CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL SEPTEMBER 24, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street September 24, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

PRESENTATION 1. ATHERTON BAPTIST HOMES MASTER PLAN CONCEPT F2M12-48 Staff wishes to present to the City Council a proposed Master Plan concept for the Atherton Baptist Homes retirement community. A presentation will be made by representatives for Atherton Baptist Homes to share their Master Plan concept. Atherton Baptist Homes is considering expanding their campus and Master Planning the community for phased development. Recommended Action: receive and file the report. City Council make comments, provide direction and

CONSENT AGENDA (Item Nos. 2 - 6) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. AWARD CONTRACT: HOME DELIVERED MEAL PROGRAM FOR FY 2012-2013 F2M6-94, C2M12-33, M2M12-107 Staff is requesting the City Council approve an agreement with YWCA Intervale Senior Services to continue to provide the Home Delivered Meals Program for Alhambra residents who are homebound and over sixty years of age. This program is eligible for Community Development Block Grant (CDBG) funding, with $20,000 in the CDBG funds 2 9-24-12

identified for this project in FY 2012-2013. This service is free to seniors and the Program assists Alhambras homebound senior residents in remaining in their homes where they can age in place for as long as is safely possible. Recommended Action: Award a performance-based contract to YWCA Intervale Senior Services, subject to final language approval by the City Manager and City Attorney, in an amount not to exceed $20,000; and, direct staff to undertake the steps necessary to finalize Councils action for continued implementation of the Home Delivered Meals Program in Alhambra during the 2012-2013 fiscal year. (M2M12-107)

3.

MOU: SCHOOL RESOURCE OFFICER PROGRAM - F2M-66, C2M1-75, M2M12-108 Staff is requesting Council authorization to continue agreements with the Alhambra Unified School District (the District) to accept funding for the assignment of three police officers and one police narcotics detection canine to the District. Having designated School Resource Officers assigned to campuses eliminates the need to assign patrol officers to school related matters, thereby allowing the Police Department to concentrate its crime reduction efforts in other areas of the City. Recommendation Action: City Council approve those certain renewals of the Memorandums of Understanding 2012-2013 (MOU) by and between the Alhambra Unified School District and the City of Alhambra to assign one full-time and two part-time School Resource Officers to the Alhambra School District, copies of which MOUs are on file in the office of the City Clerk as Contract No. C2M1-75 and by this reference incorporated herein and made a part hereof as though fully set forth herein; accept funding for the purchase of one police narcotics detection canine; accept reimbursement of costs from the District for said officers and canine services; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-108)

4.

FISCAL POLICY UPDATE F2M12-17, R2M12-29 Staff requests that the City Council amend the Citys Fund Balance Policy, and adopt the Audit Committee Policy and Post Issuance Compliance Policy. Recommended Action: City Council adopt Resolution No. R2M12-29 entitled: A Resolution of the Alhambra City Council amending the Citys Fund Balance Policy and Adopting the Audit Committee Policy and Post Issuance Compliance Policy.

5.

CONTRACT AMENDMENT: AGREEMENT FOR FAIR HOUSING SERVICES F2M664, C2M4-47, M2M12-109 Staff requests that the City Council approve Amendment No. 6 to the original agreement between the City of Alhambra and the Housing Rights Center, Contract No. C2M4-47. A recent change in the HUD records retention regulation requires this amendment. Recommended Action: City Council approve that certain Sixth Amendment to the original Agreement between the City of Alhambra and Housing Rights Center that will change the wording in the Agreement under Section 2 (Contractor Obligations) 3

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Paragraph No. 8 (Retention of Records), to state that records and program documents will be retained for five years, a copy of the Sixth Amendment is on file in the office of the City Clerk as Contract No. C2M4-47 and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-109)

6.

HUD 2011-2012 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) F2M7-84, M2M12-106 Each year, the City of Alhambra is required by the Department of Housing and Urban Development (HUD) to prepare a Performance Report for the CDBG and HOME programs. This report covers the previous fiscal years activities and expenditures and highlights the accomplishments of the year and funds expended for each specific program. Staff requests that the City Council approve the 2011-2012 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. Recommended Action: City Council approve the 2011-2012 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. (M2M12-106)

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 2 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Public Employee Performance Evaluation per Govt. Code section 54957: Title: City Manager Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City 4 9-24-12

Employees Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIALS 7. COMMENDATIONS: ALHAMBRA BEAUTIFUL AWARDS F2M12-3, F2M2-93 Mayor MESSINA, the City Council and the Alhambra Chamber of Commerce, wish to recognize and commend the 2012 recipients of the City of Alhambra/Alhambra Chamber of Commerces ALHAMBRA BEAUTIFUL AWARD. The winning homeowners have demonstrated a pride of ownership and excellence in home upkeep and maintenance. Their extraordinary efforts have helped contribute to the overall appearance of the Citys landscape which benefits the entire community. ALHAMBRA BEAUTIFUL AWARD WINNERS LINDA & TONY ROMERO 12 Halstead Circle THE MALONEYS 700 Lindaraxa Park South ANITA & ROGER STEPHENSON 1117 South Fourth Street EDNA APARICIO 1121 South Third Street CHRISTINA & RUDY MENDEZ 937 North Olive Avenue JANET ERVIN 901 North Bushnell Avenue CHRISTINE GUTIERREZ 1715 West Hellman Avenue M. WELLENSTEIN 2015 South Chapel Avenue ROSE MARIE TURNEY-MARKUS 312 South Meridian Avenue LUIS & SALLY ALVAREZ 3006 Glenhaven Avenue 5 9-24-12

8.

PROCLAMATION: CHILDHOOD CANCER AWARENESS WEEK F2M12-3 Ratify the action of Mayor MESSINA in proclaiming September 30th through October 6th 2012 as Childhood Cancer Awareness Week in Alhambra. The proclamation will be mailed to Kids Cancer Connection, Inc., an organization dedicated to helping children diagnosed with cancer and their families by providing a variety of vital psychosocial services to children undergoing cancer treatment, distributing thousands of hand-made caps and decorated baseball caps to children undergoing chemotherapy/radiation treatment and sponsoring nationwide Courageous Kid recognition awards ceremonies and hospital celebrations. The Proclamation will be mailed to Kids Cancer Connection.

PRESENTATION 9. STRATEGIC PLAN UPDATE F2M11-36 On May 9, 2012, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the Citys strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed the informational report

CONSENT AGENDA (Item Nos. 10 15) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 10. APPROVE AGREEMENT: TRAFFIC SIGNAL SYCHRONIZATION PROGRAM - F2M945, C2M12-34, M2M12-110 Staff requests that the City Council approve an Agreement with Los Angeles County Department of Public Works for the Traffic Signal Synchronization Program (TSSP). The purpose of this agreement is to memorialize the street segments in the program and each partys rights, obligations and duties with respect to the TSSP. The City continues to be in control and be responsible for the operation and maintenance of the traffic signals and signals systems and the City and County will continue to work together with respect to the basic timing and traffic signal coordination to allow multiple signals to be synchronized with each other and to improve arterial traffic conditions and traffic flow. Recommended Action: City Council approve that certain Agreement (Contract No. C2M12-34) between the City and the County of Los Angeles Department of Public Works for the Traffic Signal Synchronization Program and by this reference incorporated 6 9-24-12

herein and made a part hereof as though fully set forth herein; and, authorize the City Manager to execute said Agreement. (M2M12-110)

11.

NIB: MIDWICK TRACT STREET IMPROVEMENT PROJECT - F2M12-37, N2M12-131 Staff requests City Council authorization to circulate a Notice Inviting Bids for the Midwick Tract Street Improvement Project. The project includes the street rehabilitation of the entire Midwick Tract and a portion of the Granada Park Tract that includes: Palm, San Clemente, Date, Montezuma, Primrose and Edgewood. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids (N2M12-131) for the Midwick Tract Street Improvement Project with bids to be opened on October 11, 2012.

12.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the July 9, 2012 regular Meeting of the Alhambra City Council; the Minutes of the August 13, 2012 regular Meeting of the Alhambra City Council; and, the Minutes of the August 27, 2012 regular Meeting of the Alhambra City Council.

13.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 24, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

14.

TREASURERS REPORT - F2M12-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of August, 2012, listing all of the City's investments as of August 31, 2012.

15.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (139083 thru 139139) in the amount of $22,303.87 for the period ending September 4, 2012; Final Check List (139140 thru 139321) in the amount of $301,176.57 for the period ending September 7, 2012 and Schedule of Wire Transfers in the amount of $1,578,537.50 for the week ending August 31, 2012; and, Final Check List (139322 thru 139462) in the amount of $733,539.42 for the period ending September 13, 2012.

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ORDINANCE SECOND READING 16. ORDINANCE TO REPEAL SECTION 9.100.020 OF CHAPTER 9.100 OF TITLE IX OF THE ALHAMBRA MUNICIPAL CODE F92-90, O2M12-4606 Staff requests that the City Council consider second reading of an ordinance repealing the Citys anti-solicitation from public property law, codified at Alhambra Municipal Code Section 9.100.020. Recommended Action: City Council direct the City Attorney to give second reading by title only to the following ordinance entitled: Ordinance No. O2M12-4606: An Ordinance of the City Council of the City of Alhambra, California, repealing Section 9.100.020 of Chapter 9.100 of Title IX of the Alhambra Municipal Code after which the Council, by motion, may adopt Ordinance No. O2M12-4606.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on October 8, 2012, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California.

NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the 8 9-24-12

meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK

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