Professional Documents
Culture Documents
Submitted in partial fulfillment of the requirements for the award of the degree of
Bachelor of Business Administration (Computer Aided Management) Semester-III (Paper Code-BBACAM 213) To Guru Gobind Singh Indraprastha University, Delhi
Institute of Innovation in Technology & Management, New Delhi 110058 Batch (2010-2013)
Certificate
I, Mr.ROOP KISHOR, Roll No. 0339030191 certify that the Minor Project Report (Paper Code-BBA (CAM 213) entitled _A STUDY ON ABSENTEEISM AMOUNG THE EMPLOYEE IN THE BPO SECTOR is completed by me by collecting the material from the referenced sources. The matter embodied in this has not been submitted earlier for the award of any degree or diploma to the best of my knowledge and belief.
Signature of the Student: Date: Certified that the Minor Project Report (Paper Code-BBA (CAM-213) entitled A STUDY ON ABSENTEEISM AMOUNG IN THE BPO SECTOR done by Mr.ROOP KISHOR, Roll No. 03390301910, is completed under my guidance.
ACKNOWLEDGEMENT
CONTENTS
S.NO 1 2 3 CHAPTER-1
PAGE NO
INTRODUCTION TO VERTEX PVT LTD THE ORGANISATIONAL STRUCTURE OF VERTEX THE COMERCIAL SCENARIO OF VERTEX 4 5 6 7 8 CHAPTER-2 CONCEPT OF BPO CHAPTER-3 CONCEPT OF ABSENTEEISM CHAPTER-4 RESEARCH METHODOLOGY
CHAPTER-5 ANNALYSIS INTERPERATATION OF THE 61-79 STUDY CHARTER-6 FINDING 80-81 IMPRESSION 82-83 SUGGESTION OF THE STUDY 84-85 CHAPTER-7 BIBLOGRAPHY QUITIONYEAR 86-87 88-93
List Of Figures
TABLE NO
TITLE
MANAGARIAL SECTIONS
THE MANAGER TAKE LEAVE THE FINANCIAL PROFILE OF EMPLOYEE THE ADUCATION PROFILE OF EMPLOYEE THE AGE FACTOR THE MANAGER OF SUBORDINATE IN CASE OF LEAVE THE REGULARTY OF SUBORDINATE FROM MANAGER THE ACKNOWLEDGEMENT OF ABSENCE RECORD OF EMPLOYEE ANALTSIS AND INTERPRETATION CONCERN ABOUT MEASURE
PAG E NO
62 63 64 65 66 67 68 69
1 2 3 4 5 6 7 8
List Of Symbols
S. No
1 2 3 4 5 % * = &
Symbol
List Of Abbreviations
S. No.
1 2 3 4 5 6 7 NO AVG MBA MCA UK BPO IT
Abbreviated name
Full Name
NUMBER AVERAGE MASTER OF BUSINESS ADMINISTRATION MASTER OF COMPUTER ADMINISTRATION UNITED KINGDOM BUSINESS PROCESS OUTSOURCING INFORMATION TECNOLOGEY
LTD. UNDER
VERTEX GROUP OF COMPANIES provides complete solutions right from the Sales, Engineering, Consultation, System Integration, Designing, Erection, Installation etc. for various industries. Being an expert of high level automation including Robotics, Motion, Power, Utilities & other Process Applications, they are deliver solutions from Shop Floor of the Plant to the Enterprise Level also involving transmission of data through various layers & real time energy monitoring system. Company team members include Managers, Engineers, Designers, Executives, Accountants, Programmers, Technician, Supervisors, and others. Company also has our floating associates who are engaged with us on project to project basis. Vertex Group of Companies Delegates its Services through two of its Entities :
Vertex Automation System Pvt. Ltd. Vertex Power Controls Pvt. Ltd. Vision
To lead the global market in automation and power control by offering innovative, technologically advanced and cost effective solution to our esteemed customers.
Mission
To set a vertex in World Class System Integration, In-house Electrical Panel Manufacturing & off Site Turnkey Projects.
Success
Production of innovative, high quality retail branded beverages combined with world-class packaging. Driven by a management team with a relentless focus on achieving superior customer service, driving earnings improvement and increasing shareholder value.
Their People
At Vertex Group they are creating an environment where our employees enjoy a greater degree of empowerment both individually and in their work teams. Their employees are equipped with the necessary tools, training and management backup for strong performance and accountability, as well as in an environment of open communication and involvement.
Values
In an association with our clients want to achieve excellent results through honest and open relationship. Treating each other respectfully, Company want to offer mutually beneficial business relationship to clients. Competence : Ideas, knowledge, energy, resources and risk taking ability are the drivers,
Dynamic Development : Innovation i.e. coming up with new ideas and thoughts to better our products and in turn maintains our long term relationship with our clients. Respect : Company always value diversity and treat people as Company would like to be treated ourselves
Asset
COMPANEY has a new Factory located at F-16, Site-C, Surajpur Industrial Area, Greater Noida. The factory area is of 800 sq mtrs. The factory is now under construction. Currently Company is having our factory & office located in Sector-2, Noida.
Panel Manufacturing Division is ISO-9000-2001 Certified. Our factory is well equipped with all the machinery as required.
QualityAssurance
As a part of company quality assurance program our panel has been certified as per IS standard .Company have stood up to the rigorous requirement & have been completed the following test at CPRI Bhopal :
Infrastructure
Vertex Group of Companies boasts of a cutting-edge infrastructure that is well equipped with latest and sophisticated equipment with an ISO-9000-2001 certified Panel Manufacturing Division. Employee base consists of remarkably accomplished and skilled professionals who believe in working with the primary goal of customer satisfaction in mind.
2003
Vertex signs large contract to provide a range of customer management services on behalf of telecommunications giant Orange.
2004
Vertex & Westminster City Council awarded 'Best Business Process Outsourcing Deal' at the first National Outsourcing Association (NOA) awards. 15-year, 427m strategic partnership deal announced with Thurrock Council.
2005
Acquisition of Marlborough Stirling announced the market leading provider of software and services to the financial services sector. Vertex and Westminster Council strategic partnership awarded 'Best Outsource Relationship' at European Call Centre Awards 2005.
2006
Acquisition of 1st Software Group Limited, who develop, market and support back office software for independent financial advisors. Vertex ranked 22nd by the International Association of Outsourcing Professionals (IAOP) in the first ever ranking of the worlds top outsourcing providers - The Global Outsourcing 100.
2007
Vertex named as the biggest mid-market private company in Britain, according to The Sunday Times HSBC Top Track 250 league table. Sir Peter Gershon CBE, former CEO of the Office of Government Commerce appointed non-executive Chairman of Vertex investor board. Acquisition of Indianapolis-based IEI Financial Services LLC announced. Vertex acquired from United Utilities PLC by a private equity consortium. Vertex ranked No.1 energy & utility outsourcing provider in the Black Book of Outsourcings "Top 50 Best Managed Global Outsourcing Vendors" report.
2008
Vertex announces agreement with Alliance Data Systems Corporation to acquire the companys Utility Services business. Alliance Datas Utility Services provides billing systems, professional services and process outsourcing to utilities in the U.S. and Canada. Vertex signs seven year, 40 million ($75.5 million) contract with Merrillville, Ind., based energy provider NiSource Inc. (NYSE: NI) to provide Customer Contact Center services in the United States. 10-year, large-scale contract secured with SouthStar Energy Services LLC in Atlanta, Georgia.
2009
Vertex wins 5 year contract with Oncor to provide customer management outsourcing services through two contact centers in the State of Texas. Vertex ranked as the number one Utilities BPO provider globally by the respected "The Black Book of Outsourcing" (a Datamonitor Group Company). Vertex secures new contract with Home Delivery Network Limited. Vertex signs 5 year Pacific Northern Gas extension. Vertex wins contract with bmibaby to handle inbound sales calls, internet queries and changes to existing bookings. Vertex unveils new brand identity.
2010
Vertex expands Indian footprint by launching joint venture with domestic major Shell Transource, one of Indias largest integrated domestic BPO. Vertex extends global Customer Management Outsourcing reach by acquiring Australian provider, PCI
2011
Vertex sells its UK Private Sector business to the Capita Group Plc for a cash consideration of 40.5 million.
Company competes Small in big/small Visible community Mindset of an Know/Service every customer
Sense of urgency There is no tomorrow. Fix it today. Our success is built upon passion.
Every front-line job has targets. Reinforce goals, plan performance Prioritize, focus, simplify Clear accountability for results No excuses.
Treat everyone fairly, and with Operate with integrity and Every individual is important.
dignity. justice.
BPO and Customer Management Outsourcing - Managed business and customer care processes/services. IT Applications and Services - Broad solution set of applications, software solutions, products and professional services. Consulting and Transformation - Advisory services that leverage Vertexs deep sector-specific knowledge. Decision Sciences - Expertise to support clients through all stages of the analytics lifecycle.
Associations
1. North America American Gas Association.
Work
Association
United Kingdom Confederation of British Industry (CBI). Contact Centre Association (CCA). White hall and Industry Group (WIG). New Local Government Network 3. India National Association (NASSCOM).
(NLGN)
of
Software
and
Services
Companies
Awards
At Vertex, Company pride ourselves on a culture of innovation and providing deep operational expertise to our clients. In recognition of our leadership and accomplishments, Company have received numerous awards and accolades: BestAgentinWales Cheryl Bennett was crowned 'Agent of the Year' at the 2010 Welsh Contact Centre Awards. Double Success in the North West Contact Centre Awards Vertex won two awards at the 2010 North West Call Centre Awards. Our work with National Trust won the 'Outsource Partnership of the Year' award while Shelley Lawton walked away with 'Contact Centre Manager of the Year'.
Treat individuals with respect, recognizing the diverse nature of our stakeholders and to always act with honesty and integrity Follow the highest standards of business practice and ethical conduct in the countries in which Company operate Deliver our promises and commitments Continually improve our environmental performance and supporting our customers in achieving their environmental goals.
ARE
USED
INVERTEX
Powder Coating & Painting : Compressor Spray Gun Painting Booth Oven Assembly : Hot Air Gun Bus Bar Cutter Die & Tools Wiring : Computerised Ferrule Printing machine Crimping Tools Wire Cutter Cable Cutter Master Tool Box Testing :
High Voltage Tester Megger Tester Multimeter Clamp Meter Secondary Injection Tester Primary Injection Tester (4000 Amp) Universal Testing Bench
Single axis motion solution Multi robots interfacing installation. Machine Tools :
Horizontal Machining Centre Vertical Machining Centre Pin Grinders SPMS for Welding . Press Die Casting Industrial Washing Industrial Test Rigs
Water Treatment :
DM CW MWP WTP Tandem Press Automation Blanking Press Automation VFD/PLC Controlled Press
Power Presses :
Material Handling : Ash Handling Coal Handling Belt Conveyors Electroplating Plants Paint Shops Plastics : Plastic Injection Moulding Machines Blow Moulding Extrusion SheetLine Lamination etc. Packaging : FFS Auger Filling Coil Wrapping Machine Food : Biscuit Making Lines Ovens Utilities : DG Sets Compressors Pumps Operation Control
Chillers Operation Control Boiler Operation Control Energy Monitoring & Control TRAINING AND DEVELOPMENT On Job Training Program In House Training Program Out door Training Program WELFARE ACTIVITIES
Company provides welfare activities to its employees like: Uniform Transportation facilities Canteen Annual meet etc.
Churn reduction Win-back Front and back office integration Credit management Sales through service Outbound cross-sell and up-sell White labeling
Multi-channel service delivery A suite of shared services Advanced analytics and insight Employing lean process techniques for maximum client advantage Delivering improved performance management.
Delivering for local government Contact us to learn how Company have helped Thurrock Council in the UK deliver these results:
90% of customer inquiries resolved first time Average time to process benefits claims reduced from 98 to 28 days 2.5 million in procurement savings.
QUALITY POLICY
The best delivery. The best product in the market place The highest quality The best testing.
Vertexgroup.com Categories
AN OVERVIEW BRANDS
OF
ALL
ELECTRONIC
PANNEL
CALL CENTER IS A PART OF BPO INDUSTRY. IT IS ALSO KNOWS AS CONTACT CENTERS. ORIGINS OF THE CALLCENTER INDUSTRY
AROUND 30 YEARS AGE IN THE USA, THE TRAVEL AND HOSPITALITY INDUSTRY BEGAN TO CENTRALIZE THEIR RESERVATION CENTERS INTO WHAT WE WOULD RECOGNIZE NOW AS HUGE CALL CENTER.THIS HAPPENED AT AROUND THE TIME THE FIRST LARGE SCALE HIGH VOLUME PREMISE BASED TELEPHONE SWITCHES BECAME AVAILABLE. BANKS HAVE ALSO USED THEM SINCE THE 1970S AT LEAST AND LATER IN THAT DECADE WITH THE RISE OF THE CATELOGUE SHOPPPING MOVEMENT AND OUTBOUND TELEMARKETING,CALL CENTER BECAME A STAPLE WITHIN MANY INDUSTRIES.EACH INDUSTRY ,HOWEVER,HAD ITS own way of operating centers its own standards for quality and its own preferred technology. This trend per sister until early in the 1990s when call center managers became more recognized as having a consistent set of skills and an operation knowledge Technologically speaking call center have advanced in the last ten years. Earlier it was just a labor intensive department trying to handle some customer queries.now; it is supposed to be a vital link in the entire process of marketing and improving customer interaction. Unlike an airline reservation where the queries are generally simple and handle requirements of a technology customer support are different and need technical knowledge. A pre requisite for any call handling person is extremely good customer relationship skills and command over language accent India has woken up to the call of business process outsourcing and is fast paving its way to become the largest hub of call centers in the world. Taking leverage from this growing phenomenon, call center in India has devised a clear and competent business strategy wherein you post in your quart and we act as an intermediary, forwarding your requirement to our concerned call center service provider. In this manner, our motive of providing complete support to our customer in term of answering any of their queries remain fulfilled. Call center in India is a leading India customer care organization, having alliances with leading bpo in India who ensure fast and prompt service. We offer a range of blended customer care services including inbound and outbound voice services-mail management, telemarketing services, data conversion, claim processing, real-time web-based chat services to global clientele and the like. A call center is traditionally defined as a physical location where calls are placed or received in high volume. This may be for the purpose of sales, marketing, customer service, telemarketing, technical support, or other specialized business activities
DEFINITION
Call center is a centralized in many industries offering customer service. Many organizations use call center to solicit clients or customer for new sales or donation and contributions. They can also be used to accomplish surveys of customer satisfaction or public opinion. call center also knows as contact centers.
Catalogue retailer E-tailing center and e-commerce transaction center that dont handle calls so much as automated interactions
3. The business transformation outsourcing. In todays world bpo has changed from definition to buzzword. Bpo today directly mean to the second type of outsource that his outsourcing the lower indirect cost. now a days companies prefer to outsource their services .it is a new concept. call center are the Bpos that out sources only the customer care. In simple language the bpo or business process outsourcing is the delegation of one or more business processes to an external service provide who in turn provide service for the selected process based on certain define and measurable performance criteria specified by an organization. This generally involves an organizations non core processes. Bpo companies are the companies who extend the services to the outsourcing companies. Companies believe assigning lower cost business processes to the BPOs will provide superior service more responsively at lower cost. As costumer care is a low cost and clumsy Business process, companies prefer to assign it to out sources to the bpo companies. BANK OFFICE OUTSOURCING-it includes internal business function such as billing or purchasing. FRONT OFFICE OUTSOURCING- it include customer related services such as marketing or tech support
The endless opportunities IT provides, stimulated bpo activities.bpo that is contracted outside a companys own country is sometime called offshore outsourcing. BPO that is contracted to a companys neighboring country is sometimes called near shore outsourcing. Use of a bpo as opposed to an application service (asp) usually also mean that a certain amount of risk is transferred to the company that is running the process element on behalf of the outsourcer .bpo include he software ,the process management, and the people to operate the service, while atypical ASP model includes only the provision of access to functionalities and features provided or served through the use of software, usually via web browser to the customer.BPO is a part of the outsourcing industry. It is dependent on information technology; hence it is also referred to as information technology enabled services or ITES. Knowledge process outsourcing and legal process outsourcing are some of the subsets of business process outsourcing. Companies are moving their non core business processes to outsource providers i.e. call center .if a bank shifts work of a 1000 people from US TO INDIA it can save about $18 million a year due to lower costs in India
Challenges in KPO
KPO is an outsourcing industry that delivers high value to organizations in terms of domain Based processes and business expertise. The industry demands advanced analytical and specialized skill of knowledge workers and therefore faces several challenges. The major challenges faced by kpo are: Maintaining higher quality standards Investment in infrastructure
Requirement of higher level of control Lack of talent pool Enhanced risk management
Services of outbound call center: Market intelligence Database selling Direct mail follow-up Seminar population Product promotion Debt collection Information and literature fulfillment Appointment scheduling Decision maker contacts Up sell/cross sell campaigns Surveys Customer
satisfaction
interaction center or e-contact center) is a central point in an enterprise from which all customer contacts are managed. The contact center typically includes one or more online call center but may include other types of customer contact as well, including e-mail newsletters, postal mail catalogs, Web site inquiries and chats, and the collection of information from customers during in-store purchasing. A contact center is generally part of an enterprise's overall customer relationship management
Bank and stock account balances and transfers Surveys and polls Office call routing Call center forwarding Simple order entry transactions Selective information lookup (movie schedules, etc.)
2 interactive voice response (IVR) technology Open IVR software Phone system auto dialers Predictive dialing Programmable / soft switches Remote access software Soft phone Telecommuting software Text to speech(TTS) software Voice messaging Voice recognition VOIP Windows over web
Telephone answering service application includes Account status Locator services IVR outsourcing service Shipment tracking Employee testing/studies Customer surveys& loyalty programs Market research Payroll service 800 services voice mail Claim reporting Emergency notification Credit collection Mortgage marketing Charitable contributions
As call centers become more complex the important of having the right staff and supporting resources in the right places at the right time becomes ever more crucial to success. Several steps have been taken in order to improve the performance of any call center.
Name of test
Listening and keyboard skills Verbal ability Spoken English Comprehension ability and
Competencies assessed
Accent understanding,listening,keyboard skills Grammar, sentence construction Voice clarity, fluency, vocabulary,grammar,sentence construction,accent,situation comprehension
writing Message clarity, comprehension Ms office tools, browsing Numerical ability, logical reasoning, comprehension Process adherence, attention for detail
CHALLENGES VERTEX CALL CENTER THE MAJOR CHALLENGES FACED BY VERTEX CALL CENTER INDUSTRY ARE: MARKET MATURITY:
India is one of the longest-serving markets for offshore contact center services. Because of this, western investors are ewer of its capabilities and many have already established operation there .thus the relatively slow growth is reflective of Indians mature positioning on the offshore product life cycle.
Increased competition
Philippines, South Africa, centraland Eastern Europe and North Africa are continuously making effort to increase the market value of their call center industry.
HR ISSUES:
The call center industry currently employe more than 171.000professionals compared to a 25000 in 1999.however, India is running out of the supply of good quality managerial talent.
INFRASTRUCTURE:
Most cities still face power outages and water shortages, and are heavily dependent on backup supplies.
ATTRITION:
Indian bpo attrition rates are far too high, with level over 50% p.a. this inevitably impacts service levels and impedes on going improvements.
HEALTH CONCERNS:
One has to sacrifice social life time and health. the odd working hours is a major issue. As health problems, arising from tampering with the biological clock of the employees, become more pronounced the lure of BPO and IT enabled services will go away.
NECESSITY BILINGUALISM:
A part from English, most Indian contact centers are unable to service other languages like Spanish, French, mandarin and Canton
A Capacity on Demand
Vertex's proven Capacity on Demand solution provides operational flexibility and scalability that handles all levels of call traffic efficiently. Our solution doesnt require high capital investment and is available in a wide choice of commercial models to suit your business requirements. Our Capacity on Demand solution includes:
Purpose-built contact center accommodation Recruitment and management of specially trained employees Provision of a flexible IT infrastructure capable of integrating seamlessly into any application - a virtual extension to client contact centers Expert contact center management processes and capability Detailed management information and performance reporting Unparalleled adaptability and scalability via a flexible network that can create a nationwide virtual contact center At times of peak load, advanced technologies (such as skills-based routing) will access additional capacity in other Vertex centers The introduction of further efficiencies by aligning your operation with complementary call profiles.
B Collections and Special Servicing Collections: Our rich heritage results in our ability to implement best practices and
provide quality reporting strategies, ironclad credit and collection processes, and innovative training programs. Company will manage your debt portfolio so that you can focus on your core business. Our receivables management strategy is designed to help you:
Reduce delinquencies Minimize costly disconnects Improve profitability and competitive positioning
Retain satisfied customers Control bad debt charge-offs Increase cash flow and reduce operating costs.
Special Servicing (UK)Vertex Special Servicing (VSS) offers best in class debt
management services specifically designed for the mortgage securities industry. Company deliver the highest levels of rehabilitation and reductions in collection costs through our experience and knowledge of analytics, customer segmentation capabilities and tailored treatment strategies.
C Contact Plus
Contact Plus is Vertexs unique quality and service improvement framework that helps us to understand and act upon whats most important to your customers when they contact customer service. Helping clients to increase revenue & reduce costs Contact Plus is used by many of our clients across a wide range of industry sectors and delivers business benefits for back-office operations as well as traditional contact canters and the evolving home working environment. D Customer Management Outsourcing Vertex helps you turn your customer interactions into insight, addressing three key areas in customer experience management: resolving customer contacts to create real value, analyzing transactions that dont add value, and continually improving service effectiveness and efficiency. Customer acquisitionThrough decision sciences and analytics, Company identify the potential customers that will be most profitable and likely to buy your product or service, as well as which channels are likely to be most effective. Leveraging our expertise, well contact the right customers, at the right time through the right channels.. Customer retentionThe cost of retaining customers is far less than the cost of finding new ones. However, managing customer retention issues requires a deep understanding of the customer experience and its impact on the way your business operates. To understand the true picture, Company conduct an analysis of: customer interactions, customer journey, customer experience, and customer history. Leveraging this insight, Company develop strategies to effectively manage customer retention.
E Document & Payment Management Bill: Print Your statement should be more than just a bill - it should provide
opportunities to cross-sell, send promotions, and realize savings by having to print fewer inserts. Personalize messages on every bill to reach more customers, more effectively. Company can provide design services and enable you to streamline inbound and outbound mail distribution. Electronic Bill Presentment and Payment (EBPP) EBPP is an effective way to lower operating costs while offering added customer convenience. With EBPP services from Vertex, your customers will have instant access to the information they need. They can view their statement, make payment via funds transfer or credit card, and adjust services as they choose. These secure, robust solutions integrate with your website or billing system, lowering transaction costs and improving funds availability. Remittance Processing Lower your operating costs with remittance processing services that improve overall efficiencies. Company use the latest equipment and software to ensure quality and reliability, from high-speed extraction to image-based processing and end-point sorting. Company offer large economies of scale, backed by years of experience. Our remittance processing services allow you to improve cash flow and receive lower bank fees. Payment Processing Improve customer service and convenience by offering a wider variety of payment options. Vertex can handle the receipt, processing, reconciliation and financial control of payments to suit all your business needs. Company utilize accredited technologies, software and standards in the handling of all payment transaction types..
Smart Centers - Specialized centers to provide customer support surrounding smart meter deployments Energy Efficiency and Demand Response Centers - Dedicated centers with the skill sets, processes, and metrics needed to reach, educate, enroll, and provide the customer support services needed Multi-Channel Communications - Leveraging smart meters and related programs, a variety of customer interaction options offer meaningful information about energy usage and how it can be managed.
ERP systems Microsoft Dynamics, Oracle and SAP CRM systems Microsoft, Oracle, Lagan and Siebel Purchase-to-pay Basware Billing systems stand-alone or customer-integrated Payment processing Debt management and collections services Business intelligence Partial or full management of IT systems, networks and facilities.
H Home Working
The core Vertex ViaHome differentiator is our operational expertise driven by innovation and excellence. This expertise is derived from our proprietary operational methodologies and tools including: OutPerformPlus health checks for continuous improvements LEAD learning, education, and development in a virtual training environment ContactPlus quality framework, customer satisfaction and analytics PerformancePlus standardized coaching models which drive performance
Various reasons for absenteeism in vertex groupe:1) The question of Job Security among the employees can be the reason(as prevelant in BPOs) 2) The Promotion or the productivity less in the employee(in other sense low employee productivity). 3) The Salary of the employee at that particular level may be less as compared to that level in the market. 4) the Company's working environment and its policy and attitude towards its employees 5) Also you can go through the Employee Satisfaction Survey in your company to find out the main cause or root for high rate of attrition/absenteeism/turnover in your company.
Crew
cohesion
The working crew's relationship with each other had the strongest influence on absenteeism. An environment that fostered the mutual respect of the crew members would reduce absenteeism because workers want to remain respected members of the crew and because peer pressure would be brought to bear in the event a worker resorted to absenteeism. Absenteeism is lowest when there is a strong "esprit de corps" in the crew. Because of this team spirit, workers will feel that they are important and vital members of the crew. This cohesion can be used to reduce absenteeism by maintaining consistency within the crew. Attempts should be made to develop crews which work well together and have an "esprit de corp." Every effort should be made to keep those crews together as much as possible.
Negative
Reinforcement
for
Absences
There is a direct correlation between negative reinforcement for absences and the rate of absenteeism on a project. Criticism of worker absenteeism by crew foreman reduces the incidence of absenteeism. Management plays a big roll in how an employee perceives absenteeism. If supervisors and foreman do not discuss absenteeism with abusers, workers will perceive that management does not consider absenteeism important. Most company's have policies toward absenteeism, these policies must be made known to all employees. Just like safety, absenteeism is a topic which can be discussed at lunch box meetings and during morning work assignments. Written policy should be posted in plain sight of all employees and management needs to enforce the policy.
Positive
Self-Image
The fact that crew cohesion is related to lower absenteeism rates, indicates that positive factors exist in the workplace which cause workers to want to be in attendance. These positive factors come from work that is perceived as challenging and mentally stimulating. High self-esteem, when derived from the work performed, reduces absenteeism. Supervisors and managers may look to rotate job assignments on routine tasks, solicit worker input on job accomplishment, or give workers the freedom to decide how certain tasks will be completed. Participative management is an excellent tool by which the ideas of workers can be given proper consideration. In fact, any form of recognition will be favorably received by the workers.
Job
Security
If a company has a strong policy towards absenteeism, i.e. dismissing abusers, the job security for absent-prone workers is reduced. This may be a strong influence in an area where construction jobs are in short supply. If construction is booming in the area or workers perceive that jobs are readily available this policy will have less influence.
Travel
Distance
to
Work
It appears intuitive that absenteeism would be greater for those workers traveling greater distances. A long commute can be fatiguing in itself, and it can reduce the enjoyment received from working. In addition, the effects of bad weather, may cause some workers to be absent in order to avoid the long drive to work. Management only has a limited amount of options available in this area. Travel distance can be considered when assigning workers to construction sites. Absenteeism was particularly low among workers who lived within ten miles of the construction site. Carpooling is another alternative available. Management can encourage workers to carpool by posting or publicizing names and telephone numbers of workers interested in carpooling from a given locale. Carpooling can also build a feeling of camaraderie among workers and dependence on each other, both of which can reduce absenteeism.
Turnover
Higher rates of absenteeism are present in work crews that have higher rates of turnover. High turnover rates may indicate that there are other problems in the work environment.
Management needs to investigate the cause of high turnover rates in an effort to reduce absenteeism.
Management
-caused
Delays
Job frustrations can be related to absenteeism. Employees want to feel productive, and factors that hinder this productivity will lead to frustrations and possibly absences. Such frustrations are of interest if management can reduce or eliminate them. Higher rates of absenteeism are reported where workers are subject to greater instances of management caused delays. Management must accept the responsibility for some of the problems in the workplace. Managers must systematically identify all areas where delays are being encountered and work to reduce avoidable delays. Analysis of the job cost records or delay surveys are an excellent place to start to identify delays.
DEFINING ABSENTEEISM
Absenteeism in short can be defined as a failure to report to work. It is likely a symptom of low moral and declining productivity or little involvement at work as demonstrated by the employees staying away from work. It refers to the failure on the part of employees to report to work through which they are scheduled to work. In other words an unauthorized absence constitutes absenteeism. It is referred to here in as failure of employees to report to work when they are scheduled to work.
OR
INTRODUCTION
TO
The management of attendance is an important aspect of supervision. The cost of absenteeism is greater than the direct payment of wages and benefits made during the absence. Organization must also consider he indirect cost of staffing, scheduling, reframing, lost productivity, diminished moral, turn over, opportunity cost. The indirect cost often exceeds the direct cost of absenteeism. Effective supervisory efforts in attendance management will affect a relatively small percentage of employees but will generate substantial savings, increased productivity and moral.
TYPES OF ABSENTEEISM
INNOCENT ABSENTEEISM: There are two types of absenteeism, each of which requires a different type of approach-
CALCULATION OF ABSENTEEISM
The rate of absenteeism is expressed as the percentage of man-days lost through absence to the total number of man days scheduled in a given period.
No. Of Employees Absent * 100 Absenteeism% = -----------------------------------No. Of Employees Present No. Of Employees Present = (Avg. No. of workers) *(No. of working days)
As Company know, employees are the 21st century organizations greatest assets. Accountants are even adding human capital to the balance sheet. Absenteeism is a universal problem in an industry. It becomes a problem when it exceeds 10% as it disturbs the production schedules and creates many problems. Personnel Research studies have further revealed that: The days before and after a holiday are liable to higher rate of absenteeism. Employees who belong to local area are absent more often than outsiders. Bad weather increases rate of absenteeism, especially among employees who live at distant places. Employees under the age of 25 years and above the age of 55 years are absent more often than those in the age group of 26 to 55 years. Operative employees are absent more frequently than the supervisors and managers.
The workers in Indian industries found that chronic absenteeism was related to: 1. The extent of workers identification with the company. 2. Integration with work group. 3. Satisfaction with supervisors. 4. Belief in the future of the company. On the other hand there are few psychological factors as the major causes of absenteeism of Indian industrial workers. Such factors are poor health, transport difficulty, do chores, and indebtness etc.
STAGE
I STAGE (Early)
ABSENTEEISM
Tardiness, quits early (Absenteeism from situations) I drink to relieve tension
GENERAL BEHAVIOUR
Complaints from fellow employees for not doing his/her share. Overreaction complains of not feeling well, makes untrue statement
JOB PREFERENCE
Misses deadlines, commits error (Frequently low job profile)
Frequent days off for vague or implausible reasons. I feel guilty about sneaking drinks I have tremors. II STAGE (Middle) Frequent days off, several days at a time, does not return from lunch. I dont feel like eating Dont want to talk about it I like to drink alone Prolonged unpredictable absence My job interferes with my drinking III STAGE (Late middle)
Marked changes, undependable statements, avoid money from fellow employees, exaggerate work, and accompanies frequent hospitalization.
Aggressive and belligerent behavior domestic problems interfere with work, financial difficulties (garnishments and so on), and more frequent hospitalization, Resignation! Does not want to discuss problems. Problems with the law community.
Criticism from boss, general deterioration cant concentrate, occasional loss of memory, minor injuries on the job (repeatedly), warning from the boss. Far below expectations Punishable disciplinary actions.
Drinking on the job (probably) completely undependable, repeated hospitalization, serious financial problems, serious family problems, divorce etc.
IV STAGE
Lets have a tabular evaluation of the: Observable Behavior pattern indicating possible alcohol related problems
HOW
ABSENTEEISM
CAN
BE
CONTROLLED
The definition of absenteeism, factors affecting and its causes are quite clear. What is not so clear is how to take affirmative actions to control it. Traditional methods of absenteeism control based only on disciplinary procedures have proven to be ineffective. It is almost impossible to create a fair disciplinary action because even well run disciplinary systems, which treat which treat similar actions in consistently similar ways are seen as unfair. The reason for this is discipline alone usually identifies the root cause of absenteeism. Every employee who takes time off in defiance of company regulations has reasons, right or wrong which justify to themselves the legitimacy of their actions. Unless the management attendance programme identifies and addresses the cause of employees absenteeism it will be ineffective and unfair. Now, if absenteeism is to be controlled the physical and physical and emotional needs of employees must be addressed. The purpose of attendance management is to develop a willingness on the part of all our employees to attend work regularly and to assist them in motivating their co-workers to attend work regularly. Now, this can be done by1. Addressing the physical and emotional needs of our employees. 2. Communicating the attendance goals of the organization so employees can understand and identify with them. 3. Dealing with cases of excessive absenteeism effectively and fairly so deterrence can occur. Successful administration of an attendance management program requires managers and supervisors to be aware of and create work environment in which the following can be actualized 1. The greater the extent to which individuals identify their goals with the goals of the organization the greater their motivation to be regular in attendance. 2. The more people find their jobs meaningful to them, the greater their motivation to be regular in attendance. 3. As employees workload increases due to the absence of a co-worker, peer pressure is exerted on the absent co=worker to attend work regularly. 4. The more people like working for the organization the higher their motivation to attend regularly. Recognition of good employee attendance helps improve attendance. 5. Employees will have a lower absence ratio if they fail they fail face to discuss their on the job problems with their supervisors. 6. Employees with a low absence ratio have attitudes of complaisance and team spirit. 7. Low absence ratio employee is more satisfied. Like employees turnover, there is avoidable and unavoidable absenteeism. Absenteeism is unavoidable when the employee himself falls sick, his dependants at home suddenly become unwell or there is an accident inside the plant. Unavoidable absenteeism is accepted by managers and is even sanctioned by labor laws. For insistence, one day of leave with wages for every 20 days of service is allowed by the factories act, 1948. Avoidable absenteeism arises because of night shift, opportunities for moonlighting and earning extra income ineptness, lack of job security, job satisfaction and unfriendly supervision. This absenteeism needs intervening by the management. Managers should
take steps to remove causes of absenteeism. On the positive side, managers must create a work environment which will make the employees realize that it make sense to work in the factory rather than stay at home and waste their time. Moreover, the management must have a safety plan, implement it and evaluate its effectiveness.
1. Innocent Absenteeism
Innocent absenteeism refers to employees who are absent for reasons beyond their control; like sickness and injury. Innocent absenteeism is not culpable which means that it is blameless. In a labour relations context this means that it cannot be remedied or treated by disciplinary measures. The procedure an employer may take for innocent absenteeism is as follows: 1. 2. 3. 4. Initial counseling(s) Written counseling(s) Reduction(s) of hours and/or job reclassification Discharge
Initial Counseling Presuming you have communicated attendance expectations generally and have already identified an employee as a problem, you will have met with him or her as part of your attendance program and you should now continue to monitor the effect of these efforts on his or her attendance. If the absences are intermittent, meet with the employee each time he/she returns to work. If absence is prolonged, keep in touch with the employee regularly and stay updated on the status of his/her condition. (Indicate your willingness to assist.) You may require the employee to provide you with regular medical assessments. This will enable you to judge whether or not there is any likelihood of the employee providing regular attendance in future. Regular medical assessments will also give you an idea of what steps the employee is taking to seek medical or other assistance. Formal meetings in which verbal warnings are given should be given as appropriate and documented. If no improvement occurs written warning may be necessary. WrittenCounseling If the absences persist, you should meet with the employee formally and provide him/her with a letter of concern. If the absenteeism still continues to persist then the employee should be given a second letter of concern during another formal meeting. This letter would be stronger worded in that it would warn the employee that unless attendance improves, termination may be necessary. Reduction(s)of hours and or job reclassification In between the first and second letters the employee may be given the option to reduce his/her hours to better fit his/her personal circumstances. This option must be voluntarily accepted by the employee and cannot be offered as an ultimatum, as a reduction in hours is a reduction in pay and therefore can be looked upon as discipline. If the nature of the illness or injury is such that the employee is unable to fulfill the requirements of his/her job, but could for example benefit from modified work, counsel the employee to bid on jobs of such type if they become available. (N.B. It is inadvisable to "build" a job around an employee's incapacitates particularly in a unionized environment. The onus should be on the employee to apply for an existing position within his/her capabilities.) Discharge Only when all the previously noted needs and conditions have been met and everything has been done to accommodate the employee can termination be considered. An Arbitrator would consider the following in ruling on an innocent absenteeism dismissal case. 1. Has the employee done everything possible to regain their health and return to work?
2. Has the employer provided every assistance possible? (i.e. counseling, support, time off.) 3. Has the employer informed the employee of the unworkable situation resulting from their sickness? 4. Has the employer attempted to accommodate the employee by offering a more suitable position (if available) or a reduction of hours? 5. Has enough time elapsed to allow for every possible chance of recovery? 6. Has the employer treated the employee prejudicially in any way? As is evident, a great deal of time and effort must elapse before dismissal can take place. These points would be used to substantiate or disprove the following two fold test. 1. The absences must be shown to be clearly excessive. 2. It must be proven that the employee will be unable to attend work on a regular basis in the future.
2. Culpable Absenteeism
Culpable absenteeism refers to employees who are absent without authorization for reasons which are within their control. For instance, an employee who is on sick leave even though he/she is not sick, and it can be proven that the employee was not sick, is guilty of culpable absenteeism. To be culpable is to be blameworthy. In a labor relations context this means that progressive discipline can be applied. The procedures for corrective/progressive discipline for culpable absenteeism are generally the same as for other progressive discipline problems. The discipline should not be prejudicial in any way. The general procedure is as follows: [Utilizing counseling memorandum] 1. 2. 3. 4. Initial Warning(s) Written Warning(s) Suspension(s) Discharge
Verbal Warning Formally meet with the employee and explain that income protection is to be used only when an employee is legitimately ill. Advise the employee that his/her attendance record must improve and be maintained at an improved level or further disciplinary action will result. Offer any counselling or guidance as is appropriate. Give further verbal warnings as required. Review the employee's income protection records at regular intervals. Where a marked improvement has been shown, commend the employee. Where there is no improvement a written warning should be issued.
Written Warning Interview the employee again. Show him/her the statistics and point out that there has been no noticeable (or sufficient) improvement. Listen to the employee to see if there is a valid reason and offer any assistance you can. If no satisfactory explanation is given, advise the employee that he/she will be given a written warning. Be specific in your discussion with him/her and in the counselling memorandum as to the type of action to be taken and when it will be taken if the record does not improve. As soon as possible after this meeting provide the employee personally with the written warning and place a copy of his/her file. The written warning should identify any noticeable pattern If the amount and/or pattern continues, the next step in progressive discipline may be a second, stronger written warning. Your decision to provide a second written warning as an alternative to proceeding to a higher level of discipline (i.e. suspension) will depend on a number of factors. Such factors are, the severity of the problem, the credibility of the employee's explanations, the employee's general work performance and length of service. Suspension (only after consultation with the appropriate superiors) If the problem of culpable absenteeism persists, following the next interview period and immediately following an absence, the employee should be interviewed and advised that he/she is to be suspended. The length of the suspension will depend again on the severity of the problem, the credibility of the employee's explanation, the employee's general work performance and length of service. Subsequent suspensions are optional depending on the above condition. Dismissal (only after consultation with the appropriate superiors) Dismissals should only be considered when all of the above conditions and procedures have been met. The employee, upon displaying no satisfactory improvement, would be dismissed on the grounds of his/her unwillingness to correct his/her absence record.
TABLE: - ABSENTEEISM IN SELECTED INDUSTRIES INDUSTRIES 1971 1976 1981 1983 1986 1987
COTTON TEXTILES
19.3
20.1
21.8
22.9
18.3
19.2
11.0
14.9
15.9
16.8
13.9
15.6
14.7
14.1
16.6
19.3
19.0
23.1
TELEGRAPH WORKSHOP
16.2
14.7
15.8
17.9
20.2
17.7
Absenteeism costs money to the organization besides reflecting employee dissatisfaction with the company.
Levels of absenteeism beyond the normal range in any organization have a direct impact on that organization effectiveness and efficiency.
It is obviously difficult for an organization to operate smoothly and to achieve its goals if its employees fail to report to their jobs. The work plans is disrupted and often-important decisions are delayed. In organization that relies heavily on assembly- line production, absenteeism can be more than a disruption: it can result in the drastic decline in the output and in some cases it can bring about a complete shutdown of the production. But levels of absenteeism beyond the normal range in any organization have a direct impact on its efficiency. Apart from the above viewed fact the most important problem faced is related with that of the cost of absenteeism! Many organizations set aside approximately 3% of budget for absenteeism. This makes an average of about 8 days a year per employee. If absenteeism is above your budgeted figure or certain employee exceed the average in your organization then this indicates that you have an absenteeism problem. However, even if absenteeism is below it a focused effort will likely yield improved attendance. The cost of absenteeism leads to: -
Decrease in productivity1. 2. Employees may be carrying an extra workload or supporting new staff. Employees may be requires to attain and orientate new or replacement workers. 3. Staff morals and employee service may suffer.
Financial cost1. Payment of overtime may result. 2. Cost of self-insured income protection plans must be borne plus the ways cost replacement employees. 3. Premium cost may rise for insured plans.
Administrative cost1. Staff time is required to secure replacement employees. 2. Staff time is required to maintain and control absenteeism.
CONCLUSION
Recent surveys have shown: - The higher the rate of pays the greater the length of service of the employee, the fewer the absence. - As an organization grows, there is a tendency towards higher rate of absenteeism. - Women are absent more frequent than men. - Single employees are absent more frequently than married employees. - Younger employees are absent more frequently than older employees but the latter are absent for longer period of time. - Unionized organization has higher absenteeism rates than non-union organizations. - Logical outlook towards various problems was more prominent among regular attendees than absentees. - Emotionally surcharged statements were more frequent among absentees. - Absentee group was found to have indifferent attitude, whereas regular worker showed more critical thinking towards their work. Attendance improvement programs can work! What the employees want is commitment and support from all levels of management, an effective attendance record-keeping
system, consultation and open communication on the reasons for the attendance programs. Implementing and maintaining a work environment where open communication and team spirit can thrive will at first sometimes seem a mammoth and unrealistic task. If you need encouragement just consider some of the benefits; reduced absenteeism, open communication, team spirit, advanced grievances and greater employee satisfaction.
The very basis of the employment contract (whether written or not) is that the employee has to:[a] come to work, and[b] be on time
In order to perform the duties which he/she has been hired to do, and he/she must remain at the workstation for the contracted number of hours per day in order to perform the requisite duties. If the employee does not do that, he/she cannot fulfill his/her contractual obligation, and is therefore in breach of contract. This obligation - to come to work and stay on the job whilst at work - does not only come out of the Employment Contract. It arises also from three other sources - Common Law, Statutes, and Company Rules and Regulations.
Common Law
Common Law is not laws that have been legislated by Parliament, but rather arise mainly from Court judgments and general practice and precedent. It is law that has developed over the years, and is what people have come to accept as recognized norms and standards, and which are enforced by our Courts. An employee has a number of obligations under common law which he/she must meet, and it should be noted that these obligations exist even if they are not specifically stated in the Contract of Employment: [a] to provide the employer with his labor - i.e. to be at work. [b] to obey reasonable and lawful instructions. [c] to act in good faith. [ to protect his employer's interests.] [d] not to misconduct himself/herself. [to behave properly according to the accepted norms of society] [e] to perform his duties.[to work in a satisfactory manner] For the purpose of this subject, the most important is the first Common Law rule - to provide the employer with his labour.
Statute Law
This differs from Common Law in that Statute Law is law that has been legislated by Parliament or some other law making body. Statute Law usually prescribes limits, sets levels and specifies minimum standards, and specifies contractual terms not covered by Common Law. The statutes which concern us are the Labour Relations Act, The Basic Conditions of Employment Act, the Employment Equity Act, the Skills Development Act and the Occupational Health and Safety Act, Wage Determinations, various Industrial Council Main Agreements, Collective Agreements and so.Statute Law is important when dealing with unauthorized absenteeism, because it specifies when an employee may legally
absent himself/herself from the workplace, irrespective of any condition contained in the Employment Contract or Company Rules and Regulations.
The Employment Contract - employers are petrified of issuing a written Employment Contract. ALL Employment Contracts should be in writing. It is the best way, the only way. The Labour Relations Act The Basic Conditions of Employment Act. Common Law.
Absence where the employee does not turn up for work at all can sometimes be the most difficult type of absenteeism to handle - simply because there can be a host of reasons for this, and you will have to sift out the truth from the B.S. before deciding what action to take. Remember though that the employee must justify the absence. This type of absence may be due to personal problems - sick wife, sick kids, urgent financial crisis, death in the family or death of a close relative, or some other domestic crisis that requires the employee to stay at home to handle it. Under such circumstances, the employee should notify you by telephone, by a message delivered with another employee, by a telephone call from a friend to you, by a runner with a cleft stick, or some means. It is very seldom that there is just no means whatsoever of notifying the employer of the absence - the usual excuse (totally unacceptable) is that "there was no telephone." This is nonsense, and must be rejected outright unless the employee lives in Borneo or on top of Mt. Everest.
Check the facts and listen to the other side - it is vital. Suspect ill health/sickness. Employee absence due to ill health or
sickness - same thing I suppose - is one of the most difficult types of
absenteeism to control - to do so requires very careful record keeping and careful & detailed disciplinary records. Every employee can take a full two days off work without having to produce a medical certificate, and what's more he can do this repeatedly. Therefore - in the case of the lead slinger - your record keeping of the number of days taken off, what day of the week is habitually taken, and how often advantage is taken of the 2 day provision by the employee is vital to assist you in imposing disciplinary action / sanction. For example, if the employee takes off more than twice during any 8 week period, you do not have to pay the employee for the third occasion off - this usually discourages a repeat performance, but it may not. If there is a pattern say always absent on a Friday or a Monday, or on payday, or regularly every 9 weeks (just outside the 8 week rule), then a disciplinary hearing is called for. The employee must be told straight out that his absence due to illness is no longer acceptable, and unless his/her health undergoes a vast improvement, dismissal may result. If handled properly, you can dismiss on grounds of incapacity due to ill health - so the employee's "sickness" will backfire against him/her.
Desertion.
A deserter is an employee who is absent from work for more than 3 days, without notifying you of the reason for the absence, and you can show that he/she has no intention of returning to work. Remember that the intention to desert - the intention not to return to work - must be present. Therefore you cannot dismiss for desertion an employee who has been off sick for 10 days without notification and who returns to work with a valid medical certificate. He had no intention to desert - he was sick. You must be able to prove that you have attempted to contact the absent employee, by telephone, or better still by means of a telegram sent to his last known address. If an employee does not report for duty without having been granted prior permission to be absent, you are entitled to remove him from the payroll after a reasonable period of time has elapsed. There is no statutory definition of "a reasonable time" but it is generally considered that 3 to 5 days fulfills the definition. Quite obviously, you must follow disciplinary procedures (in absentia if necessary) before dismissing the employee. Equally obviously, if he/she arrives suddenly say after even 3 months absence, he/she is entitled to put his/her case to you - however, you are not obliged to re-employ. Remember that this person is no longer an employee, but rather an ex-employee.
It happens that an employee does not pitch up to work previously agreed overtime. The employee states that because it is overtime, he/she does not have to work it if he/she does not want to, despite having agreed to work the overtime. This is incorrect - where an employee has specifically agreed to work a specific shift of overtime, then that employee is contractually bound to work the agreed overtime.Once the employee has agreed to work the overtime, it is then no longer voluntary, but becomes a contractual obligation. Disciplinary action is the same as for absence without permission or unauthorized absenteeism.
RESEARCH METHODOLOGY
Research in common parlance refers to a search for knowledge. One can also define research as a scientific and systematic search for pertinent information on a specific topic. In fact, research is an art of scientific investigation. It is the pursuit of truth with the help of studies, observation, comparison and experiment. In short the search for knowledge through objective and systematic method of finding solution to a problem is research.
RESEARCH DESIGN
A research design is an arrangement of conditions for connections and analysis of data in a manner that aims to combine relevance to the research purpose with economy in procedure. Research design is a plan that specifies the sources and types of information relevant to the research problem. It is a strategy specifying which approach will be used for gathering and analyzing the data. In fact, it is the conceptual structure with which research is conducted; it constitutes the blue print for the collection, measurement and analysis of data. The plan is an outline to research scheme on which the researcher id to work. The structure of the research is
a more specific outline or the scheme. The strategy shows how the research will be carried out, specifying the method to be used in collecting data.
Research design is mainly of three types: 1. Exploratory research 2. Descriptive research 3. Experimental research EXPLORATORY RESEARCH: - It is often the initial step in the series of
studies designed to supply information for decision-making. The main purpose of this research is for formulating the problem for more precise investigation or of developing a working hypothesis from an operational point of view. The major emphasis in such studies is on the discovery of ideas and insights.
Collection of questionnaire took place after a couple of weeks to analyze data All the responses were studied and certain findings and recommendation were given. A detail and systematic report was prepared.
SAMPLING DESIGN
Sampling is used to collect primary data when the source of data is far too many to be exhausting handled. Sampling is the integral part of data collection process. The way of selecting a sample is known as sample design. It is the definite plan for obtaining a sample from a given population. It may as well lay down the number of items to be included in the sample i.e. the size of the sample. Sample design is determined before data are collected.
PRIMARY DATA
The primary data are those, which are collected afresh and for the first time, and thus happen to be original in character. There are several methods of collecting primary data, particularly in survey and descriptive research. Some important ones are observation method, interview method, through questionnaire, through schedules etc.
SECONDARY DATA
Secondary data means, data that are already available that is they refer to the data which have already been collected and analyzed by someone else and which have already been passed through the statistical process. Secondary data may either be published data or unpublished data and can be gathered through Internet, books, magazines, manuals, journals etc. In this study I have used Structural Questionnaire for collecting primary data. I have also made frequent interaction with the management and the employees during my training at VERTEX GROUPE OF PVT Ltd.
My study was strictly based on the primary data collection method collected by means of questionnaire dealing and involving the overall sample of 70 people working in vertex groupe pvt Ltd., constituting 20 of manager level of employees and 50 of the nonmanagerial section! The data has been interpreted on the basis of tally marking and thus derive the percentage figure based on the answers given by the sample ingredients, represented below with the help of a pie-chart and percent (%) notation: -
20-30 30-40 40-50 50-60 AGE GROUP (in years) NO. OF EMPLOYEES % OF EMPLOYEES
2 10%
11 55%
5 25%
2 10%
The above data base structure shows that 10% of managers fall within the age category of (20-30) years, 55% are between (30-40) years, 25% are in (40-50) years and 10% are under (50-60) years of age. This shows that the young executives effectively run vertex group.
Company can represent the above data on the basis of below visual pie-diagram!
AGE GROUP
10%
10% 25%
55%
50-60
40-50
30-40
20-30
2. ANALYSIS OF QUESTION
The second question under analysis and interpretation concerns the educational profile of employees.
POSTGRADUATE
8 40%
12 60%
The above data base structure shows that40% of managers fall under the category of postgraduates and 60% of them fall within the category of postgraduates. This shows that in Vertex group most of the manager are Either MBA or MCA or possessing other equivalent degrees!
Company can represent the above data with the help of below visual pie-diagram: EDUCATIONAL PROFILE
40% 60%
GRADUATE
POSTGRADUATE
3. ANALYSIS OF QUESTION
The third question concerns the financial profile of employees.
UPTO 5000
50001000
100015000
1500020000
2000030000
3000040000
4000050000
OF . OF .
6 30%
8 40%
2 10%
.. 2 10%
2 10%
The above data base structure shows that none of the managers fall under the pay scale of Rs.5000, 30% of managers lie between (5000-0000), 40% between (10000-15000), 10% between (15000-20000), no employee between (20000-30000), 10% between (30000-40000) and 10% between (40000-50000). This shows that the salary of the managers in Vertex Ltd is moderate! Company can represent the data on the basis of below visual pie chart.
FINANCIAL PROFILE
10% 0% 10% 40% 10% 0% 30%
4. ANALYSIS OF QUESTION
The fourth question is about the possible reasons for the managers to take leave.
POSSIBLE REASONS
MONOTONOUS WORK
OVERLOAD OF WORK
STRESS
OTHERS
NO OF 1 EMPLOYEES % OF 5% EMPLOYEES
..
.. ..
..
19
95%
The above data base structure shows that 5% of the managers suffer from monetary which is caused due to repetition of same type of work and thus to take leave while 95% of managers considers other factors like illness, indifferent situations, incorrigible problems etc as an obvious reason for taking leave from work. None of the managers complained of overload of work, stress and cumbersome situations, as they remained indifferent toward these facts for being a possible cause to leave. Company can represent the data through below visual pie chart.
POSSIBLE REASONS
0%0%0% 5%
MONOTONOUS WORK OVERLOAD OF WORK 95% COMMUTING FROM HOME TO WORK IS CUMBERSOME
5. ANALYSIS OF QUESTION
The fifth question is about the directions the managers of Vertex communicate to their subordinates in case of leave.
DIRECTIONS
OTHERS
NO.OF EMPLOYEES 6 . . 8 6
% OF EMPLOYEES
30%
40%
30%
The above data base structure shows that 30% of the managers convey their subordinates to carry on with the pending work. No manager declares the holiday for their employees when they are on leave, 40% direct them before or on the same date concerning the task their subordinates have to perform while 30% adopt other factors like they appoint a leader to assist their employees or ask other departmental heads to take necessary action. Company can represent the following data with help of below visual piediagram! DIRECTIONS
30% 30%
0% 40%
CARRY ON THE PENDING WORK DECLARE HOLIDAY FOR THAT DAY DIRECT THEM BEFORE OR ON THE SAME DAY ORHERS
6. ANALYSIS OF OUESTION
The sixth question deals with the regularity of subordinates from managers point of view.
CONDITIONS
YES
NO
NO.OF EMPLOYEES
13
% OF EMPLOYEES
65%
35%
The above data shows that 65% of the managers confirmed that their employees are regular in the organization while 35% of managers complained about the irregularity of their employees due to obvious reasons like illness, anxiety, and in contingent situations. The below visual pie chart represent the above data-: CONDITION
35% 65%
YES
NO
7. ANALYSIS OF QUESTION
The seventh question concern about the acknowledgement of absence records of employees.
METHODS
PERSONA L WATCH
DO NOT MAINTAI N
OTHER S
NO.OF EMPLOYEE S
15
% OF EMPLOYEE S
75%
20%
5%
..
The above data base structure shows that 75% of managers maintain an attendance register. 20% go for a personal watch to check their employees, 5% come to know about the presence of their employees through other people in the plant. While none of the managers said that they do not maintain any record of their employees. Company can represent the above data on the basis of visual pie chart below-
METHODS
0% 5% 20% 75% 0%
MAINTAIN ATTENDANCE REGISTER PERSONAL WATCH THROUGH OTHER MEMBERS DO NOT MAINTAIN OTHERS
8.ANALYSIS OF QUESTION
The eight questions under analysis and interpretations concerns about the measures
That manager adopt for the decreasing the level of absenteeism in VBL.
MEASURES TRAINING AND DEVELOPMENTS RECREATION AND AMUSEMENTS 4 SALARY INCENTIVES PROVIDING PROPER LEAVE 5
NO. EMPLOYEES
OF
% OF EMPLOYEES
25%
20%
30%
25%
The above data shows that 25% of managers think that true training and development absenteeism can be reduced as than employees will become more efficient to perform their job well and thus will to love to work. 20% of managers think recreation and amusement facilities should be provided to employees and it will reduce their stress and thus they will file relaxed.30% think that salaries of employees should increase while 25% are of the view that employees should be provided enough leave show that they do not require any reason for the absent from work. The below mentioned visual Pie chart represents the above data
MEASURES
25% 25%
30%
20%
TRAINING AND DEVELOPMENT RECREATION AND AMUSEMENTS SALARY INCENTIVES PROVIDING PROPER LEAVE
1. ANALYSIS OF QUESTION
In the first question an effort has been made to classify the age factor of respondents of the total of 50respondents.
AGE GROUP 20-30 30-40 40-50 50-60
NO.OF EMPLOYEES
24
14
10
% OF EMPLOYEES
48%
28%
20%
4%
The above data based structure shows that 48% of employees fall within the age of category of (20-30) years, 28% between (3040) years, 20% between (40-50) years and only 4% fall between to (50-60) years. Company can represent the above data with the help of below visual Pie chart.
AGE GROUP
4% 20% 48%
28%
20-30
30-40
40-50
50-60
2. ANALYSIS OF QUESTION
13
26%
18%
2%
The above data based structure shows that 54% employees are metric passed, 26% is intermediate, and 18% are graduate while only 2% are postgraduate. They show that for VGCL higher academic qualifications are not more important than efficiency and hard work Company can represent the above data with the help of below visual Pie chart.
EDUCATIONAL PROFILE
MATRICULATE GRADUATE
INTERMEDIATE POSTGRADUATE
3. ANALYSIS OF QUESTION
Third questions concern with the financial status of employees. FINANCIAL UPTO 5000 5000-10000 PROFILE
10000-15000
NO.OF EMPLOYEES
36
12
% OF EMPLOYEES
72%
24%
4%
The above data based structure shows that 72% of employees of VBL earn up to Rs 5000/ per months, 24% of employees earn between (5000/-10000/) per months while only 4% of employees were having their monthly salary between (10000/-15000). Company can represent the above data from the basis of below Pie chart.
FINANCIAL PROFILE
4%
24% 72%
UPTO 5000
5000-10000
10000-15000
4. ANALYSIS OF QUESTION
The fourth question deals with the rate with which employees fall under the category of an absentee in VBL. CRITERIA VERY FREQUENTLY FREQUENTLY RARELY NEVER
40
8%
80%
12%
The above data shows that 80% of people in VBL rarely take leave from the company, 12% said they never take leave, 8% said they due to reasons of illness and exhaustion frequently take leave from their work while everyone of them remained indifferent for frequently falling under the category of an absentee. Thus, the commitment of workers in VBL towards their job is very high. The below visual pie chart satisfy the above data! CRITERIA
0% 12%
8%
80%
FREQUENTLY NEVER
5. ANALYSIS OF QUESTION
The fifth question concerns the contributing factors behind workers being absent from their work. FACTOR EFFECT ILLNESS UNFORES JOB S OF AND EEN DISSATISFAC INTOXCA INDISPOSI CONTING TION TION TION ENT SITUATIO NS 1 28 13 8 NO.OF EMPLOY EES % OF 2% EMPLOY EES 56% 26% 16%
The above data base structure shows that 2% of employees are affected due to intoxication and thus fall absent, 56% suffer from illness or injury and thus are committed to absenteeism, 26% consider some unforeseen contingent situations, which are beyond their control like, death in the family, marriages etc. and thus fall absent while 16% are not satisfied with their jobs hence dont want to report to work. The below visual pie chart outlays the above data!
FACTORS
16% 26% 2% 56%
EFFECT OF INTOXICATION ILLNESS AND INDISPOSITION UNFORESEEN CONTINGENT SITUATIONS JOB DISSATISFACTION
6. ANALYSIS OF QUESTION
The sixth question concerns the disciplinary actions faced by the workers on being absent.
ACTIONS
DEDUCTI ON IN SALARY
STOPPAGE IN INCREME NT
REDUCTI ON IN LEAVES
STOPPAGE IN PROMOTI ON
NONREMUNARATI VE OVERTIME
NO.OF EMPLOYE ES
32
14
% OF 64% EMPLOYE ES
2%
28%
0%
6%
* The above data base structure shows that 64% of employees face
deduction in salary on being absent, 2% suffer stoppage in increment, 28% got their leaves reduced, 6% have to work for extra hours for which they are not paid, while none of the employees were charged for detention or stoppage in promotion. Company can represent the above data from the basis of below Pie chart ACTIONS
0% 6% 28% 64% 2%
DEDUCTION IN SALARY STOPPAGEIN INCREMENT REDUCTION IN LEAVES STOPPAGE IN PROMOTION NON-REMUNERATIVE OVERTIME
7. ANALYSIS OF QUESTION
The seventh question concerns about the application of leave framed by the workers to their superiors.
CRITERIA
OF
DO NOT INFORM
NO. OF 46 EMPLOYEES
% OF 92% EMPLOYEES
2%
4%
2%
The above data base structure shows that 92% of employees inform their boss prior of being absent, 2% inform the next day, 4% inform the same day from telephone or personally, while 2% do not inform at all as they consider it necessary. Company can represent the above data from the basis of below Pie chart CRITERIA
2%
4% 2%
92%
8.ANALYSIS OF QUESTION
The eight question concerns whether the employees want to be called as an absentee or not?
YES OF 0
NO 50
% OF EMPLOYEES
0%
100%
The above data base structure shows that 100% of employees do not want to be called as an absentee. Company can represent the above data from the basis of below Pie chart
CONDITION
0%
100%
YES
NO
9.ANALYSIS OF QUESTION
The ninth question concerns whether the employees want to convert themselves from an absentee employee to a non-absentee employee?
CONDITION
YES
NO
49
OF 98%
2%
The above data base structure shows that 98% of employees want to convert themselves from an absentee employee to a non-absentee employee while remaining 2% remained indifferent of this view. Company can represent the above data from the basis of below Pie chart
CONDITION
2%
98%
YES
NO
10.ANALYSIS OF QUESTION.
The tenth question contains the view of employees towards absenteeism.
HABITUAL PROBLEM
REGULAR PRACTICE
AN INCORREGIBLE PROBLEM
15
12
23
% OF 30% EMPLOYEES
24%
46%
The above data base structure shows that 30% of employees think absenteeism as habitual problem of employees, 24% consider it as a regular practice in any organization as it is found everywhere, remaining 46% treat it as an incorrigible problem as it is beyond their control and thus they cant avoid it. Company can represent the above data from the basis of below Pie chart
VIEWS
46%
30% 24%
SUGGESTIONS
With all the theoretical knowledge I posses, I would like to suggest the following-: To increase the awareness level of employees working at electronic pannel with regards to various things like number of earned leaves. To improve upon their Grievance redresser programme should be conducted. To bring a sense of job security among the employees. They should be provided with welfare activities in absolute terms. Trainings and development program should be conducted more seriously. Rules and regulations of the enterprise or that of the plant should be made clearer to every employee working in vertex and it should be insured that they abide to the same.
ANNEXURES
1.Questionnaire based on the study of the level of absenteeism and its causes at vertex, (special reference to Managerial categories) 2.Questionnaire based on the study of the level of absenteeism and its causes at vertex (special reference to Non-managerial categories) 3.Comparison of the data of attendance record of 2009 with that of 2010 till the month of July, collected from the attendance register of Vertex.
BIBLIOGRAPHY
While undergoing the project for collecting various informations and details I have referred the following: -
BOOKS PUBLICATION
AUTHORS
STEPHEN ROBBINS TMH-
Organizational Behavior FRED LUTHANS 2005 Human Resource Management GARRY DESSLER Business today magazine
SITES
www.googlesearch.com www.answers.com www.yahoo.com www.vertexgroups.com
RECORDS
Attendance register of VERTEX. Oxford dictionary. Advertisement and banners of ELECTRICAL. Television advertisements.
MISCELLANEOUS
QUESTIONNAIRE
A STUDY ON ABSENTEEISM AMOUNG THE EMPLOYEE IN THE BPO SECTER ,AT VERTEX GROUP OF COMPANIE PVT LTD 1. Name: . . 2. Age.. 3. Gender: male Female 4.Designation 1) IN WHICH AGE GROUP DO YOU BELONG?
20-30 30-40 40-50 50-60
40000-50000
5) WHAT ARE THE DIRECTION OF THE MANAGER OF COMMUNITION TO THEIR SUBORDINATE INCASE OF LEAVE.?
CARRYON WITH THE PENDING WORK DECLARE HOLIDAY OR THAT DAY DIRECT THEM BEFORE ON THE SAME DAY OTHER
7) THE
ACKNOWLEDGEMENT
OF
RECORDS
IS
TO THEIR SUPERIORS.?
PRIOR OF BEING ABSENT THE NEXT DAY ON THE SAME DAY DO NOT INFORM
ABSENTEE
EMPLOYEE
TO
NON-ABSENTEE
EMPLOYEE.?
YES NO
10)