors and piping, valves in satisfactory condition 16 Lube oil piping and valves free of leakages 17 Fuel transfer pumps in satisfactory operable condition Fuel oil pipes and valves free of leakages 18 Quick closing devices for remote tank shut-off and emergency stops for pumps working properly 19 Condition of purifiers and purifier spaces satisfactory clean and free of fire hazards 20 Main engine appearance clean - free of oil and water leakages Exhaust qas system lagging in good condition Fuel piping double walled 21 Boilers , controls, safety valves and related equipment, including exhaust gas economizers in good working order Boiler steam piping , feed water piping and other piping and valves free of leakages? 22 Exhaust manifold and exhaust lines in satisfactory condition All necessary lagginq in place and in satisfactory condition All tanker vessels: 23 Maintenance plan for inert gas system, deck foam system, fire safety arrangements in cargo pump room and flammable gas detectors in place and maintenance being carried out
9

24 25 26

Cargo pumps and their prime movers in satisfactory condition? Inert gas system working properly Oxygen indication and control working properly Deck-seal in satisfactory condition ODM device in operable condition, including indicators? Yes No N/A

Date of last calibration:

PART 16 - STEERING Type: Piston Rotary Vane 1 Full movement of rudder verified (35 port to 30 starboard) 2 3 4 5 6 7 8 Steering linkage in satisfactory condition and operating properly Hydraulic oil leaks Means of communication between the navigation bridge and the steering compartment satisfactory Changeover procedure diagrams posted Officers familiar with changeover procedures Hand emergency steering system operating properly Heading information displayed visually at emergency steering position (Required onboard vessels built after 1 February 1992) PART 17 ENVIRONMENTAL MANAGEMENT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Is Environmental Policy available on board. Are environmental aspects identified during regular activities Is Environmental Management Program available for aspects which can have significant impact on the environment, Anti fouling paints containing tributylin compounds are not used on board vessel, Are ship crew provided with on board / ashore training on Environmental Management Is record of such training maintained Are persons working on behalf of the company, explained the, environmental impact of their activities MARPOL 73/78 Annex I (Oil pollution) Oil record book available and correct entries made up to date Oil water separator / filtering equipment certificate available, system in good operating condition, no illegal by-pass 15 ppm alarm arrangements, in operating condition and auto-stop in order Oil retention of on board, Sludge tanks capacity, arrangement / delivery to shore facilities available MARPOL 73/78 Annex II (Nox. Pollution) Cargo record book updated P&A Manual Residue discharge system MARPOL 73/78 Annex III (Harmful substances) Adequate packaging Marking & labeling Proper stowage MARPOL 73/78 Annex IV (Sewage) Approved sewage treatment plant Sewage comminuting system
10

Remarks

Yes

No

N/A

Remarks

19 20 21 22 23

Sewage discharge connection MARPOL 73/78 Annex V (Garbage) Garbage management plan Garbage record book MARPOL 73/78 Annex VI (Air pollution) Required documentation Crew familiar with operating procedures

PART 18 - GENERAL COMMENTS General remarks regarding overall condition of the vessel and the competence of the officers and crew. In addition, place observations and / or recommendations in this block. Deficiencies should be listed on page 11 of the report.

11

Surveyor

Master (or Representative)

GENERAL INSPECTION - DEFICIENCY LIST Name of Vessel Port Date

To Master: The following deficiencies were noted during the inspection. All Check if rectified during items should be rectified at the earliest opportunity and the results reported the inspection to the company DPA. An official copy of this report will also be forwarded
12

to the DPA. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Masters Comments:

__________________________ Surveyor

_________________________ Master

13