UNITED NATIONS CHILDREN'S FUND

JOB DESCRIPTION GENERAL SERVICE POSTS

PAT NUMBER : 2185 POST TITLE : Finance Assistant

(FOR DHR USE ONLY): Generic JD Code: ICSC CCOG Code:

POST LEVEL: UNICEF Code: EXISTING : GS - 4 CLASSIFIED LEVEL: PROPOSED : DATE CLASSIFIED: SECTION/DIVISION: A&F DUTY STATION: New Delhi

SIGNATURES
This is to certify that the contents are correct and complete and that the duties and responsibilities described are required in the organizational unit for the proper accomplishment of the functions.

Monica Gupta, Finance Manager Supervisor Name and Title

(Signature)

Benjamin Kilonzo, Chief, Admin. & Finance Head of Section Name and Title (Signature)

David McLoughlin, Representative, a.i., ICO Head of Office Name and Title (Signature)

DATE PREPARED: April 2012

----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 1 of 5)

-----------------------------------------------------------------------------------------------------------1. a) ORGANIZATIONAL SETTING

REPORTS TO: (Indicate post - (by job title and level) - to which this position reports.) Senior Finance Assistant - GS7 Post No. 2378

b)

RESPONSIBILITY FOR WORK OF OTHERS (Indicate the number, title and level for whose work the post is responsible. Describe the nature of your responsibility, such as distribution and review of assignments, training, performance appraisal, etc.) Title None Level Number

c)

ORGANIZATION CHART (Indicate the IMMEDIATE SECTION where the post is located showing the supervisor, subordinates and all other related posts. Note only the officially approved organization chart established in the budget process will be utilized for identification of the post's position within the office structure.)
ADMIN & FINANCE SECTION (FINANCE UNIT)

10180 Chief, Admin. & Finance P4 SB

10279 10279 Executive Assistant Executive Assistant Pramila D'Souza GS5 GS5 SB SB

1893 Finance Specialist NOC SB

63306 Finance Officer NOA SB

2378 Sr Fin. Asst. Rajinder Passi GS7 SB

2184 Finance Assistant GS5 SB

10417 Fin. Asst. GS6 SB 10482 Sr Fin. Asst. GS7 SB 2060 Fin. Asst. GS5 SB 71915 (63247) Fin Asst (VAT) GS4 SB 2185 Finance Assistant VACANT GS4 SB

14958 Finance Assistant GS4 SB

----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 2 of 5)

-----------------------------------------------------------------------------------------------------------2. PURPOSE OF THE POST (Describe the purpose of the post) To perform specific accounting functions related to finance and accounts of India Country Office 3. MAJOR DUTIES AND RESPONSIBILITIES (Describe in order of importance what is does and how it is done. Do not exceed more than 10-12 major duties. Indicate the percentage of time devoted to each duty or responsibility. Do not include duties of less than 5%) Percentage 30% Assist in processing actions related to local salaries (computation of overtime, local Staff Association, local Credit Union, UNFCU deductions). Assist in processing of retroactive salary payments. Prepare PF templates, for HRS, of separating staff. Responsible for depositing cheques received towards staff members personal usage of telephone, personal usage of office vehicles, DCT refunds, contributions, etc. Assist in processing of IPO local currency payments and entitlements (DSA on joining duty, travel and shipment on joining, travel on home leave, education grant travel, rental advance, rental subsidy, etc.) separations and repatriation entitlements. Assist in processing staff entitlement for local staff on recruitment (assignment grant, DSA on joining duty, shipment costs, etc). Tabulate data for salary certificates on monthly basis and prepare annual salary certificates. Back stop Cashiers Desk and carry out any other jobs assigned by the Supervisor

20%

20%

10 %

10%

10%

4.

WORKING CONDITIONS Describe the conditions of the work place, risks or hazards to which the incumbent is exposed, travel requirements, or is it a normal office-based post. Also indicate the extent and frequency of physical requirements of the job, such as lifting heavy loads, or other types of exertion.) Normal office based work

5. (a)

IMPACT AND CONSEQUENCE OF ERROR Describe the type of decisions or recommendations regularly made and their impact on other persons or the work of the office. Though decisions are not made independently, good knowledge of rules and procedures relating to staff entitlements is essential to ensure accuracy in work.

----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 3 of 5)

-----------------------------------------------------------------------------------------------------------(b) Describe the most damaging error(s) that could be made in the work and the consequences they would have. Errors committed in computation of entitlements could adversely affect staff member and management Inaccurate reporting of figures in respect of Pension Fund can affect entitlements of staff.

6.

REVIEW OF WORK (Describe the degree of supervision and instruction the post receives from the immediate supervisor, e.g. work assigned with specific instruction and guidance; checked while in progress; or undertaken independently and reviewed upon completion for accuracy or adherence to instructions.) Sr. Finance Assistant (GS-7) provides guidance on both routine and non-routine finance matters.

7. (a)

GUIDELINES Indicate which guidelines are required for performing the duties of the post (rules, regulations, policies, procedures, practices, precedents, manuals, instructions, etc.) UNICEF rules and regulations UNICEF Financial Circulars Accounting Manuals VISION/IPSAS guidelines

(b)

Describe the extent to which interpretation of, and deviation from, existing guidelines is permitted and the authority to propose or establish new guidelines. None

8.

WORK RELATIONS Indicate the purpose, level and frequency of contacts both inside and outside UNICEF for the work to be accomplished. TITLE a) Internal Finance Team All Staff Exchange of information Queries on salaries, payment of personal use of Telephone, Faxes etc Daily Frequent PURPOSE FREQUENCY

b)

External DFAM and Countries

Other

Payments on our behalf

Occasional

----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 4 of 5)

-----------------------------------------------------------------------------------------------------------9. QUALIFICATIONS, SKILLS AND ATTRIBUTES required to perform the duties of the post: a) EDUCATION (Indicate type of education/training required including skill in equipment operation.) Secondary School Certificate supplemented by a course in finance and accounting.

b) WORK EXPERIENCE (Indicate the length and type of practical experience required.) Four years in finance and accounting work. c) LANGUAGES (Indicate the languages required and desirable.) Good knowledge of English - both written and spoken is required. Knowledge of local language at the duty station is desirable

d) OTHER SKILLS AND ATTRIBUTES (Indicate what other skills and attributes required, such as drafting ability, organizational or analytical skills.)

Knowledge of general policies and procedures in finance and accounting Knowledge of Windows-based computer software application especially spreadsheets and word processing Ability to organise own work Drive for Results Ability to work in a multi-cultural environment

e) COMPETENCIES (Indicate what key competencies are required, such as technical skills, communication skills, computer literacy, interpersonal skills, supervisory skills.) i) Core Values (Required) Commitment Diversity and Inclusion Integrity ii) Core Competencies (Required) Communication [I] Working with People [II] Drive for Results [I] iii) Functional Competencies (Required) Analyzing [I] Learning and Researching [I] Planning and Organizing [I] Following instructions and Procedures [I]

----------------------------------------------------------------------FORM UNICEF 309/Rev.5 (1-99) (Page 5 of 5)