Example Job Description

Job Title: Reporting To: Accounts Payable & Receivable Managing Director

Performance Review Period: 6 months

Relationships
With

Purpose Managing Director Sales Manager Production Manager Provide financial support Checking customer remittances, new product files, send out invoices Checking employee time cards, purchasing requirements, stock take

Purpose of the position

The role of accounts is a support and reporting function with specific statutory and management accounting functions. The overall financial health of the business is supported from this area through the delivery of effective accounts receivable and payable services to the business. The role is to be performed with high standards of service to external and internal customers

Responsibilities
Responsibility 1 Report to managing director on: Monthly cash flows, including debtor and creditor positions Monthly Profit and Loss, Balance Sheet. Authority Level Monthly as required. Including debtors and creditors Measurement - Reports, cash flow

Responsibility 2 Effectively manage the accounts payable function: Ensure paperwork is entered in a timely manner including purchase orders. Ensure major creditor accounts are reconciled and that payment is made according to these reconciliations. Ensure payments are allocated in a timely manner to facilitate bank reconciliation Identify any time consuming bottlenecks and recommend improvement processes. Authority Level Within budget and cash flow restraints. Agree guiding policy with Managing Director. Measurement - Accounts payable ageing, Performance Review Responsibility 3 Effectively manage the payroll function: Ensure paperwork and timesheets are entered in a timely manner. Ensure wages, salaries are all paid on time. Ensure superannuation and payroll tax (if applicable) paid on time. Ensure group income tax is paid on time. Maintain annual leave and personal/carers leave records. Authority Level Overtime approved. Measurement - Financial reports, Performance Review. Responsibility 4 Effectively manage accounts receivable function: Maintain a collection process to continually improve aged debtors. Maintain finance process to facilitate timely payment. Maintain an ongoing review of customer credit limits Authority Level Agreed financial benchmarks for aged debtors; accounts contacted directly. Measurement - Aged debtors, Performance Review. Responsibility 5 Manage stock take reporting. Authority Level Report on financial performance within one week of stock take. Measurement - Stock take result.

Employee Signature__________________________________________Date________________ Manager Signature___________________________________________Date________________