SALES INVOICE

FLOW CHART

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DELIVERY SALESMAN FINANCE IT PICKER DISPATCHER CHECKER

crew Stock checking & signify

ACCOUNTS

start

Validates customers AR

Prints 3copies Checklist

Receive & distribute checklist Get copy & file

Stock checking & signify

Submits P.O. to Finance With available credit line? Good AR standing?

Prints 4 copies Trip Ticket Get 1 as Receiving copy

Signify & Issue Trip Ticket Get 1 copy & file Receive w/ invoices Signify & dispatch Invoices
Indicate name, Signature, time start & end.

Signify Trip Ticket

Signify Trip Ticket

Return Trip Ticket w/ invoices Signify Invoice Signify Invoice Detach green copy Return All the copies To the dispatcher yes no Get orig & cust copy Get cust Copy only Check & Signify Invoice

If no
Forward the approved P.O. to the IT personnel for processing

If yes

Invoice printing

File green copy

COD?

Hold the P.O. and Inform the seller

Picklist printing

Track and Forward to Finance for Picking billing preparation

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END

Audit Staff
Before the end of the day, the audit staff should check all the receiving copies and trip tickets with corresponding invoices to insure that all the invoices are properly documented including the undelivered/ unreturned.

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Audit Staff
Audit staff should insure that all signatories of receiving copies and invoices have a clear and readable data, like FULL NAME and DATE

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TRIP TICKET
SAMPLE

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Boy Deli Nante Pahi Gador Karga

Che Ker Boy Chec

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Cher Dispa

PICK LIST
SAMPLE

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Time start 7:30 pm

Bodi Gero
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Time finihed 8:30 pm