Guidelines on loan items for CPD courses from Multidisciplinary Laboratories ( MDLs )

1. General terms and conditions 1.1 Organiser of respective CPD course to liaise with MDLs Assistant Laboratory Manager or Laboratory Manager. 1.2 All requests must be made with advance notice given at least one month ahead. 1.3 The availability of on loan items will be at the discretion of the Assistant Laboratory Manager or Laboratory Manager. 1.4 Any items taken out of MDLs need to be recorded in detail in the External Equipment Loan Form (MDL/EQ/002) for equipment and External loan book for glassware. Permission need to be obtained from the Assistant Laboratory Manager or Laboratory Manager. 1.5 The types of equipment or glassware that can be removed from MDLs will be defined by the Assistant Laboratory Manager or Laboratory Manager. 1.6 The borrower/user must return all loan items on the date and time indicated on the loan form or book. Notice must be given to the Assistant Laboratory Manager or Laboratory Manager if extension of loan period is required.

2. Equipment 2.1 The equipment must only be used in a safe manner for the purpose it was designed and supplied and not modified or changed in any way. 2.2 The equipment must be in good condition upon return. 2.3 The organiser is responsible to pay all charges for repair, loss or damage resulting from the users mishandling of the equipment ( refer to Appendix A ).

Page 1 of 3

3. Glassware 3.1 It is the responsibility of the user to ensure that they know the proper way of handling the glassware. 3.2 Only washed and dried glassware should be returned to MDLs. 3.3 The glassware must be in good condition upon return ( without cracks or chipped ). 3.4 The organiser need to pay for the replacement costs of any broken or missing glassware, 3.5 Replacement costs for the above will be as stipulated in the guidelines given in MDLs Breakage and Replacement Guidelines (refer to Appendix A). 4. Charges 4.1 MDLs will impose 20% charges to all items loaned out ( equipment and glassware ) for CPD courses. 4.2 20% charges are based on the original cost of the equipment or glassware.

Prepared by: LIEW SIEW WAH ( Laboratory Manager ) Date: 1.3.2012

Page 2 of 3

Appendix A MDLs Breakage & Replacement Guidelines Replacement &/OR Breakage charges 1.) Any laboratory items, damaged, broken or missing have to be replaced by the organiser who are responsible for their case. 2.) The cost to be borne by the organiser is calculated based on the following guidelines: Charge = Replacement Cost (RC) - % discount on Original Cost (OC) Age of equipment Discount Charge Item/equipment <= 1 NIL RC year Item/equipment > 1 Accumulated % of RC (no. of years of items year 10% p.a. on OC depreciation x 10% x OC) (maximum of 10 years) Example: A 3-year old item with original cost of RM500 was broken and it costs RM1,000 to replace the item. The calculation will be as follows: OC = RM500 RC = RM1,000 Years of depreciation = 3 Discount = 3 x 10% = 30% x OC (RM500) Charge = RM1,000 (30% x RM500) = RM1,000 RM150 = RM850 3.) In the event that the replacement cost of the item is less than the original cost, the organiser needs only to pay the replacement cost. 4.) For items more than 10 years, 10% of the original cost will be imposed as a replacement cost. 5.) All payment must be made at the IMU Cashiers Office within 7 days of the date of report to MDLs. 6.) Failure to settle these charges will result in a notification letter will be submitted to Executive Dean and Finance Manager for their attention and action.

Page 3 of 3