Agenda 110620

AGENDA Regular Meeting of the Board of Education, Independent School District Number One, Tulsa County, Oklahoma, Monday,
June 20, 2011, at 7:00 PM, in Gymnasium/Auditorium at the Eisenhower International School Site, 2819 South New Haven, Tulsa, Oklahoma. With the exception of item A-1, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed. This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma. The purpose of this meeting is to conduct the business of the School District. As the elected representatives of the School District voters and school patrons, the School Board members will be making decisions concerning the operation of the School District. Persons desiring to address the Board concerning items not on the agenda must submit a written request form, available from the Clerk of the School Board, at least seven days prior to each meeting. Statements to the School Board by members of the public are limited to five minutes each.
Regular Meeting, June 20, 2011
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A. OPENING EXERCISES A-1.
Call to order and confirm that a quorum of the Board is present.
A-2. A-3.
Flag salute. Remind those wishing to address the Board, sign with the clerk -- 5-minute limit.
A-4.
Motion and vote to adopt the Agenda.
B. C.
RECOGNITION OF VISITORS SPECIAL PRESENTATIONS/AWARDS/RESOLUTIONS

C-1.
Superintendent's special presentations and awards.
C-2.
Adopt a Resolution supporting a nationwide petition drive calling on U.S. Education Secretary Arne Duncan to use his administrative authority to setaside costly and non-productive regulations under the No Child Left Behind Act (NCLB) before schools open next fall.
D.
Approve minutes of previous meetings of the Board of Education. No minutes submitted. E. CONSENT AGENDA - Motion on vote on recommendation.
F. ACTION AGENDA - Motion and vote on each recommendation.
G. INFORMATION AGENDA
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H. STAFF REPORTS
I. BOARD MEMBER REPORTS/CONCERNS
J. CITIZENS' COMMENTS
K. SUPERINTENDENT'S REPORTS/PRESENTATIONS
L. OTHER NON-ROUTINE ITEMS REQUIRING BOARD ACTION
M. ANNOUNCEMENTS The next regular scheduled meeting of the Board of Education will be held on Tuesday, July 5, 2011, at 7:00 p.m. in the Gymnasium/Auditorium at Eisenhower International School, 2819 South New Haven Avenue, Tulsa, Oklahoma.
N. MOTION AND VOTE TO ADJOURN
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E.
CONSENT AGENDA - Motion and vote on recommendations Note: With the exception of student trips and routine staffing items, Consent items appeared on the previous regular meetings Agenda as Information Agenda items unless otherwise indicated. ITEMS LISTED BELOW SUBMITTED BY ASSOCIATE SUPERINTENDENT FOR SECONDARY SCHOOLS, MR. KEVIN BURR
E-1.
RECOMMENDATION: Renew contracts with the community facilities listed in order to provide educational services to all appropriate and eligible students attending or residing at said facilities during the 2011-2012 school year. Calm Center, Associate Centers for Therapy David L. Moss Correctional Facility Hillcrest Medical Center Juvenile Detention Center Lakeside Home OSU Medical Center Shadow Mountain Riverside Tulsa Center for Adolescent Treatment (Parkside, Inc.) COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contracts and the proper officers of the Board of Education be authorized to execute the contracts on behalf of the District. RATIONALE: The hospital or residency treatment sites have requested educational services from the District. By state statues, the District is required to provide an appropriate number of teachers for the delivery of educational services.
E-2.
RECOMMENDATION: Renew the contract with Margaret Hudson Program, Inc. to provide services for students enrolled in the Margaret Hudson Program during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $8,000 will be paid from the General Fund, 2-11-0000-50-2410-3400-430-0000-000-07-601. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The partnership between the Margaret Hudson Program and the District has effectively served a number of students who meet the specified criteria for the program.
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E-3.
RECOMMENDATION: Approve a memorandum of understanding to continue the partnership with Tulsa Community College (TCC) for the Early College High School on the TCC northeast campus for the 2011-2012 school year. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the memorandum and the proper officers of the Board of Education be authorized to execute the memorandum on behalf of the District. RATIONALE: This partnership will assist the District and TCC to achieve mutual goals of providing an instructional program that leads to the completion of courses required to earn both a high school diploma and an associate's degree upon graduation, and to motivate first generation college students in an effort to increase graduation and matriculation into higher education.
E-4.
RECOMMENDATION: Renew the contract with Street School, Inc. to provide educational services for all appropriate and eligible students attending said facility during the 2011-2012 school year. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The established site has requested educational services for the District. By state statues, the District is required to provide an appropriate number of teachers for the delivery of educational services.
E-5.
RECOMMENDATION: Purchase stadium foods and beverages conccessions from the following organizations during the 2011-2012 school year. Carver Quarterback Club - Carver Stadium All-Sports Booster Club - Eastside Stadium Memorial Band Parents Club - LaFortune Stadium McLain Quarterback Club - Melvin Driver Stadium BTW Touchdown Club - S.E. Williams Stadium COST AND FUNDING: There is no cost to the District RATIONALE: These contractors will provide concession services at athletic and other events in stadiums during the 2011-2012 school year. The District benefits monetarily from stadium concessions that enhance athletic programs.
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E-6.
RECOMMENDATION: Approve Washington High School's band to participate in the Jackson State University's homecoming events in Jackson, Mississippi, October 7 - 9, 2011. COST AND FUNDING: Total cost not to exceed $17,000 will be paid from Washington's school activity fund #901. RATIONALE: The trip will allow students to participate in parade competition and will encourage students to work at a higher level, in addition to giving students exposure to possible scholarship opportunities.
E-7.
RECOMMENDATION: Approve 16 students from Washington High School's boys' basketball team to participate in the Snowball Basketball Tournament in Abbotsford, British Columbia, Canada, January 10 - 15, 2012. COST AND FUNDING: There is no cost to the District. Expenses will be paid by the Snowball Basketball Association and each individual. RATIONALE: Students will have the opportunity to compete against other teams and allow for team growth by exposure to a competitive and challenging environment. This is the first time that Washington has been invited to this event.
E-8.
RECOMMENDATION: Approve 80 Washington High School varsity football players to participate in a football game against Abilene High School, Abilene, Texas, September 9-10, 2011. COST AND FUNDING: Total cost not to exceed $11,000 will be paid from Washington's school activity fund #542. RATIONALE: The game will allow students the opportunity to participate in competition with top teams from surrounding states. Patricipation in this game will give athletes more exposure to college scouts in the state of Texas.
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E-9.
RECOMMENDATION: Approve Washington High School's band to participate in the Grambling State University's homecoming events in Grambling, Louisiana, October 21 - 23, 2011. COST AND FUNDING: Total cost not to exceed $17,000 will be paid from Washington's school activity fund #901. RATIONALE: This allows students to tour the campus, visit with band directors and audition for scholarships.
E-10.
RECOMMENDATION: Approve Washington High School's band to participate in the University of Arkansas' homecoming events in Pine Bluff, Arkansas, November 4 - 6, 2011. COST AND FUNDING: Total cost not to exceed $10,000 will be paid from Washington's school activity fund #901. RATIONALE: This will allow students to tour the campus, visit with the band directors and audition for scholarships.
E-11.
RECOMMENDATION: Approve the East Central High School girls' basketball team to participate in the Third Annual Tennessee Turkey Jam in Memphis, Tennessee, November 24 - 27, 2011. COST AND FUNDING: Total cost not to exceed $1,400 will be paid from East Central's school activity fund #540. RATIONALE: Students will have the opportunity to compete with other state championship teams.
E-12.
RECOMMENDATION: Approve Memorial High School's boys' basketball team to participate in a basketball tournament in Joplin, Missouri, January 5 - 7, 2012. COST AND FUNDING: Total cost not to exceed $5,000 will be paid from Memorial's school activity fund #539. RATIONALE: Students will have the opportunity to compete with other state championship teams and allow for team growth by exposure to a competitive and challenging environment.
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E-13.
RECOMMENDATION: Enter into a contract with Battelle for Kids to provide professional development in Professional Learning Community Train-theTeacher Leadership for 12 teacher leaders at Hale High School, June 22, 23, 24, 2011. COST AND FUNDING: The total cost not to exceed $10,000 will be paid from the 1003(g) School Improvement Grant, 1-11-5370-50-2213-3200-494-0000000-05-715. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This training is designed to provide teacher leaders with experiential learning in leading and facilitating effective learning communities. Participants will be able to build coherent, productive teachers; navigate through challenging situations; reach consensus with a group of colleagues; collectively examine data; purposefully examine student work; collectively problem solve; and establish a community culture. Battelle for Kids services include materials and three days of training.
ITEMS LISTED BELOW SUBMITTED BY ASSISTANT SUPERINTENDENT FOR CURRICULUM AND INSTRUCTION/SPECIAL EDUCATION AND STUDENT SERVICES, MS. VERNA RUFFIN
E-14.
RECOMMENDATION: Approve the Comprehensive Local Education Plan (CLEP) to be filed at the local education agency district office for the regional accreditation office compliance review. COST AND FUNDING: There is no cost to the District. RATIONALE: The Oklahoma State Department of Education (OSDE) has established a six-year Comprehensive Local Education Plan (CLEP) cycle. The District is in year three of the six-year cycle; a new plan cycle begins on September 2014. Each year the OSDE requires school districts across the State of Oklahoma to update the CLEP plan that includes the District School Improvement plan, Capital Improvement plan and the Quality Time Analysis report. All sections are aligned to support student achievement.
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E-15.
RECOMMENDATION: Approve the District's Gifted Educational Plan for 20112012. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate plan and the proper officers of the Board of Education be authorized to execute the plan on behalf of the District. RATIONALE: As required by the State Department of Education, annually the District's Gifted Educational Plan is reviewed and revisions are made as warranted. During the 2010-2011 school year, the Gifted and Talented District Advisory Committee completed an extensive review of the District's Gifted Educational Plan approved in 2005. The proposed revisions to the 2005 plan addresses the issues identified by the District advisory committee.
E-16.
RECOMMENDATION: Purchase local books from Barnes & Noble as needed during the 2011-2012 school year, in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: This allows teachers to examine books before purchase, receive books quickly, and to immediately respond to curriculum needs with additional materials. Expenditures during the 2010-2011 school year totaled approximately $140,000.
E-17.
RECOMMENDATION: Purchase library books, including pre-bound items, from Follett Library Resources, McHenry, Illinois; Ingram Library Services, LaVergne, Tennessee; and Perma-Bound Books, Jacksonville, Illinois, as needed during the 2011-2012 school year. In addition, specific titles may be purchased directly from the respective publisher when that option is available and is the most cost effective. PO COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: Standing arrangements with vendors have allowed the District to obtain competitive pricing and services for all District libraries. Expenditures during the 2010-2011 school year totaled approximately $762,431.
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E-18.
RECOMMENDATION: Purchase magazine subscriptions from W.T. Cox Subscriptions, Shallotte, North Carolina, for all District school libraries during the 2011-2012 school year in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: Expenditures during the 2010-2011 school year totaled approximately $34,450.
E-19.
RECOMMENDATION: Purchase musical instrument repair services from various local vendors as needed during the 2011-2012 school year. PO COST AND FUNDING: Total cost not to exceed $80,000 will be paid from the General Fund, 2-11-0000-50-1299-4390-100-0000-000-06-070. RATIONALE: This allows music teachers across the District to keep instruments in working order for student use within instrumental music classes. Expenditures during the 2010-2011 school year totaled approximately $40,300.
E-20.
RECOMMENDATION: Purchase Science Technology and Children's (STC) kits and replacement items from Carolina Biological Supply Company, Burlington, North Carolina, during the 2011-2012 school year. PO COST AND FUNDING: Total cost not to exceed $50,000 will be paid from the General Fund, 2-11-0000-50-1800-6101-100-000-0000-000-06-070 and from the State Adopted Fund, 2-11-3330-50-1000-6430-100-100-0000-000-06-070. RATIONALE: The STC program is an integral component of the District's science program and is invaluable in realizing the goal of science literacy for all students. Expenditures during the 2010-2011 school year totaled approximately $175,000.
E-21.
RECOMMENDATION: Purchase state-adopted textbooks from Thompson School Book Depository and Archway, both of Oklahoma City, Oklahoma, for the District during the 2011-2012 school year. COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: Expenditures during the 2010-2011 school year totaled approximately $2,414,863.
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E-22.
RECOMMENDATION: Renew the contract with Oklahoma Department of Rehabilitation Services (DRS) to provide a Transition School-to-Work program for students with disabilities for the 2011-2012 school year. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the District review and approve the appropriate contract and proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: A major component of the Transition School-to-Work program is work-readiness training and work experience. The work experience can be provided through work adjustment training or the two types of work study. School work study is supervised or closely monitored by school personnel and the school pays the stipend with DRS making reimbursement to the school for that payment. Employer work study is employment experience in a part-time job in the community with the employer paying the salary. In both cases, the student is given school credit and important guidance and instructional help is given around the work experience.
ITEMS SUBMITTED BY ACTING CHIEF OF STAFF, MS. AMY POLONCHEK

E-23.
RECOMMENDATION: Renew the contract with American Gold Security, Tulsa, Oklahoma, to utilize off-duty Tulsa Police Department officers as needed to provide security, traffic control, and other duties at various sites throughout the District during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $32,000 will be paid from various District and/or school site accounts. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Contracted off-duty Tulsa Police Department officers provide additional security as needed to supplement security at special events and for school sites where supplemental security is necessary to maintain a safe and secure environment. Expendirues during the 2010-2011 school year totaled approximately $5,000.
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E-24.
RECOMMENDATION: Enter into a contract with Darlene Merry, education leadership consultant, to provide evidence-based executive coaching, retreat facilitation and planning, and principal development consultation. COST AND FUNDING: Total cost not to exceed $45,000 will be paid from the Gates Foundation Grant, 2-11-0843-50-2340-3200-100-0000-000-05-093. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The District is embarking on a variety of projects and initaiatives designed to improve teacher and leader effectiveness and build a performance culture across the District. These targeted consulting, coaching and planning services will improve exective team leadership capacity and performance, and provide expert assistance as the District develops a plan to develop a pipeline to future District principals and leaders. Darlene Merry is a nationally-recognized consultant whose clients include the Bill and Melinda Gates Foundation. She has recently finished a stint as Chief Academic Officer for New Leaders New Schools, an organization dedicated to developing urban principals. In addition, she served in various leadership roles in the Montogomery, Maryland, school district.
E-25.
RECOMMENDATION: Renew the contract with EnGlobal Technical Services (ETS), Tulsa, Oklahoma, to provide hardware and software support for the District's emergency communications center at the Education Service Center. COST AND FUNDING: Total costs/expenses not to exceed $36,764 will be charged to the Building Fund, 2-21-0000-50-2660-4300-000-0000-000-10-051. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This support is needed throughout the 2011-2012 school year. The District does not have employees trained to provide this service. There is no increase over last year's contract.
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E-26.
RECOMMENDATION: Renew the membership with the National School Boards Association's National Affiliate Program of Urban Boards of Education for the period July 1, 2011, through June 30, 2012. COST AND FUNDING: Total cost not to exceed $14,000 will be paid from the General Fund, 2-11-0000-50-2319-8100-000-0000-000-09-092. RATIONALE: As a member of the National School Boards Association's (NSBA) National Affiliate Program, Tulsa Independent School District Number One not only participates as a member of NSBA and the Council of Urban Boards fo Education, the School District also receives timely research reports, School Boards News, and significant discounts on NSBA services, such as reduction on the cost of the National Educational Policies Network Services and individual copies of the American School Board Journal.The membership dues last year were $13,750.
E-27.
RECOMMENDATION: Purchase various fine papers from the most responsive and responsible offerors for the Printing Department as needed during the 20112012 school year. PO COST AND FUNDING: Total cost to be determined will be charged to the General Fund, 2-11-0326-50-2530-6100-000-0000-000-03-062. RATIONALE: Specialty papers, including cover and card stock are ordered as needed to eliminate costly inventory and reduce storage needs. Expenditures during the 2010-2011 school year totaled approximately $98,000.
E-28.
RECOMMENDATION: Renew the legislative liaison professional services contract with Erling and Associates for the period July 1, 2011, through June 30, 2012. COST AND FUNDING: Total cost not to exceed $75,000 will be paid from the General Fund, 2-11-0000-50-2321-3300-000-0000-000-09-091. FURTHER RECOMMEND: The attorney for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Ms. Erling's responsibilities include, but are not limited to, serving as an ad hoc member of the Executive Staff, working with the Superintendent to drvelop a long-term strategy for urban school improvement with Oklahoma City Public Schools, and serving on District committees and task forces as requested. Responsibilities have also included and will continue to include working with the Superintendent to secure philanthropic dollars for numerous District efforts. Ms. Erling also serves as an advisor/consultant for negotiations. There is no change in the contract amount from 2010-2011.
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E-29.
RECOMMENDATION: Renew the contract with Securitas Security for additional security services for the District for the 2011-2012 school year. COST AND FUNDING: Total cost/expenses to be determined will be charged to the General Fund, 2-11-0265-50-2660-3440-000-0000-000-10-049. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This service provides uniformed security officers as needed at District sites. Security costs will be paid through General, Building, Bond, and Federal funds. Expenditures during the 2010-2011 school year total approximately $500,000.
E-30.
RECOMMENDATION: Enter into a professional service agreement with The Assistance League of Tulsa/Operation School Bell to provide clothing to kindergarten through fifth-grade students in need of assistance during the 20112012, 2012-2013 and 2013-2014 school years. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: Operation School Bell provides District students with new clothing including, uniform items, books, hygiene kits and shoes.
E-31.
RECOMMENDATION: Purchase postage from the US Postal Service as needed during the 2011-2012 school year. COST AND FUNDING: Total cost to be determined will be charged to the General Fund, 2-11-0000-50-2620-5310-000-0000-000-03-025. RATIONALE: Postage is a necessary item to be funded for the District to continue doing the everyday business. The cost during the 2010-2011 school year was approximately $120,000.
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E-32.
RECOMMENDATION: Continue the maintenance/supply agreements with Xerox Corporation, Tulsa, Oklahoma. COST AND FUNDING: Total costs/expenses will be charged to the General Fund, 2-11-0326-50-2530-4390-000-0000-000-03-062 FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: These agreements provide for the maintenance and supplies for a black and white copier system.
E-33.
RECOMMENDATION: Continue the lease/purchase agreement with The Document Company, Xerox, Tulsa, Oklahoma, for digital color copy system for the Printing Department during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $61,620 is payable in monthly installments of $5,135, and will be paid from the General Fund, 2-11-0000-502530-4400-000-0000-000-14-062. This the fifth term of a five year (60 month) agreement. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: The digital high-speed, high-volume copy system replaced antiquated equipment. Copy allowances will be reconciled quarterly and any overages will be billed at a rat of $.0837 for color and $.0137 for black and white copies. Recommendations submitted by Chief Information and Operations Officer, Mr. Todd Lee
E-34.
RECOMMENDATION: Purchase miscellaneous appliance and HVAC repair parts during the 2011-2012 school year from Palmer Supply Company, Tulsa, Oklahoma, for the Maintenance Department in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total costs of approximately $60,000 will be paid from the Building Fund, 2-21-0000-50-2620-5300-000-0000-000-01-002. RATIONALE: Parts will be purchased as needed to maintain appliances and HVAC equipment throughout the District. Expenditures during the 2010-2011 school year totaled approximately $50,000.
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E-35.
RECOMMENDATION: Purchase food, paper products, linens, cleaning supplies, and food preparation equipment from the most responsive and responsible offerors for Child Nutrition Services as needed during the 20112012 school year in accordance with the terms and conditions of the Request for Proposals. PO COST AND FUNDING: Total cost not to exceed $7,000,000 will be paid from the Child Nutrition Fund, 2-22-3850-50-3140-6100-000-0000-000-03-053. RATIONALE: Items are ordered throughout the year as needed to meet menu and equipment needs of Child Nutrition Services. Expenditures during the school year 2010-2011 totaled approximately $6,240,000.
E-36.
RECOMMENDATION: Exercise the second of two options under Request for Proposal (RFP) to purchase milk and milk products for school cafeterias and the Education Service Center during the 2011-2012 school year from Borden Meadow Gold, Tulsa, Oklahoma. PO COST AND FUNDING: Total cost not to exceed $2,000,000 will be paid from the Child Nutrition Fund, 2-22-3850-50-3150-6310-000-0000-000-03-053. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Orders for milk and milk products are placed by the cafeterias as needed to meet menu requirements. Payments are made once a month based on signed delivery tickets and purchase orders with annual contract pricing. Expenditures during the 2010-2011 school year totaled approximately $1,650,000.
E-37.
RECOMMENDATION: Purchase Point of Sale (POS) software annual maintenance/support in the amount of $47,359.10 and equipment/supplies as needed in the amount of $6,000 from School Link Technologies, Santa Monica, California, for Child Nutrition Services during the 2011-2012 school year. PO COST AND FUNDING: Total cost not to exceed $53,359.10 will be paid from the Child Nutrition Fund, 2-22-3850-50-3140-6100-000-0000-000-03-053. RATIONALE: Child Nutrition Services uses Point of Sale equipment and software for state and federal reporting. The cost for 2011-2012 is the same as last year.
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E-38.
RECOMMENDATION: Renew the contract with Sodexo Services, Inc., for the District's Child Nutrition Services, commencing July 1, 2011, and ending June 30, 2012, with two additional annual renewal options. COST AND FUNDING: Total cost will be paid from the Child Nutrition Fund, 222-3850-50-3120-5700-000-0000-000-03-053. The contract fee is all inclusive of management salaries, profit and other operating costs and will be billed at the negotiated fee per meal/meal equivalent. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Sodexo will provide management services for the District's Child Nutrition Services for the 2011-2012 school year.
E-39.
RECOMMENDATION: Purchase various food products (i.e., bread, produce, etc.) from the most responsive and responsible offerors for direct delivery to school cafeterias and sites as needed during the 2011-2012 school year in accordance with the terms and conditions of the Request for Proposals. PO COST AND FUNDING: Total cost not to exceed $3,000,000 will be paid from the Child Nutrition Fund, 2-22-3850-50-3150-6310-000-0000-000-03-053. RATIONALE: These products are necessary to meet menu requirements of school cafeterias. Expenditures during the 2010-2011 school year totaled $2,250,000.
E-40.
RECOMMENDATION: Accept the proposal from Alternative Service Concepts to provide claims administration services associated with the District's liability insurance (through United Educators) during the 2011-2012 school year, for a fee as scheduled by their submission. COST AND FUNDING: Total cost of approximately $83,000 will be paid from the General Fund, 2-11-0000-50-2319-5220-000-0000-000-03-025. RATIONALE: This insurance covers claims administration services connected to the liability insurance. The actual cost will be based on settled claims. Cost for 2010-2011 was approximately $95,000.
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E-41.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through United Educators for general liability with limits of liability as specified in the Governmental Tort Claim Act, with $175,000 deductible per occurrence. COST AND FUNDING: Total cost will be $68,124 to be paid from the General Fund, 2-11-0000-50-2319-8200-000-0000-000-03-025. RATIONALE: This insurance covers tort claims that the District receives. Cost for 2010-2011 was $$68,123.
E-42.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through United Educators for School Board/Professional Liability coverage, with a $175,000 deductible per occurrence. COST AND FUNDING: Total cost will be $68,098 to be paid from the General Fund, 2-11-0000-50-2319-5230-000-0000-000-03-025. RATIONALE: This insurance covers Professional Liability occurrences. Cost for 2010-2011 was $68,123.
E-43.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance for the District through Princeton Excess & Surplus Lines Insurance Company for the $1,000,000 excess limit required in order to meet the lease requirement for the classrooms located at Tulsa Promenade Mall. COST AND FUNDING: Total cost will be $5,500 to be paid from the General Fund, 2-11-0000-50-2319-5220-000-0000-000-03-025. RATIONALE: Promenade Mall requires this insurance. Cost for 2010-2011 was $5,500.
E-44.
RECOMMENDATION: Accept the proposal from McLemore Insurance Agency to provide bond coverage during the 2011-2012 school year. COST AND FUNDING: Total cost will be $2,794 to be paid from the General Fund, 2-11-0325-50-7930-5290-000-0000-000-03-025. RATIONALE: These surety bonds will provide coverage for the Treasurer and Assistant Treasurer as well as five other District public official positions. The cost for 2010-2011 was $2,794.
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E-45.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through Travelers Insurance for a blanket employee dishonesty bond in the amount of $500,000 with a $5,000 per occurrence deductible. COST AND FUNDING: Total cost will be $6,815 to be paid from the General Fund, 2-11-0000-50-2319-5250-000-0000-000-03-025. RATIONALE: This insurance covers the District in its dealings with employees who have been dishonest with District funds. Cost for 2010-2011 was $6,815.
E-46.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through Lexington Insurance Company and RSUI, for property, fire and extended coverage on buildings and contents (where contents are insured, i.e., in the Education Service Center and Maintenance/Warehouse facility) as well as vehicle lot coverage, aka catastrophic vehicle physical damage coverage with a blanket limit of $18,500,000 and a deductible of $100,000 per occurrence. COST AND FUNDING: Total cost not to exceed $580,100 will be paid from the General Fund, 2-11-0000-50-2620-5230-000-0000-000-03-025. RATIONALE: This covers repair/replacement of buildings damaged/destroyed by fire, acts of nature, etc. Cost for 2010-2011 was $580,100.
E-47.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through Travelers Insurance Company, for the treasurers of the school activity funds throughout the District with a limit per employee/Treasurer of $150,000 for high schools, $40,000 for middle schools, $15,000 for elementary schools and $10,000 for all others with a deductible of $1,000 per occurrence. COST AND FUNDING: Total cost not to exceed $5,401 will be paid from the General Fund, 2-11-0325-50-7930-5290-000-0000-000-03-025. RATIONALE: This insurance covers treasurers of the school activity funds throughout the District. Cost for 2010-2011 was $5,401.
Page 19 of 113
E-48.
RECOMMENDATION: Accept the proposal from Rich & Cartmill, Inc., to provide insurance through United Educators, for liability insurance on automotive equipment, including driver training services with a $175,000 deductible per occurrence. COST AND FUNDING: Total cost not to exceed $68,124 will be paid from the General Fund, 2-11-0000-50-2720-5220-000-0000-000-03-025. RATIONALE: This insurance covers automotive related occurrences. Cost for 2010-2011 was $68,124.
E-49.
RECOMMENDATION: Renew the contract for boiler service and repair with Boyle Services, Tulsa, Oklahoma, during the 2011-2012 school year, in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost of approximately $15,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This contract is necessary since the District does not have state certified staff to support many of these necessary repairs, such as welding on pressure vessels and to supplement maintenance crews with emergency repairs of boiler equipment. Expenditures during the 2010-2011 school year totaled $7,000.
E-50.
RECOMMENDATION: Renew the contract with Otis Elevator Company, Tulsa, Oklahoma, to provide elevator maintenance services for the District during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $39,755 will be paid from the Building Fund, 2-21-0000-50-2640-4300-000-0000-000-01-002. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Expenditures during the 2010-2011 school year totaled $40,620.
Page 20 of 113
E-51.
RECOMMENDATION: Purchase air filters from Garco Filtration, Nixa, Missouri, for the Maintenance Department during the 2011-2012 school year in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost not to exceed $75,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. RATIONALE: Air filters are used to maintain heating/cooling systems throughout the District. Expenditures during the 2010-2011 school year totaled $68,000.
E-52.
RECOMMENDATION: Purchase fire extinguishers and maintenance services from Simplex-Grinnell for the Maintenance Department during the 2011-2012 school year in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost of approximately $60,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. RATIONALE: This agreement provides hand-held fire suppression equipment and service. Expenditures during the 2010-2011 school year totaled $48,000.
E-53.
RECOMMENDATION: Renew the service contract with McIntosh, Inc., Tulsa, Oklahoma, for repair of HVAC equipment. COST AND FUNDING: Total costs/expenses not to exceed $165,000 will be paid from the Building Fund, 2-21-0000-50-2620-4500-000-0000-000-03-025. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This service contract is used to supplement maintenance crews with emergency repairs of HVAC equipment throughout the District. The cost of these services during the 2010-2011 school year was approximately $145,000.
E-54.
RECOMMENDATION: Continue the lease-purchase agreement with ORIX Public Finance, L.L.C., Kansas City, Missouri. COST AND FUNDING: Total costs will be charged to the Child Nutrition Fund, 2-22-3850-50-3140-4400-000-0000-000-03-053. The final semi-annual payment of $52,972.39 is due in July 2011 and concludes the ten year lease. RATIONALE: This agreement is for the purchase of new walk-in freezers, renovation of existing freezers, upgrade of the warehouse facility's electrical system and the purchase of a forklift.
Page 21 of 113
E-55.
RECOMMENDATION: Purchase HVAC equipment and repair parts from Carrier Sales and Distribution, Tulsa, Oklahoma, and Lennox Industries, Broken Arrow, Oklahoma, during the 2011-2012 school year. PO COST AND FUNDING: Total cost of approximately $62,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-03-025. RATIONALE: This is used to supplement maintenance crews with emergency repairs of HVAC equipment. Expenditures during the 2010-2011 school year totaled approximately $52,000.
E-56.
RECOMMENDATION: Purchase mowing services from Mow-Town Outdoors, Broken Arrow, Oklahoma, as needed during the 2011-2012 school year. COST AND FUNDING: Total cost of approximately $40,000 will be paid from the General Fund, 2-11-0000-50-2630-4300-000-0000-000-01-002. RATIONALE: Contract mowing services are necessary to properly maintain campuses. Expenditures during the 2010-2011 school year totaled approximately $30,000.
E-57.
RECOMMENDATION: Purchase pest control services from Guaranty Exterminating Company for District sites during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $59,476, plus an indeterminate amount for spot termite treatments as needed, will be paid from the General Fund, 2-11-0000-50-2620-4220-000-0000-000-01-002. RATIONALE: Pest control is required to maintain buildings throughout the District. Expenditures during the school year 2010-2011 totaled approximately $68,000.
E-58.
RECOMMENDATION: Purchase plumbing equipment/supplies from Heatwave Supply, Tulsa, Oklahoma; Mark's Plumbing Parts, Fort Worth, Texas; and Grainger, Tulsa, Oklahoma, for the Maintenance Department during the 20112012 school year, in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost of approximately $200,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. RATIONALE: Plumbing equipment and supplies are necessary for routine maintenance and repairs. Expenditures during the 2010-2011 school year totaled approximately $154,000.
Page 22 of 113
E-59.
RECOMMENDATION: Purchase rebuilt compressors from Trane, Broken Arrow, Oklahoma, during the 2011-2012 school year in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost of approximately $50,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. RATIONALE: Compressors are used to repair defective chillers at sites throughout the District. Expenditures during the 2010-2011 school year totaled $25,000.
E-60.
RECOMMENDATION: Enter into a services agreement with TEKsystems, Hanover, Maryland, for the period of July, 2011, through June 30, 2012. TEKsystems will provide project management and development resources, as specified, for use in the project management of Teacher Effectiveness Initiative (TEI) projects and development of the data warehouse dashboards and reports. COST AND FUNDING: Total cost not to exceed $350,000 will be paid from the Community Donor Fund, 2-11-0844-50-2340-3200-100-0000-000-05-093. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District RATIONALE: These resources are being provided by private donor resources to assist the District in moving the TEI efforts forward. This agreement provides for a data warehouse developer and a project manager full time from July 1, 2011, through June 30, 2012. Both resources are local and have no travel expenses.
Page 23 of 113
E-61.
RECOMMENDATION: Renew the contract with Sodexo Management, Inc., to provide management services for the District's Maintenance, Plant Operation and Grounds Department, commencing July 1, 2011, and ending June 30, 2012. COST AND FUNDING: Total cost will be charged to the Building Fund, 2-210000-50-2620-4500-000-0000-000-01-002 in 12 monthly installments of $105,941, totaling $1,271,296, annually. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Included in the 2011-2012 contract is a management fee of $161,308, plus reimbursable expenses of approximately $1,109,988, totaling $1,271,296. For 2010-2011 the contract totaled $1,271,296. This year's contract continues to reflect a reduction from Sodexo to aid TPS during the financial crisis. As Project School House proceeds and there are changes in the number of buildings, costs will decrease accordingly.
E-62.
RECOMMENDATION: Purchase steel doors and hardware during the 20112012 school year from Builders Supply Company, Tulsa, Oklahoma, for the Maintenance Department in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total cost of approximately $50,000 will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002. RATIONALE: Doors and hardware will be purchased as needed to maintain District buildings. Expenditures during the 2010-2011 school year totaled approximately $35,000.
E-63.
RECOMMENDATION: Purchase gasoline and diesel fuel on the City of Tulsa contract for bulk storage needs and on the City of Oklahoma City contract for offsite needs, or spot market bids as the market justifies, during the 2011-2012 school year . PO COST AND FUNDING: Total cost of approximately $1,800,000 will be paid from the General Fund, 2-11-0000-50-2720-6250-000-0000-000-03-003. RATIONALE: By cooperatively purchasing these requirements with other municipalities, all agencies are in a better purchasing position. Expenditures during the 2010-2011 school year totaled approximately $1,200,000.
Page 24 of 113
E-64.
RECOMMENDATION: Renew the transportation service contract with Tulsa Technology Center for the 2011-2012 school year. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The Transportation Department will transport students to the Vocational Technical Trade Center during the 2011-2012 school year. During the 2010-2011 school year, this contract brought revenue into the District totaling approximately $655,000.
E-65.
RECOMMENDATION: Extend the contract with Waste Management of Oklahoma, Inc., Oklahoma City, Oklahoma, for collection/hauling/disposal of waste and refuse during the 2011-2012 school year. COST AND FUNDING: Total cost of approximately $427,642 will be paid from the General Fund, 2-11-0000-50-2620-4230-000-0000-000-01-002. FURTHER RECOMMEND: An additional $35,000 be encumbered in applicable funds/accounts for unforeseen services that may be required for disposal of refuse related to bond projects or increases of waste at school sites. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: These services are necessary for the removal of trash and waste produced at sites. Expenditures for the 2010-2011 school year totaled approximately $422,810.
E-66.
RECOMMENDATION: Enter into a services agreement with Triune Entertainment, Tulsa, Oklahoma, for the period of July 1, 2011, through September 30, 2011. COST AND FUNDING: Total cost not to exceed $13,000 will be paid from the General Fund, 2-11-0000-50-2560-3400-000-0000-000-02-057. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This technical resource will provide technical development and support of the website and its further development.
Page 25 of 113
ITEMS LISTED BELOW SUBMITTED BY CHIEF FINANCIAL OFFICER, MRS. TRISH WILLIAMS
E-67.
RECOMMENDATION: Approve an agreement between the District and Local Government Service, Inc., (LGS) to continue the District's participation in the PaySchools on-line, website payments system until June 30, 2012. The term of the agreement will renew automatically for one year on July 1, 2012, but will allow the District the option to cancel with 60 days notice prior to June 30 of any year. COST AND FUNDING: The cost of the system is paid by a negotiated transaction fee which in most cases will be passed on to the customer. There is no purchase price for the system. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The system allows parents to make purchases from items displayed on the District's web pages, accumulate the price of the purchases in a "shopping cart," and pay for the items using either their credit card or an online check. The system clears the credit card and check purchases and deposits the proceeds into the District's bank account. Reports from the system provide the administrative data needed to then credit the revenue back to the proper source of the sale. The system is used by Child Nutrition to allow parents to purchase meal tickets and by Before and After Care for tuition and registration payments as well as various other programs.
E-68.
RECOMMENDATION: Continue the master vehicle rental agreement with Mahan Rent-a-Car and/or Tulsa Truck Rental, Tulsa, Oklahoma, originally approved on the October 15, 2007, Agenda, item E-16, page 7. PO COST AND FUNDING: Rentals will be charged to the applicable 2011-2012 school activity fund/account. RATIONALE: The District frequently rents vehicles to transport students for a variety of events off campus. In that individual coaches, principals and administrative staff are not authorized to execute the rental contracts, a master agreement has been developed that would prevail for the transactions and still allow specific requirements (type of vehicle, dates/times) to be stipulated by the requestor and authorized by District/SAF purchase order. Cost for rentals during 2010-2011 totaled approximately $15,000.
Page 26 of 113
E-69.
RECOMMENDATION: Renew the agreement with First Southwest Asset Management Inc., for annual arbitrage rebate compliance services in connection with all bonds issued by the School District. The basic fee is $1,250 per computation year, per issue, representing a one-year period from the delivery date of the issue, to a date that is one year after the delivery date, and each subsequent one-year period. The agreement is subject to annual renewal by the Board of Education. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: The arbitrage rebate compliance calculations required by the Internal Revenue code are extremely technical and complex. First Southwest Asset Management, Inc. has the experience and expertise to make the calculations. The company has previously provided these services for the School District. Cost for services last year totaled $9,995.00.
E-70.
RECOMMENDATION: Renew an agreement with Disbursement Review, LLC, Plano, Texas, to conduct a review of procurement and accounts payable records to determine whether or not, and to what extent, over payments and/or under deductions have been made which have not been identified by the District for the fiscal periods July 1, 2010, through June 30, 2011. The District is exercising its third option under the RFP to renew the agreement for the fiscal year 2011-2012, the third renewal of four additional one-year terms. COST AND FUNDING: The District will remit 50 percent of the dollars recovered to Disbursement Review, LLC, as the fee for this service. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This firm previously reviewed $173,891,241 of disbursement transactions from July 2008 through June 30, 2009, resulting in ten supplier credits totaling $3,093.24 which represents an accuracy rate of 99.99 percent for the District.
Page 27 of 113
E-71.
RECOMMENDATION: Renew the agreement with Office Max to purchase nonwarehoused office supplies as needed for all District sites during 2011-2012 in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total costs will be charged to the applicable funds/accounts. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: Electronic ordering and system billing are the most effective procurement methods for handling repetitive low dollar orders. This agreement provides a cost effective source for items not available in the District warehouse. Expenditures during 2010-2011 were approximately $300,000.
E-72.
RECOMMENDATION: Extend the agreement with the Bank of Oklahoma, N.A. as the District's primary provider of banking services and bank debt investments and JPMorgan Chase Bank, N.A., as a secondary provider of bank debt investments and paying agent of the District's worker's compensation payments for the period ending June 30, 2012, in accordance with the terms of their respective responses to the District's RFP with applicable negotiated adjustments dated November 1, 2005. COST AND FUNDING: Total cost not to exceed $30,000 will be paid from the General Fund, 2-11-0000-50-2313-5990-000-0000-000-08-097. FURTHER RECOMMEND: The attorneys for the School District prepare the necessary agreement required to extend the agreement and the Treasurer be authorized to sign such documents for the District. RATIONALE: The term of the current agreement expires on June 30, 2011, and the District desires to extend the contract under the same terms for one additional year. The District must pay monthly service charges per that agreement. The service charges are for Automated Clearing House (ACH) transmissions, stop payments, ACH deposits, incoming/outgoing wires and CD imaging checks. The District staff has concluded that the recommended banks offer the terms most advantageous to the District.
Page 28 of 113
E-73.
RECOMMENDATION: Extend the agreement with Mr. Ed's Auction Company, Catoosa, Oklahoma, to conduct auctions(s) of surplus items/equipment as needed during the 2011-2012 school year with net proceeds deposited into the General Fund. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: An auction is the most cost effective manner to offer this merchandise to the public. The vendor will advertise, administer and conduct sales.
E-74.
RECOMMENDATION: Amend the agreement with Tyler Technologies, Inc., Falmouth, Maine, approved on the August 2, 2010, Agenda, item F-1, to execute the option to purchase the work order module, with related training and services, as detailed in the Exhibit I (Investment Summary) contained in the agreement executed on September 21, 2010. COST AND FUNDING: The total cost of $45,525 is included in the original project budget and will be charged to the Classroom Bond Fund, 1-36-3801-502511-7330-000-0000-000-12-XXX. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This module will increase the functionality of the District's new financial and human capital management information system. It is required to efficiently handle intra-departmental charges.
Page 29 of 113
E-75.
RECOMMENDATION: Approve the following banks as official depositories for the period July 1, 2011, to June 30, 2012 for all funds. American Bank and Trust Co. American State Bank Arvest Bank Bank of America Bank of Oklahoma, N.A. Tulsa F & M Bank Freedom Bank JPMorgan Chase Bank NA ONB Bank & Trust Peoples State Bank Spirit Bank Stillwater National Bank Tulsa Teachers' Credit Union RATIONALE: Oklahoma Statutes, Title 62-516.5, requires the Treasurer of every school district in the state of Oklahoma to deposit daily all funds that come into their possession into one or more banks. The District and the School Activity Fund use the listed banks for this purpose.
Page 30 of 113
E-76.
RECOMMENDATION: Approve the following scheduled principal and interest installments on District bond issues due for the 2011-2012 fiscal year. The payments will be made by wire or warrant. The money for these payments will be available in the District's Debt Service Fund. Bond Principal and Interest Payments to be Paid During 2011-2012
Payment Due Date 7/01/2011 7/01/2011 8/01/2011 8/01/2011 8/01/2011 8/01/2011 8/01/2011 12/01/2011 1/01/2012 1/01/2012 2/01/2012 2/01/2012 2/01/2012 2/01/2012 5/01/2012 6/01/2012 Bond Issue Date 1/01/2007 1/01/2008 9/01/2006 8/01/2007 8/01/2008 2/01/2009 8/01/2009 6/01/2010 1/01/2007 1/01/2008 8/01/2007 8/01/2008 2/01/2009 8/01/2009 11/01/2010 6/01/2010 14,250,000.00 3,625,000.00 5,355,000.00 4,500,000.00 5,300,000.00 3,000,000.00 5,500,000.00 7,000,000.00 Principal Interest $107,100.00 174,375.00 60,000.00 247,500.00 411,250.00 126,875.00 233,615.00 587,812.50 107,100.00 174,375.00 123,750.00 280,000.00 126,875.00 180,615.00 907,500.00 587,812.50 Total $ 107,100.00 174,375.00 3,060,000.00 5,747,500.00 7,411,250.00 126,875.00 5,533,615.00 587,812.50 5,462,100.00 4,674,375.00 123,750.00 280,000.00 3,751,875.00 180,615.00 907,500.00 14,837,812.50
COST AND FUNDING: Total principal and interest cost is $52,966,555.00. Principal of $48,530,000.00 to be paid from the Sinking Fund, 2-41-0000-505100-9100-000-0000-000-08-097 and interest of $4,436,555.00 to be paid from Sinking Fund, 2-41-0000-50-5100-8310-000-0000-000-08-097. RATIONALE: Bond installment payments are a required component of every bond issue. Last year's principal and interest totaled $48,770,157.50 with $43,490,000.00 in principal and $5,280,157.50 in interest.
Page 31 of 113
E-77.
RECOMMENDATION: Authorize the District to make payments called for by contract and statute to charter schools, Headstart and cooperative four-year-old programs. RATIONALE: The District maintains relationships with charter schools, Headstart and cooperative four-year-old programs allowed and governed by separately approved contracts. Payment made early in the fiscal year may be based upon estimated enrollments. Payments will be adjusted after actual enrollment numbers are known.
E-78.
RECOMMENDATION: Pay Advancement Via Individual Determination (AVID) Center to train teachers and administrators at the Summer Institute in Dallas, Texas, June 20-24, 2012, in preparation for the implementation of the AVID program in up to 21 sites pending the results of Project Schoolhouse. COST AND FUNDING: Total cost not to exceed $290,859 will be paid from the Advanced Placement Incentive Grant, 1-11-7752-50-2213-3600-000-0000-00005-093. RATIONALE: The success of the AVID program is based on 30 years of research. The program has prepared thousands of students for college. Beginning in the fourth grade through high school, students in the "academic middle" are given an opportunity through a supportive environment to succeed. The program now serves nearly 200,000 students in over 2,700 middle schools and high schools across the United States and internationally.
E-79.
RECOMMENDATION: Authorize the Superintendent or his designee to choose a different, qualified, bond fund from which a previously Board approved purchase of goods or services is made or classified when it is deemed the best method for the District to comply with IRS Arbitrage Rebate Regulations and the purchased item qualifies for purchase from either bond fund. RATIONALE: When the District has money on hand from two or more Bond sales, they will have different arbitrage spending deadline dates. This authority allows the District to comply with IRS spending deadlines by changing the previously approved account number between bond expenditures. Since the expenditures included would qualify from any of the funds under the terms of the November 8, 2005, bond election and/or the 2010 bond election, the spending deadlines and benchmark amounts could then be met. This method has been used many times in the past with Board approval and since it is basically a necessary mechanical clerical device, this authority will eliminate the need for bringing these items to the Board each time the situation arises, thus streamlining the process. The District has authority to issue and spend from the remainder of the November 8, 2005, authorization with approximately $3,000,000 remaining to be spent. $97,000,000 has been sold from the 2010 bond authorization leaving $257,000,000 remaining unsold.
Page 32 of 113
E-80.
RECOMMENDATION: Renew the contract with Sanders, Bledsoe & Hewett, Certified Public Accountants, Inc. to provide school activity fund auditing services during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $24,875 will be paid from the General Fund, 2-11-0000-50-2511-3310-000-0000-000-08-098. FURTHER RECOMMEND: The attorneys for the School District review the contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The firm of Sanders, Bledsoe & Hewett performs the District's internal audit of every school sites activity funds. The contract total for the 20102011 school year was $24,875.
E-81.
RECOMMENDATION: Renew a contract with Advancement Via Individual Determination (AVID) Center, a California based non-profit educational corporation, to provide support and training to school sites utilizing trademarks, libraries, student materials, etc. for the AVID program. COST AND FUNDING: Total cost not to exceed $161,556 will be paid from the Advanced Placement Incentive Grant, 2-11-7752-50-2213-3600-000-0000-00005-093. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This is the third year the District has used the nationally recognized AVID program as a reform strategy for challenging students in the "academic middle" to take and succeed in rigorous courses to prepare them for college. This renewal contract will include the implementation agreement for AVID membership, materials, and training for the 2011-2012 school year for up to 23 sites to be determined pending Project Schoolhouse results.
Page 33 of 113
E-82.
RECOMMENDATION: Renew a triparty contract between Independent School District Number One and First Southwest Company, Dallas, Texas, and Municipal Finance Services, Inc., Edmond, Oklahoma, to serve as the District's Financial Advisor(s) providing services including (but not limited to) financial analysis, planning services, preparation of election documentation, bond documentation including the official statement, tax forms to be filed, sale of bonds, IRS arbitrage consulting and other services in connection with future bond election and sales, if any. COST AND FUNDING: The contract shall provide for the following cost to the District: Fee Schedule: $9,000 for the first $1.0 million issue amount; plus $1.75 per $1,000 for the next $4.0 million issue amount; plus $1.50 per $1,000 for the next $45.0 million issue amount; plus $.60 per $1,000 for all above $50.0 million issue amount. The maximum fee to be charged is $65,000. Fees will be paid from the proceeds of bond issues as administrative expenses. Arbitrage rebate calculation and reporting service fees are not included and will be submitted to the Board for approval in separate agendas. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract renewal on behalf of the District. RATIONALE: These firms have provided quality services and have been compensated as part of every bond series sold. From the 2010 Bond referendum, $97,000,000 has been sold, leaving $257,000,000 remaining to be sold. Fees for the bond issue in 2010-2011 totaled $94,995.77.
Page 34 of 113
E-83.
RECOMMENDATION: Enter into a third-year contract that awards credit to high school students in conjunction with Virtual High School, Inc (VHS). COST AND FUNDING: Total cost not to exceed $51,000 will be paid from the AP Incentive Grant, 2-11-7752-50-1000-3200-100-0000-000-05-093. FURTHER RECOMMEND: The attorneys for the School District reviews the contract and the proper officers of the Board of Education beauthorized to execute the contract on behalf of the District. RATIONALE: Virtual High School, Inc. is a nonprofit organization that collaborates with schools to offer online, content-rich, credit-bearing high school courses to students across the country and world. It provides teachers a forum to share resources and best practices with their peers while working with a highly diverse group of students. The organization instantly expands curriculum offerings, meets diverse student needs and learning interests by offering unique courses and increases student access to AP and Pre-AP level courses. This opportunity for high school students will require Board development and approval of a District policy to grant credit upon successful completion. VHS will provide access to unique classrooms and training during the 2011-2012 school year. It is designed to include student access to Advanced Placement (AP) and Pre-AP level courses and is an integral part of the AP Incentive Grant.
E-84.
RECOMMENDATION: Renew the contracts with Lifetouch, Artisanlife Photography, Ken's Universal Photo, Inc, all of Tulsa, Oklahoma, and Ruth Kelly Studio, Muskogee, Oklahoma, for student school pictures; and Inter-State Publishing, Sedalia, Missouri, Herff-Jones of Sapulpa, Oklahoma, and Josten's and Lifetouch, both of Tulsa, Oklahoma, for school yearbooks. COST AND FUNDING: Purchases will be charged to the applicable 2011-2012 school activity funds/accounts. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contracts and the proper officers of the Board of Education be authorized to execute the contracts on behalf of the District. RATIONALE: The vendors collect funds from students for pictures/yearbooks and then a commission check is sent to the school for deposit into the appropriate school activity fund account. Actual expenditures are determined by individual site choices regarding quantity, features and services.
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E-85.
RECOMMENDATION: Authorize the Treasurer of the District to issue nonpayable warrants to an aggregate amount not to exceed $15,000,000 at any one time at the discretion of the Treasurer if the issuance of non-payable warrants is necessary to pay the District's current obligations, including payroll, on a timely basis. FURTHER RECOMMEND the Treasurer shall register each non-payable warrant on the Treasurer's warrant register as provided by law and no warrants shall be issued which would cause all warrants, payable and non-payable, issued by the District to exceed the amount of the estimate made and approved for the current fiscal year or the amount authorized for such purpose by a bond issue. FURTHER RECOMMEND the non-payable warrants shall be paid, in numerical order, from the first available ad valorem tax receipts of the District, provided that the Treasurer, at his discretion, may pay the non-payable warrants from other sources of available District revenue. FURTHER RECOMMEND the Treasurer be authorized, at his discretion from time to time, to invest any monies in his custody in the General Fund, Building Fund, Bond Fund or other funds not necessary for current expenditures in nonpayable warrants issued by the District. FURTHER RECOMMEND no further action by the Board of Education shall be necessary to authorize the Treasurer to issue non-payable warrants within the limits of this recommendation. FURTHER RECOMMEND as authorized by Title 62. O.S. (1991) 475, the Treasurer is authorized to enter into arrangements with financial institutions to facilitate the honoring and processing of the non-payable warrants, with no charge to the District other than the interest payable on the non-payable warrants. FURTHER RECOMMEND this authorization will terminate on February 1, 2012, and no non-payable warrants shall be issued after that date except on subsequent authorization by the Board of Education.
COST AND FUNDING: There is no cost to the District. RATIONALE: The authorization by the Board of the above recommendations is necessary to allow the Treasurer to issue non-payable warrants, if necessary, and is proposed as a method of financing cash flow deficits during the period of time prior to the receipt of the 2011 ad valorem taxes. The non-payable warrants issued under this authority will bear interest from the date or dates the non-payable warrants are honored by acceptance at a financial institution until paid by the District at a rate of interest equal to the 90-day treasury bill rate on
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the date of acceptance plus 210 basis points, not to exceed ten percent per annum except that non-payable warrants purchased as an investment for District funds, as authorized herein, will be non-interest bearing. The arrangement with a local bank is a program designed to immediately honor nonpayable warrants, if issued. The bank program will be used by the District only in the event that the District issues non-payable warrants, and the District is unable to invest in these warrants using cash from another fund. The District entered into such an agreement with the service provider during the previous five fiscal years; however; the funds provided under the agreement were not needed.
E-86.
RECOMMENDATION: Approve payment of principal in the amount of $76,923.08 and two interest payments in the amount of $2,250 each to the Bank of Oklahoma, owner of the Qualified Zone Academy Bond (QZAB) lease purchase agreement. COST AND FUNDING: Total cost of $81,423.08 will be charged to the Building Fund, 2-21-0097-50-2620-4430-000-0000-000-08-097. RATIONALE: On December 1, 2001, the District issued the Qualified Zone Academy Bond dated December 1, 2000, for $1,000,000. These proceeds were used to refurbish Owen School in a transaction structured as a lease purchase. Under the terms of the agreements, annual principal payments of $76,923.08 are due each December 1 through the year 2013. These principal payments are being accumulated into a reserve fund from which the $1,000,000 principal will be paid in 2013. Interest payments of .45 percent are required as supplemental interest payments under the terms of the bond due each December 1st and June 1st through 2013.
E-87.
RECOMMENDATION: Purchase copiers and copier management services from BMI Systems, Oklahoma City, Oklahoma, for District sites during the school year 2011-2012. PO COST AND FUNDING: Total cost to be determined will charged to General/Bond funds, 2-XX-XXXX-50-XXXX-6530-000-0000-000-XX-XXX. RATIONALE: Aggregating volume with one vendor reduces fees and enhances services. Expenditures during the 2010-2011 school year totaled approximately $273,600.
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E-88.
RECOMMENDATION: Purchase interactive whiteboards and ancillary equipment, including installation and training from MicroAge, College Station, Texas, and Haddock Corporation, Wichita, Kansas, during the 2011-2012 school year, in accordance with the terms and conditions of the Request for Proposal. PO COST AND FUNDING: Total costs will be charged to General/Bond funds, 2XX-XXXX-50-XXXX-6530-XXX-XXXX-XXX-XX-XXX. RATIONALE: Teachers and students experience the teaching and learning process utilizing multiple sources. Studies indicate that interactive whiteboards benefit student engagement, learner motivation and knowledge retention. The technology has also been successful in reaching students with a variety of learning styles, including those with special needs. Expenditures during the 2010-2011 school year totaled approximately $724,287.
E-89.
RECOMMENDATION: Purchase office furniture from Fenton Office, Stillwater, Oklahoma, under the contract with the University of Oklahoma beginning July 2, 2011, for a maximum of 12 months for the 2011-2012 school year. COST AND FUNDING: Total costs will be charged to General/Bond funds, 2XX-XXXX-50-XXXX-6540-XXX-XXXX-XXX-XX-XXX. RATIONALE: By cooperatively purchasing furniture with the university, both agencies are positioned for better pricing. Expenditures during the 2010-2011 school year totaled approximately $85,000.
E-90.
RECOMMENDATION: Purchase student furniture from Virco, Inc. Conway, Arkansas, for District sites during the 2011-2012 school year pending review and evaluation of a District-wide standard for student furniture. PO COST AND FUNDING: Total costs will be charged to General/Bond funds, 2XX-XXXX-50-XXXX-6540-XXX-XXXX-XXX-XX-XXX. RATIONALE: By cooperatively purchasing furniture with the university, both agencies are positioned for better pricing. Expenditures during the 2010-2011 school year totaled approximately $80,000.
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E-91.
RECOMMENDATION: Purchase travel services from World Travel Service, Tulsa Oklahoma, as needed during the school year 2011-2012. PO COST AND FUNDING: Total cost to be determined will be charged to the General Fund, 2-11-XXXX-50-XXXX-5820-000-0000-000-XX-XXX. RATIONALE: Aggregating volume with one vendor reduces fees and enhances services. Expenditures during the 2010-2011 school year totaled approximately $273,600.
E-92.
RECOMMENDATION: Purchase three passenger vans from Danny Beck Chevrolet, Sapulpa Oklahoma, the best and most responsive vendor, for Federal Projects. COST AND FUNDING: Total cost not to exceed $78,000 will be charged to Federal Programs Homeless Project, 1-11-5960-50-2720-7650-495-0000-00005-003. RATIONALE: The Transportation Department transports over 80 McKinneyVento students to approximately 20 schools on five buses daily (student and school numbers change sporadically). McKinney-Vento students are sometimes transported from other districts to their school of origin (TPS) on the bus with no other students aboard. The current cost of transporting these students on a regular yellow bus is $4.47* per mile which is not cost effective when transporting one student. Last year the District transported students over 80,000 miles making the cost of transportation over $357,600. Transporting students on three vans costs less than $1.00* per mile bringing the annual savings to $277,600. The van is a Chevrolet Express 8-passenger 3500 extended wheelbase rear-wheel drive LS at the cost of 25,000. The cost of purchasing a McKinney-Vento van would be recovered within two months based on the figures above. Additionally, the fiduciary obligation to ensure the implementation of cost effective measures will be upheld. *Figures represent mileage, maintenance and fuel costs as of 2009.
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E-93.
RECOMMENDATION: Purchase paper, office, classroom, custodial and library supplies from the most responsive and responsible offerors to restock the warehouse as necessary during the 2011-2012 school year. PO COST AND FUNDING: Total cost to be determined will be charged to the General Fund, 2-11-XXXX-50-XXXX-61XX-000-0000-000-XX-XXX. RATIONALE: It is necessary to maintain adequate warehouse stock for distribution to various sites. Vendor deliveries will be scheduled throughout the year on an as-needed basis. The value of these supplies drawn from the warehouse during the 2010-2011 school year totaled over $1.5 million. These groups of supplies represent 621 line items (art supplies, copy paper, pens/pencils, notebooks, audio visual supplies, paper towels, waste containers and liners, floor varnish, cleaning supplies, etc).
E-94.
RECOMMENDATION: Renew operating agreements with the Department of Human Services (DHS) beginning July 1, 2011, and ending June 30, 2012 for the District to provide before- and after-care services to qualifying students at the following school sites.
DHS CONTRACT NUMBER 27575 27445 28155 28156 28157 27410 27442 27633 27575 28033 DHS CONTRACT NUMBER 27445 28155 28156 27410 27443 28041 27444 27864 27373 27920
SCHOOL Columbus Disney Eisenhower Eliot Eugene Field Grimes Grissom Kendall-Whittier Key Lanier
SCHOOL Lee Lindbergh MacArthur McClure Patrick Henry Robertson Salk Skelly Wright Zarrow
FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreements and the proper officers of the Board of Education be authorized to execute the agreements on behalf of the District. RATIONALE: DHS pays the District's Before and After Child Care Program service fees to provide care for students who qualify for DHS aid.
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E-95.
RECOMMENDATION: Enter into an agreement with the City of Tulsa pursuant to the Oklahoma Local Development Act for a six-year exemption/abatement of the School District's part of the ad valorem tax, upon completion of the River City Development LLC, 119 East 6 th Street, Tulsa, Oklahoma. COST AND FUNDING: The District's share of the abatement would be approximately $37,751 per year for all funds. FURTHER RECOMMEND: The attorneys for the School District review and approve the agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the School District. RATIONALE: Approval of the six-year tax exemption/abatement by local taxing authorities is required under the Local Development Act. The abatement will facilitate private development resulting in a potential increase in the current ad valorem taxes of $20,130 to $108,603. Recommendations submitted by Director of Bond Projects/Energy Management, Mr. Bob LaBass
E-96.
RECOMMENDATION: Renew the contract with Asbestos Handlers, Incorporated, to provide asbestos abatement services for various sites throughout the District on an as-needed basis for the 2011-2012 school year. PO COST AND FUNDING: Total cost to be determined will be paid from the Building Fund, 2-21-0000-50-2620-4380-000-0000-000-01-002 and the appropriate Bond Fund. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Renovating buildings requires the removal of asbestos-containing materials by professionals before construction can begin for worker safety. These services are utilized by both the Bond Office and the Maintenance Department. Expenditures for the 2010-2011 school year totaled $200,000.
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E-97.
RECOMMENDATION: Award contracts for the construction projects for the athletic locker rooms at Melvin Driver Stadium to the lowest responsible bidders, as follows.
Concrete - Dunham Asphalt Services, Eddie Dunham, President Storm Sewer Replacement - Cherokee Builders, Larry Creekmore, Exec. Vice Pres. $ 97,451 $225,603
RATIONALE: These projects are part of the 2010 Bond Issue.

E-98.
RECOMMENDATION: Approve Amendment No. 6 to the construction managment contract with Trigon General Contractors and Construction Managers, Incorporated, establishing the guaranteed maximum price (GMP) for construction of the athletic locker rooms at Melvin Driver Stadium at $788,597.75, as follows. Trade Contracts $323,054.00 Allowances $368,929.00 General Conditions $48,438.81 Management Fees $29,616.87 Owner's Contingency $18,559.07 Total GMP $788,597.75 COST AND FUNDING: Total costs not to exceed $788,597.75 will be paid from the Facility Bond Fund, 1-36-1259-50-4700-4500-000-0000-000-12-720. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate amendment and the proper officers of the Board of Education be authorized to execute the amendment on behalf of the District. RATIONALE: The contract for construction manager at risk to Trigon General Contractors and Construction Managers, Incorporated, was approved on the September 20, 2010, Agenda. These projects are part of the 2010 Bond Issue.
E-99.
RECOMMENDATION: Assign contracts for Phase 3 of the construction of the athletic locker rooms at Melvin Driver Stadium to the construction manager at risk on the project, Trigon General Contractors and Construction Managers, Incorporated. RATIONALE: The individual awarded contracts will be encumbered as one contract to Trigon General Contractors and Construction Managers, Incorporated as construction managers on the project.
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E-100. RECOMMENDATION:
Approve Amendment No. 5 to the construction managment contract with Trigon General Contractors and Construction Managers, Incorporated, establishing the guaranteed maximum price (GMP) for construction of the athletic locker rooms at Milton Stadium at $223,007.18, as follows. Allowances $177,936.00 General Conditions $12,455.52 Management Fees $7,615.66 Owner's Contingency $25,000.00 Total GMP $223,007.18 COST AND FUNDING: Costs will be paid from the Facility Bond Fund, 1-361259-50-4700-4500-000-0000-000-12-740. RATIONALE: The contract for construction manager at risk to Trigon General Contractors and Construction Managers, Incorporated, was approved on the September 20, 2010, Agenda. These projects are part of the 2010 Bond Issue.
E-101. RECOMMENDATION: Enter into a contract with The Watts Company, Glenpool,
Oklahoma, Dick Watts, Owner, the lowest responsible bidder, for construction of the black box theatre at Edison Preparatory School. COST AND FUNDING: Total cost not to exceed $135,711 will be paid from the Classroom Bond Fund, 1-34-3300-50-4700-4500-000-0000-000-12-712. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This project is part of the 2010 Bond Issue.
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E-102. RECOMMENDATION: Approve Supplement No. 3 to the master agreement with
GH2 Architects to provide architecural services on the early childhood improvements at Houston Elementary School. The architectural firm will be paid on a floating fee schedule of six percent on projects over $5,000,000; seven percent on projects between $1,000,000 and $4,999,999; and eight percent on projects under $1,000,000. COST AND FUNDING: Total construction cost of approximately $1,500,000 will be paid from the Facility Bond Fund, 1-37-1285-50-4400-3320-000-0000-00012-220. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate document and the proper officers of the Board of Education be authorized to execute the document on behalf of the District. RATIONALE: Employing architects is required by law in the State of Oklahoma on construction projects. GH2 was originally assigned the Bunche ECDC project; however, due to Project Schoolhouse, the Bunche project has been transferred to Houston and the funds are following.
E-103. RECOMMENDATION: Grant temporary and permanent easements for storm
sewer, sanitary sewer, and overland drainage to the City of Tulsa for the multisport athletic facility at Edison Preparatory School. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate easement contracts and the proper officers of the Board of Education be authorized to execute the contracts on behalf of the District. RATIONALE: Easements are requested by the City of Tulsa for the purpose of controlling water run-off and maintaining utilites that would otherwise be the responsibility of the Owner.
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E-104. RECOMMENDATION: Grant temporary and permanent easements for storm
sewer, utility, and overland drainage, to the City of Tulsa for the Educare III MacArthur facility. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the District review and approve the appropriate easements and the proper officers of the Board of Educationbe authorized to execute the easements on behalf of the District. RATIONALE: Easements are requested by the City of Tulsa for the purpose of controlling water run-off and maintaining utilities that would otherwise be the responsibility of the Owner.
E-105. RECOMMENDATION: Award contracts for construction of the Educare III-Early
Childhood Development Center to the lowest responsible bidders as listed below. Dirtwork - Grind Stone Construction $429,000 Storm Sewerline - Paragon Contractors $122,940 Waterline - Cherokee Builders $76,610 RATIONALE: These projects are part of the 2010 Bond Issue.
Approve Amendment No. 1 to the construction management contract with Crossland Construction Company, Incorporated, John Priest, Vice President, Tulsa, Oklahoma, establishing the guaranteed maximum price (GMP) for construction of the Educare III - Early Childhood Development Center at $773,871.90 as follows. Trade Contracts $632,150.00 General Conditions $25,286.00 Management Fees $16,435.90 Owners Contingency $100,000.00 COST AND FUNDING: The cost will be paid from the Gifts and Endowment Fund pending receipt of outside contributions. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate amendment and the proper officers of the Board of Education be authorized to execute the amendment on behalf of the District. RATIONALE: The contract for construction manager at risk, Crossland Construction Company, Inc. was approved on the September 20, 2010, Agenda.
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E-107. RECOMMENDATION: Assign contracts for the Educare III-Early Childhood
Development Center to the construction manager at risk on the project, Crossland Construction Company, Inc. RATIONALE: The individual awarded contracts will be encumbered as one contract to Crossland Construction Company, Inc. as construction manager at risk on the project.
E-108. RECOMMENDATION: Award contracts for construction of the new library
addition to the lowest responsible bidders as listed below. Dirtwork - Grindstone Construction Storm Drainage - Paragon Contractors Alternate Driveway Earthwork - Grindstone Construction RATIONALE: These projects are part of the 2010 Bond Issue.
$30,000 $15,715 $19,800
Approve Amendment No. 2 to the construction management contract with Crossland Construction Company, Incorporated, John Priest, Vice President, Tulsa, Oklahoma, establishing the guaranteed maximum price (GMP) for construction of the new library addition at MacArthur Elementary School at $122,893.63 as follows. Trade Contracts $65,515.00 General Conditions $4,913.63 Management Fees $2,465.00 Owners Contingency $50,000.00 COST AND FUNDING: The cost will be paid from the Library Bond Fund, 1-372200-50-4700-4500-000-0000-000-12-305. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The contract for construction manager at risk to Crossland Construction Co., Inc., was approved on the September 20, 2010, Agenda. These projects are part of the 2010 Bond Issue.
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E-110. RECOMMENDATION: Assign contracts for the Educare III-Early Childhood
Development Center to the construction manager at risk on the project, Crossland Construction Company, Inc. RATIONALE: The individual awarded contracts will be encumbered as one contract to Crossland Construction Company, Inc. as construction manager at risk on the project.
Gregory S. Helms and Associates, Architects to provide archetictural services on the library addition at Zarrow International School. COST AND FUNDING: Total construction cost of approximately $1,500,000 will be paid from the Facility Bond Fund, 1-37-1285-50-4400-3320-000-0000-00012-112. The architectural firm will be paid on a floating fee schedule of six percent for projects over $5,000,000; seven percent on projects between $1,000,000 and $4,999,999; and eight percent for projects under $1,000,000. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate document and the proper officers of the Board of Education be authorized to execute the document on behalf of the District. RATIONALE: Employing architects is required on construction projects by law in the State of Oklahoma. As part of Project Schoolhouse, Zarrow International is being relocated to Phillips Elementary School. The Zarrow Foundation provided funding for the library, which will be matched with 2010 Bond funds at Phillips Elementary School.
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Approve Amendment No. 5 to the construction managment contract with Flintco, Incorporated establishing the guaranteed maximum price (GMP) for construction of the multisport athletic facility at Edison Preparatory School, Phase 3 as $647,950.42 as follows. Reimbursables $155,500.00 Allowances $213,139.00 General Conditions $19,353.55 Delayed General Conditions $145,292.53 Management Fees $14,665.34 Owner's Contingency $100,000.00 Total GMP (#5) $647,950.42 COST AND FUNDING: Total cost to be paid from the Facility Bond Fund, 1-371250-50-4700-4500-000-0000-000-12-712. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officer of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The contract for construction manager at risk to Flintco, Incorporated was approved on the September 20, 2010, Agenda. To date, total project cost including Amendment #5 is $11,573,727.62. This project is part of the 2010 Bond Issue.
E-113. RECOMMENDATION: Assign Phase 3 contracts for the multisport athletic
facility at Edison Preparatory School to the construction manager at risk on the project, Flintco, Incorporated. RATIONALE: This project is part of the 2010 Bond Issue.
E-114. RECOMMENDATION: Award contracts for Phase 3 of the construction of the
multisport athletic facility at Washington High School to the lowest responsible bidders as follows. Fencing - R&B Fencing $46,900 Landscaping & Irrigation - All Around Landscaping $41,900 Window Treatments - Contract Drapery $2,585 FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contracts and the proper officer of the Board of Education be authorized to execute the contracts on behalf of the District. RATIONALE: These projects are part of the 2010 Bond Issue.
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Approve Amendment No. 6 to the construction management contract with Flintco, Incorporated, Tulsa, Oklahoma, Robert Savage, Senior Project Manager, establishing the guaranteed maximum price (GMP) for construction of the multisport athletic facility at Washington High School, Phase 3 as $687,425.10 as follows. Trade Contracts $91,385.00 Reimbursables $344,301.00 Allowances $107,500.00 General Conditions $28,517.27 Management Fees $15,721.84 Owner's Contingency $100,000.00 Total GMP (#5) $687,425.10 COST AND FUNDING: Total cost will be paid from the Facility Bond Fund, 1-371250-50-4700-4500-000-0000-000-12-735. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officer of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The contract for construction manager at risk to Flintco, Incorporated, was approved on the September 20, 2010, Agenda. To date, total project cost including Amendment #6 is $11,212,154.80. This project is part of the 2010 Bond Issue.
E-116. RECOMMENDATION: Assign Phase 3 contracts for the multisport athletic
facility at Wasington High School to the construction manager at risk on the project, Flintco, Incorporated. RATIONALE: The individual awarded contract will be encumbered as one contract to Flintco, Incorporated as construction managers at risk on the project.
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E-117. RECOMMENDATION: Enter into a contract with The Watts Company, Glenpool,
Oklahoma, Dick Watts, Owner, the lowest responsible bidder for interior renovations at Monroe Demonstration School. COST AND FUNDING: Total cost will not exceed $2,946,711. The School District's obligation under this contract will be contingent upon the School District's ability to to obtain acceptable lease purchase financing under the federal Qualified School Construction Bond program. The contract will include the vendor's acknowledgement that the contract is contingent upon receipt of such financing and that the contract will be assigned to the financing lessor prior to a notice to proceed. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: As part of Project Schoolhouse, District elementary and middle school programs in Best Practices, Language Immersion, and Micro Society are being replicated at Monroe Demonstration School. The building is being renovated to accommodate these programs.
Approve the purchase of pre-kindergarten and kindergarten furniture and classroom instructional items based on the individual needs of each classroom from the following vendors. Lakeshore - Carson, California Kaplan - Lewisville, North Carolina School Specialty - Norcross, Georgia Fenton Office - Stillwater, Oklahoma KI - Ft. Gibson, Oklahoma
COST AND FUNDING: Total cost not to exceed $650,000 will be paid from the Classroom Bond Fund, 1-37-3130-50-1000-6540-100-0000-000-12-XXX. RATIONALE: As part of the 2010 Bond Issue, classroom funds are being utilized to improve the quality of learning environments for all pre-kindergarten and kindergarten classrooms. Funding will be used to refurbish and upgrade materials and equipment necessary to ensure developmentally appropriate teaching and learning opportunities for the District's youngest learners. It will further allow the establishment of a standard of excellence in every early childhood classroom throughout the District.
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E-119. RECOMMENDATION: Approve the purchase of real estate property located at
1023 West 23rd Street, Tulsa, Oklahoma, adjacent to Eugene Field Elementary School on the terms and conditions set forth in a contract for sale and purchase between Tulsa Public Schools and Omega Properties LLC, Tulsa, Oklahoma. COST AND FUNDING: Total cost not to exceed $275,000 will be paid from the Facility Bond Fund, 1-36-1210-50-4200-7130-000-0000-000-12-185. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officer of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The acquisition of additional property is required for the sixclassroom addition scheduled in the 2010 Bond Issue.
Crossland Construction Company to provide construction management services on the classroom and library additions at Jones Elementary School. COST AND FUNDING: Total construction cost of approximately $1,300,000 will be paid from the Facility and Library Bonds respectively, as follows. Classroom Additon - $700,000, 1-37-1210-504700-4500-000-0000-000-12-245; Library Addition - $600,000, 1-37-2200-504700-4500-000-0000-000-12-245. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: As part of Project Schoolhouse, Jones Elementary's enrollment will increase with the addition of pre-kindergarten and sixth-grade students, necessitating the addition of two classrooms and a library.
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Approve Supplement No. 3 to the construction management contract with Trigon General Contractors and Construction Managers, Incorporated to provide construction management services on the following projects. Athletic Locker Room at Central High School $2,652,000 Athletic Locker Room at East Central High School $1,950,000 Athletic Locker Room at Hale High School $1,700,000 Stadium Improvements at S.E Williams Stadium $1,700,000
COST AND FUNDING: Total construction cost of approximately $8,002,000, including architect fees and a furniture allowance, will be paid from the Facility Bond Fund, 1-37-1259-50-4700-4500-000-0000-000-12-XXX. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Hiring construction managers is necessary to complete proejcts for the 2010 Bond Issue.
Manhattan Construction Comany to provide construction management services on the early childhood improvements at Houston Elementary School. COST AND FUNDING: Total construction cost of approximately $1,500,000, including architect fees, will be paid from the Facility Bond Fund, 1-37-1285504700-4500-000-0000-000-12-220. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: As part of Project Schoolhouse, the Bunche project has been transferred to Houston Elementary and the funds are following. Manhattan Construction Company was originally assigned to manage the Bunche renovation.
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Renew the agreement with Tiger Natural Gas, Incorporated to provide natural gas products for qualifying sites throughout the District for the 2011-2012 school year. COST AND FUNDING: Total cost to be determined will be paid from the General Fund, 2-11-0300-50-2620-6270-000-0000-000-03-025. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: The utilization of a third-party gas supplier has saved the District over $2.3 million since the program began in 2005. This is for gas commodities only; Oklahoma Natural Gas will continue to provide product transportation to District sites. Expenditures for 2010-2011 were approximately $1,322,552.
E-124. RECOMMENDATION: Enter into a master agreement with Vargas Construction
Company for construction management services on the cafeteria addition at Lee Elementary School and the library addition at the new Zarrow International School. COST AND FUNDING: Total cost of approximately $3,750,000, including architect fees and a furniture allowance, will be paid as follows. Total cost not to exceed $2,250,000 for the cafeteria addition at Lee Elementary will be paid from the Facility Bond Fund, 1-37-1210-50-4700-4500-000-0000-000-12-265; and the total cost not to exceed $1,500,000 for the library addition at the new Zarrow International will be paid from the Facility Bond Fund, 1-37-1285-50-4700-4500000-0000-000-12-265. FURTHER RECOMMEND: The attorneys for the School District review and approve the proper agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: As part of Project Schoolhouse, Zarrow International is being relocated to Phillips Elementary School. The Zarrow Foundation provided funding for the library, which will be matched with 2010 Bond funds at Phillips Elementary School.
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ITEMS LISTED BELOW SUBMITTED BY CHIEF HUMAN CAPITAL OFFICER, MRS. ROBERTA ELLIS
E-125. RECOMMENDATION: Approve position creation/deletions.
RATIONALE: Positions to be effective after Board approval unless otherwise indicated. Funding for each new position listed will originate from and be included in the applicable division/department budget.
E-126. RECOMMENDATION: Approve routine staffing items.
RATIONALE: These routine personnel actions implement the various human capital plans and priorities authorized by the Board of Education for 2010-2011.
E-127. RECOMMENDATION: Approve additional routine staffing items.
RATIONALE: These routine personnel actions implement the various human capital plans and priorities authorized by the Board of Education for 2010-2011.
E-128. RECOMMENDATION: Approve ACT-WorkKeys and ParaPro as the local
educational assessment test to determine if employees and applicants meet the "Highly Qualified" standard for paraprofessionals as defined by the No Child Left Behind Act of 2001. COST AND FUNDING: Total cost not to exceed $20,000 will be paid from Title II-A, 2-11-5410-50-2834-8600-000-0000-000-05-093. RATIONALE: Title schools are required to hire only "highly Qualified" paraprofessionals and teacher assistants as defined by No Child Left Behind. This text will allow the District to assess applicants, internally and externally, as well as existing employees, to make sure they fit this definition.
E-129. RECOMMENDATION: Purchase criminal record checks and related services
from American Checked, Inc., Tulsa, Oklahoma, for the Human Capital Department during the 2011-2012 school year. COST AND FUNDING: Total costs to be determined and will be charged to the applicable funds/accounts. RATIONALE: Expenditures during the school year 2010-2011 totaled approximately $70,000.
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E-130. RECOMMENDATION: Renew the agreement with American Fidelity Assurance
Company to maintain the District's Section 125 Flexible Benefit Plan. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate agreement and that the proper officers of the Board of Education be authorized to execute this agreement on behalf of the District. RATIONALE: The School District utilizes the Internal Revenue Service option of having medical insurance premiums deduced on a pre-income tax basis.
E-131. RECOMMENDATION: Continue an agreement with Family and Children's
Services, Inc., Tulsa, Oklahoma, to handle the Employee Assistance Program (EAP) effective July 1, 2011, through June 30, 2012. COST AND FUNDING: Costs at the rate of $60 per referral will be paid from the General Fund, 2-11-0000-50-2839-2740-000-0000-000-04-041. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate agreement and that the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: Family and Children's Services, Inc., handles the EAP referrals of eligible employees who have problems such as marital, family, financial difficulties, alcoholism and other forms of chemical dependency that affect job performance.
E-132. RECOMMENDATION: Purchase occupational medicine and drug screening
services from Humana, Oklahoma City, Oklahoma, as needed for the 20112012 school year. COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: Expenditures during the 2010-2011 school year totaled approximately $28,000.
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E-133. RECOMMENDATION: Renew the contract with Lincoln Financial Group to
continue the District's life insurance program. The District will pay $.13 per month per $1,000 for life insurance and $.01 per month per $1,000 accidental death and dismemberment insurance for eligible employees in the amount of 1.5 times annual salary from the General Fund. In addition, the District will pay $.25 per $100 of monthly benefit for long term disability insurance from the General Fund. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contract and that the proper officer of the Board of Education be authorized to execute this contract on behalf of the District. RATIONALE: The School District provides life insurance, accidental death and dismemberment insurance and long term disability insurance for eligible employees for the purpose of hiring and retaining qualified employees.
E-134. RECOMMENDATION: Purchase professional, clerical, and industrial/labor
temporary personnel services from Pinpoint Personnel, Tulsa, Oklahoma, as needed during the 2011-2012 school year. COST AND FUNDING: Total costs to be determined will be charged to the applicable funds/accounts. RATIONALE: Expenditures during the 2010-2011 school year totaled approximately $750,000.
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E-135. RECOMMENDATION: Renew the contract with Talx to act on behalf of the
District as a third-party administrator to provide timely responses and administration of unemployment claims for the 2011-2012 fiscal year. COST AND FUNDING: The contract amount of $10,000 will be charged to the applicable fund/account. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contract and that the officers of the Board of Education be authorized to excecute the contract on behalf of the School District. RATIONALE: Talx receives all notices of claims which may be charged to Tulsa Public Schools. As a third-party administrator (TPA), Talx protests claims when appropriate and submits all relevant documents to the Oklahoma Employees Security Commission (OESC) regarding employment separation. In addition, Talx represents Tulsa Public Schools at all administrative hearings regarding unemployment benefits. Tulsa Public Schools is obligated to reimburse OESC all money paid out in benefits. Therefore, an effective TPA is necessary to ensure the best use of District resources. Tulsa Public Schools responded to approximately 300 unemployment claims, participated in approximately 110 administrative hearings and paid approximately $150,000 in unemployment benefits last year.
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Renew the contract with Talx, Inc. to provide employment verifications for existing and former employees. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorney for the School District prepare the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The School District provides employment verifications for current and past employees for purposes such as obtaining mortgage, credit card and apartment rentals.
Purchase third-party workers' compensation administration services from the best and most responsible offeror for the 20112012 school year under the terms and conditions of the Request for Proposal (RFP). COST AND FUNDING: Total costs to be determined will be charged to the applicable fund/account. RATIONALE: The third-party administrator coordinates all medical treatment for injured employees, all payments to medical providers, claimants and expenses as necessary under Oklahoma Workers Compensation Statutes. Expenditures for administrative services during the school year 2010-2011 total approximately $175,000.
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F.
ACTION AGENDA - Motion and vote on each recommendation ITEMS LISTED BELOW SUBMITTED BY ASSOCIATE SUPERINTENDENT FOR SECONDARY SCHOOLS, MR. KEVIN BURR
F-1.
RECOMMENDATION: POSTFACT approval to enter into a contract with Escargot to provide building rental and catering for Hale High School's senior prom, April 23, 2011. COST AND FUNDING: Total cost not to exceed $3,800 will be paid from Hale's school activity fund #866. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District RATIONALE: The senior program is an annual tradition at Hale High School. An estimated 150 to 200 students are expected to attend.
ITEMS SUBMITTED BY ACTING CHIEF OF STAFF, MS. AMY POLONCHEK Recommendations submitted by Assistant Superintendent for District Accountability and Program Management, Mr. Larry Smith
F-2.
RECOMMENDATION: Approve the length of the 2011-2012 school year to be calculated in hours as allowed by House Bill 1864. COST AND FUNDING: There is no cost to the district. RATIONALE: House Bill 1864 provides for calculation of the school year by days or by school hours. It also modifies time allowed for professional meetings, the number of hours for parent-teacher conferences to be counted as classroom instruction, and clarifies language relating to the extended-day schedule. Using the school-hour method of calculation will allow calendar flexibility, if needed, and will not impact the District's average daily membership or average daily attendance calculation.
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F-3.
RECOMMENDATION: Approve school/site name changes to support Project Schoolhouse as approved on the May 2, 2011, Agenda, item F-1, page 7, and waive Board Policy 8102, Naming Schools and Facilities. COST AND FUNDING: There is no cost to the District. RATIONALE: To complete Project Schoolhouse, several schools/programs will be relocated to different buildings throughout the District. The current school/site name will need to follow the instructional content of the existing program. Also, the grade configuration at the middle school level will necessitate new site locations as well as name changes. Site codes are approved by the Oklahoma State Department of Education and accreditation practices require site code changes specific to grade level configurations which are included for information only. Additionally, two innovative schools, Project Accept TRAICE Elementary School and TRAICE Middle School, will apply for OSDE accreditation to begin in School Year 2011-2012. Please see attachment for list for proposed name changes, site numbers and grade configuration.
F-4.
RECOMMENDATION: Approve the 2011-2012 Preliminary School Budget and Financing Plan which has been prepared in accordance with section 5-154 of the School District Budget Act. The subject preliminary budget herewith presented to the Board of Education presents the details of the estimated revenue and expenditures that total $519,204,759 and $510,705,334 respectively for all appropriated funds. FURTHER RECOMMEND the Superintendent's publishing of the Budget Summary in the Tulsa Daily Commerce and Legal News be ratified and be authorized to file such documents as are required to affect compliance with the School District Budget Act. FURTHER RECOMMEND the Clerk of the Board make available ten copies of the proposed budget and have them available for review or for distribution at the office of the Chief Financial Officer. RATIONALE: Review by the Board, publishing and approval of the preliminary budget is the first required step in compliance with the provisions of the School District Budget Act (Section 5-150 et. Seq. of Title 70). The 2010-2011 Preliminary Budget and Financing Plan presented to the Board of Education with the details of the estimated revenue and expenditures totaled $566,893,741 and $558,593,741, respectively for all appropriated funds. The 2010-2011 Amended School Budget and Financing Plan detailed the revenue and expenditures totaling $574,057,012 and $565,757,012, respectively for all appropriated funds.
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F-5.
RECOMMENDATION: Approve position creation/deletions. RATIONALE: Positions to be effective after Board approval unless otherwise indicated. These items were not submitted with sufficient time for processing to appear on the June 6, 2011, Agenda for information. Human Capital is requesting action on these position deletions to be effective by the end of the 2010 - 2011 fiscal year.
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G.
INFORMATION AGENDA ITEMS LISTED BELOW SUBMITTED BY ASSOCIATE SUPERINTENDENT FOR ELEMENTARY SCHOOLS, MILLARD HOUSE II
G-1.
RECOMMENDATION: Renew the agreement with the Oklahoma State Department of Health "CATCH Program," to provide physical fitness and nutritional health for Jackson and Marshall elementary schools during the 20112012 school year. COST AND FUNDING: There is no cost to the District. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: To improve the health and well being of the students at Jackson and Marshall elementary schools.
ITEMS LISTED BELOW SUBMITTED BY ASSOCIATE SUPERINTENDENT FOR SECONDARY SCHOOLS, MR. KEVIN BURR
G-2.
RECOMMENDATION: Renew the contract with Big Picture Learning to purchase professional development, technical assistance and coaching during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $244,000 will be paid from the Alternative Education Professional Development Fund, 11-0000-2213-503200430-0000-000-16-076 for $122,000; and the Federal Projects fund, 11-38802213-503200-430-0000-000-05-093 for $122,000. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: One of the initiatives of the District involves continuing with the redesign of the alternative services in secondary schools. The Tulsa Met Program has been redesigned with the philosophy of the Big Picture schools www.bigpicture.org. The design has transformed the lives of many students during the 15 years of existence as only the students most at risk for dropping out are served with about a 96 percent graduation rate. Of these graduates, approximately the same percentage of these students attends college and about 80 percent of them complete college in four years. The recommended support will continue the redesign and support of educational services at the Tulsa Met Program (middle & high school) as well as other alternative sites.
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G-3.
RECOMMENDATION: Renew the contract with Dayspring Community Services to provide therapy and rehabilitation services for students in Project ACCEPT during the 2011- 2012 school year. COST AND FUNDING: Total cost not to exceed $60,000 will be paid from the General Fund, 11-0000-2120-503230-430-0000-000-07-xxx FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The Project ACCEPT schools provide Tier III support in accordance with the District's Behavior Response Plan to elementary students. An important part of the intervention provided in the program involves social and emotional therapy and psychosocial rehabilitation services to the students and their families. Dayspring Community Services employs trained and licensed therapists to provide such services on an ongoing basis.
G-4.
RECOMMENDATION: Approve the continuation of student uniforms at East Central High School to include juniors and seniors for the 2011-2012 school year. The Board approved uniforms for freshmen on May 2, 2009, and sophomores on August 16, 2010. COST AND FUNDING: There is no cost to the District. RATIONALE: Experts believe that improving the school environment through mandatory standardized dress, both academically and behavioral outcomes improve.
G-5.
RECOMMENDATION: Amend item E-4, page 3 of the August 16, 2010, Agenda to extend contract services with American Education Solutions, Inc. (AES) to November 18, 2011, to provide services for the evaluation of the Magnet Schools Assistance Program (MSAP) Grant. COST AND FUNDING: Total cost not to exceed $13,750 will be paid from the General Fund Magnet Schools Project, 2-11-7763-50-2544-3200-100-0000-00005-093. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The MASP Grant ends on September 20, 2011. The annual performance report and final payment is due 90 days after the grant ends. November 18 was agreed upon allowing time to submit the report and budget to the US Department of Education before the December 31, 2011, deadline.
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G-6.
RECOMMENDATION: Renew the contract with Tulsa Promenade to provide facility space for the Tulsa Learning Academy/Virtual Program for the 20112012 school year. COST AND FUNDING: Total cost not to exceed $8,400 will be paid from 2-210000-50-1000-4400-430-0000-000-07-636 FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District RATIONALE: The Tulsa Learning Academy/Virtual Program has provided alternative programming for students through web-based instruction with supplemental direct instruction. The program has effectively provided an option for students to complete the requirements for high school graduation who might otherwise have missed the opportunity to complete the requirements for a standard diploma. This contract will allow for program expansion to serve more students in each session. Additionally, continuation of the program with additional space will allow the options for students to enroll in virtual high school programming and technology-drive distance learning and independent study. This feature should encourage a significant number of students returning enrollment in Tulsa Public Schools increasing the District's average daily membership.
ITEMS LISTED BELOW SUBMITTED BY ASSISTANT SUPERINTENDENT FOR CURRICULUM AND INSTRUCTION/SPECIAL EDUCATION AND STUDENT SERVICES, MS. VERNA RUFFIN
G-7.
RECOMMENDATION: Continue the agreement with Oklahoma Health Care Authority (OHCA) approved on the June 16, 2010 Agenda, item E-4, page 3, to provide Medicaid reimbursement for Tulsa Public Schools during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $180,000 will be paid from the Medicaid Federal Fund, 2-11-0698-50-5200-9300-239-6516-000-05-0066. RATIONALE: The current agreement with OHCA is a continuing agreement for the years 2010-2013 and was reviewed and approved by the attorney for the school district in 2010. Continuing the agreement with OHCA will allow Tulsa Public Schools to file Medicaid claims for the reimbursement of state and local funds spent by Tulsa Public Schools for health related services to Medicaid eligible children. The District Medicaid program provides funding support for special education and health related programs, through the expenditure of reimbursed Medicaid funds, which increase student ability to participate and perform in the learning process.
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G-8.
RECOMMENDATION: Enter into a contract with Citizen CPR through the American Heart Association to provide CPR/First Aid training for paraprofessionals and special education teachers at up to $20 per person during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $10,000 will be paid from the Medicare Resources Federal Fund, 2-11-6980-50-2132-3200-239-0000-000-05066. FURTHER RECOMMEND: The attorneys for the District prepare the appropriate contract and proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The Oklahoma State Department of Education requires special education paraprofessionals to maintain current CPR/First Aid certification. These classes will provide the required training and certification standards to meet state guidelines.
G-9.
RECOMMENDATION: Enter into a contract with NanoPac, Inc. to provide training at $125 per hour for visually impaired (VI) students and special education teachers during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $3,000 will be paid from the Special Ed-IDEA Fund, 2-11-6210-50-1000-3200-239-0000-000-05-066. FURTHER RECOMMEND: The attorneys for the School District prepare and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This training will instruct students and teachers how to produce Braille and electronic text on the PAC Mate.
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G-10.
RECOMMENDATION: Purchase A+Anywhere Learning Systems (an unlimited web-based perpetual license. including browser database setup, training, tech support and shipping) from The Learning Systems, Oklahoma City, Oklahoma, for special education and homebound students for the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $59,888.95 will be paid from Special Education IDEA Federal Fund, 2-11-6210-50-1000-6500-239-0000-00005-066. RATIONALE: The A+ Anywhere Learning Systems software program is an Elearning solution consisting of an instructional management system supported by significant core curriculum content, for grades K-12, delivered through the Internet. State and national standards have been aligned to the A+ Learning System curriculum to the level of the specific objectives. Purchase of this perpetual site license provides a one-time major cost for the software license and allows an annual renewal fee of $5,500 plus the cost of on-site training.
G-11.
RECOMMENDATION: Renew the contracts with Tulsa Area Project Enriching Children's Communication Options (ECCO) parent advisors/providers for provision of Project ECCO services to special education students ages three to five as a related service for their primary disability (deafness or hard of hearing) on their individualized education plans or individual services plan for the fiscal period July 1, 2011, through June 30, 2012. COST AND FUNDING: Providers are Shannon Moore (total not to exceed $13,000), Petra Teel (total not to exceed $5,400), and Marie Hodges (total not to exceed $7,500). The cost of the service is $50 per student per weekly visit plus mileage. The total cost not to exceed $42,800 will be paid from the ECCO Fund, 2-12-6150-50-2194-3200-239-6516-000-05-066 and 2-12-6150-50-21941700-239-6516-000-05-066. The cost is reimbursable by the State Department of Education. FURTHER RECOMMEND: The attorneys for the District prepare the appropriate contracts and proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: The total cost budgets for additional students, if needed, to receive services and additional advisors/providers trained by Project ECCO.
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G-12.
RECOMMENDATION: Renew the contract with Nemadji Research Corporation to provide technical assistance as needed for the Oklahoma Medicaid Billing System (OKMBS) software during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $5,000 will be paid from the Medicaid Resources Federal Fund, 2-11-6980-50-2573-3200-000-0000-000-05066. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This contract will ensure continued technical support of the Tulsa OKMBS software. The programming modifications requested may include program upgrades or system changes that are required for compliance with the Oklahoma Health Care Authority or programming modifications to improve the efficiency and effectiveness of the software program. OKMBS software supports the efficient filling of claims and the Medicaid eligibility of students.
G-13.
RECOMMENDATION: Renew the contract with New View Oklahoma to provide a visually impaired student with orientation and mobility training, at $65/hr, plus mileage, during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $11,500 will be paid from the Special Education IDEA Federal Fund, 2-11-6210-50-1000-3300-000-0000-00005-066. FURTHER RECOMMEND: The attorneys for the District prepare the appropriate contract and proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: These services will provide the visually impaired student with the skills necessary to move safely, independently and purposefully in his/her environment. In addition, these services will fulfill the District's obligations under the Individuals with Disabilities Education Act and Section 504 of the Rehabilitation Act of 1973 (IDEA).
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G-14.
RECOMMENDATION: Renew the contract with Tonia Caselman, PhD, LCSW, to provide clinical supervision for employees who are Masters in Social Work (MSW) and are under supervision for licensure to become LCSWs during the 2011-2012 school year. COST AND FUNDING: Total cost not to exceed $8,500 will be paid from the Special Education Early Intervening Services Fund, 2-11-6230-50-2113-2390000-000-05-066. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Providing clinical supervision for LCSW candidates allows the District to utilize the services of MSWs and to have first opportunity to employ these individuals when they receive their license.
ITEMS SUBMITTED BY ACTING CHIEF OF STAFF, MS. AMY POLONCHEK Recommendations submitted by Chief Information and Operations Officer, Mr. Todd Lee
G-15.
RECOMMENDATION: Engage consulting services from Pearson, Chicago, Illinois, for support of PowerSchool scheduling for secondary sites in July 2011. COST AND FUNDING: Total cost for services not to exceed $40,000 will be paid out of ISS E-Rate funds, 11-0023-2560-503400-000-000000-000-02-026. Total cost for travel not to exceed $12,000 will be paid out of ISS E-Rate funds, 11-0023-2560-505820-000-000000-000-02-026. RATIONALE: The consulting services will be used to assist secondary schools with loading schedules into PowerSchool in July 2011 in preparation for the 2011-2012 school year. In addition, consultants will assist staff in preparing for the year end roll-over process of the PowerSchool student system. Typically, scheduling would have been held in late May or early June but, due to project Schoolhouse, has been pushed into July to allow sites more time to develop student schedules.
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Recommendations submitted by Assistant Superintendent for District Accountability and Program Management, Mr. Larry Smith
G-16.
RECOMMENDATION: Revise the previously approved 2011-2012 continuous learning and traditional school calendars approved on the January 4, 2010, Agenda, item E-4, Page 3, to reflect hours instead of days. This is in pursuant to the Board action of the 2011-2012 school year to be calculated in hours allowed by House Bill 1864. COST AND FUNDING: There is no cost to the District. RATIONALE: The continuous learning and traditional school calendars will preserve the scheduled start day of school, holidays, parent-teacher conferences and all scheduled professional development. By adding fifteen minutes to the school day there will be an increased amount of instructional time prior to state testing. Five inclement weather days have been included for both continuous learning and traditional calendars. This will also allow the traditional calendar to end prior to the Memorial Day weekend. Both continuous learning and traditional calendars also preserve the additional instructional hours for students that was initiated several years ago.
G-17.
RECOMMENDATION: Approve sanctioning of the Will Rogers High School Football Booster Club in accordance with Board Policy 5707 for the 2010-2011 fiscal year. COST AND FUNDING: There is no cost to the District. RATIONALE: This is a new organization requesting Board approval for sanctioning and have submitted the required information in support of the application.
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G-18.
RECOMMENDATION: Enter into a lease agreement with the City of Hope Church for the rental of Patrick Henry Elementary School for church services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount is $14,568 payable in monthly installments of $1,214. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization will operate a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $6,756 of the 12-month rental charges. Utilities are included in the hourly rental rate. Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief.
G-19.
RECOMMENDATION: Approve payment of certified instructors and noncertified instructors 75 percent of tuition collected for individual classes taught for the Community Education Program from July 1, 2011, through June 30, 2012. (Names are to be provided after the course is taught during the year.) COST AND FUNDING: Instructors are paid from the tuition collected from the students in each class at the end of each course taught at no cost to the District. RATIONALE: The program will provide the community the opportunity to use and become familiar with the facilities tax dollars support and will also help communicate to the city of Tulsa that the District is interested in the growth needs of the community and desires to enhance the learning experience for all who participate.
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G-20.
RECOMMENDATION: Renew the lease agreement with Day Schools for the rental of Hoover Elementary School for childcare services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $30,768 will be payable in monthly installments of $2,564. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization operates a childcare program in the building indicated. The rental rate is based on square footage. The rate is the same throughout the District at $0.60 per square foot for facility, custodial, and utility charges. For the 2010-2011 school year the rental rate was $30,768 and the rate per square footage was $.60. Security concerns have been reviewed and waived by the District's Campus Police Chief.
G-21.
RECOMMENDATION: Renew the lease agreement with the All Nations Fellowship Church for the rental of Lanier Elementary School for church services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $17,264 will be payable in monthly installments of $1,438.67 FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization will operate a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $8,112 of the 12-month rental charges. Utilities are included in the hourly rental rate. Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief.
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G-22.
RECOMMENDATION: Renew the lease agreement with Foundations Church for the rental of Memorial High School for church services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $37,700 will be payable in monthly installments of $3,142. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization operates a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $0* of the 12-month rental charges. Utilities are included in the hourly rental rate. For the 2010-2011 school year the rental rate was $37,700.00 and custodial reimbursement was $0. Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief. (*Explanation: (September 2009) The site principal and the Director of Plant Operations have agreed that a custodian is not necessary for this group due to low attendance. This site does not have a boiler therefore a member of this church who is also a counselor at Memorial was designated to open and secure the building.)
G-23.
RECOMMENDATION: Renew the lease agreement with the Gathering Church for the rental of Thoreau Demonstration Academy for church services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $35,932 will be payable in monthly installments of $2,994.33. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization will operate a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $8,112 of the 12-month rental charges. Utilities are included in the hourly rental rate.Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief.
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G-24.
RECOMMENDATION: Renew the lease agreement with The Word Christian Church for the rental of Emerson Elementary School for church services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $5,928 will be payable in monthly installments of $494. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate lease agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization operates a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $4,056 of the 12-month rental charges. Utilities are included in the hourly rental rate. Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief.
G-25.
RECOMMENDATION: Enter into a lease agreement with the Walk of Faith Community Church for the rental of Hawthorne Elementary for Church Services beginning July 1, 2011, and ending June 30, 2012. COST AND FUNDING: The rental amount of $14,820 is payable in monthly installments of $1,235. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: This organization will operate a church in the building indicated. The rental rate is based on hourly usage per room. The reimbursement for custodial services is $6,760 of the 12-month rental charges. Utilities are included in the hourly rental rate. Rental payments are reduced on the occasional Sabbaths when the facility is not used. Security concerns have been reviewed and waived by the District's Campus Police Chief.
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Recommendations submitted by Director of Bond Projects/Energy Management, Mr. Bob LaBass

G-26.
RECOMMENDATION: Pay Takeform Architectural Graphics, Medina, New York, Irma Cummisky, Salesperson, the lowest responsible bidder, to provide interior signage for the Education Service Center. COST AND FUNDING: Total cost not to exceed $43,559.04 will be paid from the Facility Bond, 1-37-1270-50-4700-4500-000-0000-000-12-100. RATIONALE: New signage is necessary to bring the building into compliance with ADA and Lifesafety codes. This cost is included as part of the new HVAC system project listed in the 2010 Bond Issuance book.
G-27.
RECOMMENDATION: Approve position creation/deletions. RATIONALE: Positions to be effective after Board approval unless otherwise indicated. Funding for new position listed will originate from and be included in the applicable division/department budget.
G-28.
RECOMMENDATION: Approve additional position creations/deletions. RATIONALE: Positions to be effective after Board approval unless otherwise indicated. Funding for each new position listed will originate from and be included in the applicable division/department budget.
G-29.
RECOMMENDATION: Renew the contract with Rich and Cartmill for workers' compensation excess insurance coverage through Safety National Casualty Corporations. COST AND FUNDING: The total estimated premium not to exceed $172,000 will be charged to the General Fund, 2-11-0000-50-7400-5290-000-0000-00004-041. FURTHER RECOMMEND: The attorneys for the School District review and approve the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: Rich and Cartmill Insurance Agency provides workers' compensation specific and aggregate excess insurance through Safety National Casualty Corporation. The 2010-2011 premiums totaled $171,139.
Page 74 of 113
G-30.
RECOMMENDATION: Renew the contract with RMC Research Corporation from July 1, 2011, through June 30, 2012, to recruit, hire, train and supervise retired teachers to serve as peer intervention models. The peer intervention model will facilitate focused professional development for struggling teachers, including coaching, mentoring, and classroom observations with constructive feedback. COST AND FUNDING: Total cost not to exceed $399,125 will be paid from the General Fund, 2-11-5410-50-2213-3600-000-0000-000-05-093. FURTHER RECOMMEND: The attorneys for the School District prepare the appropriate contract and the proper officers of the Board of Education be authorized to execute the contract on behalf of the District. RATIONALE: This will improve teacher effectiveness by providing support and focused professional development for struggling teachers to improve their teaching skills and practices.
ITEMS LISTED BELOW SUBMITTED BY SUPERINTENDENT, DR. KEITH E. BALLARD

G-31.
RECOMMENDATION: Renew the legal services agreement with Rosenstein, Fist and Ringold for the 2011-2012 fiscal year. COST AND FUNDING: Total cost of retainer not to exceed $95,000 will be paid from the General Fund, 2-11-0000-50-2317-3350-000-0000-000-09-092. FURTHER RECOMMEND: The attorney for the School District review and approve the appropriate agreement and the proper officers of the Board of Education be authorized to execute the agreement on behalf of the District. RATIONALE: The agreement for legal services will cover all legal services rendered to the Tulsa School District. There has been no change to this agreement for the past five five years and non-retainer billing rates remain consistent with past agreements.
Page 75 of 113
SUPPORTING INFORMATION CONSENT ITEM E-125 POSITION CREATIONS/DELETIONS
Certificated/Administrative Create: Position Deputy Superintendent -ESC/ Office of the Superintendent Annual Budget Impact: $ 103,800 min. $ 155,600 max.
Funding Source: 2-11-0000-50-2340-1210000-0000-107-16-079
Salary/Grade EL-12 12 Months
Duties Responsible for the management, direction, supervision and evaluation of the schools within the school district. Supervise Associate Superintendents for Elementary and Secondary Schools; adhere to instructional standards, benchmarks, and accountability measures; creation of appropriate school and classroom learning environments; and, selection and evaluation of school based leaders and service for the superintendent, as second in command during the superintendents absence or unavailability.
Executive Assistant to the Superintendent for Elementary SchoolsESC Annual Budget Impact: $ 66,500 min. $ 99,700 max.
Funding Source: 2-11-0000-50-2340-1110000-0000-107-16-077
EL-6 12 Months
Assist the Associate Superintendent for Elementary Schools and provide the leadership necessary to ensure the provision of the best possible educational opportunities for all elementary school students within Tulsa Public Schools service area.
Executive Secretary to the Deputy Superintendent-ESC/ Office of the Superintendent Annual Budget Impact: $ 30,400 min. $ 43,800 max.
Funding Source: 2-11-0000-50-2340-1210000-0000-106-09-091
BL-3 12 Months
Ensure the smooth and efficient operation of the department by performing complex secretarial and administrative duties to include, but not limited to performing special projects for the executive.
Page 76 of 113
Certificated/Administrative Creations/Deletions - Continued Create: Position Director of Community Schools-ESC/Associate Superintendent for Elementary Schools Annual Budget Impact: $ 66,500 min. $ 99,700 max.
Funding Source: 2-11-5118-50-2194-1110494-0000-000-322-05-093
Duties Oversee and conduct professional development training to TPS teachers and staff. Support a range of current professional development commitments and promote the professional development activities in how school staff can work more effectively with parents and community stakeholders. The professional development will lead to stronger family and parent engagement and healthier relationships within neighborhoods in all Title I schools. Provide leadership for the coordination of community school efforts to support Title I Schools. Manage and provide supervision to community schools coordinators and work closely with the Director of Title I to expand the outreach projects and activities for securing parental engagement. Assist in the deployment of the Parental Involvement Analysis across all Title I schools. Serve as lead budget analyst and primary department contact for the district accounting system while providing oversight, training, and technical assistance in the development and maintenance of all financial records for the department.
Lead Budget AnalystESC/Federal Programs and Special Projects Annual Budget Impact: $34,100 min. $49,100 max.
Funding Source: 2-11-7860-50-2330-1210000-0000-325-05-093
BL-5 12 Months
Assistant Director/Grant ComplianceESC/Federal Programs and Special Projects Annual Budget Impact: $61,800 min. $92,600 max.
Funding Source: 2-11-7860-50-2330-1110000-0000-110-05-093
EL-5 12 Months
Work in a collaborative environment to monitor applicable federal programs and special projects for compliance with federal, state, and local regulations, policies, and procedures; work with Grants Management and Title I administrators to provide technical assistance and training to program directors, sub-grantees, partners, and Districtlevel staff; develop program evaluation protocols for relevant programs within the department; monitor program performance including contracts management activities, which may include but are not limited to, ensuring that reports are completed accurately and on time; and assist executive director and program directors with gathering, compiling, and analyzing information on program-related issues.
Page 77 of 113
Certificated/Administrative Creations/Deletions - Continued Create: Position Grants Management Administrator-ESC/ Federal Programs and Special Projects (2 positions)
Annual Budget Impact: $114,000 min.$172,000 max. Funding Source: 2-11-7860-50-2330-1110000-0000-110-05-093
Duties Work in a collaborative environment to monitor program implementation and provide quality technical assistance to improve planning, budgeting, coordination of funds, and needs analysis for various federal programs.
Coordinator of Technology, Data and Inventory ManagementESC/Federal Programs and Special Projects
Annual Budget Impact: $45,900 min.$68,900 max. Funding Source: 2-11-7860-50-2330-1110000-0000-110-05-093
EL-1 12 Months
Work in a collaborative environment serving as the departments primary contact for technology, data, and inventory management while providing leadership in planning and purchasing technology materials, equipment, and services; providing professional development, training, and technical assistance; maintaining federal programs web page to ensure compliance with local, state, and federal policies; and serving as asset manager for the department.
Title I AdministratorESC/Title I and Federal Programs (3 positions) Annual Budget Impact: $199,500 min.$299,100 max.
Funding Source: 2-11-7860-50-2330-1110000-0000-110-05-093
EL-4 12 Months
Work in a team oriented environment to monitor Program implementation and provide effective technical assistance to improve school-wide planning, budgeting and needs analysis to meet the requirements of the No Child Left Behind Legislation. Provide compliance monitoring for all Title I programs assigned. Collect, organize, and compile information necessary for project reports, intervention activities, and program performance evaluation. Promote the overall effectiveness of the department. Make periodic on-site visits to observe Title I programs, private schools, and SES programs to determine the extent to which instructional methods and materials are being used effectively. Prepare reports and recommendations to appropriate administrators.
Page 78 of 113
Certificated/Administrative Creations/Deletions Continued Delete: Position Federal Programs Compliance MonitorESC/Federal Programs and Special Projects (2 positions) Annual Budget Impact: $98,800 min. $148,400 max.
Funding Source: 1-11-0950-50-2340-1110000-0000-322-05-093 1-11-7860-50-2330-1110000-0000-110-05-093
Duties Monitor federal programs to ensure for compliance in meeting the requirements of No Child Left Behind Legislation in addition to providing technical assistance to improve planning, budgeting and strategies to improve student achievement.
School Improvement Administrator for Planning, Budgeting, and Program-ESC/Title I and Federal Programs (2 positions) Annual Budget Impact: $114,800 min. $172,000 max. Funding Source:
1-11-5118-50-2330-1110494-0000-110-05-093
EL-4 12 Months
Evaluate Title I program implementation and effectiveness; keep abreast of current research in K-12 education and disseminate this information to appropriate administrators; assist with Title I budget preparation and monitoring; make recommendations concerning the cost-effectiveness of the various programs funded by Title I.
Title I Compliance Monitor-ESC/ Federal Programs and Special Projects Annual Budget Impact: $49,400 min. $74,200 max.
Funding Source: 1-11-5118-50-2330-1110494-0000-110-05-093
EL-2 12 Months
Monitor School-wide and Targeted Assistance Title I programs to ensure for compliance in meeting the requirements of No Child Left Behind Legislation in addition to providing technical assistance to improve planning, budgeting and strategies to improve student achievement.
Page 79 of 113
Support Positions Creations/Deletions (Changes to be effective July 1, 2011) Create: Position Surveillance and Security Support-ESC/ Campus Police Annual Budget Impact: $30,388.80 min. $41,163.20 max.
Funding Source: 2-11-0266-50-2660-1210000-0000-959-10-049
Salary/Grade TS-9 14.61/hr. to 19.79/hr. 12 Months
Duties Implement camera security system District wide and the inclusion of magnetic doors on buildings. Sustain a service of maintenance and support. Responsible for maintaining support for electronic security systems including but not limited to cleaning, repair, replacement installation, video download for court/DRC hearings and will assist in training and support of site personnel to access video security systems.
Delete: Position Private Security and Special Events Liaison-ESC/Campus Police Annual Budget Impact: $30,388.80 min. $41,163.20 max.
Funding Source: 1-11-0000-50-2620-0000000-0000-609-14-062
Salary/Grade TS-9 14.61/hr. to 19.79/hr. 12 Months
Duties Schedule security for over 3400 special events throughout the school year. Coordinate with private security vendors to supply necessary support for school security and special events.
Page 80 of 113
Support Position Creations/Deletions Continued Create: Position Communications Specialist-ESC/ Campus Police (2 positions) Annual Budget Impact: $50,377.60 min. $67,724.80 max.
Funding Source: 2-11-0266-50-2660-1210000-0000-961-10-049
Salary/Grade TS-5 12.11/hr. to 16.28/hr. 12 Months One position will receive a 5% evening shift differential.
Duties Operate the District communication system including both radio and telephone communication equipment. Computer assisted dispatching or emergency radio experience will be necessary. Monitor the District intrusion/fire alarms systems on a 24-hour basis.
Delete: Position PBX OperatorESC/Chief of Staff (2 positions) Annual Budget Impact: $36,649.60 min. $48,339.20 max.
Funding Source: 1-11-0000-50-2620-0000000-0000-609-14-062
Salary/Grade CA-3 8.81/hr. to 11.62/hr. 12 Months
Duties Coordinate telephone calls into the Education Service Center and connecting patrons to the proper person or department for assistance.
Security/Fire Alarm Leadperson-ESC/ Campus Police Annual Budget Impact: $31,844.80 min. $43,201.60 max.
Funding Source: 1-21-0000-50-2660-1210000-0000-961-10-51
MT-15 15.31/hr. to 20.77/hr. 12 Months
Install intrusion and fire alarm systems within the District and repairs/maintenance of existing systems.
Page 81 of 113
SUPPORTING INFORMATION CONSENT ITEM E-126 ROUTINE STAFFING ITEMS
ELECTIONS Name Certificated/Administrative: Watashe, Ashley 5/31/11 B-2 $ 2,762.30 Teacher-Chouteau/ Grade 3 Return from leave. Effective Date Degree/ Step Contract Amount Assignment
Support (Hourly): Branch, Diana Cordero, Angelica Cordero, Angelica Locke, James 5/24/11 6/03/11 5/24/11 6/30/11 5/24/11 6/30/11 6/01/11 6/30/11 IS-3 MT-3 MT-3 MT-8 $ 9.61 9.01 9.01 12.72 Library Assistant-Clinton Return from leave. Custodian-Plant Operations Return from leave. Custodian-Plant Operations Return from leave. Grounds JourneypersonGrounds Return from leave.
Page 82 of 113
ADJUSTMENTS Position Grade/Step (if applicable) Effective Date Present Contract Proposed Contract
Name
Reason
Certificated/Administrative: Kesterson, Denzel Interim District of Choice CoordinatorESC/School and District Accountability M30-25 6/21/11 $ 56,044.00 $ 5,306.40 District of Choice Coordinator-ESC/ School and District Accountability EL-3 Rate: $73,700.00
Support (Hourly): Barnett, Kelvin ApprenticeTransportation MT-6 CNS AssistantAlcott MT-1 6hrs/day CNS AssistantSandburg MT-1 6hrs/day CNS AssistantBarnard MT-1 6hrs/day CNS AssistantRoosevelt MT-1 7hrs/day CNS AssistantRoosevelt MT-1 6hrs/day CNS AssistantECDC MT-1 7hrs/day ApprenticeTransportation MT-6 3/07/11 6/30/11 8/22/11 6/05/12 $ 10.79 $ 10.79 85.00/mo. Tool allowance 8.49 Child Nutrition Services (CNS) Assistant-Jackson MT-1 6.5hrs/day CNS AssistantDisney MT-1 7hrs/day CNS Assistant-Jones MT-1 7hrs/day CNS AssistantMark Twain MT-1 6hrs/day CNS AssistantMarshall MT-1 7hrs/day CNS AssistantMonroe MT-1 6hrs/day
Bills, Saundra
8.49
Cardenas, Sarah
8/22/11 6/05/12 8/22/11 6/05/12 8/22/11 6/05/12 8/22/11 6/05/12 8/22/11 6/05/12 4/25/11 6/30/11
8.49
8.49
Dalton, Brigette
8.73
8.73
Duncan, Lisa
8.36
8.36
Logan, Ashley
8.36
8.36
Mullins, Frank
9.19
9.19
Reagor, Stephen
10.79
10.79 85.00/mo. Tool allowance
Page 83 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) CNS AssistantSandburg MT-1 6hrs/day CraftspersonTransportation MT-10 CNS Cook IIWilson MT-3 6hrs/day Effective Date 8/22/11 6/05/12 10/05/10 6/03/11 8/22/11 6/05/12 Present Contract $ 8.73 Proposed Contract $ 8.73
Name Ross, Andrea
Reason CNS AssistantDisney MT-1 7.5hrs/day
Salim, Tony
12.11
12.11 85.00/mo. Tool allowance 9.55 CNS Cook II-McClure MT-3 7.5hrs/day
Sotelo, Maria
9.55
Page 84 of 113
LEAVES OF ABSENCE Name Certificated/Administrative: Denny, Joan Levesque, Jennifer Lowe-Barre, Etta Support (Hourly): Branch, Thomas Franklin, Douglas Hardaman, Marlene Perry, Susan Simmons, Judith Wills, Brenda 6/03/11 5/21/11 5/31/11 6/02/11 5/31/11 5/10/11 Warehouse SupervisorMaterials Management Bus Driver Bus Driver Bus Driver Head Custodian-Central SAF Bookkeeper TechESC/Finance Personal illness Personal illness Personal illness Personal illness FMLA Personal illness 5/11/11 8/17/11 5/23/11 Teacher-Patrick Henry/ Special Education Teacher-Cooper/ Grade 4 Teacher-Clinton/ Special Education FMLA Child Care Personal illness Effective Date Assignment Reason
RETIREMENTS Effective Date
Name Certificated/Administrative: Burton, Robert Sr.
Assignment
8/17/11
Chief of Staff-ESC/Office of the Superintendent Retiring from FMLA
Page 85 of 113
RESIGNATIONS Name Certificated/Administrative: Brown, Eli Jr. Causey, Jamie Davis, Brian Dickenson, Wanda Elder, Brandy Garrison, Ronda Goodson, Rebecca Harmon, Jennifer Jack, Jason Jacobson, Claire Jassman-Forster, Jennifer King, Alexander Koehn, Cathy Lister, Cynthia Major, Phillip Martin, Andrew Pelzer, Tyrone Schoats, Verdell Sheng, Michael Smith, Teresa Steffensen, Carrie Tillotson, Elizabeth 6/06/11 6/06/11 6/06/11 6/06/11 6/20/11 6/06/11 6/08/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/30/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 Pride Promoter-Gilcrease Teacher-Edison/Language Arts Urban Instructional Coach-Gilcrease Community Liaison-Rogers Teacher-Kendall Whittier/Kindergarten Teacher-Rogers/English Title I Stimulus Budget Analyst-ESC/Finance Teacher-Lewis and Clark/Language Arts Teacher-Owen/PE Teacher-Houston/Grade 1 Teacher-Hale/Special Education Teacher-Jackson/Grade 3 Teacher-Clinton/Reading Teacher-Penn/Special Education Teacher-Webster/Agriculture Teacher-Anderson/Grade 3 Urban Instructional Coach-Gilcrease Pride Promoter-Gilcrease Teacher-Edison/Chinese Teacher-Carver/Language Arts Teacher-Memorial/Art Technology Coach-Rogers Effective Date Assignment
Page 86 of 113
RESIGNATIONS - Continued Name Vandivort, Vicki Veale, Rachel Wages, Susan Warren, Lyndee Support (Hourly): Barnett, Cicily Blount, LaQuisha Johnson, Kayla Kuskowski, Juana Mabry, Gary 5/25/11 4/29/11 5/12/11 5/25/11 6/02/11 Bus Driver Custodian-Wilson Site Assistant-Barnard/Before and After Care Program Custodian-Salk Campus Security Officer-ESC/Campus Police Effective Date 6/06/11 6/06/11 6/06/11 6/06/11 Assignment Teacher-Foster/Art Teacher-Clinton/Science Teacher-OSU Medical Center/Special Education Teacher-Grissom/Grade 1
TERMINATIONS Name Support (Hourly): Grabianowski, Kathryn 5/26/11 MD Paraprofessional-Edison Effective Date Assignment
Page 87 of 113
SUBSTITUTE AND TEMPORARY ELECTIONS Challenge Course Instructors Dsouza, Deol Frank, Charles Hall, Justin Hughes, Joanna Koster, Kristopher Lewis, Kyle Rogers, Jodie Adjunct Teacher Memorial 1-11-0000-50-1000-820-1360-201-07-725 Keith Hinds, Boys and Girls Tennis @1,426 March 1, 2010 to May 14, 2011.
SUBSTITUTE AND TEMPORARY PAYMENTS FOR EMPLOYEES Credit Recovery School Activity Fund #540 Pay Clifford Criddle, certified staff a stipend of $3,800 (total not to exceed $3,800) to coordinate and provide a Credit Recovery Program during July 1 30, 2011. Secondary Tutoring - 2-11-3620-50-1000-1700-424-1130-210-05-xxx Pay certified staff, to be named @ $23/hr. (total not to exceed $405,000) to provide tutoring for secondary students who qualify for ACE Remediation in math and/or reading during the 2011-2012 school year. Virtual School 2-11-0000-1000-501700-100-0000-210-07-643 Pay Virtual School teachers a stipend of $200.00 per course per student (total not exceed $150,000), for providing academic support for students enrolled in the Virtual School during the 2011-2012 school year.
Page 88 of 113
SUPPORTING INFORMATION CONSENT ITEM E-127 ROUTINE STAFFING ITEMS
ELECTIONS Name Certificated/Administrative: Applegate, Perri 8/17/11 6/06/12 D-25 $ 55,771.00 2,133.00 Ballard, Michael Bartow, Meghan 8/05/11 8/17/11 EL-3 M-0 48,500.00 33,956.00 5,093.00 Bitson, Estella Busch, Christy 8/05/11 8/17/11 6/06/12 EL-4 B-5 68,000.00 34,900.00 1,335.00 Crum, Edward Knepper, Karen 8/05/11 8/17/11 EL-4 M30-0 51,800.00 34,964.00 5,093.00 Moore, Sharon 7/01/11 EL-4 63,000.00 Technology Integration Specialist-ESC/Curriculum and Instruction Additional days Assistant Principal-Rogers College High Psychologist-Special Education and Student Services Psychologist Stipend Principal-Anderson Technology Integration Specialist-ESC/Curriculum and Instruction Additional days Principal-Peary Psychologist-Special Education and Student Services Psychologist Stipend Title I AdministratorESC/Federal Programs and Special Projects Effective Date Degree/ Step Contract Amount Assignment
Support (Hourly): Williams, Trena 6/06/11 6/30/11 MT-7 1-CI $ 12.87 Head Custodian-Mark Twain Return from leave.
Page 89 of 113
ADJUSTMENTS Position Grade/Step (if applicable) Effective Date Present Contract Proposed Contract
Name
Reason
Certificated/Administrative: Ackley, Kathryn Alford, Romeo Jr. Principal-Skelly EL-4 Assistant PrincipalMadison EL-2 190 days Teacher-Lewis and Clark/Math M-9 PrincipalAddams EL-4 PrincipalMcClure EL-4 Curriculum SpecialistCurriculum and Instruction M-23 Assistant PrincipalHamilton EL-2 190 days TeacherMadison/Math B-10 Gear Up-Site Mentor Facilitator-ESC/ Federal Programs and Special Projects Full-Time BL-3 8/05/11 8/08/11 $ 51,800.00 61,800.00 $ 51,800.00 Principal-Skelly 62,800.00 Assistant PrincipalTRAICE EL-2 193 days Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend Principal-Bell Principal-ECDC Bunche Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend Principal-Springdale EL-4 200 days
Arant, Steven
8/17/11
14,710.58
37,916.00 1,831.00
Armstrong, Sheila Baston, Susan Beach, Terry
8/05/11 8/05/11 8/17/11
53,269.00 75,694.00 49,436.00
53,269.00 75,694.00 49,436.00 1,831.00
Bowman, Tammy
8/05/11
51,500.00
59,500.00
Broughton, Lamarr
1/14/11
37,200.00
19,163.00
M-10 Rate: $38,326.00 Half-Time Rate: $31,884.00
Brown, Eli III
7/01/11 6/30/12
31,884.00
15,942.00
Page 90 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) Principal-Byrd EL-5 TeacherHouston/Special Education M30-25 Assistant Principal-Edison EL-3 TeacherKIPP/History B-4 Assistant Principal-McLain EL-3 200 days Dean-Hamilton M-8 Effective Date 7/01/11 7/01/11 Present Contract $ 81,602.00 54,044.00 Proposed Contract
Name Bunnell, Ginger Caine, Sandra
Reason
$ 81,602.00 Principal-Memorial Junior High 74,000.00 Title I AdministratorESC/Federal Programs and Special Projects Assistant PrincipalRogers College High Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend Principal-Early College High EL-5 12 Months Assistant PrincipalMcLain Junior High EL-2 Dean Stipend Additional days Principal-Alternative Programs EL-5 12 Months Executive Secretary to Deputy SuperintendentESC/Office of the Superintendent Principal-Wright
Carter, Cheryl
8/05/11
66,577.00
66,577.00
Carter, Crystal
8/17/11
34,500.00
34,500.00 1,831.00
Clark, Rodney
7/01/11
51,200.00
64,800.00
Cross, Tessa
8/11/11
37,406.00 2,175.00 1,022.00
46,000.00
Dross, Diane
PrincipalRoosevelt EL-4 200 days Executive Secretary-ESC/ Chief of Staff BL-3 Principal-Phillips EL-4 Clerk-Mayo Demonstration CA-NS
7/01/11
76,673.00
91,000.00
Ed, Margaret
7/01/11 6/30/12
37,342.00
37,342.00
Ferguson, Haven
8/05/11
51,800.00
51,800.00
Gee, Jeana
6/27/11
$ 7.31/hr.
$40,000.00
Administrative Analyst-ESC/ISS BL-5
Page 91 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) Principal-Carver EL-5 12 months Effective Date 8/11/11 Present Contract 74,500.00 Proposed Contract 59,636.00
Name Hamilton, Connie
Reason Assistant PrincipalRogers College Junior High EL-2 190 days
Henderson, Evonne
Gear Up-Site Mentor FacilitatorESC/Federal Programs and Special Projects Full-Time BL-3 Principal-Mark Twain L-4 TeacherWhitney/ Social Studies B-3
7/01/11 6/30/12
$ 31,884.00
$ 15,942.00 Half-Time Rate: $31,884.00
Hensley, Diane
7/01/11
80,897.00
90,800.00
Director, Community Schools-ESC EL-6 Technology Integrations SpecialistESC/Curriculum and Instruction Additional days Deputy Superintendent-ESC/ Office of the Superintendent EL-12
Holloway, Beth
8/17/11
34,100.00
34,100.00
1,304.00 House, Millard II Associate Superintendent for Elementary Schools-ESC/ Office of the Superintendent EL-9 Principal-East Central EL-7 7/01/11 112,700.00 123,900.00
Huggins, Suzette
7/01/11
$ 86,500.00
$ 86,500.00 District Turnaround Officer-ESC/Federal Programs and Special Projects 6,831.00 S.I.G. Stipend 47,500.00 Assistant PrincipalMemorial High School
Jackson, Clarence
Assistant Principal-Rogers EL-3
8/05/11
47,500.00
Page 92 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) Principal-ECDC Bunche, Reed EL-4 PrincipalCleveland EL-5 PrincipalHouston EL-4 PrincipalMcKinley EL-4 200 days Literacy First Resource SpecialistAddams M-5 PrincipalGilcrease EL-5 Effective Date 8/05/11 Present Contract 66,721.00 Proposed Contract 66,721.00
Name Jeter, Brenda
Reason Principal-ECDC Reed
Johnson, Michael Johnson, Tasha Kesler, Ronda
7/01/11 8/05/11 7/01/11
79,900.00 53,449.00 $ 55,800.00
79,900.00 53,449.00
Principal-Monroe Demonstration Principal-Gilcrease
$ 69,400.00 Principal-Kendall Whittier EL-5 12 Months 35,976.00 1,831.00 Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend Executive Assistant to Associate Superintendent for Elementary SchoolsESC/Office of the Superintendent EL-6 Administrator on Special AssignmentMcLain Junior High Principal-Hamilton Principal-Jones Principal-McClure EL-4 200 days Principal-Dual Language Immersion Program EL-4
Lester, Erin
8/17/11
35,976.00
Lovett, Phyllis
7/01/11
86,600.00
94,700.00
Maxwell, John
PrincipalHamilton EL-5 Principal-Bryant EL-4 Principal-Wright EL-4 PrincipalMadison EL-5 12 months PrincipalSequoyah EL-4
7/01/11
88,017.00
88,017.00
Mayes, Barbara McCain, Martha Mercier, Joseph Jr.
8/05/11 8/05/11 8/05/11
74,514.00 78,503.00 82,000.00
74,514.00 78,503.00 70,000.00
Moss, Peggy
8/05/11
51,800.00
51,800.00
Page 93 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) PrincipalGreeley EL-4 8/17/11 37,610.00 37,610.00 1,831.00 Pena, Teresa Assistant Principal-Rogers EL-3 200 days PrincipalESC/Lewis and Clark EL-5 12 months Instructional Technology SupportCurriculum and Instruction M30-8 Principal-Foster EL-5 PrincipalWhitney EL-5 TeacherEmerson/ Grade 3 B-6 Assistant PrincipalCleveland EL-2 190 days Principal-Jones EL-4 200 days Principal-Wilson EL-5 12 months 8/11/11 $ 67,000.00 Effective Date 8/05/11 Present Contract 56,269.00 Proposed Contract 56,269.00
Name Nero, Raye Peaslee, Cynthia
Reason Principal-Sequoyah EL-4 Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend
Teacher-Celia Clinton/Grade 3 B-11
$ 58,000.00 Assistant PrincipalCooper EL-1 190 days 60,000.00 Assistant PrincipalRogers College Junior High EL-2 190 days Technology Integration SpecialistESC/Curriculum and Instruction Additional days Principal-East Central Junior High Principal-Hale Junior High M-6
Postier, Robin
8/11/11
76,100.00
Reid, Samantha
8/17/11
38,524.00
38,524.00
1,474.00 7/01/11 7/01/11 8/17/11 82,021.00 84,420.00 35,300.00 82,021.00 84,420.00 36,376.00
Schmidt, Darin Schmidt, Derrick Schnell, Melanie
Sedlack, Kashannia
8/05/11
44,900.00
52,000.00
Assistant PrincipalHale High School EL-3 200 days Principal-Mark Twain EL-4 12 months Assistant PrincipalEdison High School EL-3 200 days
Singleton, Patrina Stacy, Rachael
7/01/11 8/05/11
51,800.00 73,500.00
58,600.00 60,000.00
Page 94 of 113
ADJUSTMENTS - Continued Position Grade/Step (if applicable) Curriculum SpecialistCurriculum and Instruction B-14 TeacherCooper/Special Education B-10 PrincipalJackson EL-5 PrincipalCherokee EL-4 Teacher-Peary/ Grade 1 M-17 Effective Date 8/17/11 Present Contract 39,370.00 Proposed Contract 39,370.00 1,831.00 8/17/11 $ 37,200.00
Name Swinford, Curtis
Reason Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend
Tate, Stephanie
$ 37,200.00 Induction Coach, Mentor TeacherESC/Human Capital 1,831.00 Mentor Stipend 51,800.00 70,799.00 44,406.00 1,831.00 Principal-Skelly Principal-Greeley Induction Coach, Mentor TeacherESC/Human Capital Mentor Stipend Principal-Jackson EL-4 200 days Assistant PrincipalMcLain Junior High Principal-Rogers College High Principal Stipend Junior High/High School Stipend Principal-MacArthur Principal-Tulsa Learning Academy EL-5
Tatum, Kristy Tell, Jody Thomas, Carolyn
8/05/11 8/05/11 8/17/11
51,800.00 70,799.00 44,406.00
Thomas, Elmer Jr.
Assistant Principal-Cooper EL-1 190 days Assistant PrincipalGilcrease EL-2 Principal-Edison EL-7 Principal-Central EL-7 PrincipalBarnard EL-4 Assistant Principal-Central EL-3
8/05/11
50,500.00
58,500.00
Thompson, Tracy
8/11/11
47,500.00
47,500.00
Vernon, Stacey
7/01/11
84,500.00 8,400.00
84,500.00 8,400.00 84,000.00 8,400.00 68,530.00 75,500.00
Wallace, Oliver III
7/01/11
84,000.00
Waterson, Twyla Wilbur, Geoffrey
8/05/11 7/01/11
68,530.00 61,865.00
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ADJUSTMENTS - Continued Position Grade/Step Name (if applicable) Wilson, Julian Principal-Alcott EL-4 200 days Assistant Principal-Nimitz EL-2 Assistant PrincipalMemorial EL-3 200 days
Effective Date 8/11/11
Present Contract 65,749.00
Proposed Contract 60,500.00
Reason Assistant PrincipalHale Junior High EL-2 190 days
Wilson, Robert
7/01/11
$ 55,000.00
$ 71,800.00 Principal-Project Accept EL-5 60,000.00 Safe Schools CoordinatorESC/Associate Superintendents for Elementary and Secondary Schools EL-3 12 months Principal-ECDC Porter
Woodson, Geoffrey
7/01/11
53,000.00
Wyble, William Support (Hourly): Branstner, Robyn
PrincipalMacArthur EL-4
8/05/11
67,969.00
67,969.00
Child Nutrition Services (CNS) Assistant-Wilson MT-1/5.5hrs/day Bus Driver 9 month MT-6 6hrs/day Head CustodianAddams MT-5 4-CI Bus Driver Trainee MT-6 6hrs/day Bus Driver MT-6 9 Months Head CustodianEliot MT-7 Bus Driver 9month MT-6 6hrs/day
8/22/11 6/05/12
$ 8.73
$ 8.73
6hrs/day
Duval, Laura
5/31/11 6/30/11 6/06/11 6/30/11
10.56 .30 15.68
10.56 .30 16.78
8hrs/day Special Needs 12 month Custodian-Chouteau, Madison Credit for Experience MT-7 4-CI 8hrs/day
Lucille, Austin
McDougal, Gary
5/16/11 6/03/11 5/31/11 6/30/11 7/01/11 6/30/12 5/31/11 6/30/11
10.56
10.56
Pressley, Jill Vargas, Eduardo White, Elisha
11.27 .30 9.73 10.79
11.27 .30 10.56 10.79 .30
12 months Special Needs Credit for Experience MT-7 8hrs/day 12 month Special Needs
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LEAVES OF ABSENCE Name Certificated/Administrative: Fox, Kerry 3/31/11 Speech PathologistESC/Special Education and Student Services Manager General Accounting-ESC/ Finance Behavior CoachESC/Special Education and Student Services Maternity Effective Date Assignment Reason
Harrell, Jane L.
6/13/11
Personal illness
Opp, Heather
4/11/11
Child Care
Support (Hourly): Gordillo, Alba 6/01/11 Custodian-Patrick Henry Personal illness
RETIREMENTS Name Certificated/Administrative: Humphrey, Hattie Maricle, Chistina Support (Hourly): Hancock, Doyle London, Darnelle Mason, Sharon Richardson, Lee Ann Vincent, Barbara Wainwright, Susan 6/02/11 7/01/11 6/13/11 7/01/11 6/03/11 6/17/11 Master Craftsperson-Transportation Secretary-ESC/Staff Development and Leadership Principals Secretary-Jones Budget Analyst-ESC/Fulton Paraprofessional-Greeley Autism Paraprofessional-Kendall Whittier 6/06/11 6/30/11 Teacher-Bell/Art Parents as Teachers Facilitator-Burroughs Effective Date Assignment
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RESIGNATIONS Name Certificated/Administrative: Anderson, Brenda Bartley, Keri Bramlett, Kendra Elliott, Debby Emmons, Sarah Gibson, Amber Johnson, Jessemine Johnston, Shauna Kellum, Donna Kesler, Giulianna Kirchubel, Paul Leslie, Lora Levesque, Jennifer McGee, Daphne Scott, Katie Singleton, Vondale Toussaint, Elizabeth Wilson, Kim Wilson, Natalie Support (Hourly): Adesokan, Jill Burkeen, Aaron 6/03/11 6/03/11 Autism Paraprofessional-Carnegie Teacher Assistant (TA)-East Central 6/10/11 6/06/11 6/30/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/06/11 6/20/11 6/12/11 6/06/11 6/06/11 6/06/11 6/06/11 6/30/11 6/06/11 6/06/11 6/06/11 Principal-Anderson Teacher-McKinley/Grade 2 Principal-KIPP Teacher-Memorial/Special Education Teacher-Rogers/Math Teacher-Anderson/Kindergarten Teacher-Celia Clinton/Kindergarten Teacher-Academy Central/Special Education Teacher-Houston/Grade 3 Teacher-Marshall/Grade 2 Teacher-East Central/Science Social Worker-Chouteau Teacher-Cooper/Grade 4 Teacher-Cooper/PreK Counselor-Lanier Assistant Principal-KIPP Teacher-Roosevelt/Grade 3 Teacher-Bryant/Grade 1 Librarian-McClure Effective Date Assignment
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RESIGNATIONS - Continued Name Chidester, Sheila Darling, Lisa Day, Kara Kelley, Jacqueline Kemmerlin, Andrea Leach, Kathy Lopez, Luz Luviano, Erendira Pearson, Darrin Pierce, Audrey Reynolds, Reginald Ward, Ashley Williams, Lacy Effective Date 6/17/11 5/12/11 6/03/11 6/17/11 6/03/11 8/01/11 6/30/11 6/09/11 6/09/11 6/03/11 6/03/11 6/03/11 6/03/11 Assignment Autism Paraprofessional-Chouteau Paraprofessional-Key Autism Paraprofessional-Clinton Paraprofessional-Clinton TA-McClure TA-Sequoyah Registrar-Rogers TA-East Central ED Paraprofessional-East Central Library Assistant-Remington Custodian-Houston TA-Kerr TA-Patrick Henry
TERMINATIONS Name Support (Hourly): Alvilra-Sanchez, Carmen Clyma, Beverly Howard, Shawmon McIntosh, Rhushonda Teague, Arthur Jr. 6/08/11 6/08/11 6/10/11 6/08/11 6/10/11 Custodian-Mark Twain Custodian-Frost Craftsperson-Transportation Custodian-Plant Operations Bus Driver Effective Date Assignment
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SUBSTITUTE AND TEMPORARY ELECTIONS Challenge Course Instructors Gore, Elena Morris, Nicole
SUBSTITUTE AND TEMPORARY PAYMENTS FOR EMPLOYEES Before/After School Tutoring Title I 2-11-5118-50-1000-1700-494-0000-000-05-xxx $800,000 2-11-5118-50-1000-1800-494-0000-000-05-xxx $200,000 Pay certified staff, to be named @ $23/hr. and support staff, to be named @ their current rate of pay (total not to exceed $800,000) to provide before /after school academic tutoring in reading and math during the 2011-2012 school year. College and Career Readiness 2-11-4210-50-2213-1700-390-9990-210-05-093 2-11-4120-50-2213-1700-390-9990-210-05-093 Pay College and Career Readiness (CCR) certified teachers to be named, a stipend @ $18/hr. (total not to exceed $15,000) to attend professional development, July 1-31, 2011. Homebound Program - 2-11-0067-50-1000-1700-422-0000-000-06-066 2-11-0067-50-1000-1700-422-0000-000-06-066 2-11-0067-50-1000-5810-422-0000-000-06-066 2-11-6210-50-1000-1700-239-0000-210-05-066 2-11-6210-50-1000-5810-239-0000-210-05-066 Pay TPS teachers, to be named @ $23/hr., plus travel (total not to exceed $103,843) to teach in the Home-Based Program, after hours, during the 2011-2012 school year. Interpreter Services - 2-11-6210-50-1000-1800-239-0000-000-05-066 Pay ASL certified, TPS staff, to be named @ their ASL certified rate (total not to exceed $15,000) to provide interpreter services to hearing impaired students and staff (professional development), after hours, during the 2011-2012 school year. Micro Society - 2-11-0000-50-1000-1700-100-0000-000-07-350 Pay Beatriz Smith $900.00 (total not to exceed $900) to provide services as Micro Society Coordinator for Park Elementary School during the school year 2011-2012. OSAT Exams - 2-11-6210-50-2213-8600-239-0000-000-05-066 Reimburse special education teachers the cost of taking required OSAT exam(s) The cost is $30 for registration plus $70 for each subject area exam and $35 for each subtest (total not to exceed $14,300) during the 2011-2012 school year.
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SUBSTITUTE AND TEMPORARY PAYMENTS FOR EMPLOYEES - Continued Parental Involvement Activities Title I 2-11-5118-50-2194-1700-494-0000-000-05-xxx 2-11-5118-50-2194-1800-494-0000-000-05-xxx Pay certified staff to be named @ $18/hr. and support staff, to be named @ their current hourly rate (total not to exceed $500,000) to participate in parent events and make home visits with parents to better serve students during the 2011-2012 school year. Park Extra Duties - 2-11-0000-50-1000-1700-100-0000-000-07-350 Pay Theresa Guillory $300.00 (total not to exceed $300) to provide services as Safe and Healthy School Coordinator for Park Elementary School during the school year 2011-2012. PowerSchool 2-11-0023-2560-501700-000-000000-000-02-026 Pay certified staff, to be named @ $18/hr. and support staff, to be named @ their current rate of pay (total, not to exceed $30,000) for up to 24 hours to attend PowerSchool scheduling workshops during July and August 2011. Professional Development-Title I 2-11-5118-50-2213-1700-494-0000-000-05-xxx $600,000 2-11-5118-50-2213-1800-494-0000-000-05-xxx $80,000
Pay certified staff, to be named @ $18/hr and support staff, to be named @ their current rate of pay (total not to exceed $600,000) to attend professional development in the core curriculum areas, 2011-2012 school year. Psychological Evaluations - 2-11-6210-50-2140-1700-239-0000-000-05-066 Pay retired TPS psychologists/psychometrists Karen Reese, Jennifer Turner, Jan Duke, Jacques Cunningham and Mary Lu Cochran to provide psychological evaluations to TPS students @ the rate of $250 per evaluation (total not to exceed $25,000) plus mileage during the 2011-2012 school year. Special Education Planning - 2-11-6210-50-2212-1700-239-0000-000-05-066. Pay TPS certified special education staff (to be named), @ $23/hr., (total not to exceed $10,000) for program planning and development, after hours, during the 2011-2012 school year. Special Education Training - 2-11-6210-50-2213-1700-239-0000-000-05-066 2-11-6210-50-2213-1800-239-0000-000-05-066 Pay TPS certified staff, to be named @ $18/hr., and paraprofessionals to be named, @ their current hourly rate of pay (total not to exceed $80,000) to attend after-hours training during the 2011-2012 school year. Special Education Tutoring - 2-11-6210-50-1000-1700-239-0000-000-05-066 Pay special education teachers, to be named @ $23/hr.(total not to exceed $10,000) to provide instructional and/or tutoring services for special education students, in the before and/or after school tutoring program during the 2011-12 school year.
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SUBSTITUTE AND TEMPORARY PAYMENTS FOR EMPLOYEES - Continued START Autism Training - 2-11-6210-50-2213-1700-239-0000-000-05-066 Pay five (5) Specially Trained Autism Resource Teachers (START) to be named a stipend of $1,500 each (total not to exceed $7,500) to serve as the START Autism Training Team for the 2011-2012 school year. State Paraprofessional Training - 2-11-6210-50-2213-8600-239-0000-000-05-066 Reimburse paraprofessionals who take the State Paraprofessional Training @ $132 each (total not to exceed $15,000) Each paraprofessional who takes and presents evidence that they paid for and successfully completed this training will be reimbursed by the Department of Special Education and Student Services during the 2011-2012 school year. Summer Psychological Evaluations - 2-11-6210-50-2140-1700-239-0000-000-06-066 Pay TPS school psychologists to provide psychological evaluations to TPS students at the rate of $250 per evaluation (total no to exceed $20,000) during the months of July and August, 2011 prior to their reporting date for the 2011-2012 school year.
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CORRECTIONS TO PREVIOUSLY APPROVED ITEMS May 2, 2011, Addendum, page 12 Item E-17, Increase amount not to exceed. Kravis Summer Arts Camp 1-71-2439-50-1000-1700-100-0000-000-06-070 1-11-0107-50-1000-1700-100-1170-210-05-XXX Pay certified staff, to be named @ $23/hr. (to increase total cost not to exceed to $26,000) to provide supervision and instruction for the Kravis Summer Arts Camp, June 13-24, 2011. April 4, 2011, Agenda, page 11 Item E-22 Change department from Staff Development and Leadership Training to Human Capital. Certificated/Administrative Create: Position Induction Coach, Mentor TeacherESC/Human Capital (12 positions) Annual Budget Impact: $394,800 min.$657,252 max.
Funding Source: 1-11-0000-50-2213-1110000-0000-108-04-041
Salary/Grade Teachers Salary Schedule 183 days Plus Stipend
Duties Provide classroom-based instructional mentoring to all first and second year (new or recently returning) teachers in the District, Pre-K through twelfth grade. Provide professional development for beginning teachers in areas such as classroom management, instructional strategies and supporting students with special needs.
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SUPPORTING INFORMATION ACTION ITEM F-3 SCHOOL/SITE NAME CHANGES
Current Site Number, Grade Configuration, School Name and Proposed Changes
Current Site # 587 745 112 560 560 653 655 650 637
Current Grade Configuration 6-8 9-12 K-5 N/A N/A K-5 K-5 K-5 6-8
Current School Name Tulsa Met-Franklin Tulsa Met-Lombard Zarrow International Monroe Monroe Project Accept-Anderson Project Accept- Kerr Project Accept-Roosevelt TRAICE Middle School
Proposed Site # 576 776 410 336 563 423 574
Approved Grade Configuration 6-8 9-12
Proposed New School Name Tulsa Met Middle School Tulsa Met High School Skelly Elementary Monroe Demonstration School Monroe Demonstration School Project Accept-TRAICE Elementary School TRAICE Middle School
Reason name and site # change name and site # change name and site # change was approved 6/6/11 pg. 99-100 as Pre-K-8 new site number for 68 grade apply for accreditation apply for accreditation
Pre-K-5 6-8 K-5 6-8
Site Numbers are approved through the OSDE and are listed for information only
6/10/2011
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SUPPORTING INFORMATION ACTION ITEM F-5 POSITION CREATIONS/DELETIONS
Certificated/Administrative Position Deletions Delete: Position PRIDE PromoterGilcrease Annual Budget Impact: $32,900 min. $54,771 max.
Funding Source: 1-11-5370-50-2199-1110494-0000-211-05-539
Salary/Grade Teachers Salary Schedule Plus Stipend
Duties Work cooperatively with other educators, including administrators, teachers, support staff and other specialists. Collect and analyze data from a variety of sources. Refer students to the Child Study Team as needed. Must have knowledge of functional behavior assessments and behavior intervention plans and work collaboratively with the school site child study teams to identify students in need of early behavioral intervention and conduct functional behavior assessments. Collaboratively develop positive behavior intervention plans with the classroom teacher and coach regular classroom teachers in implementation of behavior intervention plans. Maintain documentation of student progress collaboratively with the classroom teacher. Provide site-based training in conducting and participating in professional learning communities. Serve as a liaison between the principal and the Turnaround Office and Turnaround Partner. Facilitate the collaboration between teachers, teams, and parents. Provide direct support to schools, classrooms, and teachers through personal visitation/observation, demonstration teaching and training in transformational reform best practices. Support instructional initiatives required to support improved academic achievement. Participate in cooperative long-range planning with the Transformational Advisory Committee. Make the most effective use of resources and reform strategies and practices. Provide leadership in planning and implementing a variety of extended opportunities for student learning and recognition. Provide reports, as required, to the Principal, Turnaround Office, or Turnaround Partner. Serve as a liaison to outside agencies in order to articulate the transformational reform model in order to articulate the mission of the district, seek additional resources, and administer guidelines.
Transformational Coach-Gilcrease, Rogers (2 positions) Annual Budget Impact: $106,600 min. $159,800 max.
Funding Source: 1-11-5370-50-2213-1110494-0000-211-05-xxx
EL-3 200 days
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Certificated/Administrative Position Deletions Continued Position Technology CoachRogers Annual Budget Impact: $32,900 min. $54,771 max.
Funding Source: 1-11-5370-50-2212-1110494-0000-211-05-730
Duties Work with the Principal in organizing and coordinating grade level, interdisciplinary teams and departmental meetings in order to improve vertical articulation. Encourage new strategies in implementing technology based learning. Ensure that teaching to High standards is evident throughout the academic school year. Analyze data to evaluate the effectiveness of curriculum and teaching methods. Direct preparation of publicity to promote positive instructional activities and magnet program activities. Direct the distribution of curriculum guides to classroom teachers. Maintain a curriculum library for staff use. Ensure curriculum alignment to career path curriculum for broadcasting, digital media and journalism. Provide staff leadership to ensure understanding of the vision, mission, and goals of the district. Assist the principal in preparing annual reports that clearly demonstrate student achievement. Study and evaluate and as appropriate, recommend adoption of new instructional materials to the principal. Oversee the initiation, planning, development, implementation and management of Small Learning Communities (SLC) Program. Collaborate with administration and staff to develop a program that meets the goals and objectives outlined in the Small Learning Communities (SLC) implementation proposal. Work closely with Principals, Site Coordinators, and Leadership Teams. Ensure that parents, business partners, and other stakeholders are aware of all SLC efforts in order to maximize support and collaborative partnerships. Assist with the coordination with the students participation in community service activities (i.e. senior service learning component) and ensures that every student has a certification of mastery, portfolio, or work on a post-secondary plan upon graduation. Apply instructional monitoring procedures, assisting with the development, implementation, and appropriate use of the SLC tutors and mentors. Develop an improved understanding of participating students educational needs on the part of teachers, administrators, and parents and interpret the educational progress of students to them. Meet regularly with SIG grant leadership team to follow-up on grant activities, modify plans if necessary and facilitate program implementation.
Small Learning Communities CoordinatorRogers Annual Budget Impact: $32,900 min. $54,771 max.
Funding Source: 1-11-5370-50-2120-1110494-0000-203-05-730
Teachers Salary Schedule Plus Stipend
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Certificated/Administrative Position Deletions Continued Position University Pipeline Coordinator-Rogers Annual Budget Impact: $32,900 min. $54,771 max.
Funding Source: 1-11-5370-50-2120-1110494-0000-203-05-703
Duties Coordinates the University School Community Partnership Development, with an emphasis on school day program coordination, course implementation, and providing academic focused partnership supports for teachers and students. Serve as point person for Rogers administration in all dealings with outside agencies involved in the university pipeline.. Oversee the work of all partners and staff working at Rogers during the school day with all implemented University Assisted Academic Pipeline. Oversee Community Health and Wellness Pipeline Coordinator and Community and Social Justice Pipeline Coordinator. Monitor Partnership assessment; create measurement metrics working alongside OUCEC and university partners, collect and report data through working with administration at the school and district. Work with other secondary and university programs to ensure common vision, orientation to the school, calendar, and planning. Work closely with career development specialists and Your Courts coordinator to ensure common vision, orientation to the school, calendar and planning. Participate in feeder pattern school site teams. Recruit and support feeder pattern school site team that includes neighborhood residents. Perform administrative tasks for day to day management and coordination of activities. Plan and direct efforts to involve students, families, and neighborhood residents in feeder pattern community school initiatives. Collaborate with feeder pattern schools in developing programs that aim to increase educational opportunities and social connections for children, families, and neighborhood residents. Assist with collaborating in designing and managing volunteer systems within the feeder pattern schools. Assist in the development of annual plan and funding proposals. Prepare and present written and oral reports to feeder pattern principals, TACSI director, and community partners/service providers. Collaborate in the development of training and professional development for feeder pattern staff promoting support and assurance of effective schoolwide implementation of the community school efforts.
Community Liaison Rogers Annual Budget Impact: $53,300 min. $79,900 max.
Funding Source: 1-11-5370-50-2323-1110494-0000-344-05-730
EL-3 200 days
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Certificated/Administrative Deletions Continued Position Urban Instructional Coach-Gilcrease (2 positions) Annual Budget Impact: $65,800 min. $109,542 max.
Funding Source: 1-11-5370-50-2213-1110494-0000-211-05-539
Duties Provide direct support to classrooms and teachers through personal visitation/observation, demonstration teaching and training. Provide coaching and modeling in classrooms of teachers who receive low scores on the new teacher evaluation rubric. Plan and implement relevant professional development opportunities that address both current research and future instructional needs. Serve as a teacher coach and trainer through the demonstration of effective teaching strategies and the provision of in-service experiences. Participate in cooperative long-range planning with other departments and schools to make the most effective use of resources. Provide leadership in planning and implementing a variety of extended time opportunities for student learning and recognition. Serve as a liaison to outside agencies in order to articulate the mission of the district, seek additional resources and administer guidelines. Identify and disseminate information to teachers regarding best practices in classroom instruction, assessment, technology, equity, and staff development. Work with the sites instructional leadership team and the principal to create and monitor implementation of the schools site improvement plan. Participate fully in professional development, including peer observations, professional research and reading and inquiry sessions. Communicate with administrators, district personnel and technical assistance contractors to coordinate activities and programs; resolve issues and conflicts, and exchange information. Facilitate the transformation of research-based knowledge into useful tools that can be readily integrated into the educational reform process.
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SUPPORTING INFORMATION INFORMATION ITEM G-16 SCHOOL CALENDARS
Tulsa Public Schools 2011-2012 Traditional School Calendar-Pending Board Approval AUGUST - 2011 S 7 M 1 8 T 2 W TH 3 4 F 5 S 6 SEPTEMBER - 2011 S 4 M 5 T 6 W TH F 1 7 8 2 S 3 2 3 4 5 6 7 OCTOBER -2011 S M T W TH F
S 1 8
9 10 11 12 13
9 10
14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER - 2011 S 6 M 7 T 1 8 W TH F 2 3 4 S 5
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER - 2011 S 4 M 5 T 6 W TH F 1 7 8 2 S 3
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JANUARY - 2012 S 1 8 M 2 T 3 W TH F 4 5 6 S 7
9 10 11 12
9 10
9 10 11 12 13 14
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 FEBRUARY - 2012 S M T W TH F 1 2 3 5 6 7 8 9
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 MARCH - 2012 S M T W TH F 1 2 4 5 6 7 8 9
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL - 2012 S M T W TH F 1 2 3 4 5 6 8
S 4
S 3 10
S 7
10 11
9 10 11 12 13 14
12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MAY - 2012 S 6 M 7 T 1 8 W TH F 2 3 4 S 5
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE - 2012 S 3 M 4 T 5 W TH F 1 6 7 8 S 2 9
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Teacher Professional Days Holiday - No Classes Parent Conference Day First Day of Quarter Last Day of Quarter Snow/Weather
Classes Not In Session/Professional Days August 17-19, 2011 October 20, 2011 February 17, 2012 May 25, 2012
9 10 11 12
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Quarter Information Classes Begin 1st Day of 1st Quarter Last Day of 1st Quarter 1st Day of2nd Quarter Last Day of 2nd Quarter 1st Day of3rd Quarter Last Day of 3rd Quarter 1st Day of4th Quarter Last Day of 4th Quarter August 22, 2011 August 22, 2011 October 17, 2011 October 18, 2011 December 20, 2011 January 4, 2012 March 13, 2012 March 14, 2012 May 24, 2012
10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Classes Not In Session/Holiday Labor Day Fall Break Fall Parent/TcherConf Thanksgiving Break Winter Break Martin Luther King Jr Presidents Day Spring Parent/ chrConf T . Spring Break Memorial Day September 5, 2011 October 21, 2011 October 24, 2011 November 23-25, 2011 December 21-January 3, 2012 January 16, 2012 February 20, 2012 March 16, 2012 March 19-23, 2012 May 28, 2012
Pending Approval
First Quarter Second Quarter Third Quarter Fourth Quarter 40 days 41 days 47 days 47 days
Five weather days built in. If needed use below dates if possible for make-up days Feb. 17, 2012 Feb. 20, 2012 Mar. 16, 2012
Last Day of Classes Meeting, 24, 2012 2011 May June 20, Regular
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Tulsa Public Schools 2011-2012 Continuous School Calendar-Pending Board Approval AUGUST - 2011 S 7 M 1 8 T 2 W TH 3 4 F 5 S 6 SEPTEMBER - 2011 S 4 M 5 T 6 W TH F 1 7 8 2 S 3 2 3 4 5 6 7 OCTOBER -2011 S M T W TH F S 1 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER - 2011 S 6 M 7 T 1 8 W TH F 2 3 4 S 5 4 5 6 7 DECEMBER - 2011 S M T W TH F 1 8 2 9 S 3 10 JANUARY - 2012 S 1 8 M 2 T 3 W TH F 4 5 6 S 7
9 10 11 12 13
9 10
14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
9 10 11 12
9 10 11 12 13 14
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 FEBRUARY - 2012 S 5 M 6 T 7 W TH F 1 8 2 3 S 4
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 MARCH - 2012 S M T W TH F 1 2 4 5 6 7 8 9
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL - 2012 S M T W TH F 1 2 3 4 5 6 8
S 3 10
S 7
9 10 11
9 10 11 12 13 14
12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MAY - 2012 S 6 M 7 T 1 8 W TH F 2 3 4 S 5
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUNE - 2012 S 3 M 4 T 5 W TH F 1 6 7 8 S 2 9
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Teacher Professional Days Holiday - No Classes Parent Conference Day First Day of Quarter Last Day of Quarter Intersession Snow/Weather
Classes Not In Session/Professional Days August 1-3, 2011 October 20, 2011 February 17, 2012 June 14, 2012 Five weather days built in. If needed use below dates if possible for make-up days Feb. 17, 2012 Feb. 20, 2012 Apr. 6, 2012
9 10 11 12
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Quarter Information Classes Begin 1st Day of 1st Quarter August 4, 2011 August 4, 2011 Labor Day
Classes Not In Session/Holiday September 5, 2011 October 19, 2011 October 21, 2011 November 23-25, 2011 December 21-January 3, 2012 January 16, 2012 February 20, 2012 March 19-23, 2012
Pending Approval First Quarter 41 days Second Quarter 40 days Third Quarter 46 day Fourth Quarter 48 days
Fall Parent/TchrConferences Fall Break Thanksgiving Break Winter Break Martin Luther King Jr Presidents Day Spring Break
Last Day of 1st Quarter September 30, 2011 1st Day of 2nd Quarter October 3, 2011
Last Day of 2nd Quarter January 6, 2012 1st Day of 3rd Quarter January 9, 2012
Last Day of 3rd Quarter April 5, 2012 1st Day of 4th Quarter April 6, 2012
Last Day of 4th Quarter June 13, 2012
Spring Parent/TchrConferences April 6, 2012 May 28, 2012
Last Day of Classes Meeting, June 20, 2011 Memorial Day Regular June 13, 2012
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SUPPORTING INFORMATION INFORMATION ITEM G-27 POSITION CREATIONS/DELETIONS
Certificated/Administrative Create: Position Community School Coordinator- Various Sites (6 positions) Annual Budget Impact: $ 204,600 min. $ 294,600 max. Funding Source: 2-11-5118-50-21941110-494-0000-322-05093 Administrator Title IIIESC/ Federal Programs and Special Projects Annual Budget Impact: $ 57,400 min. $ 86,000 max. Funding Source:
2-11-7860-50-2330-1110000-0000-108-05-093
Salary/Grade BL-4 12 Months
Duties Facilitate the implementation and management of the development of community school activities, events, programs and services that lead to student achievement, stronger families and healthier neighborhoods. Provide leadership for the coordination of community school efforts as evolves from school site teams.
EL-4 12 Months
Provide vision, leadership guidance and support in the design and implementation of programs and services to support Tulsa Public Schools English learners/emergent bilingual students. Lead the design, monitor and continuous evaluation of programs using formative and summative data. Work collaboratively with others to support improved achievement for all students.
Executive Assistant to the Superintendent for Secondary Schools ESC/Office of the Superintendent Annual Budget Impact: $66,500 min. $99,700 max. Funding Source:
2-11-0000-50-2340-1110000-0000-107-16-077
EL-6 12 Months
Assist the Associate Superintendent for Secondary Schools and provide the leadership necessary to ensure the provision of the best possible educational opportunities for all secondary school students within Tulsa Public Schools service area.
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Certificated/Administrative Creations/Deletions - Continued Create: Position Director of School and Community RelationsESC/Chief of Staff Annual Budget Impact: $ 68,1000 min. $ 98,100 max. Funding Source:
2-11-0000-50-2650-1110000-0000-609-14-082
Duties Serve as marketing and public relations liaison for Tulsa Public Schools with its various communities of interest. Develop, implement, and refine District and individual school marketing and public relations plans. Outline and deploy a public relations plan for the District as directed by the Superintendent and the Board of Education with focus on the District strategic plan. Oversee the development plan for marketing for the District and its schools as it relates to the community.
Delete: Position Special Assistant for School and Community RelationsESC/Chief of Staff Annual Budget Impact: $ 54,100 min. $ 77,900 max. Funding Source:
1-11-0000-50-2650-1110000-0000-609-14-082
Duties Serve as the communications liaison with the Tulsa community, including the Mayors office and the Chamber of Commerce. Assist the Districts leaders in developing and enhancing positive relationships with the greater Tulsa community. Coordinate the public relations activities of the District relative to educational matters of importance and significance to the District. Work with the philanthropic community to secure grants and donations for the support of the District. Work with non-profit organization such as United Way to support the greater Tulsa community. Oversee the planning of District-wide events such as the annual district-wide employee appreciation banquet to enhance the perception of the District by the community. Serve as a liaison for the District at the Superintendents direction and represent the Superintendent at various meetings and functions as required.
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SUPPORTING INFORMATION INFORMATION ITEM G-28 ADDITIONAL POSITION CREATIONS/DELETIONS
Certificated/Administrative Create: Position Secretary- ESC/ Teacher and Leader Effectiveness Annual Budget Impact: $ 23,004 min. $ 30,724 max.
Funding Source: Position to be funded entirely by outside source.
Salary/Grade CA-8 $11.06/hr. to $14.78/hr.
Duties Serve as secretary with minimal direction and maintain an efficiently operation office. Receive and screen callers in a professional, polite and tactful manner; give assistance on the operations of the office; refer callers to other employees, officials or departments when warranted. Assist with file maintenance. Maintain office equipment and inventory cabinets in an orderly manner for department use.
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AGENDA Regular Meeting of the Board of Education, Independent School District Number One, Tulsa County, Oklahoma, Monday,

Regular Meeting, June 20, 2011

A. OPENING EXERCISES A-1.

Call to order and confirm that a quorum of the Board is present.

Motion and vote to adopt the Agenda.

RECOGNITION OF VISITORS SPECIAL PRESENTATIONS/AWARDS/RESOLUTIONS

Superintendent's special presentations and awards.

F. ACTION AGENDA - Motion and vote on each recommendation.

Regular Meeting, June 20, 2011

I. BOARD MEMBER REPORTS/CONCERNS

L. OTHER NON-ROUTINE ITEMS REQUIRING BOARD ACTION

N. MOTION AND VOTE TO ADJOURN

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

ITEMS SUBMITTED BY ACTING CHIEF OF STAFF, MS. AMY POLONCHEK

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

RATIONALE: These projects are part of the 2010 Bond Issue.

Regular Meeting, June 20, 2011

Regular Meeting, June 20, 2011

E-102. RECOMMENDATION: Approve Supplement No. 3 to the master agreement with

Regular Meeting, June 20, 2011

E-104. RECOMMENDATION: Grant temporary and permanent easements for storm

Regular Meeting, June 20, 2011

E-107. RECOMMENDATION: Assign contracts for the Educare III-Early Childhood

$30,000 $15,715 $19,800

Regular Meeting, June 20, 2011