APPRECIATION PROGRAMME ON EFFECTIVE INSTITUTIONALISATION OF ENVIRONMENTAL MANAGEMENT SYSTEMS (ISO 14001)

BY

S K JAIN
(DIRECTOR-TECHNICAL)

EQMS INDIA (P) LTD. DELHI

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Regional Government Central Government

Local Government

Neighbours and Community

Customers

Trading Partners (competitors, suppliers, consumers)

ENVIRONMENTAL PERFORMANCE

Pressure Groups

Media

Employees

Investors Shareholders Banks

Insurers

Education System
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FOURTUNE 500

Environmental Policy Board Level Environmental Steering Committee Remediation and Spill Management Programme Environmental Benchmarking

50% 62%

34%

38%

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SUGGESTED HIERARCHY OF ENVIRONMENT MANAGEMENT PRACTICES

Organizational/Institutional Management and Production focus

TQEM / CLEAN TECHNOLOGY

POLLUTION PREVENTION / WASTE MINIMIZATION / RECYCLING

Waste-specific pre-generation focus

POLLUTION CONTROL TREATMENT / DISPOSAL RECYCLING

Waste-specific pre-generation focus

REMEDIATION

Waste-specific post-release-toenvironment focus

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XEROX ASSET RECYCLE MANAGEMENT PROGRAMME

(DESIGN - FOR - ENVIRONMENT STRATEGY)
Distributing Returned Equipment for reuse so long as it is in optimal working order. Restoring equipment, through remanufacturing, to its original state. Converting the equipment or Major Assemblies from the equipment into another product for example, using in a Printer the Electromechanical Elements of a Copier Dismantling Equipment to Salvage parts for Use Either on the new Product Assembly line or as spare parts for fields repairs. If parts are not salvageable, recycling their source material either at Xerox or externally through suppliers or recyclers. The latter may combine recycled source materials with virgin materials with virgin material Into a blend that is used in Xerox Parts. SAVING = $ 50 MILLION IN THE FIRST YEAR
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STRATEGIC VISION

LOCAL

GLOBAL
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KEY CHALLENGE

b b

Acquire Global MNC position. Retain Indian MNC position.

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FACTORS

b b

OPPORTUNITY FACTORS IMPEDING FACTORS

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FACTORS
OPPORTUNITY CORE b Quality (ISO 9000) b Cost (Reduction Programmes) DYNAMIC b Environment (ISO 14001) EMERGING b Occupational Health and Safety (ISO 18000)
IMPEDING Environment

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IMPEDING FACTORS
Specific Consumption and Disposal - High. Regulatory Non Compliance - ? Companys Environmental Liabilities - Deep Pocket - Accidental - Occupational Health. - Vendors Related. Land Clean Up - Accumulating. Insurance Premium - High.. Access to Capital/New Market - Constrained. Business Collaboration - Match Make. Employees and Investors Confidence - Not Boosted.
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:MANAGING THE ENVIRONMENT

b b b

b b b b b

ENVIRONMENTAL DEGRADATION: ANNUAL COST OF DAMAGE INDIA Environmental Damage Cost Water Pollution Air Pollution Land Pollution : > Rs. 340.0 bn (US$9.7 bn) : >Rs. 199.5 bn (US$5.7 bn) : > Rs. 45.5 bn (US$1.3 bn) : > Rs. 95.0bn (US$2.7 bn) (Source: World Bank) OTHER COUNTRIES China Mexico Eastern Europe Industrialized Nations COST (bn US$) 11.00 11.30 16.47 4.75 (avg.) (Source: World Bank)
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FINANCING PROJECTS
Foreign/Indian Institutional Investors - Environmental Risk Evaluation Foreign /Indian Investors - Credibility and Confidence Insurance Agencies - Size of Liability

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NINTH FIVE YEAR PLAN (1997 - 2002)

b

Design and implementation of Market Based Instrument for pollution abatement Promotion of EMS : Outlay RS 6.00 Crores

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WHAT EMS DOES .

b b

Strengthen Opportunity Factors. Transform Impeding Factors into opportunity factors.

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LINKAGES

ENVIRONMENT

QUALITY IMPROVEMENT

COST REDUCTION

EMS STRENGTHENS BOTH

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ENVIRONMENTAL LINKAGE

b b b

ACTIVITIES (PRODUCTION) PRODUCTS SERVICES EMS INFLUENCES ALL

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ISO 14000 SERIES

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14001 EMS - Specification 14004 EMS - General Guidelines 14002 EMS - SME guidelines

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ISO 14000 SERIES

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14010 Series 14020 Series 14030 Series 14040 Series 14050 -

Environmental Auditing Environmental Labelling Environment performance evaluation LCA Environmental Management Terms and Definitions

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TOP MANAGEMENT : ROLE

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Commitment Vision Resource Availability Motivation

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TOP MANAGEMENT : ROLE-STAGES

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Kick Off Initial Environmental Review Policy Formation Fixing Objectives and Targets Management Review New Goals

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AREAS COVERED
ALL
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Production Stores Purchase Maintenance R&D Utilities Etc...

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ROLE OF ACCOUNT DIVISION

Establishing Full-Cost Accounting Systems to account for the cost of Waste Management and Material Losses

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RESPONSE TO EMS CERTIFICATION

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Worldwide >6000 Companies Certified Greater and Faster Response than 9000 Japan UK Germany Taiwan Sweden USA : : : : : : 1600 800 800 160 127 114 100 150
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India

130

Switzerland :

Netherlands :

INDIAN INDUSTRYS RESPONSE

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Overwhelming Enthusiastic Relieved

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INDIAN COMPANIES CERTIFIED TO ISO 14001: BENEFITS DERIVED COMPANY NALCO 13 Mn/yr. (Mine & Refinery) ENVIRONMENT Reduced pollution Resource conservation Systematic approach to legal requirements Better work environment Increased awareness All employees involved Reduced environmental liability Better corporate image Reduced aluminum dust emission Reduced solid waste generation Zero water pollution Resource conservation (Oils/ Electricity) Better investor confidence ECONOMIC Rs.

NICCO 0.44 Mn/yr

Rs.

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WHAT IS EMS (ISO 14001)

A System that enables any organization Irrespective of its size, type and settings to :
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Manage Environmental Impacts arising out of its activities, Products & Services Ensures Compliance to Regulations Brings Continual Improvement Demonstrate High Environmental Performance to others by conforming to Policy, Objectives and Targets.

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LEGISLATION AND EMS : THE LINKAGES

Enforcement agencies can use EMS as a management tool. EMS certification implies systematic regulatory compliance. Ease in monitoring compliance of EMS certified units. Direct resources to other priority issues.

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LEGISLATION AND EMS : THE LINKAGES

Register of Regulations - Contents * List of applicable environmental regulations * List of obligations and responsibilities * Procedures for monitoring and verification of compliance * Records

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REGISTER OF ENVIRONMENTAL REGULATIONS

CONTENT
l l l

List of Applicable Environmental Regulations List of obligations and Responsibilities Verification of compliance w.r.t.
n n

Procedural Requirements Prescribed Standards

l l

Annexures Record Keeping

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AIMS OF EMS
b b

Systematic, Structured and Documented Response to Environmental Issues. Achieve and Maintain Demonstrable Regulatory Compliance. Identify Significant Environmental Aspects and Impacts of Organization's Activities, Products and Services. Address Significant Environmental Aspects Through on-Going Auditable and Time Targeted Environmental Improvement Programmes.
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AIMS OF EMS (Cont..)

b b b

b b

Emergency Preparedness and Response. Follow Best Operational Control Practices/Procedures. Ensure Greater Integration and Confidence Through Effective Communication With Internal and External Interested Parties. Monitor, Review and Improve Environmental Performance Continually. Effective Environmental Information Management.
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EMS ELEMENTS ACCORDING TO ISO 14001

Continual Improvement
Environmental Policy

Management Review

Planning
l Environmental aspects l Legal and other requirements l Objectives and targets l Environmental management programmes

Checking and Corrective Action

l Monitoring and measurement l Non-conformance and corrective and preventive action l Records l EMS audits

Implementation and Operation

l Structure and responsibility l Training, awareness and competence l Communication l EMS documentation l Document control l Operational control l Emergency preparedness and response Eqms

ELEMENTS OF ISO 14001 ACCORDING TO DEMING

PLAN Environmental Policy Env. Aspects Legal requirements Objectives and targets

Act/Improve Management review

DO Structure, responsibility Training Communication Env. Man. Documentation

CHECK/CORRECT Monitoring/measurement Non conformance Corrective/preventive action Records Audits

Document control Operational control Emergency preparedness

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FRAMEWORK OF IER / ENVIRONMENTAL POLICY / ENVIRONMENTAL AUDIT

ASSESSMENTS, CONTROL, AND REDUCTION OF THE IMPACT OF THE ACTIVITY CONCERNED ON THE VARIOUS SECTORS OF THE ENVIRONMENT. ENERGY MANAGEMENT, SAVING AND CHOICE. RAW MATERIALS MANAGEMENT, SAVINGS, CHOICE AND TRANSPORTATION; WATER MANAGEMENT AND SAVINGS. WASTE STORAGE, AVOIDANCE, RECYCLING, REUSE, TRANSPORTATION AND DISPOSAL. EVALUATION, CONTROL AND REDUCTION OF NOISE WITHIN AND OUTSIDE THE SITE. SELECTION OF NEW PRODUCTION PROCESSES AND CHANGES TO PRODUCTION PROCESS. PRODUCT PLANNING (DESIGN, PACKAGING, TRANSPORTATION, USE AND DISPOSAL). ENVIRONMENTAL PERFORMANCE AND PRACTICES OF CONTRACTORS, SUBCONTRACTORS AND SUPPLIERS. PREVENTION AND LIMITATION OF ENVIRONMENTAL ACCIDENTS. CONTINGENCY PROCEDURES IN CASES OF ENVIRONMENTAL ACCIDENTS. STAFF INFORMATION AND TRAINING ON ENVIRONMENTAL ISSUES. EXTERNAL INFORMATION ON ENVIRONMENTAL ISSUES.
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ENVIRONMENTAL POLICY
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Defined by top management; Appropriate for the nature, scale, impacts of the activities, products, services; Commitment for continual improvement and prevention of pollution; Commitment to comply with Env. Legislation, regulations and other requirements; Framework for objectives and targets; Documented, implemented, maintained, communicated to all employees; Available to the public.
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WHAT IS AN ENVIRONMENTAL POLICY ?

A statement by an organization of its overall environmental performance Gives long-term direction Established a framework for action Provides : A public statement of the enterprises commitment Visible evidence of the support of top Has far-reaching business implications
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ENVIRONMENTAL POLICY

We, at Hindalco Industries Limited are committed to resource conservation and control of environmental aspects of our activities interalia, relating to production of Alumina, Aluminium, Fabricated Products and Power Generation at Renukoot in order to serve the cause of Sustainable Development. Our objectives, therefore, will be to :Eqms

ENVIRONMENTAL POLICY (Contd.)

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Innovate and improve our processes, equipment, operations, maintenance, and other practices continuously for pollution prevention. Adopt cleaner technologies wherever techno-economically viable. Conserve key input resources such bauxite, caustic soda, coal, power, water, furnace oil and other oils. Keep exploring the feasibility of recycling and utilization of inevitable wastes specially of water, lube oils, red mud and fly ash. Remain in compliance with all applicable environmental laws and regulations and also strive to go beyond. Ensure continual improvement in our environmental performance through awareness and training amongst the employees and contract workers.

We shall make this policy available to all the employees and public. Date: 5.6.97 (A.K. Agarwala) President
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ENVIRONMENTAL IMPROVEMENT PROGRAMMES

Pollution Prevention/Resource Conservation. Adoption of Cleaner Technologies/Equipment Modifications. Physical Improvements. Purchase of Goods and Services on the Basis of Environmental Stipulations. Environmental Bench Marking. Environmental Accounting. Environmental Competence Development. Green Belt Development.
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b b b b b b b b

COST REDUCTION/BENEFITS
INDIAN EMS MODELS
b b b b b b b b b b

Improved Resource Use Waste Minimization Reduction in Effluent Generation Improved Market Returns Improved Oil Management and Recovery Improved sales of segregated scrap/waste products Resulting for timely completion of Environmental Improvement Programmes Reduction in Packaging Reduced Insurance Premium. Bench Marking.

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AN OUNCE OF PREVENTION IS WORTH A POUND OF CURE

..Benjamin Franklin
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INSTITUTIONALISING EMS

b b b b b b

Design Implementation Assessment Maintain Improve Excel

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ISO 14001: HOW IT PROGRESSES

Appreciation Training Appointment MR+Core Team
1. Identification of EA & EI 2. Evaluation of EI IER

Register of Env. Regulations

Significant Environmental Aspects (Register of Environmental Aspects) Environmental Policy ISO 14001 Clauses EMSM (Level-1) Documentation Review & Release Implementation Auditors Training Management Review Pre Assessment Main Assessment 1st EMS Audit (Internal) 2nd EMS Audit (Internal) Maintain EMS EXCEL Eqms EMS Documentation EMP-EMPM (Level-2 Departmental) OMP-EMOM (Level-2 Departmental) Feasibility Analysis

DESIGNING EMS
b b b

b b

Appreciation cum Commitment Training Programme(s) Appointment of MR. and Core Team Conducting Initial Environmental Review - Training on IER - Identification of Environmental Aspects and Impacts - Evaluation of Impacts - Feasibility Analysis for Environmental Improvement Programmes Development of Environmental Policy EMS Documentation including ISO 14001 Clause requirements and Environment Aspects EMS Documentation Conformity Assessment

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SETTING OBJECTIVES AND TARGETS

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QUANTITATIVE REDUCTIONS ORIENTED STUDY PROPOSALS PHYSICAL IMPROVEMENTS ORIENTED

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SETTING OBJECTIVES AND TARGETS

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Improved Product Design (Product Stewardship) R & D Specific Lower Material Consumption Lower Energy Consumption Lower Emission/Waste Lower Toxicity Lower Risk Potential Lower Noise Generation Maximise Recycling/Reuse Improved Waste Management Technology Adaptations Physical Improvements Increased Awareness & Skill Development Better Vendor Performance Increased Green Belt
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IMPLEMENTING EMS

b b

b b

Release of EMS Documents Internal Auditors Training/Specilised Training First Internal Audit Second Internal Audit and Assess Preparedness for Certification Audit

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EMS ASSESSMENT FOR CERTIFICATION

b

Pre-Assessment (By Indian Auditors) - Comprehensiveness and Completeness of Initial Environmental Review - EMS Documentation Adequacy Audit Main-Assessment ( By Foreign/Indian Auditors) - Effectiveness of implementation
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REALISING BENEFITS
b

Effective EMS Design - Meeting ISO 14001 requirements - Organisational Needs - Integrated Approach & Operational Feasibility - Auditability EMS - Extent of employees Sensitization & Integration
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ABOUT EQMS
b b b b b b b

Pioneer in Popularising the concept since 1994 Intensive Training to Industry and PCBs Environmental Professionals Highest Certifications EARA Approved qualification Strong team Launching BS 8800 on OHS Systems
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EMS STRENGTH

Cleaner Production

Regulatory Compliance
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INITIAL COSTS

b b b b

Training. Facilitation. Physical Improvement Certification

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WHAT IS AN ENVIRONMENTAL MANAGEMENT SYSTEM

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Definition Aims Associated terms and concepts Core elements ISO 14001 Development of an EMS Influence on functions in the organisation

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EMS-DEFINITION
ISO 14001 That part of the overall management system which includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy

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EMS TERMS AND CONCEPTS

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Environment Environmental effects, aspects, impacts Environmental performance Continual improvement Interested parties

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ENVIRONMENT

Surrounding in which an organisation operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation. Surroundings in this context extend from within an organisation to the global system.

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EFFECTS VERSUS ASPECTS/IMPACTS

Company Aspects

Environment Impacts

EMS
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DEFINITIONS

Environmental Aspect Element of an organizations activities, products or services which can interact with the environment. Environmental Impact Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations activities, products or services.
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CONTINUAL IMPROVEMENT
Continual improvement Performance

plan

do check

act

Assurance (quality/environment)

Time
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PLANNING
Initial Review

Legal and other requirements

Environmental aspects

Environmental impacts

Environmental Policy Objectives and Targets Env. Management Programme

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THE INITIAL ENVIRONMENTAL REVIEW

To establish the base for the development of the EMS To identify weakness and problem areas in order to resolve them To identify strengths and opportunities for improvement products, markets

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INITIAL ENVIRONMENTAL REVIEW

Strategic Outward looking Are we doing the right things

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Initial Environmental Review-Stages

b

Identification of Environment Aspects of Activities, Products and Services. Evaluation of Environmental Impacts (Output: list of significant environmental aspects). Prioritization of Significant Environmental Aspects. Programmes Procedures
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OVERVIEW OF THE INITIAL ENVIRONMENTAL REVIEW

Legal requirements Register of Regulations

Environmental aspects/effects Existing Env. Management Practices Incidents and NonConformances

+ + + + + +

Interviews Feed Back Forms Site visits Measurements Inspections Study of documents Process Flow Sheet Regulatory Record Accident/ Incident Record External Communication

Register of Env. Aspects Problems/ deficiencies and priorities Recommendations on Env. Policy and Action Plan
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IDENTIFICATION OF ASPECTS AND IMPACTS

Activity Operation of DG Set Aspect Generation of emissions Generation of noise Consumption of fuel Spillage of fuel Impact Air pollution Air pollution Over-consumption Land contamination Water pollution Disposal of wastes Explosion Land contamination Air/water pollution

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EXAMPLES

Aspect Potential for Accidental Spillage Activity Handling of Hazardous Materials A Product Disposal of Hazardous Waste generated Reformation of the product to reduce its volume Exhaust emission

Impact Soil or Water Contamination Land Contamination

Product

Conservation of natural resources

Service

Vehicle Maintenance

Reduction of air pollution

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Environmental Aspects

b b b b

Normal. Abnormal. Emergency.

Direct (Production). Indirect (Supply, Product usage & Wastes Disposal).

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IDENTIFICATION OF ENVIRONMENTAL ASPECTS AND ASSOCIATED IMPACTS

Department:
N/ A/ E Remark

SL. NO.

Activity

Aspect

D/I

Impact

N: Normal A: Abnormal E: Emergency

D: Direct I : Indirect Eqms

SIGNIFICANT ENVIRONMENTAL ASPECTS

ACTIVITIES

PRODUCTS

SERVICE

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EVALUATION SCALE FOR IMPACTS

WEIGHT SCALE SEVERITY ORGANIZATION ENVIRONMENT PROBABILITY DURATION

Within

Insignificant release of non-toxic

Minor

Annually or Less but not monthly Monthly but not weekly Weekly but not daily

Lasts for than one hour Lasts for 1 to 8 hour Lasts for 8 to 24 hrs.

Within Significant Insignificant specific release (momentary department of non-toxic or Breathlessness) Within factory premises Within residential city limits Above 4 Significant release of toxic Significant (which may require control equipment Temporary disability (which certainly require control Severe ecological destruction for permanent disability death/10 major injury

Daily but not continuous

Lasts for one day to one month Lasts for greater than one month

Continuous

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IDENTIFICATION AND EVALUATION OF ASPECTS OF ASSOCIATED ENVIRONMENTAL IMPACTS

Activity Aspect N/ A/ E Impact Evaluation Significance

LC IPC BC S S P D Total High/Medium Low

LC BC S

-Legislative Concern -Business Concern -Severity

IPC -Interested Party Concern S -Scale P -Probability

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PRIORITISATION OF SIGNIFICANT ASPECTS

Significant Aspects Reduction/ Elimination Possible How? Technology/ Operational Feasibility Yes/No Economic Viability Yes/No OCP/EMP

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PRIORITIZATION OF SIGNIFICANT IMPACTS

Reference No. Activity Aspect Reduction/ Elimination Possible (R/E/N) How? Technology Technique/ Training Operation Feasibility Economical Viability Remarks

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HERO HONDA MOTORS LIMITED, DHARUHERA

PRIORITIZATION OF SIGNIFICANT ASPECTS
Reference No. Activity Significant Aspect Reduction/ Elimination Possible (R/E/N) How? Technology Technique/ Training Operation Feasibility Economical Viability Remarks

DEPTT. PPC L.C.

03VS173106 Trolley/Bins washing & cleaning Generation of waste water Reduction Training/ Technique Yes Yes O/C

I.P.C. 01VS170250

Anti rust Oil spray on OK Motorcycles Movement of Trolley on Steel Magazine

Generation of MIST

Reduction

Training / Technique Technique

Yes

Yes

O/C EMP

01VS171202

Generation of

Reduction

Technology

Yes

Yes

EMP

B.C. 02VS170517

Wastage of Luminaries

Wastage of Energy

Reduction

Training

Yes

Yes

O/C

S.S.P.D. 01VS170252

Anti Rust Spray on OK Motorcycles

Oil Spillage

Reduction

Training/ Technology

Yes

Yes

EMP

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Register of Environment Aspects

Activities Aspects N/AN/E D/I ImpactsSignificance

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STEPS IN THE INITIAL REVIEW:

1. Develop IER Procedure including following phases: A. Identification of Environmental Aspects and Associated Impacts
- Prepare site plans (sketches) - Prepare activity (process) flow diagrams - Review environmental data - Full reconnaissance of the site (seeing and hearing) - Interviews and feed back collection from staff and managers

- Conduct a simple mass balances, wherever appropriate

B. Evaluation of Environmental Impacts and Identification of significant Environmental Aspects

- Brainstorming and selection of evaluation model

C. Updating Register of Environmental Aspects 2. Implement above Procedure (Output- Register of Environmental Aspects)
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OBJECTIVES SHOULD BE :
Quantitative (if possible) Specific Clear in definition and scope (exceptions?) Linked to deadlines Appropriate (adapt to the needs of different parts of the enterprise?)

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TARGETS SHOULD BE :

SMART Specific Motivating / Measurable Achievable Recordable Time-bound

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IMPLEMENTATION AND OPERATION

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Structure and responsibility Training, awareness and competence Communication : internal, external (response), decision on other types of external communication EMS documentation Document control Operational control : procedures, criteria, suppliers, contractors Emergency preparedness and response

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TRAINING

PROCEDURE
GENERAL AWARENESS

NEED BASED

Identification Of Training Needs

TRAINING SCHEDULE

TRAINING RECORD Target: All Employees : Contractors/ Suppliers (Optional) : Freshers

Training Schedule Faculty Selection - Internal - External Effectiveness Evaluation - Two way TRAINING RECORD Target: Select Employees : Select Contractors/ Suppliers
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ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL

PART NO. 0 EMSM:1000:0.1 EMSM:1000:0.2 EMSM:1000:03 1 2 3 4 EMSM:1000:4.1 EMSM:1000:4.2 EMSM:1000:4.3.1 EMSM:1000:4.3.2 EMSM:1000:4.3.3 EMSM:1000:4.3.4 EMSM:1000:1.1 EMSM:1000:2.1 EMSM:1000:3.1 DOCUMENT NO. TITLE GENERAL TABLE OF CONTENTS AMENDMENT RECORD SHEET COMPANYS PROFILE SCOPE EMSM DISTRIBUTION LIST ABBREVIATIONS AND DEFINITIONS Environmental Management System Requirements General Requirements Environmental Policy PLANNING Environmental Aspects Legal and other Requirements Objectives and Targets Environmental Management Programmes ISO 14001 NO. OF CLAUSE PAGES 4.0 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.3.4 01 02 04 03 02 02 00 00 00 00 00 00 01 01 02 01 01 04 00 00 00 00 00 00 REVISION STATUS

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Cont..
PART DOCUMENT NO. TITLE ISO 14001 NO. OF CLAUSE PAGES 4.4 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5 03 4.5.2 4.5.3 4.5.4 4.6 04 02 03 05 04 02 03 00 02 02 03 03 00 00 00 00 Eqms 00 00 00 00 00 00 00 R EVISION STATUS

IMPLEMENTATION AND OPERATION EMSM:1000:4.4.1 EMSM:1000:4.4.2 EMSM:1000:4.4.3 EMSM:1000:4.4.4 EMSM:1000:4.4.5 EMSM:1000:4.4.6 EMSM:1000:4..4.7 Structure and Responsibility Training, awareness and competence Communication Environmental Management System Documentation Document Control Operational Control Emergency Preparedness and Response Checking And Corrective Action EMSM:1000:4.5.1 EMSM:1000:4.5.2 EMSM:1000:4.5.3 EMSM:1000:4.5.4 EMSM:1000:4.6 Monitoring and Measurement 4.5.1 Nonconformance and Corrective and Preventive Action Records Environmental Management System Audit Management Review

STRUCTURE OF ENVIRONMENTAL MANAGEMENT PROGRAMME (DEPARTMENTAL LEVEL)

Objective Target Scope Responsibility Performance Indicator Cross References Environmental Action Plan TASK RESPONSIBILITY COMPLETION DATE

CHECKING, CORRECTING AND PREVENTIVE ACTION. RECORDS

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STRUCTURE OF OPERATIONAL CONTROL SYSTEMS (DEPARTMENTAL LEVEL)

Purpose Scope Responsibility Performance Criteria Cross References ACTIVITIES RESPONSIBILITY

CHECKING, CORRECTING AND PREVENTIVE ACTION. RECORDS

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OPERATIONAL CONTROL:SUPPLIERS OF GOODS & SERVICES

Identification of Categories Transporters - Employees Transportation - Goods Transportation Suppliers of Hazardous Chemicals Contractors - Welders - ETP Sludge/ Used Oil/ Waste Material - Civil/ Mechanical/ Electrical - Any other relevant group Purchase of Equipment having Environmental Aspects
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OPERATIONAL CONTROL: SUPPLIERS OF GOODS & SERVICES

Procedure Content Development of Environmental Requirements- Brainstorming Listing of Environmental Requirements Communication along with Environmental policy Collection of Feed back Feed back Review & Integration in Contracting Procedures Optional Site Review Site Audit Rating
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WHAT IS AN ENVIRONMENTAL AUDIT ?

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Used to assess how well the EMS is functioning A management tool comprising a systematic, documented, periodic and objective evaluation of how well the environmental organisation, management, and equipment are performing with the aim of helping to safeguard the environment by : facilitating management control of environmental practices; and assessing compliance with enterprise policies, which includes meeting regulatory requirements (ICC, 1989)

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STEPS IN THE AUDIT PROCESS

Agree Audit Scope & Resources Preliminary Document Review Prepare Audit Plan : Methodology Priority Areas Time Schedule Reporting Working documents Opening Meeting

Write Report

Collect Evidence Action Planning

Document & Review Audit Findings Closing Meeting Present Findings

Follow-up

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MANAGEMENT REVIEW
Review :
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Performance of EMS Audit findings Areas of concern Relevance of EMS & Policy Continual Improvement

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ISO - 14001 IMPLEMENTATION

ROLES AT DIFFERENT LEVEL

ACTIVITY

Role of HOD/ Departmental Team

Role of MR/Core Role of Top Team Management

1. Kick of Appreciation Programme 2. Initial Environmental Review - Employees feed Back - Aspect / Impact Identification - Refinement - Evaluation & Identification of Significant Aspect -Finalisation of IER - Feasibility Analysis - Review Developing

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ISO - 14001 IMPLEMENTATION

ROLES AT DIFFERENT LEVEL

ACTIVITY

Role of HOD/ Departmental Team

Role of MR/Core Role of Top Team Management

1. Kick of Appreciation Programme 2. Initial Environmental Review - Employees feed Back - Aspect / Impact Identification - Refinement - Evaluation & Identification of Significant Aspect -Finalisation of IER - Feasibility Analysis - Review Developing

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ISO - 14001 IMPLEMENTATION

ROLES AT DIFFERENT LEVEL
Role of Role of HOD/ MR/Core Department Team Team

ACTIVITY
8. Review of Progress 9. Development Level I documentation & Procedures 10. Compilation of Level II documentation based on activity no 6&7 11. Physical Improvement - Action Plan - Approval - Implementation by Concerned department 12. Release of Documentation 13. Implementation - General Training & Awareness - Specific to OCPs / EMPs 14.Internal Audits 15. Review Implementation Status

Role of Top Management

+ Trn Prg.
Internal Auditors
EM Review Committee

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EVALUATION OF ENVIRONMENTAL IMPACTS

Aspect Sr No Activity/ Product/ ServiceDescriptio N/A/ n E

EVALUATION

Signific

D/I Impact LC BC IP Environmenta ance C l CSE PRD S Y/N Remark U

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