Professional Documents
Culture Documents
Virtual PMO
Path
ABOUT THIS WHITEPAPER ......................................................................................................................... 3 THE PATH TO THE VIRTUAL PMO ........................................................................................................... 4 QUESTIONS ABOUT THE VIRTUAL PMO .......................................................................................................... 4 WHERE THE VIRTUAL PMO WORKS ................................................................................................................ 4 WHAT YOU NEED TO START A VIRTUAL PMO.................................................................................... 5 THE VIRTUAL PMO STARTS WITH: ................................................................................................................. 5 COMMUNICATION WITH A VIRTUAL PMO ....................................................................................................... 5 BENEFITS OF A VIRTUAL PMO .................................................................................................................. 7 ENTERPRISE LEVEL BENEFITS........................................................................................................................... 7 SYSTEM LEVEL BENEFITS ................................................................................................................................. 7 MOVING TOWARD A VIRTUAL PMO ....................................................................................................... 8 IMPLEMENTATION STEPS ................................................................................................................................... 8 THE O BJECTIVES:............................................................................................................................................... 8 THE DESIRED RESULTS ................................................................................................................................ 9
Figure 1: Communication Technology Effectiveness Matrix Source: Duarte, Deborah L. and Snyder, Nancy Tennant (2001)
Implementation Steps
To implement a collaborative PMO a staged approach must be taken. The first stage has two objectives. The first objective is to conduct an analysis of the current state in order to assess project operation and methodologies. This is combined with a secondary objective of communicating the business framework that the new environment will operate within.
The Objectives:
Conducting an analysis of your current methodology and its delivery mechanisms to understand and clarify potential impact. Communicating a business environment for collaboration framework. This is followed by a requirements analysis and a situational report that includes: Development of ROI Securing high-level management support and funding based on ROI Establishment of a stakeholder-led Project Review Committee The virtual PMO framework is established within the context of portfolio, program and project management operations. When the virtual PMO framework is established and supported by collaboration it becomes an automated framework for the governance and operations management of programs and project management. An electronic wrapper that delivers end user project services across the enterprise. The collaborative business environment of the virtual PMO framework wrapper focuses on electronically delivering information, the workflows associated with program and project management and, at a later stage, possibly automating the product/solution configuration processes. A collaborative business environment decreases politics, organizational resistance, and business silos. Pranagy Unlimited LLC 2009 8
Using a collaborative approach will also enable HR management services to be integrated into the process and indicate the operational, management and control mechanisms managing and delivering the outcomes of programs and projects which may be lacking, or are inconsistent across a number of areas of business operation.