World's Fair Corporation: Executive Committee Meeting Minutes 5

Box# 33
Folder# 641
World's Fair
Corporation:
Executive Committee
Meeting Minutes ( 4)
Jan ,1964- Dec ,1964
MINUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
JANUARY 22, 1964
A meeting of the EXecutive Committee of New York World's Fair
1964-1965 Corporation was held at the Terrace Club on the Fair site,
Wednesday, January 22, 1964, at 9 A. M.
Present: Thomas J. Deegan, Jr. , Chairman
Robert Moses
being a quorum.
Ralph J. Bunche
Lou R. Crandall
John Elliott, Sr.
Bernard F. Gimbel
Wallace K. Harrison
Father Laurence J. McGinley, S.J.
Arthur H. Motley
Richard C. Patterson, Jr.
William E. Potter
Paul R. Screvane
Dr. Ralph W. Sackman
George E. Spargo
Landon K. Thorne, Sr.
Also present for all or part of the meeting were:
John V. Thornton, Esq.
Martin Stone
Guy F. TozEoli
All en E. Beach
Stuart Constable
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haiq
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of
Executive Committee meeting
December 16, 1963
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the reading of the minutes
of the Executive Committee meeting of
December 16, 1963 is dispensed with and such
minutes are approved.
AGENDA ITEM 2. Section
Ratification of executed agreements
Mr. Martin Stone stated that the following agree-
ments had been executed:
1. The Singer Company
Amendment
2. The Parker Pen Company
Amendment No. 1
RESOLVED, that the execution of the Amendment,
dated December 12, 1963, to the agreement of lease
between the Fair Corporation and The Singer Company,
a copy of which was submitted to this meeting, is
ratified and approved; and
FURTHER RESOLVED, that the execution of
Amendment No. 1, dated December 16, 1963, to
the agreement of lease between the Fair Corpora-
tion and The Parker Pen Company, a copy of
which was submitted to this meeting, is ratified
and approved.
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More
3. World of Food
1. Amendment No. 3 - December 16, 1963
2. Termination Notice - January 16, 1964
Mr. Stone reported that, by Amendment No. 3,
dated December 16, 1963, the Fair Corporation had granted World
of Food a further opportunity to bring in a plan of financing
and construction, a completion bond and other data which World of
Food had been promising to supply since September, 1963 but that
it had brought in a wholly inadequate plan. Therefore, by notice
dated January 16, 1964, the lease had been terminated. Mr. Stone
and counsel summarized the principal points of the plan. They
stated that, in the opinion of the responsible engineering and financial
officers, the plan would have resulted, at best, in a building at the
Fair's main gate which would not have been ready for at least two
months after the Fair started and which might never have been ready
because of financial and other inadequacies. Moreover, even if
opened, the building would probably not have had money with which to
operate.
Counsel reported that World of Food was now seeking
a permanent injunction to prevent the Fair Corporation from interfering
with the construction of its pavilion and that a hearing was scheduled
for tomorrow on an application by World of Food for a temporary
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injunction to prevent the Fair Corporation from removing the partially
completed steelwork or otherwise interfering with World of Food.
Counsel likewise reported that a temporary restraining order is now
in force against the Fair Corporation.
After full discussion, on motion duly made and
seconded, it was Wlanimously
RESOLVED, that the Executive Committee
records its full support of the action of the
officers of the Fair Corporation in terminating
the lease as aforesaid;
FURTHER RESOLVED, that counsel is
authorized and directed to take such steps as
may be neces'sary or desirable to sustain in
court the said termination; and
FURTHER RESOLVED, that, in the event
the temporary restraining order is removed,
the proper officers are authorized and directed
to give all assistance possible in the relocation
in other pavilions of any responsible sub-
lessees of World of Food who may desire to
relocate.
AGENDA ITEM 3. Transportation Section
.:. Status report
There was submitted to the meeting a
memorandum dated January 10, 1964, from Mr. Tozzoli to the
President, listing leases signed in the Transportation Section and
the status of other matters in negotiation.
More
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1. Sinclair Refining Company
Amendment No. 1
Mr. Tozzoli stated that Amendment No. 1
to the agreement of lease with Sinclair Refining Company had been
executed.
RESOLVED, that the execution of Amendment
No. 1, dated October 30, 1963, to the agreement
of lease, dated February 16, 1962, between the
Fair Corporation and Sinclair Refining Company,
ratified and approved.
2. Hall of Science
Mr. Tozzoli reported on a recent meeting
with the Hall of Science exhibitors.
The President stated that a report is
being prepared on the Hall of Science, including plans for its post-Fair
development, and will be ready for release within the next month.
3. Terrace Club
Mr. Tozzoli stated that at a recent meeting
of the Board of Governors of the Terrace Club it was decided to provide a
lounge near the entrance to the club as a waiting place for members and
also to provide a small cocktail lounge area near the bar. A sketch of
these changes in the layout of the club will be sent to the members of the
Executive Committee
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AGENDA ITEM 4. International Section
~ Ratification of executed agreements
Mr. Allen E. Beach stated that the following
agreements had been executed:
1. West Berlin Pavilions, Inc.
Amendment No. 1
2. Greek Pavilion New York
World's Fair 1964-1965, Ltd.
Amendment No. 2
No. 1, dated January 2, 1964, to the agreement of
participation between the Fair Corporation and
West Berlin Pavilions, Inc., a copy of which was
submitted to this meeting, is ratified and approved;
and
Amendment No. 2, dated January 7, 1964, to the
agreement of participation between the Fair
Corporation and Greek Pavilion New York World's
Fair 1964-1965, Ltd., a copy of which was sub-
mitted to this meeting, is ratified and approved,
.Q. Status report
There was submitted to the meeting a memo-
randum, dated January 9, 1964, from Mr. Beach to the President, setting
forth agreements signed in the International Section.
Mr. Beach reported on Gov. Poletti's recent visit
to Paris and his meetings with French government officials and the
sponsors of the French Pavilion. Mr. Beach also reported on the status
of construction of the French Pavilion and the exhibitor rentals therein.
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AGENDA ITEM 5. United States Pavilion
and State Section
Gen. Potter reported on the status of con-
struction of the United States Pavilion and on the utility connection
charges therefor.
a. Ratification of executed agreements
Gen. Potter stated that the following agree-
1. The New England Council
World's Fair Corporation
Supplemental agreement
2. Wisconsin Pavilions, Inc.
Amendment
RESOLVED, that the execution of the supple-
mental agreement of participation, dated
December 10, 1963, between the Fair Corporation
and The New England Council World's Fair
Corporation, a copy of which was submitted to
this meeting, is ratified and approved; and
FURTHER RESOLVED, that the execution
of the Amendment, dated December 24, 1963,
to the agreement of participation between the
Fair Corporation and Wisconsin Pavilions, Inc.,
a copy of which, was submitted to this meeting,
is ratified and approved .
.Q. Status report
randum, dated January 13, 1964, from Gen. Potter to the President
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showing states which have executed agreements of participation and the
status of construction in the state area.
AGENDA ITEM: 6. Operations and Concessions
ments have been executed:
a. Ratification of executed agreements
Mr. Constable stated that the following agree-
1. Approval of agreement
between Pinkerton's and
A.D. T. Company, Inc.
(Electric protection service)
2. Pinkerton's National Detective
Agency, Inc. -Amendment No.3
Re: Distribution of funds paid
byA.D.T.
3. International Cable Ride
Corporation - Addendum No.2
(Swiss Skyride)
4. Antique Rent-A-Car, Inc.
Amendment No. 1
5. Arlington Hat Company, Inc.
Amendment No. 1
6. Swiss Exhibits, Inc. - Consent to
assignment to Federation Suisse
des Associations des Fabricants
d'Horlogene - Re. Installation
of clocks
7. Henraetone Enterprises, Inc.
Surrender agreement and
surrender pursuant thereto
8. Time, Inc.
Amendment re. Preview Book
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More
9. American Machine &
Foundry Company
Amendment - Monorail
Additional space
10. Equipment for Fairs, Inc.
Amendment No. 1
Additional rent - Hertz
advertising on strollers
11. Hertz Corporation
Attornment agreement
12. Continental Circus, Inc.
Amendment - Circus Museum
13. Broadcast Music, Inc.
Use of licensed music on
Fair grounds
14. Atomedic Research Center
Amendment No. 1
Construction of Hospital
RESOLVED, that the approval of the Fair
Corporation to the agreement between Pinkerton's
National Detective Agency, Inc. and A. D. T.
Company, Inc., dated October 22, 1963, relating
to electric protection service, a copy of which
was submitted to this meeting, is ratified and
approved;
FURTHF...R RF.SOL VED, that the execution
of Amendment No. 3, dated December 18, 1963,
to the agreement between the Fair Corporation
and Pinkerton's National Detective Agency, Inc.,
relating to the distribution of funds paid by the
A. D. T. Company, Inc., a copy of which was
submitted to this meeting, is ratified and
approved;
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More
of Addendum No. 2, dated November 15,1963,
to the agreement of lease between the Fair
Corporation and International Cable Ride
Corporation, a copy of which WaJ3 submitted
to this meeting, is ratified and approved;
FURTHER RFSOL VED, that the execution
of Amendment No. 1, dated November 7, 1963,
Corporation and Antique Rent-A-Car, Inc.,
a copy of which waJ3 submitted to this meeting,
is ratified and approved;
of Amendment No. 1, dated December 20, 1963,
to the license agreement between the Fair
Corporation and Arlington Hat Company, Inc.,
a copy of which was submitted to this meeting,
of the letter of consent, dated September 10, 1963,
by the Fair Corporation, to the aJ3signment of the
agreement of lease between the Fair Corporation
and Swiss Exhibits, Inc., relating to the installa-
tion of clocks on the Fair site, to Federation
SUisse des Associations des Fabricants d'Horlogene,
ratified and approved;
the surrender agreement, dated December 23,
1963, and the surrender pursuant thereto, relating
Corporation and Henraetone Enterprises, Inc.,
copies of which were submitted to this meeting,
are ratified and approved;
the Amendment, dated December 26, 1963, to the
license agreement between the Fair Corporation
and Time, Inc., a copy of which WaJ3 submitted
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More
of the Amendment, dated January 4, 1964, to
the license agreement between the Fair
Corporation and the American Machine and
Foundry Company, a copy of which was sub-
mitted to this meeting, is ratified and approved;
of Amendment No. 1, dated January 20, 1964,
Corporation and Equipment for I<,airs, Inc.,
relating to Hertz advertising on strollers, a
copy of which was submitted to this meeting, is
of the attornment agreement, dated January 20,
1964, between the Fair Corporation and Hertz
Corporation, a copy of which was submitted to
this meeting, is ratified and approved;
of the Amendment, dated January 21, 1964, to
tion and Continental Circus, Inc., a copy of which
approved;
the letter agreement, dated December 11, 1963,
between the Fair Corporation and Broadcast
Music, Inc., relating to the use of licensed music
on the Fair grounds, a copy of which was sub-
mitted to this meeting, is ratified and approved; and
and Atomedic Research Center, a copy of which
approved.
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More ...
15. Others
a. American Machine &
Foundry Company
Amendment - Percentages
and down payment
Mr. Constable stated that an Amendment,
dated January 10, 1964, to the license agreement between the Fair
Corporation and the American Machine and Foundry Company had been
executed, reducing the percentages to be paid and increasing the down
payment. The amendment will not become final until it has been ap-
proved by Greyhound at the World's Fair, Inc. which has an interest in
the license agreement.
RESOLVED, that the execution of the
Amendment and modification, dated January 10,
1964, to the agreement of lease between the
Fair Corporation and American Machine and
Foundry Company, dated January 17, 1964,
is ratified and approved, subject to the ap-
proval of said Amendment by Greyhound at the
World's Fair, Inc.
. Status report
randurn, dated January 10, 1964, from the Vice President-Operations to
the President, setting forth the status of concessions and licenses and
other matters within his jurisdiction, including the status of construction
of concession buildings, exclusive of the Lake Amusement Area.
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c. Appointment of special policemen
randum, dated January 10, 1964, from the Vice President-Operations to
the President with a Ust of special policemen who had been appointed
since the meeting of the Executive Committee, December 16, 1963,
upon the recommendation of Pinkerton's National Detective Agency, Inc.
RESOLVED, that the Fair Corporation,
pursuant to Chapter 428, Par. 2(f) of New York
Laws of 1960 and Section 23 of the Membership
Corporations Law of New York, confirms the
appointment of the special policemen as set
forth in the memorandum from the Vice President-
Operations to the President, dated January 10,
1964, a copy of which was submitted to this meet-
ing, for the policing of the area occupied by the
Fair, as recommended by Pinkerton's National
Detective Agency, Inc. in its letters dated
January 2 and 7, 1964, copies of which have been
submitted to this meeting; and
FURTHER RESOLVED, that the President
be and he is authorized to take any action on be-
half of the Corporation which may be required
to make these appointments effective.
AGENDA ITEM 7. Lake Amusement Area
~ Status report
randum, dated January 10, 1964, from Samuel I. Rosenman to the
President setting forth the status of plans and construction in the
Lake Amusement Area.
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AGENDA ITEM 8. Fair Engineering and construction
~ Ratification of executed agreement
1. Johnson Electrical Corp.
Second stage electrical work
Gen. Potter stat8d that, for the reasons set
forth in the memorandum from the Chief Engineer to the President, dated
January 13, 1964, a copy of which was submitted to this meeting, a
letter agreement and an amendment thereto had been executed between
the Fair Corporation and Johnson Electrical Corp., relating to the
second stage electrical work.
RESOLVED, that the execution of the
letter agreement, dated December 27, 1963,
and the letter amendment thereto, dated
December 31, 1963, between the Fair Cor-
poration and Johnson Electrical Corp., copies
of which were submitted to this meeting, are
.. Status report
randum from the Chief Engineer to the President, dated January 13, 1964,
reporting on the status of design and construction of Fair Corporation
projects.
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AGENDA ITEM 9. Expediting construction
~ Status report
There WaJ3 submitted to the meeting a memoran-
,.
dum from William Denny, Construction Coordinator, to the President,
dated January 13, 1964, setting forth the status of exhibitor construction,
totaling $307, 000, 000.
AGENDA ITEM 10. Department of Parks
Engineering and construction
~ Status report
There WaJ3 submitted to the meeting a. memo-
randum, dated January 22, 1964, from W. Earle Andrews, Engineering
Consultant, giving a breakdown of the status of contracts let and to be let
by the Department of Parks.
AGENDA ITEM 11. Arterial Program
~ Status report
There WaJ3 submitted to the meeting memoranda,
dated Jarmary 13 and 20, 1964, from Arthur s. Hodgkiss, Consultant on
the Arterial Program, to the President showing the status of arterial
contracts in the vicinity of the Fair.
AGENDA ITEM 12. Communications and
Public Relations
There was submitted to the meeting a memoran-
dum from the Vice President-Communications and Public Relations to the
President, dated January 13, 1964, reporting on past activities and future
plans for publicizing the Fair.
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AGENDA ITEM 13. Post Fair Plan
There wa.J5 a discussion of the Post Fair Plan
for the restoration and improvement of Flushing Meadow Park, as set
forth in the Fair Corporation report dated January 20, 1964 and en-
titled "Flushing Meadow and Beyond, Preliminary Report on a Proposed
Post World's Fair Program." Copies of the report had been sent to the
members of the Executive Committee prior to the meeting.
seconded, it was
endorses and approves the Post World's Fair
Program as set forth in the aforesaid report;
and
and the other proper officers of the Fair Cor-
poration are authorized and directed to take all
steps necessary or desirable to implement said
report, including the preparation and processing
of enabling legislation and the negotiation and
execution of an appropriate amendment to the
lease between the Fair Corporation and the City.
Mr. Screvane abstained from voting on the
aforesaid resolution inasmuch as some of the matters embraced therein
may come before him in his capacity as President of the City Council
and a member of the Board of Estimate.
The President stated that there is a further
report being prepared relating to the Post Fair Plan for development of
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i
a Queens Zoological and Botanical Garden. It is planned to obtain
consulting assistance on the proposed Zoo from the New York Zoological
Society.
At this point the following members of tl1e
Finance Committee and the following representatives of other members
joined the meeting:
Frederic H. Brandi
George S. Moore
William F. Dore, representing John M. Schiff
Robert V. Lindsay, representing Dale E. Sharp
Miller Moore, representing William H. Moore
Robert Smith, representing David Rockefeller
Erwin Witt, Comptroller of the Fair Corporation,
and Rollin Bush, associate of Georges. Moore, also entered at this point.
AGENDA ITEM 14. Financial status
:_. Financial review and projection
There was submitted to the meeting a summary
of receipts and disbursements from August 18, 1959 to December 31, 1963
showing, among other things, cash on hand and accounts payable. There
was also submitted a memorandum, dated January 22, 1964, from George
E. Spargo to the members of the Finance Committee and the Executive
Committee, together with a cash flow chart, prepared by the Comptroller,
forecasting cash flow from January 1, 1964 to December 31, 1966.
Mr. Spargo stated that the estimate cash flow
for the 1964 operating season indicates that the Fair Corporation will be
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able to pay off its bank indebtedness and the Fair Notes prior to the end
of 1964 and will go into the 1965 operating season with a substantial cash
balance.
Mr. Spargo also stated that it is estimated
that, by the close of the Fair, the $24,000,000 advanced by the City for
permanent improvements will have been repaid and there will be a
sufficient balance available for the restoration and improvement of the
park as described in the Post Fair report referred to earlier in the
meeting.
Mr. George S. Moore stated that he had reviewed
this forecast and was of the opinion that the projection therein was con-
servative. Mr. Moore reported that the short term bank borrowings
to date total $3, 000, 000 and that further pre-Fair bank borrowings, if
needed, will not exceed the authorized total of $6, 000, 000.
There was a discussion of various other
financial aspects, including the extent of receipts estimated from con-
cessions and license agreements in which the Fair Corporation participates
.Q. Report - Advance Ticket Sales
Mr. Deegan stated that a little short of
4, 500, 000 advance tickets have been sold, representing receipts of
approximately $5, 500, 000.
Mr. Deegan referred to an advertisement
in today's Wall Street Journal reminding large 'corporations, banks,
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exhibitors and others that the closing date for discount tickets is February
29, 1964. He believes his forecast of a sale of 10, 000, 000 tickets by
opening day will be met.
AGENDA ITEM 15. Proposed schedule for
meetings 1964-1965
The following proposed schedule for Directors'
and Members' meetings in 1964-1965 was approved:
Mid-year Directors' meeting
Annual Meeting of
Members and Directors
Mid-year Directors' meeting
June, 1964
January, 1965
June, 1965
AGENDA ITEM 16. Next meeting of
Executive Committee
It was agreed that the next meeting of the
Executive Committee will be held at the Terrace Club, Friday, March 6,
1964, at 9:30 A. M.
There being no further business, the meeting
adjourned.
//J
I '
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/ .
Secret!xf2 ~ l
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EXECU'I'IVE COMMITTEE
MARCH 6, 1964
A meeting of the Executive Committee of New York World's Fair
1964-1965 Corporation was held at the Terrace Club on the Fair site,
Friday, March 6, 1964 at 9:30 A. M.
Present: Thomas J. Deegan, Jr., Chairman
Robert Moses
being a quorum.
Lou R. Crandall
James J. Delaney
John Elliott, Sr.
Wallace K. Harrison
Very Rev. Laurence J.McGinley,S.J.
Charles Poletti
William E. Potter
Charles F'. Preas e
Samuel I. Rost.c an
Paul R. Sere% Le
George E. Spargo
Martin Stone
Guy F. Tozzoli
Stuart Constable
William Denny
W. Earle Andrews
Arthur S. Hodgkiss
William Berns
Thomas J. Deegan, Jr. , Chairman, presided. Ernestine R. Haig
acted as Secretary.
January 22, 1964
RE30L VED, that the reading of the minutes
January 22, 1964 is dispensed with and such
AGENDA ITEM 2. :F'inancial status
:.. Financial report
b. Repayment of bank loans
of receipts and disbursements from August 18, 1959 to February 21, 1964,
showing, among other things, cash on hand and accounts payable.
Mr. Spargo, Chairman of the Finane e Committee,
stated that, as a result of the outstanding success of the advance ticket
sale program which ended on February 29th, there was a substantial change
in the cash position since the date of this summary statement and that cash
on hand, as of the close of business on March 5, 1964, was $29,040, 601,
after repayment of the $3, 000, 000 short term bank loan. $20, 000, 000 of
4% six months certificates of deposit have been purchased in order to pro-
vide a return on the cash.
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Mr. Spargo further stated that the Comptroller
is preparing a statement of estimated receipts and disbursements from
now to July 1, 1964. This will be subrni tted at the meeting of the
Executive Committee in May for consideration and possible action in
connection with retirement of 6% Fair Notes.
Report - Advance Ticket Sales
Mr. Deegan stated that, when the final report
is in on the advance ticket sales, the total of tickets sold will reach ap-
proximately 29, 000, 000 or over 7CP/c of our estimated first year attendance.
He stated that the success of this program is helping greatly to impress
people at home and abroad that the World's Fair is now fully "on the road."
AGENDA ITEM 3. Staff change
dum from the President to the Executive Committee reporting on a staff
change.
AGENDA ITEM 4. Industrial Section
.:. Ratification of executed agreements
Mr. Martin Stone stated that Amendment No. 3
to the agreement of lease between the Fair Corporation and International
Fair Consultants, Inc. had been executed.
-3 -
No. 3, dated February 19, 1964, to the agreement
of lease between the Fair Corporation and
International Fair Consultants, Inc., a copy of
and approved.
Q.. Status report
dum from Mr. Stone to the President, dated February 27, 1964, showing
leases signed in the Industrial Section.
1. Pan American Highway Park
Mr. Stone reported on the status of the Pan
American Highway Park.
2. World of Food, Inc.
There was submitted to the members of the
Executive Committee a copy of the opinion of Judge Dickens granting the
permanent injunction sought by World of Food, Inc. There was a dis-
cussion of the opinion and of possible courses of action to be taken by
the Fair Corporation in the light thereof.
AGENDA I'l'EM 5. Transportation Section
_;. Ratification of executed agreement
Mr. Guy F. Tozzoli stated that, as authorized
by the Executive Committee, an agreement had been executed between the
Fair Corporation and National Maritime Union AFL-CIO for a park in the
Transportation area.
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se->conded, it was unanimously
RESOLVED, that the execution of the agree-
ment, dated February 3, 1964, between the Fair
Corporation and National Maritime Union AFL-CIO,
Q Authorization requested
1. Lowenbrau Rathskeller
dum from Mr. Tozzoli to the President, dated February 26, 1964, re-
questing authority to negotiate and execute an agreement of lease between
the Fair Corporation and Lowenbrau for an outdoor rathskeller in the
Transportation area.
RESOLVED, that the President is authorized
and directed to arrange for the execution of an
and Lowenbrau, for an outdoor rathskeller, in
general accordance with the memorandum from
Guy F. Tozzoli to the President, dated February
26, 1964, a copy of which was submitted to this
meeting, with such additions or modifications as
may be approved as to substance by the President
and as to form by counsel.
. Status report
dum from Mr. Tozzoli to the President, dated February 24, 1964, listing
leases signed in the Transportation area.
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1. Hall of Science
Mr. Tozzoli reported on the status of the Hall
of Science and its exhibits.
2. Terrace Club
Mr. Tozzoli reported on the membership to date
and on improvements to Club facilities.
AGENDA ITEM 6. International Section
had been executed:
: Ratification of executed agreements
Gov. Poletti stated that the following agreements
1. African Pavilion, Inc.
Subordination agreern ent
2. Swedish New York World's
Fair Consortium
Supplemental agreement
RESOLVED, that the execution of the sub-
ordination agreement, dated December 11, 1963,
relative to the agreement of participation between
the Fair Corporation and Afric'an Pavilion, Inc.,
FURTHER RESOLVED, that the execution of the
Supplemental Agreement, dated January 31,
1964, between the Fair Corporation and Swedish
New York World's Fair Consortium, a copy of which
approved.
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. Status report
There was submitted to this meeting a memoran-
dwn from the Vice President-International Affairs and Exhibits to the
President, dated February 27, 1964, setting forth agreements signed in
the International area.
Gov. Poletti reported on the status of the
Argentina, French and Belgian Pavilions.
Mr. Deegan reported on arrangements for the
dedication of the Vatican Pavilion and the unveiling of the Pieta on
Sunday, April 19th at 3 P.M. Arrangements for this event are being
handled by the church authorities.
and State Area
Gen. Potter reported orally on the status of
the United States, Oregon, Wisconsin and Louisiana exhibits and on
the visit of Gov. Connolly for the flagraising ceremonies at the Texas
Pavilion.
AGENDA ITEM 8. Operations and Concessions
g. Ratification of executed agreements
1. Am phi theatre, Inc.
Modification of lease
(Roof)
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More .
2. Brass Rail Food Service
Organization, Inc.
a Supplement No. 8
Exchange of transformer
capacity, sharing telephone
conduit, elimination of
terrace space restaurants,
construction schedule, etc.
b Supplement No. 9
Percentages to be paid on
sale of Guide Books at
Time, Inc. booths
c World's Fair approval of
Letter Agreement
Brass Rail operation of
Time, Inc. booths
~ Greyhound at the World's Fair, Inc.
a Supplement No. 1 to Rider
Agreement to Concession agreement
(Staging Area)
b Supplement No. 1 to Rider Agree-
ment No. 6 to Concession agree-
ment
(Monorail percentages)
4. Allied Maintenance Corporation
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a Fair Corporation approval of
assignment of agreement to
Allied World's Fair Service
Corporation
b Fair Corporation approval of
partial assignment of agreement
by Allied World's Fair Service
Corporation to Allied Exhibitors
Maintenance Corporation
More, .
5. United States Post Office
Agreement- Amendment
(Installation and supply of
heating equipment)
6. Atomedic Research Center
Amendment No. 2
(Construction payments)
7. Official World's Fair Band agreements
a Paul Lavelle - Director
b Cities Service Company-Sponsor
8. Tel-0-Tronic Industries, Inc.
Agreement
(Vending machines - rest rooms)
9. Rite Ice Corporation
Letter Agreement
1 0. Plaza Sound Studios, Inc.
Amendment No. 1
(2 additional tapes-Fountain show)
11. Hamel & Langer
Letter Agreement
Supervision fountains, pools, sound
system, fireworks and lighting
12. Long Island Rail Road Company
Agreement and Letter Agreement
(Side track for exhibit and freight
purposes)
13. W-T Development Company, Inc.
(Flume Ride and Kiddyland)
Assignment of lease
14. Allison Manufacturing Co., Inc.
Lisense Agreement
Amendment No. 1
15. American Indian Exposition at
The World's Fair, Inc.
Letter terminating agreement of lease
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RESOLVED, that the execution of the modi-
fication of lease, dated January 27, 1.964 between
the Fair Corporation and Amphitheatre, Inc., a
of Supplement No. 8, dated January 20, 1964,
and Supplement No. 9, dated February 3, 1964,
to the agreement between the Fair Corporation
and The Brass Rail Food Service Organization,
Inc., copies of which were submitted to this
meeting, are ratified and approved;
FURTHER RESOLVED, that the Fair Corpora-
tion's approval of the letter agreement, dated
February 4, 1964, between Time, Inc. and The
Brass Rail Food Service Organization, Inc. re-
lating to the operation of Time, Inc. booths on
the Fair site, a copy of which was submitted to
Supplement No. 1, dated February 10, 1964 to
Rider Agreement No. 1 to the Concession Agreement
between the Fair Corporation and Greyhound at the
World's Fair, Inc., a copy of which was submitted
Supplement No. 1, dated February 26, 1964, to
Rider Agreement No. 6 to the concession agree-
ment between the Fair Corporation and Greyhound
at the World's Fair, Inc., a copy of which was sub-
tion's approval of the Assignment, dated January 1,
1964, of the agreement, dated November 29, 1960,
between the Fair Corporation and Allied Mainten-
ance Corporation, to Allied World's Fair Service
Corporation, a copy of which was submitted to this
meeting, is ratified and approved;
MORE
tion's approval of the partial assignment, dated
January 2, 1964, of the agreement between the Fair
Corporation and Allied World's Fair Service Cor-
poration, to Allied Exhibitors Maintenance Corpora-
tion, a copy of which was submitted to this meeting,
the Amendment, dated January 24, 1964, to the
and the United States Government relating to
installation and supply of heating equipment in the
Post Office on the Fair site, a copy of which was
FURTHF...R RESOLVED, that the execution of
Amendment No. 2, dated February 13, 1964, to the
and Atomedic Research Center, a copy of which was
agreement, dated February 20, 1964, between the
Fair Corporation and Paul Lavelle, Director of the
official World's Fair Band, a copy of which was sub-
Fair Corporation and Cities Service Company, re-
lating to the sponsorship of the official World's Fair
Band, a copy of which was submitted to this meeting,
license agreement, dated February 4, 1964, between
the Fair Corporation and Tel-0-Tronic Industries, Inc.,
Fair Corporation and Rite Ice Corporation relating
to a non-exclusive ice distribution service, a copy
- 11 -
More .
of which was submitted to this meeting, is
agreement between the Fair Corporation and Plaza
Sound Studios, Inc., a copy of which was submitted
the letter agreement, dated February 27, 1964, be-
tween the Fair Corporation and Hamel & Langer,
relating to supervision of fountains, pools, sound
system, fireworks and lighting, a copy of which was
the Agreement and letter agreement, dated January
13, 1964, between the Fair Corporation and the
Long Island Rail Road Company, relating to a side
track for exhibit and freight purposes, a copy of
which was submitted to this meeting, is ratified and
approved;
Assignment, dated February 19, 1964, of the agree-
ment of lease between the Fair Corporation and W -T
Development Company, Inc., a copy of which was
license agreement between the Fair Corporation and
Allison Manufacturing Co., Inc., a copy of which was
submitted to this meeting, is ratified and approved; and
FURTHER RESOLVED, that the letter, dated
February 7, 1964, terminating the agreement of
lease, dated November 21, 1962, between the Fair
Corporation and American Indian Exposition at
the World's Fair, Inc. , a copy of which was submitted
to this meeting, is ratified and approved.
- 12-
In connection with the ratification of the
Amphitheatre, Inc. agreement, it was noted for the record that Admiral
John J. Bergen, a Director of. the Fair Corporation, is also President of
Am phi theatre, Inc.
b. Amendment - Part 3
Special Regulations
durn from the Vice President-Operations to the President, dated March 2,
1964, recommending Amendment of subdivision (b) of Article 5, Part 3 of
the Fair Corporation's Special Regulations.
RESOLVED, that the Amendment of subdivision
(b) of Article 5 of Part 3 of the Fair Corporation's
Special Regulations, in accordance with the memo-
randum from the Vice President-Operations to the
President, dated March 2, 1964, a copy of which
was submitted to this meeting, is ratified and ap-
proved, effective immediately.
c. Status report
There was to the meeting memoranda,
dated February 27, 1964, setting forth the status of cone essions and
licenses, exclusive of the Lake Amusement Area, and the status of other
matters within the jurisdiction of the Operations Division.
d. Appointment of Special Policemen
randum, dated February 27, 1964, from the Vice President-Operations to
- 13 -
the President, with a list of special policemen who had been appointed
since the last meeting of the Executive Committee, January 22, 1964,
appointment of the special policemen as set
forth in the memorandwn from the Vice President-
Operations to the President, dated February 27,
1964, a copy of which was submitted to this meet-
ing, for the policing of the area occupied by the
Fair, as recommended by Pinkerton's National
January 26, February 5, 10, 11, 26, 1964, copies
of which have been submitted to this meeting; and
FURTHER HESOLVED, that the President be
and he is authorized to take any action on behalf
of the Corporation which may be required to make
these appointments effective.
:. Status report
randum, dated February 28, 1964, from Samuel I. Rosenman to the
President, setting forth the status of coneessions and construction in. the
Lake Amusement Area.
- 14 -
AGENDA ITEM 10. Fair Engineering and Construction
.:. Authorization requested
1. U. S. Space Park
durn, dated February 26, 1964, from the Chief Engineer to the President
requesting approval of an additional expenditure for constructing the
foundations for the space park.
RESOLVED, that an additional expenditure,
raising the construction cost estimate to
$550, 000 for the construction of foundations
for the U. S. Space Park, in accordance with
the memorandum from the Chief Engineer to
the President, dated February 26, 1964, a copy
of which was submitted to this meeting, is ratified
and approved .
.Q. Report - Execution of
authorized contracts
dum, dated Februmy 26, 1964, from the Chief Engineer to the President
stating that the following authorized contracts had been executed:
1. Decorative F e a t u r e ~
(Lighting and Flagpoles)
for IRT-LIRR Overpass
Buehler Inc.
2. Amphitheatre roof
George A. Fuller Company
- 15 -
Mr. Crandall requested that the record show
that he is a Director of the Fair Corporation and Chairman of George A.
Fuller Company, contractor for the Amphitheatre roof.
s:_. Status report
dmn, dated February 27, 1964, from the Chief Engineer to the President
reporting on the status of Fair construction, including the elc:'Ctrical system,
paving and landscaping.
Gen. Potter reported on the status of Fair
construction and also on the status of negotiations for a restaurant at the
World's Fair Marina. He stated that it may be necessary to reduce the
Fair's share in the Marina revenues in order to assist in the financing of
the Marina.
_9;. Status report
randum, dated February 27, 1964, from William Denny, Construction
Co-ordinator, to the President setting forth the status of exhibitor
tion, totalling $311, 000, 000, and of exhibit installations. Mr. Denny
reported on developments subsequent to his memorandwn.
Engineering and Com;truction
_9;. Status report
dum from W. Earle Andrews, Engineering Consultant, to the President
- 16 -
showing the status of contracts let by the Department of Parks. Mr. Andrews
stated that all contracts would be completed by Opening Day with the excep-
tion of Flushing Meadow Junior Stadium.
AGENDA ITEM 13. Post-Fair Plans
a. Demolition
The President stated that a proposed Fair
demolition plan is expected to be available for discussion at the next meeting
of the Executive Committee. Emil Praeger, Consulting Engineer, has been
asked to report on the feasability of retaining certain exhibit pavilions after
the Fair.
. Post-Fair improvements
Mr. Preusse reported on the status of legi.slation
relating to the proposed Post-Fair improvement of Flushing Meadow Park
and neighboring park areas.
.:_. Status report
There was submitted to the meeting memoranda
dated February 20 and 27, 1964 reporting on arterial highway construction,
paving and landscaping contracts in the vicinity of the Fair.
Mr. Arthur S. Hodgkiss, Consultant on the Arterial
Program, reported on developments subsequent to the above memoranda.
- 17 -
r AGENDA ITEM 15. Communications and
Public Relations
:_. Ratification of executed agreements
Mr. Berns, Vice President-Communications
and Public Relations, stated that the following agreements had been executed:
1. Disneyland (Tomorrowland) Calif.
Exhibit publicizing New York
World's Fair
2. Edward H. Burdick Associates, Inc.
Better Living Pavilion
Women's Hospitality Center
ment of lease, dated December 31, 1963, be-
tween the Fair Corporation and Disneyland, a
Division of Walt Disney Productions, for an
exhibit at Tomorrowland publicizing the New
York World's Fair, a copy of which was sub-
and
the agreement, dated January 29, 1964, between
the Fair Corporation and Edward H. Burdick
Associates, Inc. , providing for a Hospitality
Center for the World's Fair Women's Advisory
Council in the Better Living Pavilion, a copy of
and approved .
.Q. Status report
randum from the Vice President-Communications and Public Relations,
dated February 27, 1964, reporting on past and future plans for publicizing
the Fair.
- 18 -
AGENDA ITEM 16. Car stickers and personal
admission identification
Agenda Item 16, relating to the question raised
at the Joint Annual Meeting of Members and Directors held on January 22,
1964 concerning car stickers and personal identification for Members and
Directors, was discussed partly at lliis point in the meeting and partly at
an earlier point.
A staff recommendation on the subject presented
orally by Mr. Constable was reviewed and a prototype of a proposed autorno-
bile medallion was presented to the meeting. It was the sense of the meeting
that permanent passes should be issued to all Members and Directors and
that the automobile medallion should be issued to any Member or Director
who desires to have one. It will not be possible to provide any special
parking privileges.
AGENDA ITEM 17. Opening Day Plans
Mr. Berns stated that invitations for Opening Day
will go out within the next week.
Executive Committee
It was agreed that the next meeting of the Executive
Committee will be held at the Terrace Club Tuesday, April 7, 1964 at 9:30A.M.,
followed by lunch.
ess, the meeting adjourned
- 19-

EXECUTIVE COMMITTEE
APRIL 7, 1964
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Board Room, Administration
Building, on the fair site, Tuesday, April 7, 1964 at 9 A. M.
Robert Moses
being a quorum.
Ralph J. Bunche
Lou R. Crandall
Jolm Elliott, Sr.
Bernard F. Gimbel
Wallace K. Harrison
Very Rev. Father L.J.McGinley, S,J.
Arthur H. Motley
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Jolm V. Thornton, Esq.
Erwin Witt
Martin Stone
Guy F. Tozzoli
William Denny
ArthurS. Hodgkiss
William Berns
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haig
acted as Secretary.
March 6, 1964
of the Executive Committee meeting of March
6, 1964 is dispensed with and such minutes are
approved.
AGENDA ITEM 2. Review - Opening Day Program
Mr. Murray Davi8 outlined the proposed
for Opening Day, scheduled to begin at 9:15 A. M. with a parade and endinq
with ceremonies in the Singer Bowl at 11 A. M. Mr. Davis stated that,
as soon as all details are cleared in connection with the arrival of The
President of the United States, the program of events will be finalized and
copies sent to the Executive Committee.
Financial report
of receipts and disbursements from August 18, 1959 to March 25, 1964,
showing, among other things, cash on hand and accounts payable.
- 2-
MORE
1. Authorization
Swiss Skyride
Schedule of payments
durn, dated April 2, 1964, from the Comptroller to the President stating
that the Swiss Skyride has suggested a revised schedule of payments to
the Fair Corporation predicated on a 7 5 ~ rather than a 5 ~ fare. After
discussion it was the sense of the meeting that the Comptroller should
endeavor to negotiate a new financial arrangement with the Skyride,
which arrangement should, if possible, provide for a 5 ~ fare. The
arrangement is to be subject to the approval of the President as to sub-
stance and the approval of counsel as to form
.Q. Final report - Advance Ticket Sales
Mr. Deegan stated that the total of the advance
ticket sales program, which ended February 29, 1964, was 28, 400, 000,
representing cash receipts of over $36, 000, 000. Mr. Deegan further
stated that a new project, "Project 30", is underway to stimulate additional
ticket sales and attendance during the 30 days following opening of the Fair
. Discount coupons and
Package Plan
At this point, there was submitted to the
meeting a memorandwn to the President, dated April 6, 1984, setting
forth a summary report of a study by W. Bernard Richland, Special
Counsel, at the request of the President, on the discount coupons and
- 3 -
package plans being sold to the general public in connection with concessions
and some exhibits at the Fair. Mr. Richland recommended, among other
things, that Part 3 of the General Regulations of the Fair Corporation be
amended, by the addition of a new Section 11 referred to in his report.
RESOLVED, that the amendment of Part 3
of the General Rules and Regulations of the Fair
Corporation, by the addition of Section 11, in
accordance with the memorandum, dated April
6, 1964, from w, Bernard Richland to the
President, a copy of which was submitted to
this meeting, is ratified and adopted, effective
immediately; and
FURTHER RESOLVED, that steps be taken
to carry out the other recommendations in the
aforesaid memorandum.
AGENDA ITEM: 4. Industr!al section
:. Status report
dwn, dated March 30, 1964, from Martin Stone to the President, setting
forth the status of projects in the Jndustrial section, exclusive of con-
cessions and religious exhibits, and including the agreement with General
Cigar Company, previously distributed to the Executive Committee, for
sponsorship of Guy Lombardo and the Royal Canadians in connection with
free dancing at the "Tiparillo Band Stand."
MORE
- 4 -
1. Multiple EXhibits
a. Pavilion of American Interiors
Mr. Stone stated that Pavilion of American
Interiors, Inc. had completed arrangements witJ: First National City Bank
for a loan to provide funds necessaryto complete construction of its
pavilion. In that cormection there was submitted to the meeting a
guaranty relating to such loan, dated February 28, 1964. Mr. Stone
described the provisions of the guaranty. Mter discussion, on motion
duly made and seconded, it was unanimously
RESOLVED, that the execution of the afore-
said guaranty, dated February 28, 1964, is
:Q.. Litigation
1. World of Food Injunction Action
Mr. Preusse reported that the Fair Corporation
had filed a notice of appeal to the Appellate Division, First Department,
from the judgement of Judge Dickens' which judgment, among other things,
prevents the Fair Corporation from interfering with construction of the
World of Food pavilion or demolishing the steel framework and foundations.
Mr. Preusse further stated that, in view of the
critically short time remaining before opening day in which to demolish
the pavilion, a motion has been made to the Appellate Division requesting
a stay of Judge Dickens' judgment pending determination of the appeal.
- 5-
It was the sense of the meeting that, in the event this stay is granted or
the. Fair Corporation otherwise obtains legal authority to do so, the
pavilion should be demolished as quickly as possible. There was also a
discussion of the possibility of screening off the World of Food site from
public view in the event a favorable court determination is not forthcoming.
2. A & P sign Injunction Action
Mr. Preusse reported that the Fair Corporation
had made a motion for summary judgment dismissing the complaint of A & P
and that such motion had been granted by the Supreme Court, New York
County. A & P's counsel has indicated that A & P intends to appeal to the
Appellate Division and thus to continue to J.Jress the demand that the Fair
Corporation be restrained from erecting a screen to protect the Fountain
of the Planets and other Fair attractions from the Jane Parker sign. It
was the sense of the meeting that the Fair Corporation should continue to
oppose the position of A & P and that the President should arrange for the
construction of such screening device as may, in his judgment, be necessary
or desirable to prevent undue intrusion of the Jane Parker sign on the Fair.
There was distributed to the members of the
Executive Committee copies of Judge Capozzoli's opinion denying the
injunction sought by. A & P.
AGENDA ITEM 5. Transportation section
.:. Status report
Mr. Guy F. Tozzoli reported that the Transportation
section is in fine shape for opening day; that the Space Park looks very well
- 6 -
and that North American Aviation and Grumman are prepared to contribute
$100, 000 each to the Fair Corporation for the upkeep of the Park.
1. Hall of Science
Mr. Tozzoli stated that it now appears that the
lower exhibit level of the Hall of Science will be open by June 15th and the
upper level by July 15th.
2. Terrace Club
There was to the meeting a memoran-
dum, dated April 6th, from the President to the Executive Committee, re-
ferring to service and supervision problems at the Terrace Club.
After discussion, it was the sense of the meet-
ing that Mr. Tozzoli should arrange with Mr. Martino, Chairman of the
Board of Governors of the Club, for an early meeting of the Governors to
take action on the recommendations in the aforesa\d memorandum, and
that a report should be made to the Port Authority and the Fair Corporation
following that meeting.
AGENDA ITEM 6. International section
1. Comarg S.A. en Formacion
(Argentina Pavilion)
Termination
2. Taygasint Fair Corporation
Argentina Pavilion
Gov. Poletti stated that Comarg S.A. en Formacion
had not complied with its agreement of participation, dated May 23, 1963,
- 7 -
and that a telegram, dated March 12, 1964, had been sent terminating the
agreement. He further stated that an agreement of participation had sub-
sequently been executed between the Fair Corporation and a corporation
owned by Taylor & Gaskin, which corporation is known as Taygasint Fair
Corporation. Taygasint will undertake to contract with an exhibitor or
exhibitors for this pavilion.
After discuss! on, on motion duly made and
RESOLVED, that the notice of termination,
dated March 12, 1964, of the agreement of
participation, dated May 23, 1963, and
Amendments Nos. 1 and 2 relating thereto,
between the Fair Corporation and Comarg,
S. A. en Formacion, a copy of which was
submitted to this !lleeting, is ratified and
approved; and
of the agreement of participation, dated March
16, 1964, between the Fair Corporation and
Taygasint Fair Corporation, a copy of which
approved.
3. American-Israel World
1
s
Fair Corporation
Gov. Poletti stated that an agreement of partici-
pation had been executed between the Fair Corporation and American-Israel
World
1
s Fair Corporation.
- 8 -
ment of participation, dated March 11, 1964,
between the Fair Corporation and American-Israel
World's Fair Corporation for an outdoor garden,
4. Belgium (Robert Straile Company, Inc.)
a. Financing arrangement
b. Amendment No. 1
Change of Address
Gov. Poletti described a proposal for an advance
of funds by the Fair Corporation to Robert Straile Company, Inc. to insure
completion of construction of Picturesque Belgium without undue delay. He
submitted to the meeting an agreement, dated April 6, 1964, providing for
such loan. Gov. Poletti further reported that an amendment to the agreement
of participation between the Fair Corporation and Robert Straile Company, Inc.
had been executed covering a change of address.
RESOLVED, that the execution of the afore-
said loan agreement, dated April 6, 1964, in
the form submitted to this meeting, is authorized,
Amendment No. 1, dated March 24, 1964, to the
- 9 -
MORE
and Robert Straile Company, Inc., a
copy of which was submitted to this meet-
ing, is ratified and approved.
Mr. Deegan reported on the program for the
dedication of the Vatican Pavilion and the unveiling of the Pi eta on
April 19th. He further reported that the Pieta is enroute to the United
States. Gov. Poletti stated that a memorandum describing the packing
and shipping of the Pi eta will be sent to the Executive Committee.
and State area
~ Status report
randum, dated March 30, 1 9 6 ~ , from the Executive Vice President to
the President, covering the statU.s of construction of the United States
pavilion and the pavilions in the State area. Gen. Potter reported on
developments subsequent to his memorandum.
AGENDA ITEM 8. Operations and Concessions
1. Amphitheatre, Inc.
Rudel Guaranty
2, Sesac, Inc.
Use of licensed music
on Fair grounds
- 10-
MORE
3. Time, Inc.
a. Guide books
Fair approval of
price structure
4. Joseph R. Holden
Amendment No. 2
5. Hans Holterbosch, Inc.
Lowenbrau Rathskeller
6. Allison Manufacturing Company
Amendment No. 2
7. Santa Maria
Assignment to San Mar, Inc.
RFSOL VED, that the execution of the letter
agreement, dated March 16, 1964, between the
Fair Corporation and Thomas R. Rudel, relat-
ing to his guaranty in connection with the agree-
ment of lease between the Fair Corporation and
Amphitheatre, Incorporated, a copy of which
approved;
of the letter agreement, dated February 28,
1964, between the Fair Corporation and Sesac,
Inc., relating to the use of licensed music on
the Fair grounds, a copy of which was submitted
FURTHER RESOLVED, that the Fair
Corporation's approval of the price structure
set forth in the memorandum from Mr. Kayle,
Media Enterprises, to the Vice President-
Operations, dated March 3, 1964, a copy of
- 11 -
MORE
which was submitted to this meeting, re-
lating to Guide Books and Maps, under the
license agreement, dated September 22,
1961, between the Fair Corporation and
Time, Inc., is ratified and approved;
FURTHER RESOLVED, that the &ecu-
tion of Amendment No. 2, dated December
31, 1963, to the agreement of lease between
the Fair Corporation and Joseph R. Holden
(Century Grill International Restaurant), a
copy of which was submitted to this meeting,
FURTHER RFSOL VED, that the &ecution
of the agreement of leasr:, dated March 31,
1964, between the Fair Corporation and Hans
Holterbosch, Inc. (Lowenbrau Rathskeller),
FURTHER RESOLVED, that the &ecuti.on
of Amendment No. 2, dated March 10, 1964,
to the license agreement between the Fair
Corporation and Allison Manufacturing Company,
is ratified and approved; and
FURTHER RFSOL VED, that the &ecution
of the assignment, dated March 23, 1964,
of the agreement of lease, dated December 7,
1962, between the Fair Corporation and
Lawrence H. M. Vineburgh and Dorothy
Vineburgh, for a replica of the "Santa Maria",
to San Mar, Inc., a copy of which was sub-
mitted to this meeting, is ratified and approved
.Q. Amendment - Part 3
Special Regulations
(Restaurant price lists)
randum from the Vice President-Operations to the President, dated March
9, 1964, recommending a revision to Part 3 of the Fair Corporation's
- 12 -
Special Regulations.
RESOLVED, that the revision to Part 3
of the Fair Corporation's Special Regulations,
in accordance with the memorandum from
the Vice President-Operations to the President,
dated March 9, 1964, a copy of which was sub-
mitted to this meeting, is ratified and adopted,
effective immediately
.. Status report
There was submitted to the meeting memoranda,
dated March 27, 1964, from the Vice President-Operations to the
President, setting forth the status of concessions and licenses, exclusive
of the Lake Amusement Area, and the status of other matters w i t h i ~ the
jurisdiction of the Operations Division.
g. Appointment of special policemen
randum, dated March 26, 1964, from the Vice President-Operations to
since the last meeting of the Executive Committee, March 6, 1964, upon
the recommendation of Pinkerton's National Detective Agency, Inc.
- 13 -
More
Corporations Law of New York, confirms
the appointment of the special policemen
as set forth in the memorandum from the
Vice President-Operations to the President,
dated March 26, 1964, a copy of which was
submitted to this meeting, for the policing
of the area occupied by the Fair, as
recommended by Pinkerton's National
March 24 and March 25, 1964, copies of
which have been submitted to this meeting;
and
be and he is authorized to take any action on.
behalf of the Corporation which may be re-
quired to make these appointments effective.
~ Status report
Judge Rosenman reported on the status of
concessions in the Lake Amusement Area.
1. Showboat
Judge Rosenman stated that the proposed
Showboat might have to be abandoned.
2. Carousel
Judge Rosenman stated that he was negotiating
to bring the old Feldman Coney Island carousel to the Lake Amusement
area.
R F...SOLVED, that the President is authorized
and directed to arrange for the negotiation and
- 14 -
MORE ...
execution of an agreement of lease be-
tween the Fair Corporation and such
corporation as may be formed for the
purpose, for the installation and opera-
tion of the Feldman Coney Island
carousel in the Lake Amusement area,
subject to approval of the President as
to substance and as to form by Judge
Rosenman.
AGENDA ITEM 10. Fair Engineering and Construction
a. Ratification of executed contract
1. Electrical overtime costs
Johnson Electrical Corporation
There was submitted to the meeting a letter
agreement, dated March 27, 1964, b e t w e ~ ; n the Fair Corporation and
Johnson Electrical Corporation, covering overtime costs in connection
with expediting the electrical work at the Fair site, as recommended in
memoranda to the President, dated March 12th and March 13th, from
the Chief Engineer and from the Chairman of the Finance Committee and
Executive Vice President, respectively, copies of which were also
submitted to this meeting.
RESOLVED, that the execution of the letter
agreement, dated March 27, 1964, between the
Fair Corporation and Johnson Electrical Corpora-
tion with respect to expediting electrical work
at the Fair site, a copy of which was submitted
to this meeting, is ratified and approved.
- 15 -
.Q. Report - Execution of contracts
The Executive Vice President reported the
execution of a letter agreement dated March 5, 1964, between the Fair
Corporation and Tippett5-Abbett-McCarthy-Stratton covering engineering
services in connection with the construction of proposed screening for the
A & P sign.
. Status report
There WaJ3 submitted to the meeting a memo-
randum from the Chief Engineer to the President, dated March 30, 1964,
reporting on the status of Fair construction, including the new addition to
the Administration Building.
Gen. Potter reported on developments subse-
quent to the memorandum.
~ Status report
randum, dated March 31, 1964, from William Denny, Construction Coordinate.,:.
to the President, setting forth the status of exhibitor construction, totalling
$312,000, 000, and exhibit installations. Mr. Denny reported on develop-
ments subsequent to his memorandum.
Engineering and Construction
~ Status report
There was submitted to the meeting a memo
randum, dated April 7, 1964, from W. Earle Andrews, Engineering
- 16-
Consultant, showing the status of contracts let by the Department of Parks
and including the status of the Hall of Science under the jurisdiction of the
New York City Deparbnent of Public Works.
AGENDA ITEM 13. Post-Fair Plans
: Legislation and City Agreement
Charles F. Preusse, counsel for the Fair
Corporation, stated that all legislation in connection with the Post-Fair
Plan had been passed by the legislature including the bill permitting the
Fair Corporation, subject to an agreement with the City, to do the Post-Fair
work.
.Q. Post-Fair demolition
The President stated that the proposed Post-
Fair demolition plan is expected to be ready by the middle of May.
AGENDA ITEM 14. Arterial program
:. Status report
dum, dated March 31, 1964, from Arthurs. Hodgldss, Consultant on the
Arterial Program, to the President, reporting on arterial
1
construction,
paving and landscaping contracts in the vicinity of the Fair. Mr. Hodgkiss
reported on developments subsequent to his memorandum.
Public Relations
:. Status report
dum from the Vice President-Communications and Public Relations to the
- 17-
President, dated March 26, 1964, reporting on past and future plans for
publicizing the Fair.
Mr. Berns distributed to the members of the
Executive Committee a bound copy of all Fair News Letters.
AGENDA ITEM 16. Other business
AGENDA ITEM 17. Next meeting of the
Executive Committee
Executive Committee will be held in the Board Room in the Administration
Building at the Fair site Thursday, May 21, 1964 at 9:30 A. M.
.. ..,
adjourned.
. ...... - - ~
~ - - .
1
-0.-- , ~ r?_ t\a.c,
Secretary l
- 18 -
EXECUTIVE COMMITTEE
JUNE 1, 1964
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, on Monday, June 1, 1964 at 10:00 A. M.
Robert Moses
being a quorum.
Edward F. Cavanagh, Jr.
Lou R. Crandall
James J. Delaney
John Elliott
Bernard F. Gimbel
Wallace K. Harrison
Laurence J. McGinley
Arthur H. Motley
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Ralph W. Seckman
Landon K. Thorne
Erwin Witt
Martin Stone
Guy F. Tozzoli
Stuart Constable
William Denny
W. Earle Andrews
ArthurS. Hodgkiss
William Berns
acted as Secretary.
AGENDA ITEM: 1. Approval of minutes of the
of April 7, 1964
RE30L VED, that the reading of the minutes of the
EXecutive Committee meeting of April 7, 1964 is
dispensed with and such minutes are approved.
At this point in the meeting the Chairman pro-
posed that tl1e EXecutive Committee present to David Sarnoff, Chairman of
the Board, Radio Corporation of America, the New York World's Fair Gold
Medal with the following citation:
"To David Sarnoff, Chairman of the Board, Radio
Corporation of America, for pioneering in visual
communications at two New York World's Fairs.
At the New York World's Fair in 1939, he intro-
duced black-and-white television to the nation, dedicat-
ing a new medium of information and entertainment.
On the same site a quarter of a century later, he
demonstrated a new dimension of television throuqh
the larqest c o ~ o r television closed-circuit ever devised.
Appropriately, the first program broadcast to
Europe from the 1964 World's Fair was transmitted
via the Relay satellite. This satellite was desiqned
and built for the National Aeronautics and Space
Administration by the Company which General Sarnoff
heads.
More .
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For his many contributions to technological
progress and human understanding, the Executive
Committee of the New York World's Fair presents
to General Sarnoff its Gold Medal for distinguished
service.
11
After discussion, it was the sense of the meeting
that the Chairman should arrange for the presentation of such medal and
citation to General Sarnoff.
AGENDA ITEM la. Chairman of the
Finance Committee
The Chairman reported that Georg.e E. Spargo,
Chairman of the Finance Committee, and, as such, an ex officio member
of the Executive Committee, had asked to retire from these posts because
of the increasing pressure of his personal obligations and consulting work.
The Chairman proposed that GeorgeS. Moore, President of the First
National City Bank, be a.ppointed to fill the vacancy.
RESOLVED, that the resignation of
Georqe E. Spargo as Chairman of the Finance
Committee and, ex officio, a member of the
Executive Committee, is accepted;
FURTHER RESOLVED, that the Executive
Committee express 1 ts appreciation for the
services rendered by Mr. Spargo; and
FURTHER RESOLVED, that GeorgeS. Moore
be and he hereby is appointed Chairman of the
Finance Committee and, ex officio, a member of
the EXecutive Committee, to fill the vacancy
occasioned by the retirement of Mr. Spargo
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AGENDA ITEM lb. Appointment to
Executive Committee
The Chairman proposed the appointment of
Cha.rles B. McCabe as an additional member of the Executive Committee.
RESOLVED, that ARTICLE NINE, Section 3
of the by-laws be amended to read "15 other
persons designated by the Executive Committee"
instead of "14 other persons designated by the
Executive Committee"; and
FURTHER RESOLVED, that Charles B. McCabe
be appointed a member of the Executive Committee.
a. Financial report
of receipts and disbursements from Auqust 18, 1959 to May 15, 1964
showing, among other thinqs, cash on hand, investments, and accounts
payable, together with a memorandum, dated June 3, 1964, from the
Comptroller to the Executive Committee. The memorandum showed
the trend of receipts and disbursements as of May 31, 1964 and forecast
a S\U'plus at the close of the Fair after the redemption of the Fair notes
and reimbursement of the $24, 000,000 expended by the City for permanent
improvements on the Fair site.
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.Q. Authorization
Change in counter-signatories
for checks and requisi lions
dum, dated April 30, 1964, from the Vice President-Operations to the
President recommending changes in the counter-signatories for him
authorized by the Executive Committee at its meeting December 16, 1963.
RESOLVED, that the Executive Committee ap-
proves of the changes in counter-signatories for the
Vice President-Operations, for the reasons set
forth in the memorandum, dated April 30, 1964,
from the Vice President-Operations to the President,
a copy of which was submitted to this meeting, and
designates the following authorized counter-signatories
for the Vice President-Operations:
Carl Holgren, Deputy Vice President-Operations
John T. O'Neill, Director of Secwity
Shirley Flynn, Executive Assistant
R. F. Tarkman, Office Manager
; and
FURTHER RFSOL VED, that the proper officers
are authorized and directed to take whatever further
steps are necessary or desirable to carry out the
authorization of this resolution.
AGENDA ITEM 3. Report on staff increases
and changes
randum, dated May 12, 1964, from the Comptroller to the President
reporting staff changes and increases from December 16, 1963 to
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May 21, 1984. There ~ also submitted to the meeting memoranda
from the Vice President-Operations and the Executive Vice President,
dated May 12 and May 21, 1984, respectively, reporting on staff
chanqes in the divisions under their jurisdiction.
AGENDA ITEM 4. Report on litigation
a. World of Food
b. A & P siqn
c. Showboat
d. Picketing cases and injunction
e. Jordan mural
f. Colourpicture postcards
g. Action by employee of Banner Printing
h. Action by subcontractor of Belgian Village
Counsel reported on the above matters as
follows:
World of Food. The Appellate Division granted
the Fair Corporation's motion to stay the injunction issued by Judge Dickens.
This permitted the Fair Corporation to demolish the steel framework which
was done prior to openinq day. The Fair Corporation's appeal on the merits
is expected to be heard by the Appellate Division this fall.
A & P sign. A & P has filed a notice of appeal
to the Appellate Division from the judgment in favor of the Fair Corporation,
Since openinq day the A & P has not turned on its sign until about 10:30
at niqht.
Showboat. Showboat brought an injunction pro-
ceedinq after its license aqreement was terminated, This proceedinq was
settled by an agreement which gave Showboat an additional chance to produce
8-
the requisite financing. It failed to do so. The hull was thereupon de-
molished. Showboat has threatened a further suit for damages.
Picketinq cases. The Fair Corporation has
appeared as amicus curiae in the disorderly conduct prosecution against
the pickets who picketed the Florida Pavilion on April 28, 1964. James
Farmer of CORE and others are seeking an injunction requiring the Fair
Corporation to permit so-called "peaceful picketing." The Fair Corpora-
tion is opposing the injunction.
Jordan mural. The Anti-Defamation League of
B'nai B'rith and one Robert Blaikie have each brought proceedings to compel
removal of the Jordan mural. The Fair Corporation is opposing these
proceedings.
Colourpicture postcards. The Fair Corporation
is seeking an injlmction to prevent unauthorized distribution of World's Fair
postcards by the Colourpicture company. Colour picture is suing for an
injunction to prevent the Fair Corporation from interfering with the sale
of such cards.
Action by employee of Banner Printing. A dis-
charged employee of Banner, one of the Fair Corporation's licensees, is
suing a number of defendants, including the Fair Corporation, for damages.
Action by subcontractor of Belgian Village. A
subcontractor of the Belgian Village is suing the Fair Corporation for
damages, claiming that he has a contract with the Fair Corporation.
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AGENDA ITEM: 5, Industrial area
.e,. Ratification of executed agreements
Mr. Stone reported that the following agree-
1. Pavilion of Amedcan Interiors
a. Guaranty of loan by
Fair Corporation
b. Amendment No. 3
(Use of loan funds)
2. Eastman Kodak Company
Letter agreement
(Pan American Highway Gardens)
3. Fair-Media Enterprises, Inc.
Agreement
(Extension of Agency Agreement
for Industrial area for period
3-31-64 ~ 10-31-65)
RESOLVED, that the execution of the Fair
Cl:Jrporation's guaranty, dated April 28, 1964, of
the loan to the Pavilion of American Interiors in
the form submitted to this meeting, is authorized,
Amendment No. 3, dated April 28, 1964, to the
and Pavilion of American Interiors, a copy of
and approvedj
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More ....
the letter agreement, dated April 3, 1963, between
the Fair Corporation and Eastman Kodak Company,
relating to the Pan American Highway Gardens, a
the agreement, dated March 31, 1964, extending
the Agency agreement between the Fair Corporation
and Media Enterprises, Inc. from March 31, 1964
to October 31, 1965, a copy of which was submitted
to this meeting, is ratified and approved .
.. Post-opening report
randurn, dated May 21, 1964, from Mr. Stone to the President reporting
on the public response to the various attractions in the Industrial area,
which in the main has been excellent, and suggesting that early consideration
be given to finding new attractions for 1965. It was the sense of the meet-
in'g that a report should be prepared for submission to the Executive
Committee with recommendations for substitutions and additions in the
Industrial area for 1965, including, if possible, a Health exhibit.
AGENDA ITEM: 6. Transportation area
.:. Post-opening report
dum, dated May 19, 1964, from Guy F. Tozzoli to the President summarizing
results in the Transportation area since Opening Day. Mr. Tozzoli reported
that, with minor exceptions, the Transportation area is doing very well.
More ....
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1. Hall of Science
Mr. Tozzoli stated there will be a press re-
lease announcing the opening of the lower section of the Hall two weeks from
today, and that a formal opening of the whole building is being planned for
Labor Day.
2. Terrace Club
dum, dated May 20, 1964, from Mr. Tozzoli to the President reporting on
changes made to improve service at the Terrace Club and on the decision to
allow each member a limited number of guest cards. There was a discussion
of other possible methods of increasing the usefulness of the Club to members
and their guests.
AGENDA ITErvi 7. International area
had been executed:
Gov. Poletti stated that the following agreements
1. Fair Corporation approval
of assignment of agreement
of participation by Greek
Pavilion New York World's
Fair 1964-1965, Ltd. to
Pavilion of Greece, Ltd.
2. Taygasint Fair Corporation
(Fine Arts Pavilion)
Amendment
Subleases - International
Food Enterprises, Inc. (restaurant)
and Long Island Art Center, Inc.
(Art Center)
More ...
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3. British Pub
a. British Products and
Exhibits, Ltd.
Separate agreement for
British Pub
b. West Berlin Pavilion, Inc.
Amendment No. 2
(Removal of former
British Pub space)
4. Moktar Sbai (Morocco)
Amendment
(Additional space)
RESOLVED, that the Fair Corporations ap-
proval, dated April 8, 1964, of the assignment of
the agreement of participation between the Fair
Corporation and Greek Pavilion New York World
1
s
Fair 1964-1965, Ltd. to Pavilion of Greece, Ltd.,
the Amendment, dated May 12, 1964, to the agree-
ment of partic;ipation between the Fair Corporation
and Taygasint Fair Corporation (Fine Arts Pavilion)
relating to subleases between Taygasint Fair
Corporation and International Food Enterprises, Inc.
(restaurant) and Long Island Art Center, Inc. (art
center), a copy of which was submitted to this meet-
ing, is ratified and approved;
agreement of participation, dated May 7, 1964,
between the Fair Corporation and British Products
and Exhibits, Ltd. (British Pub), a copy of which
approved;
More ...
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Amendment No. 2, dated May 7, 1964, to the
Corporation and West Berlin Pavilion, Inc.,
relating to the removal of the former British
Pub space, a copy of which was submitted to
the Amendment, dated April 16, 1964, to the
Corporation and Moktar Sbai (Morocco), a copy
and approved.
b. Post-opening report
-
dwn, dated May 25, 1954, from Gov. Poletti to the President reporting on
the great success of the International area.
Gov. Poletti reported orally on the problems
with the Belgian Village and the French Pavilion.
and State area
had been executed:
Gen. Potter stated that the following agreements
1. Louisiana Fair Corporation
Fair Corporation's approval
of assignment of agreement
of participation with Thomas
J. Lupo, d/b/a World-A- Fairs
Corporation, to Louisiana Fair
Corporation
More ..
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2. Agreement between Fair
Corporation and Louisiana
Fair Corporation (Loan)
RESOLVED, that the Fair Corporation's ap-
proval, dated April 2, 1964, of the assignment of
the agreement of participation between the Fair
Corporation and Thomas J. Lupo, d/b/a World-A-
Fairs Corporation, to Louisiana Fair Corporation,
the loan agreement, dated April 24, 1964, between
the Fair Corporation and Louisiana Fair Corporation,
ratified and approved .
.. Post-opening report
There \\m3 submitted to the meeting memoranda,
dated May 21, 1964, from the Executive Vice President to the President
reporting on the public's response to the pavilions in the States area
and State Day programs on the Fair site since Opening Day. Gen. Potter
reported that of this date 19 State day ceremonies are scheduled for the
month of June.
The States area has be en progressing satisfac-
torily. Gen. Potter reported orally on Louisiana, the only major problem
in that area, He discussed a plan whereby the Fair Corporation would
advance funds to complete the Louisiana pavilion and take over management
of it.
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AGENDA ITEM: 9. Operations, concessions,
licenses and special exhibits
1. Special Enterprises Showboat, Inc.
Agreement of Termination
2. International Cable Ride Corporation
(Swiss skyride)
Addendum No. 3
Percentages of sales in
terminal stations
3, Angus G. Wynne, Jr. and
Compass-Fair, Inc.
a. Loan agreement
Angus G. Wynne, Jr. ,
Compass-Fair, Inc. and
W-T Development Company, Inc.
b. Modification of lease
(Revision-rental payments)
4, Boy Scouts of America
Amendment No. 1
Sale of publications, etc.
Increase of space
5, United States Post Office
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a. Amendment
(Internal improvements)
b. Samuel Himmelfarb
Associates, Inc.
Amendment
(:tnternalimprovements)
6. Goldfarb Exposition Souverur Corp.
Amendment No. 2
(Lucky tokens)
? . F'lm.:hing News Company
Agreement
(Newspaper sales at Fair gates)
8. American Cavalcade Corporation
Agreement (Carousel)
seconded, it was wmnimously
ment of termination, dated April 28, 1964, of the
lease agreement between the Fair Corporation and
Special Enterprises Showboat, Inc., a copy of which
approved;
FURTHER RE.SOLVED, that the execution of
Addendum No. 3, dated April 14, 1964, to the
Corporation and International Cable Ride Corpora-
tion (Swiss skyride), a copy of which was submitted
the loan agreement, dated April 29, 1964,between
the Fair Corporation and Angus G. Wynne, Jr.,
Compass-Fair, Inc. and W-T Development Company,
Inc., a copy of which was submitted to this meeting,
amendment and modification, dated April 16, 1964,
of the agreement of lease between the Fa1r Corpora-
tion and Angus G. Wyrme, Jr. and Compas::;-Fair, Inc.,
a copy of whjch was submitted to this meeting, is
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Mo1e .....
of Amendment No. 1, dated April 10, 1964, to
tion and Boy Scouts of America, a copy of which
approved;
the amendment, dated April 14, 1964, to the
agreement o! lease between the Fair Corporation
and the United States Government, relating to the
Post Office on the Fair site, a copy of which was
the amendment, dated May 11, 1964, to the agree-
ment between the Fair Corporation and Samuel
Himrnelfarb Associates, Inc., d/b/a 3-Dimensions,
relating to internal improvements in the Post Office
on the Fair site, a copy of which was submitted to
amendment No. 2, dated March 20, 1964, to the
license agreement between the Fatr Corporation
and Goldfarb Exposition Souvenir Corp., a copy of
and approved;
the agreement, dated May 20, 1964, between the
Fair Corporation and Flushing News Company,
relating to newspaper sales at the Fair gates, a
~ o p y of which was submitted to this meeting, is
the agreement, dated May 28, 1964, between the
Fair Corporation and American Cavalcade
Corporation, for a carousel in the Lake Amusement
area, a copy of which was submitted to this meeting,
is ratified and approved,
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.Q. Rules and Regulations
randum, dated May 2G, 1964, from the President to the Executivu
Committee recommending ratification of an amendment to 'Part :3 of
the Rules and Regulations which had been adopted and put in force ::;inee
the last meeting of the Executive Committee relating to special event;:;.
Said memorandum also recommended ratification of two other r u l e ~ ;
which had been adopted and put in force with respect to demonstrations
and conduct on the Fair site.
RESOLVED, that the amendment to Part 3
of the Fair Corporation's Rules and Regulations,
relating to special events on the Fair site,
adopted and put in force since the last meeting
of the Executive Committee and referred to by
the President in his memorandum, dated May 26,
1964, to the Executive Committee, a copy of
and approved; and
FURTHER RESOLVED, that the rules relating
to demonstrations and conduct on the Fair site,
adopted and put in force since the last meeting
of the Executive Committee and also referred to
by the President in the aforesaid memorandum,
are ratified and approved
. Status report
There were submitted to the meeting memoranda,
dated May 20, 26 and 27, 1964, from the Vice President-Operations to the
President, reporting on the status of operations in the divisions under
his jurisdiction subsequent to Ogening Day.
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Q.. Appointment of special policemen
randum, dated May 21, 1964, from the Vice President-Operations to U1e
President, with a list of special policemen who had been appointed since
the last meeting of the Executive Committee, April 7, 1964, upon U1e
recommendation of Pinkerton's National Detective Agency, Inc.
appointment of the special policemen as set forth
in the memorandum from the Vice President-
Operations to the President, dated May 21, 1964,
for the policing of the area occupied by the Fair,
as recommended by Pinkerton's National
April 24, May 12 and May 20, 1964, copies of
which have been submitted to this meeting; and
FURTHER RESOLVED, that the President be
AGENDA ITEM 10. Lake Amusement area
Judge Rosenman reviewed the situation in the
Lake Amusement area since Opening Day and reported attendance in that
area has been disappointing to date.
It was pointed out that a similar pattern
occurred in the 1939 Fair. Its attendance got off to a slow start !Jut
-Hi -
. improved during the summer months alter the schools had closed and
there was a rise in out-of-town family attendance.
Judge Rosenmq.n stated that innovation.." sug-
gested by the Fair's public relations consultants were being developed
in an effort to stimulate attendance in this area.
AGENDA ITEM !1. Fair Engineering and construction
:. Authorizations requested
There were submitted to the meeting memoranda,
dated May 26 and 27, 1964, from the Chief Engineer to the President setting
forth details in support of the current estimated costs for the completion
of the following contracts, and requesting approval for the additional
expenditures relative to such contracts set forth in the memoranda.
Parks Department contracts
1. Roadways and Grading, Third Stage
Q-99-2562 - Zara Contracting Company
2. Electrical work - Second Stage
Q-99-362 -Johnson Electric Company
3. Landscaping
Various contracts
World's Fair contracts
1. Basic Street Lighting
18. 5-63-01 Broadway Maintenance
2. Lawrence St. and Meadow Lake Parkway
37.2-63-01 Hendrickson Bros.
3. General clean-up and grading
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More ..
seconded, it was
RESOLVED, that the revised estimates and the
additional expenditures for the completion of the
aforesaid contracts, as set forth in the memoranda,
dated May 26 and 27, 1904, from the Chief
Engineer to the President, copies of which were
submitted to this meeting, are ratified and approved.
Mr. Preusse was recorded as abstaining from
voting on the contract involving Broadway Maintenance Company. His
firm is acting as special counsel for Broadway on various other matters .
..Q. Post-opening report
'There was submitted to the meeting a post-
opening report, dated May 21, 1964, from the Chief Engineer to the
President on the status of contracts and other matters within his jurisdic-
tion.
.:. Status report
randum, dated May 21, 1964, from William Denny, Construction
Co-ordinator, to the President reporting that the construction program was
99% completed by opening day and that all but four of the pavilions were now
open to the public.
Mr. Denny reported orally on developments
subsequent to his memorandwn.
- 20-
Engineering and construction
.:. Status report
randum from W. Earle Andrews, Engineering Consultant, reporting
that all contracts let by the Department of Parks have been completed with
the eiception of those for Landscaping, Marina Parking Field, Aboretum
area lighting and City Building exterior. These are in the final stages.
AGENDA ITEM 14. Post-Fair Program
The President reported on the status of the
Post-Fair program.
! Post-opening report
There was submitted to the meetinq a memo-
randum, dated May 20, 1964, from ArthurS. Hodqkiss, Arterial Consultant,
to the President reporting that all highway work and landscapinq is completed
and the directional signs erected,
Public Relations
! Post-opening report
There was submitted to the meetinq a memo-
randum, dated May 21, 1964, from the Vice President-Communications
and Public Relations to the President reportinq on press and television
proqrams and eUler public relations activities on the Fair site since Openinq
Day and on future plans for publicizing the Fair.
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AGENDA ITEM 17. neport- Fair Attendance
The Comptroller reported that the total paid
attendance from Opening Day to and including May 31, 1964 was l), 3G,1, Ol)O,
representing a 15% increase over the total paid attendance for the same
period of the 1939 Fair. The total paid attendance for the month of May
was 4, 594, 954, representing an increase of 31% over the total paid
attendance for the same period at the 1939 Fair.
a. Amendment of Section 6 of
ARTICLE SEVEN of by-laws
Counsel pointed out that the provision in the
by-laws permitting five directors to call a special meeting of the Board
on one day's notice, which had been adopted in 1960 when there were only
some 40 members of the Board of Directors, was unworkable now with a
Board of Directors totalling approximately 270 persons from various
parts of the state and nation. It was therefore proposed that Section 6
of ARTICLE SEVEN of the by-laws be amended.
RESOLVED, that Section 6, ARTICLE SEVEN,
of the by-laws is amended to read as follows, effec-
tive immediately:
"SECTION 6. Notice of Meetings.
Special meetings may be called by the
President or by any fifty of the Directors
upon notice of the time, place and purposes
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More ...
therE;K>f given to each Director by mail
or telegraph at his residence or place
of business as the same shall appear on
the records of the Corporation, such
notice to be given at least ten days prior
to the meeting. Notice need not be given
of regular meetings."
AGENDA ITEM: 19. Next meeting of the
Board of Directors
It was agreed that the next meeting of the Board
of Directors will be held on Monday, June 22, 1964 at 4:00P.M., at the
Beech-Nut Theatre in the Better Living Pavilion on the Fair site, followed
by a buffet supper, and preceded by an Executive Committee meeting at the
call of the President, if he deems it necessary.
At this point in the meeting the Chairman pre-
sented to Lou R. Crandall, Chairman of the Board of George A. Fuller
Company, a plaque with replicas of the 17 pavilions built by The Fuller
Company on the Fair site, inscribed "To L. R. Crandall- a great builder."
adjoW'ned.
There bei 7

/ IL v
Secretary
the meeting
EXECUTIVE COMMITTEE
JULY 14, 1964
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, Tuesday, July 14, 1964 at 9:30 A. M.
Robert Moses
Ralph J. Bunche
LouR. Crandall
James J. Delaney
John Elliott
Bernard F. Gimbel
Charles B. McCabe
Laurence J. McGinley
William E. Potter
Charles F. Preusse
Samuel I.
Paul R. Screvane
Landon K. Thorne
being a quorum.
Erwin Witt
Martin Stone
Guy F. Tozzoli
Stuart Cons table
William Denny
W. Earle Andrews
William Berns
Thomas J. Deegan, J"r., Chairrn<trl, Ernestine R. Haig
acted as Secretary.
Prior to the commencement of the regular order of business, twenty
honor Boy Scouts, marking Scout Leadership Day at the Fair, were presented
to the Executive Committee by Charles B. McCabe, with the following state-
ment by Mr. McCabe:
"One of the most important aspects of the Scouting program
is the development and training of today's young men for the
challenge that tomorrow's leaders will face.
Scout Leadership Day at the Fair highlights an annual pro-
gram by Scout Councils across our nation.
On this day, specially selected honor Scouts have an oppor-
tunity to change places with leaders of government, industry
and the arts. The host official shares with the Scout some of
his daily activities. The Scout may attend meetings, review
administrative operations and even participate directly in some
of the activities of his host. Scouts have become Mayors,
Corporation Presidents, Film Directors, Military Officers
and so on.
For this experiment in leadership the young men were
selected on the basis of their Scouting experience and their
special vocational interests. The Boy Scouts participating in
Scout Leadership Day at the Fair are members of the Scout
Service Corps. Each week, 150 Scouts and leaders join the
Service Corps to staff The Wonderful World of Scouting exhibit
and perform service activities here. The Corps has already
served more than 40, 000 hours at the Fair. Scouts are
selected for the Service Corps from all parts of the United
States according to the standards set by their individual
Councils.
On behalf of the Boy Scouts of America it is my pleasure
to thank each of you for the opportunity you will afford a
Scout on this day. Be certain that you will be providing each
Scout with an exciting educational experience, a unique
personal thrill and a lasting memory."
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Executive Committee
Meeting of June 1964
of the Executive Committee meeting of June 1,
1964 is dispensed with and such minutes are
approved.
Financial report
There was submitted to the meeting a summary of
receipts and disbursements from August 18, 1959 to June 30, 1964 showing,
among other things, cash on hand, investments and accounts payable. The
Comptroller stated that the cost of construction of the Fair had exceeded
previous estimates by about $4, 500, 000 due to overtime and other expedients
necessary to get the site ready for Opening Day, and that thE:se additional
costs accounted for the increase in accounts payable.
The Comptroller summarized the loans or guarantees
which have been made by the Fair Corporation to certain participants who
have encountered financial
Belgian Village (loan) $ 88'7, 500
Bourbon Street (loan) 400, 000
Wynne-Compass Fair (loan) 1, 400,000
Pavilion of American Interiors (guaranty) 450, 000
- 3 -
The Comptroller expressed the opinion that the
prospects of recovering the major part of such advances are good.
]2. Attendance report
The Comptroller stated that the paid attendance to
date was 12, 300, 000 or 500, 000 below the original forecast. Although, in
his opinion, the attendance pattern will not be established until about the
middle of August, he remains optimistic on attendance reaching the levels
previously forecast. He further stated that to date the Fair has sold
32, 000, 000 tickets, including the 28,. 000, 000 advance sale, and that approxi-
mately one-third of the advance tickets have been redeemed.
c. Fair Notes
The Comptroller reported that all necessary pre-
parations are in progress for the retirement on August 1, 1364, on a pro
rata basis, of 25% of the outstanding approximately $30, 000, 000 of Fair Notes
It is expected that the balance of the Notes will be redeemed by the end of
1964, two years before the due date, representing an interest saving of
approximately $3, ooo, 000.
RESOLVED, that repayment, on August 1, 1964,
of 25% of the outstanding Notes of the Fair Corpora-
tion, on a pro rata basis, is ratified and approved,
and the proper officers are atlthorized and directed
to take all steps necessary or desirable to effectu::tle
such repayment.
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The Comptroller stated that he is preparing for
the Executive Committee a report of actual revenues and expenses to date
as compared with forecasts.
AGENDA ITErv1 3. Report on litigation
Mr. Preusse stated that his report related only to
major litigation in which there has been recent activity.
He reported that the opening day picketing cases
are gradually being disposed of, many of them, including the case of James
Farmer, by pleas of guilty to disorderly conduct and doubtful cases by dis-
missals on consent of the District Attorney.
The so-called "peaceful " pickets who picketed
the Florida pavilion on April 28, 1964 were convicted of disorderly conduct
and trespassing. They are now
The disorderly conduct trial of the American
Jewish Congress officials who picketed the Jordan pavilion has been con-
cluded. A decision is expected shortly.
The application of James Farmer of CORE and
others for an injunction requiring the Fair Corporation to permit "peaceful
picketing" was denied. The Court has allowed limited distribution of
handbills.
The actions by the Anti-Defamation League of
B'nai B'rith and one Robert Blaikie to compel removal of the Jordan mural
were dismissed.
- 5-
The Appellate Division affirmed the preliminary
injunction granted in favor of the Fair Corporation preventing the unauthorized
distribution of World's Fair post cards by the Colourpicture company.
AGENDA ITElvi 4. Industrial section
:. Status report
There was submitted to the meeting a memorandum,
dated July 6, 1964, from Mr. Stone to the President, stating that the major
exhibitors in the Industrial section are extremely pleased with the response
to their exhibits and setting forth some exhibitor plans for enhancing exhibits
for 1965. Mr. Stone referred to the detailed report on his recent trip to
London, the Lausanne Fair and Copenhagen to explore new possibilities for
1965. Copies of this report had been sent to all the members of the
Executive Committee.
AGENDA ITEM 5. Transportation section
g_. Status report
1. Hall of Science
dated July 7, 1964, from Guy F. Tozzoli to the President, reporting on the
status of the Hall of Science. Mr. Tozzoli stated that attendance at the
lower section of the Hall, which opened on July 16th, has surpassed all
expectations. Plans are ll!derway for the opening of the upper section
about Labor Day.
- 6 -
2. Terrace Club
Mr. Tozzoli reviewed the major problems in
the operation of the Terrace Club. After discussion it was the sense of the
meeting that the Board of Governors of the Club should, as soon as possible,
meet and prepare recommendations to the Executive Committee of the Fair
and to the Port Authority for solution of these problems.
AGENDA ITEM 6. International section
been executed:
it was unanimously
Mr. Beach stated that the following had
1. Belgian Village
a. Financing agreement 6-22-64
b. Amendment of 6-22-64 to
loan agreement of 4-6-64
c. Amendment of 6-24-64 to
Participation Agreement
of 9-10-63
2. Mervin Rosenman, Receiver
for Exhibitions de France, Inc.
7-7-64
3. Hong Kong
Amendment 6-3-64
(Additional land - landscaping)
After discussion, on motion duly made and seconded,
RESOLVED, that the execution of the Financing
Agreement, dated June 22, 1964, between the Fair
Corporation and Robert Straile Co., Inc. et al, and
More ....
- '7 -
the amendment, dated June 22, 1964, to the loan
agreement, dated April 6, 1964, relating to the
Belgian Village, copies of which were submitted
to this meeting, are ratified and approved; and
the amendment, dated June 24, 1964, to the
Agreement of Participation, dated September 10,
1963, between the Fair Corporation and Robert
Straile Company, Inc., a copy of which was sub-
mitted to this meeting, is ratified and approved.
2. French Pavilion
RESOLVED, that the execution of the Agree-
ment of Participation, dated July 7, 1964, between
the Fair Corporation and Mervin Rosenman, Receiver
for EXhibitions de France, Inc., a copy of which was
submitted to this meeting, is ratified and approved.
3. Hong Kong
RESOLVED, that the execution of the amendment,
dated June 3, 1964, to the Agreement of Participation
between the Fair Corporation and Hong Kong Trading
Company, Inc., a copy of which was submitted to this
meeting, is ratified and approved.
AGENDA IT 7. State section
had been executed:
Gen. Potter stated that the followinlJ
1. Louisiana (now Bourbon Street)
a. Consent by Fair Corpontl.i(JfJ
to as:.:;ignment of
Agreement to Pavilion
Properly, Inc.
r.Ji ul' 1 '
- 8 -
b. Pavilion Property, Inc.
Agreement by Fair
Corporation to take over
management 6-11-64
RESOLVED, that the execution of the Fair
Corporation's consent, dated June 6, 1964, to the
assignment of the Agreement of Participation,
dated June 4, 1963, between the Fair Corporation
and Louisiana Fair Corporation, to Pavilion
Property, Inc., a copy of which was submitted to
the agreement, dated June 11, 1964, between the
Fair Corporation and Pavilion Property, Inc.,
relating to the management of the Louisiana
Pavilion {hereaiter to be known as "Bourbon Street")
by a representative of the Fair Corporation, a copy
and approved.
dum, dated July 3, 1964, from the Executive Vice President to the President,
summarizing the Fair's managerial arrangements with Pavilion Property,
Inc. for the Bourbon Street Pavilion and other developments relating to that
pavilion.
.. Authorization of signatories
on checks for Bourbon Street
There was submitted to the meeting a rnemoran-
dum, dated July 6, 1964, from the President to the members of the F.)l.ecutive
Committee, summarizing the Fair Corporation's financial arrar.gements
- 9-
with the Bourbon Street Pavilion and the Comptroller's recommendations
for the signatories on checks drawn for the disbursement of monies relating
to that Pavilion.
RESOLVED, that checks disbursing funds in
connection with the Bourbon Street project may
be signed by Erwin Witt, Comptroller, John
Brennan, Deputy Comptroller or Kitty Spear,
Administrative Assistant to the Comptroller,
except that checks payable out of an imprest
fund established in the amount of $5, 000 may
be signed by Richard Whitney, an employee of
the Fair Corporation, and countersigned by Robert
Logan of the firm of Peat, Marwick, Mitchell &
Co. , accountants for the Fair Corporation .
.. Status report
dated July 3, 1964 from the Executive Vice President to the President, re-
porting on the status of the State section.
AGENDA ITEM 8. Operations
Mr. Constable reported that the following agree-
1. Fair Corporation, Compass Fair, Inc.
and W-T Development Company
Replacement of loan agreement 4-29-64
with new loan agreement 6-12-64
More ...
- 10-
2. Pinkerton National Detective Agency, Inc.
a. Fair Corporation approval of
agreement between Pinkerton
and Wells Fargo Armored
Service Corp. 5-22-64
b. Amendment No. 3, dated 6-9-64
to agreement between Fair
Corporation and Pinkerton
(Accounting procedure re
Wells Fargo)
3. San Mar, Inc. (Santa Maria)
Modification 4-22-64
(Percentages - items sold)
4. Radio Corporation of America
(Background music)
Agreement
RESOLVED, that the execution of the new loan
agreement, dated June 12, 1964, replacing loan
agreement, dated April 29, 1004, between the Fair
Corporation, Compass Fair, Inc. and W-T
Development Company, a copy of which was sub-
tion's approval of the agreement, dated May 22,
1964, between Pinkerton's National Detective Agency,
Inc. and Wells Fargo Armored Service Corporation,
Amendment No. 3, relating to the accounting pro-
cedure by Wells Fargo, dated June 9, 1964, to the
agreement between the Fair Corporation and
Pinkerton's National Detective Agency, Inc., a
More ...
- 11 -
the modification, dated April 22, 1964, to the
license agreement between the Fair Corporation
and San Mar, Inc., a copy of which was sub-
and
the agreement, dated March 15, 1964, between
the Fair Corporation and Radio Corporation of
America, relating to background music, a copy
of which was submitted to this meeting, is rati-
fied and approved .
.Q. Status report
There was submitted to the meeting memoranda,
dated July 4 and 6, 1964, reporting on the operation of the Atomedic Hospital
since its dedication on June 23, 1964 and on licensing agreements executed
since the last meeting of the Executive Committee.
Mr. Constable reported that the Swiss Skyride
had terminated the agreement with its present managers, William L. Crow
Construction Company, and that a new agreement was being negotiated by it
with Morgan Hughes, Inc., subject to approval by the Fair Corporation.
Morgan Hughes is now actually managing the ride.
.. Appointment of special policemen
dwn, dated July 7, 1964, from the Vice President-Operations to the President,
with a list of special policemen who had been appointed since the last meeting
of the Executive Committee, June 1, 1964, upon the recommendation of
Pinkerton's National Detective Agency, Inc.
- 12 -
After discussion, on motion duly l'l!ade and
appointment of the special policemen as set forth
in the memorandum from the Vice President-
Operations to the President, dated July 7, 1964,
for the policing of the area occupied by the Fair,
as recommended by Pinkerton's National
June 25 and 26, 1964, copies of which have been
submitted to this meeting; and
FURTHER RESOLVED, that the President be
~ Status report
Judge Rosenman reviewed the continuing difficulties
of various concessions in the Lake Amusement area and some of the recent
innovations and improvements in that area.
1. Amphitheatre
Judge Rosenman stated that Amphitheatre, Inc.
had filed proceedings under Chapter 11 of the Bankruptcy Laws. It is a
"debtor in possession" and, as such, managing its own affairs but under the
supervision of the court. The Wonderworld show in the Amphitheatre has
closed.
- 13 -
Judge Rosenman submitted to the meeting a
letter, dated July 13, 1964, from him to the President setting forth a
proposal for reopening the Amphitheatre with a show to be produced by
one Wes Myers under an agreement between Am phi theatre, Inc. and
Myers. Judge Rosenman stated this proposal is subject to the approval
of court, the creditors and the Fair Corporation. He presented in
detail the terms of the proposal as summarized in the letter, including
his recommendations on various specific questions involved therein.
RESOLVED, that the recommendations set
forth in the letter, dated July 13, 1964, from
Judge Rosenman to the President, a copy of
which was submitted to this meeting, are
ratified and approved, and Judge Rosernnan is
authorized and directed to arrange for the
Wes Myers show in accordance therewith.
Judge Rosenman requested that a copy of the
aforesaid letter be sent to the members of the Executive Committee.
AGENDA ITEM 10. Fair Engineering and construction
~ Ratification of overages
on construction contracts
There were submitted to the meeting three memo-
randa, dated July 6, 1964, from the Chief Engineer to the President, report-
ing that, due to additions und changes, the costs of the following facilities
had exceeded the original estimates by the amounts set forth in the
memoranda:
More ...
- l tl -
1. The Pavilion
2. Singer Bowl (The Arena)
3. Tiparillo Bandstand
RESOLVED, that the additional expenditures
for completion of the aforesaid facilities, as set
forth in the memoranda, dated July 6, 1964, from
the Chief Engineer to the President, copies of
which were submitted to this meeting, are ratified
and approved.
Q.. Status report
durn, dated July 6, 1964, from the Chief Engineer to the President, re-
porting on the status of contracts and other matters within his jurisdiction.
:. Status report
randwn, dated July 14, 1964, from William Denny, Construction
Coqrdinator, on the status of uncompleted construction on the Fair site
and other matters within his jurisdiction.
Mr. Denny reported that a letter and question-
naire have been sent to all exhibitors regarding their plans for demolition
at the close of the Fair.
- 15 -
AGENDA ITEM 12. Department of Parks construction
~ Status report
randum, dated July 14, 1964, from W. Earle Andrews, Engineering
Consultant, reporting the completion of all contracts let by the Department
of Parks with the exception of those for the Arboretum area lighting. The
Hall of Science, which is a City facility not under a Park Department
contract, is also incomplete.
Mr. Andrews stated that plans are completed
for the Flushing Meadow Jilllior Stadium, which is scheduled to be let in
two parts. As soon as the City vests title to the real property involved,
bids can be solicited.
AGENDA ITEM 13. Preparation for 1965 season
The President stated that the general guide for
the 1965 season is to refurbish and renovate where necessary in accordance
with plans which are now being developed.
AGENDA ITI<:M 14. Post-Fair program
There was distributed to the members of the
Executive Committee a progress report, dated July 14, 1964, showing the
current status of t11e design contracts for lhe Post-Fair program.
Similar progress reports are planned to be issued approximately every
four months.
- 1 () -
Public Relations
~ Ratification of executed agreement
The Vice President-Public Relations and
Communications reported that the following agreement had been executed:
1. Hearst Metrotone News, Inc.
Amendment No. 1
(Revision of percentages
and royalties}
No. 1, dated June 8, 1964, to the agreement
between the Fair Corporation and Hearst Metrotone
News, Inc., a copy of which was submitted to this
meeting, is ratified and approved .
.9.. Statu.::; report
randum, dated July 7, 1964, from the Vice President-Communications and
Public Relations to the President, reporting on press and television programs
and other public relalions activities in recent weeks and on future plans for
publicizing the Fair.
1. Report on Universal Pictures
Company, Inc. Agreement
Mr. Berns reported on the agreement with
Universal Pictures Company, Inc. giving it permission to make a motion
picture on the Fair site.
- 17 -
AGENDA ITEM 17. Next meeting of the
Executive Committee
Executive Committee will be held on Thursday, August 13, 1964 at
9:30 A. M. in the Board Room of the Administration Building.
adjourned.
- 18 -
UNISP HI!:R
8
NEW YORK WORLos FAIR 1964-1965 CORPORATION
INTERNATIONAL EXPOSITION AT FLUSHING MEADOW PARK
PEACE. T,..RQUOH

WORLD's FAIR.N.Y.II360
ROBERT MOSES
PRESIDENT
AREA CODE 212 WF 4-1964
September 22, 1964
MEMORANDUM TO THE EXECUTIVE COMMITTEE
FROM ERNESTINE HAIG
CABt.E WORLDSFAIR
ERNESTINE R. HAIG
9ECIItUARY or THE COAPQAATIC,..
ASSISTANT TO THE PAUIOIUtT
/ I am sending you herewith a revised copy of the
/minutes of the September 9, 1964 Executive Committee
meeting, with the request that it be substituted for the
copy sent to you last week.
This revision was made at the request of Mr.
Deegan so that the discussion relating to ways and means
of improving newspaper publicity would appear at the end
of Item 4. Communications and Public Relations (see
page 7), which he believes is a more logical place, instead
of following Item 6. Transportation area.
There is no change in
MINUTE:; OF THE MEEI'ING OF
EXECUTIVE COMMITTEE
SEPTEMBER 9, 1964
A meeting of the Executive Com:nittee of New York World's
Fair 1964-1965 Corporation was held in the Board Room, Administra-
tion Building, Flushing Meadow Park, Wednesday, September 9, 1964
at 9:00 A. M.
Robert Moses
being a quorum.
Ralph J. Bunche
LouR. Crandall
John Elliott
Bernard F. Gimbel
Wallace K. Harrison
Charles B. McCabe
Very Rev. Laurence J. McGinley, S,J.
Charles Poletti
William E. Potter
Charles F. Preusse
Paul R. Screvane
Erwin Witt
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
acted as Secretary.
AGENDA IT EM 1. Approval of minutes of
Executive Committee
meeting of August 13, 1964
of the Executive Committee mt;eting of August 13,
1964 is dispensed with and such minutes are ap-
proved.
AGENDA ITErvi 2. Financial status
.: Financial report
of receipts and disbursements from August 18, 1959 to August 31, 1964,
showing among other things, cash on hand, investments and accounts
payable.
The Comptroller stated that to date 13, 500, 000
of the 28, 000, 000 advance tickets have been redeemed. He estimated that
this figure may increase to 18, 000, 000 or 20, 000, 000 by the close of the
first season.
]2. Authorization requested
Signatories - Belgian Village
randum, dated September 2, 1964, from the Comptroller to the President
recommending the designation of the First National City Bank as deposi-
tory for the escrow fund in connection with the agreement relating to the
Belgian Village and also recommending signatories for such account.
- 2 -
RESOLVED, that First National City Bank
is hereby designated as depository for the
escrow fund referred to in the agreement of
June 22, 1964 between Robert Straile Co., Inc.,
John J. Hoey, Robert Straile, the Fair Corpora-
tion, Starrett Brothers and Eken, Incorporated,
Crompton-Richmand Co., Inc., Factors,
P. Ballantine & Sons and Swift & Company; and
FURTHER RESOLVED, that Erwin Witt,
Comptroller, John J. Brennan, Deputy Comptroller,
and Kitty Spear, Administrative Assistant; are
authorized to sign checks against the account con-
taining said escrow fund.
AGENDA ITEJ\A: 3. Report- Staff changes
~ John T. O'Neill
Director of Engineering
randum, dated August 25, 1964, from the President, reporting the appoint-
ment of Colonel John T. O'Neill as Director of Engineering and setting
forth the scope of his responsibilities.
1. Amendment - Resolution
October 5, 1960
Counsel pointed out that, in view of Colonel
O'Neill's new responsibilities, it would be dersirable to amend the
resolution with respect to authority to approve contracts to insert Colonel
O'Neill's position therein in place of the Chief Engineer.
- 3-
RESOLVED, that paragraphs three and
four of the resolution adopted at the meeting
of the Executive Committee, October 5, 1960,
relating to the approval of contracts, agreements
and purchase orders, a copy of which was sub-
mitted to this meeting, be amended to read:
"FURTHER RESOLVED, that any con-
tract, agreement or purchase order to be
entered into by the Corporation, or any
sub-contract which the Corporation has the
right to approve, involving an expenditure
of less than $25, 000, shall be first ap-
proved by an officer of the Corporation or
by the Director of Engineering who shall
indicate his approval by initialing said
document or by some other notation in
writing;
FURTHER RESOLVED, that contracts
may be signed by any officer or by the
Director of Engineering, provided the re-
quisite approval of the contract has first
been obtained as heretofore set forth;"
Q. Carl Helgren
Director of Security
randum, dated September 1, 1964, from the President to the Executive
Committee reporting the appointment of Carl Helgren as Director of
Security, effective September 1, 1964, in addition to his other duties
as Deputy Vice President-Operations and Director of Maintenance.
- 4 -
AGENDA ITEivi 4. Communications and
Public Relations
:. Status report
randum, dated September 1, 1964, from the Vice President-Communications
and Public Relations to the President reviewing the press and television
programs and other public relations activities during the 1964 season and
a chart projecting similar plans and activities preceding the opening of
the 1965 season.
b. New film
Mr. Berns reported on preliminary negotiations
with Francis Thompson, Inc., producer of the highly successful film in the
Johnson Wrur.. exhibit, for a colored film on the Fair to be distributed world-
wide through TV and theatre media. He estimated the film would reach
approximately 20, 000, 000 viewers and would be a major tool in any
advance ticket sale program for 1965. He suggested the premiere showing
of the film could take place at the Annual Meeting of Members and Directors
in January 1965. Such a film, including a TV version, a theatre version,
and distribution expenses, is estimated to cost in the neighborhood of
$300,000.
There was a discussion of possible methods
of recouping some of the cost of the film through sponsorship or charges
for its use.
- 5-
Mr. Deegan and Mr. Berns pointed out that,
if such a film is to be produced, time is of the essence in getting started.
All the shooting must be done before the close of the 1964 season and
Thompson will not proceed without a contractual commitment.
It was the sense of the meeting that the
President should negotiate an agreement with Thompson under which
Thompson will commence work immediately and that the President should
at the same time begin exploring methods of recouping all or part of the
costs. At the next meeting it will be finally determined whether to pro-
ceed with the film or to cancel the project and pay Thompson for its work
on whatever terms the President is able to negotiate the cancellation
privilege.
At this point in the meeting, the President re-
ferred to a short film, a preview of which he had seen, entitled "Images
at the Fair", prepared by Metrotone News. T h i : ~ film in his opinion merits
full review by the Fair staff as to possible promuLH.mal uses. The film
is not competitive with or a substitute for the Thompson film .
. Essay Contest
There was a discussion of a proposed student
essay contest as a means of publicizing the Fair generally and assisting
the advance ticket sale program for 1965. The discussion dealt with
such matters as whether such a contest, if held, should be local or
national and how the cost might be defrayed through sponsorship. It was
- 6 -
the sense of the meeting that the President should develop a specific plan
and explore the sponsorship possibilities so that a final determination
can be reached by the time of the next meeting.
Following the essay contest discussion, there
was a discussion on the proposed advance ticket sale program for the
1965 season including the opening and closing dates. Mr. Deegan reported
that on the basis of information furnished by the Comptroller there would
be about 8-10 million tickets still outstanding from the 1964 advance
ticket sale when the first season closes October 18th. He stated that our
objective of selling 10 million more tickets in advance is highly desirable
but will need the fullest possible promotional support. It was the sense
of the meeting that Mr. Deegan would prepare a program to be submitted
to the October :Executive Committee meeting for consideration and ap-
proval. Announcement of the Plan, if approved, would be released to the
press following the meeting.
At this point in the meeting Mr. Deegan
initiated a discussion of ways and means of improving the publicity being
given the World's Fair in the major newspapers in the metropolitan area.
It was the sense of the meeting that he be given the responsibility to
develop a program to this end, subject to the approval of the President.
- 7 -
AGENDA ITEM 5. Industrial area
.:. Status report
randum, dated September 1, 1964, from Martin Stone to the President
reporting on the status of exhibits in the Industrial area.
Mr. Stone reported on the status of the
Better Living Pavilion and on conversations with AMF officials relating
to possible expansion of their activities in the Lake Amusement area
in 1965.
AGENDA ITEM 6. Transportation area
.:. Status report
randum, dated September 1, 1964, from Guy F. Tozzoli to the President,
reporting on the opening of the Hall of Science on September 9th and on
the current status of the Terrace Club.
It was the sense of the meeting that a
clarifying notice should be sent by Mr. Tozzoli to members of the Terrace
Club advising the Club is continuing in full operation.
AGENDA IT EM 7. International area
.:. Status report
1. USSR
randum, dated September 1, 1964, from the President to Gov. Poletti,
together with other correspondence on this subject.
- 8 -
AGENDA ITEM 8. State area
Status report
1. Bourbon Street Pavilion
There waB submitted to the meeting a memo-
randum, dated September 8, 1964, from the Executive Vice President to
the President, outlining the status of the Bourbon Street Pavilion.
AGENDA ITEM 9. Operations and Lake
Amusement area
1. Continental circus
Amendment No. 4
(Permission for rides)
2. W-T Development Co., Inc.
(Flume ride)
Modification
(Revision of rent payments)
3. Maroda Enterprises, Inc.
Modifi No. 2
(Perm ssion for rides)
4. Guy Lorn bar do and
General Cigar Co., Inc.
Extension of 1964 agreement
and Renewal for 1965
seconded, it WaB unanimously
RESOLVED, that the execution of Amendment No.4,
dated August 18, 1964, to the agreement of lease between
the Fair Corporation and Continental Circus, Inc., a copy
of which was submitted to this meeting, is ratified and
approved;
More .
- 9 -
the modification providing for revision of rent
payments, dated August 31, 1964, relating to the
and W-T Development Co., Inc., a copy of which
was submitted to this meeting, is ratified and ap-
proved;
Modification No. 2, dated August 26, 1964, to the
and Maroda Enterprises, Inc., a copy of which was
and
the agreement, dated August 20, 1964, between the
General Cigar Co., Inc. and the Fair Corporation
and Guy Lombardo, extending the agreement, dated
April 1, 1964 and supplement thereto, dated April 2,
1964, a copy of which was submitted to this meeting,
is ratified and approved .
.Q. Report - Interim operation costs
randum, dated August 31, 1964, from the Vice President-Operations to
the President showing the estimated reductions in costs for the between
seasons operation of the Fair .
. Appointment of special policemen
randum, dated August 31, 1964, from the Vice President-Operations to
since the last meeting of the Executive Committee, August 13, 1964,
- 10-
RESOLVED, that the Fair Corporation, pursuant
to Chapter 428, Par. 2(f) of New York Laws of 1960
and Section 23 of the Membership Corporations Law
of New York, confirms the appointment of the special
policemen as set forth in the memorandwn from the
Vice President-Operations to the President, dated
August 31, 1964, a copy of which was submitted to
this meeting, for the policing of the area occupied
by the Fair, as recommended by Pinkerton's
National Detective Agency, Inc. in its letter dated
August 28, 1964, a copy of which has been submitted
to this meeting; and
FURTHER RESOLVED, that the President be and
he is authorized to take any action on behalf of the
Corporation which may be required to make these
appointments effective.
AGENDA ITEM 10. Engineering and construction
a. Amendment to
- Rules and Regulations
randwn, dated September 1, 1964, from the Chief Engineer to the President,
requesting ratification of an amendment to Part 1 "Regulations for the
Design, Construction and Equipment of Structures,
11
paragraph 15(c)(2)
for the reasons set forth in his memorandum.
seconded, it was Wlani.mously
RESOLVED, that the revision of Part 1,
paragraph 15(c)(2) of the Fair Corporation's
Rules and Regulations, in accordance with the
memorandum, dated September 1, 1964, from
the Chief Engineer to the President, a copy of
and adopted, effective to July 29, 1964.
- 11-
.Q. Status report
randum, dated September 1, 1964, from the Chief Engineer to the President,
reporting on the status of contracts and other matters within his juris-
diction.
1. Expediting construction
randum, dated September 9, 1964, from William Denny, Construction
Coordinator, on the status of construction and other matters within his
jurisdiction.
Col. John T. O'Neill, Director of Engineering,
reported on the status of preparation of plans for the 1965 season and
stated that the second progress report on the post-Fair program will be
submitted to the January Executive Committee meeting.
;. Status report
randum, dated September 9, 1964, from W. Earle Andrews, Engineering
Consultant, reporting on the completion of contracts let by the Department
of Parks and on others nearing completion.
AGENDA ITEM 13. Next meeting of Executive Committee
- 12 -
Executive Committee will be held on Tuesday, October 13, 1964 at
9:30 A. M. in the Board Room, Administration Building.
adjourned.
z ( ( . ~
Secretary
- 13 -
EXECUTIVE COMMITTEE
OCTOBER 13, 1964
Building, Flushing Meadow Park, Tuesday, October 13, 1964 at 9:30A.M.
Robert Moses
being a quorum.
Ralph J. Bunche
'James J. Delaney
John Elliott
Bernard F. Gimbel
Very Rev. Laurence J. McGinley, S.J.
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
John V. 'I'hornton, Esq.
Commissioner Stephen P. Kennedy
William Berns
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
W. Earle Andrews
Edward Maguire
acted as Secretary.
Executive Committee
Meeting of September 9,1964
September 9, 1964 is dispensed with and such
AGENDA ITEM 2. Executive Committee change
a. Resolution re
Landon K. Thorne
The Chairman asked that the members of the
Executive Committee rise for a moment of silent tribute to the memory
of Landon K. Thorne, a recently deceased member of the EXecutive
Committee, and moved the following resolution:
RESOLVED, that the Executive Committee of
New York World's Fair 1964-1965 Corporation,
having heard with profound regret of the death of
Landon K. Thorne, a member of the Committee,
hereby expresses to his family its sorrow and
sense of loss, and its appreciation for the services
rendered to the Fair Corporation by Mr. Thorne;
FURTHER RESOLVED, that the Executive
Committee notes with pride the other outstanding
services of Mr. Thorne as Captain in the Army of
the United States; President of Bonbright & Co., Inc.;
director of leading banks, insurance companies and
power companies; philanthropist; trustee of charitable
organizations; Member of Long Island State Park
Commission; and sportsman; and
- 2 -
MORE ....
and Secretary of the Fair Corporation are
authorized and directed to forward a copy of
this resolution to the bereaved family .
.Q. Appointment of new member
Mr. Gimbel, Chairman of the Organization
Committee, proposed the appointment of James A. Farley as a member
of the Executive Committee to fill the vacancy occasioned by the death
of Mr. Thorne.
RESOLVED, that James A. Farley is ap-
pointed a member of the Executive Committee,
effective immediately.
~ Financial report
summary statement of receipts and disbursements from August 18, 1959
to September 30, 1964.
There was also submitted to the meeting a
memorandum of attendance, showing total attendance from opening day
to date of about 32, 500, 000 and paid attendance of about 26, 400, 000.
The Committee discussed financial and
other aspects of the 1964 season and prospects for 1965. It was noted
- 3 -
that 1964 attendance was considerably short of that originally estimated
with consequent substantial reduction in estimated admissions revenues
and other revenues related to admissions. It was also noted that
expenses had been higher than estimated, particularly in the areas of
maintenance and security.
The President reported that he, the
Chairman of the Executive Committee, the Chairman of the Finance
Committee, and other top Fair officials had made a full review of the
financial aspects. They remain confident that, with proper emphasis on
stimulating attendance in 1965, the Fair's financial stability is assured.
It seems clear, however, that the surplus remaining, after payment of
the Notes and performance of the Fair's obligation to :restore the park, will
not be as large as originally estimated.
The President reported on plans which are
being implemented to reduce operating costs during the period between
the two Fair seasons and in 1965 .
.Q. Report on question of
advance ticket sale 1965
The Chairman reported on the recommendation
of the Finance Committee that there be no advance ticket sale program for
the 1965 season. This recommendation was unanimously approved, on the
understanding that the ticket program for school children will continue in
1965, as will the discount arrangements with carriers and travel agencies.
- 4-
Dr. Bunche suggested consideration be
given to a reduced evening admission charge to attract people interested
in enjoying the park aspects of the Fair at night. The President stated
that this proposal will be further examined but that, thus far, the
Finance Committee and others concerned had concluded that discounts
of this type were not beneficial.
AGENDA ITEM 4. Report- Staff change
Stephen P. Kennedy
Commissioner of Security
and Maintenance
The President reported the appointment of
Stephen P. Kennedy, former Police Commissioner of The City of New
York, as Commissioner of Security and Maintenance. Commissioner
Kennedy entered the meeting and was introduced to the members of the
Committee.
Public Relations
~ Status report
randum, dated October 6, 1964, setting forth a proposed program for
publicizing the Fair during the period before the 1965 opening.
The Chairman reported that the President, under
authority previously granted by the Executive Committee, has delegated
responsibility for the conduct of all communications, press, and public
- 5-
relations activities to the Chairman. The Chairman reported in this
connection on his program for reducing the communications, press and
public relations staffs in size and increasing their coordination and
efficiency. To promote greater coordination, an official of the Deegan
Company, Mr. Howard Johnson, is being placed in direct charge of the
communications, press, and public relations activities at the Fair site.
Mr. Berns, formerly Vice President-Communications and Public Relations
of the Fair Corporation, is remaining as a Consultant. The personnel
who are no longer required under the revised organizational plan are to
be paid through December 31, 1964.
The Chairman also reported that he will set
up an Advisory Council composed of top public relations men from
exhibitors and other sources. He also proposes to establish a special
advertising fund through contributions from exhibitors to stimulate promotion
of the 1965 Fair.
At this point General Lyman Lemnitzer,
Supreme Commander, Allied Powers, Europe, entered the meeting and was
introduced to the Executive Committee members by Gen. William E. Potter .
.Q. Report on agreem ;nt concluded
with Francis Thompson, Inc.
The Chairman and Mr. Berns reported that,
as authorized by the Executive Committee at its September 9, 1964 meeting,
an agreement had been executed between the Fair Corporation and Francis
Thompson, Inc. for a 27 minute colored film of the Fair. Thompson is
- 6-
already at work, and, subject to final authorization by the Committee at
this meeting, will have the film ready for a premiere a:t the Annual
M e ~ t i n g of Members and Directors on January 26, 1965. The total cost,
including a 12 minute "derivative version" and extra prints, is estimated
at about $350, 000.
Mr. Stone stated that attempts are being
made to secure sponsorship with the aim of recouping approximately
$75, 000 of the film's cost.
Chairman was authorized to carry through on the film program, as above
described, including the derivative version and the necessary extra prints .
. Report on World's Fair
Metropolitan Area Essay
Contest sponsored by
Consolidated Edison Company
The Chairman and Mr. Berns reported on
the school essay contest on the significance of the World's Fair which had
been started since the last meeting. It was pointed out that Consolidated
Edison Company had not only underwritten the major costs of the contest
but had placed advertisements in the metropolitan newspapers and had
publicized the contest on radio and TV. The closing date of the contest
is October 19, 1964. An award brunch for the winners will be held at
the Terrace Club on November 15th at 12 Noon.
- 7 -
After discussion, on motion duly made
and seconded, it was unanimously
expresses its appreciation to Consolidated
Edison Company of New York, Inc. for the
public spirit evidenced in sponsoring the World's
Fair essay contest for the benefit of school
children in the New York City metropolitan area;
and
and Secretary of the Fair Corporation are
authorized and directed to forward a copy of this
resolution to Consolidated Edison Company .
.. Interim Progress Report
There was submitted to each of the members
of the Executive Committee a copy of the Fair Corporation's "Interim
Report", reporting on plans for Fair Housekeeping Activities between
October 18, 1964 and April 21, 1965.
AGENDA ITEM: 6. Industrial area
a. Ratification of executed action
1. International Fair Consultants, Inc.
Letter of Termination
Mr. Stone reported that a letter of termina-
tion, dated September 22, 1964, had been sent to International Fair
Consultants, Inc.
RESOLVED, that the letter of termination,
dated September 22, 1964, of the agreement
- 8 -
MORE ....
of lease, dated December 8, 1961, between
the Fair Corporation and International Fair
Consultants, Inc. (Hall of Education), a copy
of which was submitted to this meeting, is
ratified and approved .
.Q. Status report
randum, dated October 6, 1964, from Martin Stone to the President,
reporting on the status of exhibits and other activities in the Industrial
area.
Mr. Stone also submitted to the meeting a
letter, dated October 9, 1964, relating to possible sponsorship of a pro-
posed Health Exhibit in 1965.
Agenda Item 11 was considered at this point
in the meeting.
:. Status report
Mr. Stone reported on preliminary conver-
sations relating to a possible sports center in the Lake area including an
automatic restaurant.
Judge Rosenman reported on the inability
of the circus to continue as a circus in 1965 and on its suggestion to
substitute a complex of rides, which suggestion has been rejected.
Although the circus has conceded its inability to carry out its existing
lease, Judge Rosenman anticipates the circus will resist efforts to
terminate the lease.
- 9 -
Mr. Stone submitted to the meeting a
brochure describing a sports show which may be suitable for the
Amphitheatre in 1965 provided appropriate sponsorship can be found.
Judge Rosenman reported on the status of the Chapter XI proceeding
involving Amphitheatre, Inc. and on the likelihood of a suit by that
corporation against the Fair Corporation. 'rhe President referred to the
need of the Amphitheatre for rehabilitation by the city at a cost of between
$200, 000 and $300, 000.
Mr. Stone discussed several shows which
are now playing in Las Vegas, Nevada as possibilities for the former Texas
Pavilion in 1965. Messrs. Stone, Rosenman, Preusse and Thornton are
arranging to review these shows. Mr. Stone is exploring sponsorship
possibilities.
AGENDA IT EM 7. Transportation area
~ Status report
1. Top of Fair and
Terrace Club
randum, dated October 7, 1964, from Guy F. Tozzoli to the President
relating to Top of the Fair, Inc., which has filed a Chapter XI proceeding.
Mr. Tozzoli stated the club and restaurant operations will continue for
the remainder of the Fair.
- 10-
2. Hall of Science
Mr. Tozzoli stated that the daily average of
visitors to the Hall of Science is 34, 000. Martin Marietta is considering
shortening and revising its show to improve the flow of visitors.
AGENDA ITEM 8. International area
a. Ratification of executed agreement
Spanish Pavilion, Inc.
Amendment No. 4
Gov. Poletti stated that Amendment No. 4 to
the agreement of participation with the Spanish Pavilion, Inc., relative to
additional space, had been executed.
No. 4, dated September 8, 1964, to the agreement
of participation between the Fair Corporation and
Spanish Pavilion, Inc. , a copy of which was sub-
mitted to this meeting, is ratified and approved.
b. Status report
Gov. Poletti reviewed the status of the
International area and its plans for 1965. He reported that Mr. Moses,
Father McGinley, and he are going to Japan with several objectives related
to the 1965 season, including discussion of a possible Post-Olympics Meet
under Fair auspices and arrangements for additional Japanese exhibits.
They will stop in Hong Kong and Hawaii to stimulate public interest and
- 11 -
new and additional exhibits from those areas. Arrangements have been
made for press conferences en route in an effort to encourage visitors
from the Far East and Hawaii in 1965.
~ Status report
randum, dated October 6, 1964, from the Executive Vice President to
the President reporting on the status of pavilions in the States area and
plans for the 1965 season, including the 1965 states week program.
Gen. Potter reported orally on developments since his memorandum.
Mr. Constable stated that the following
agreements have been executed:
1. Mastro Pizza Inc.
Amendment No. 1
2. Queens Transit Corp.
Interim bus service
RESOLVED, that the execution of Amend-
ment No. 1, dated April 20, 1964, relating to
increased space and rental, to the agreement
of lease between the Fair Corporation and
Mastro Pizza Inc., a copy of which was sub-
and
- 12 -
MORE
the agreement, dated October 12, 1964, between
the Fair Corporation and Queens Transit Corp.,
relating to interim bus service, a copy of which
approved.
b. Authorization requested
- Change in counter-signatories
for checks and requisitions
randum, dated October 2, 1964, from the Vice President-Operations to
the President recommending that Commissioner Kennedy, who is now in
charge of security and maintenance, be substituted as a counter-signatory
for the Vice President-Operations in place of Col. O'Neill in view of the
fact that Col. O'Neill's responsibilities are now in Engineering rather
than Operations.
approves the aforesaid change in counter-signa-
tories for the Vice President-Operations, as set
forth in the memorandum, dated October 2, 1964,
from the Vice President-Operations to the
President, a copy of which was submitted to this
meeting, and designates the following as hereafter
the authorized counter-signatories for the Vice
President-Operations:
Carl Helgren, Deputy Vice President-Operations
Stephen P. Kennedy, Commissioner of Security and Maintenance
Shirley Flynn, Executive Assistant
R. F. Tarkman, Office Manager; and
MORE ....
- 13-
FURTHER RESOLVED, that the proper
officers are authorized and directed to take
whatever steps are necessary or desirable to
carry out the authorization of this resolution.
.. Status report
1. Reduction in maintenance
and security forces
Mr. Constable reported on reductions in the
budgets for security and maintenance for the period between September 26,
1964 and the end of the Fair .
.. Rules and Regulations
for interim period
There was submitted to the meeting a copy of
proposed Interim Rules and Regulations, Part 9, to supplement the exist-
ing Rules and Regulations for the period October 19, 1964 to April 20, 1965,
together with a copy of certain proposed deletions and additions to such
Interim Rules.
RESOLVED, that the proposed Interim Rules
and Regulations, Part 9, dated September 3, 1964,
for the interim period October 19, 1964 to
April 20, 1965, as modified by various deletions
and additions thereto, dated October 3, 1964,
copies of which were submitted to this meeting,
are ratified and approved, effective immediately.
- 14 -
~ Status report
randum, dated October 6, 1964, from the Director of Engineering to the
President reporting on World's Fair construction and Post-Fair planning.
Col. O'Neill, Director of Engineering,
supplemented the aforesaid memorandum by an oral report. He stated
that bids are in the process of being received for various essential
winterizing and de-winterizing projects and other work scheduled for the
interim period.
~ Status report
There was submitted tn the meeting a memo-
randum, dated October 13, 1964, from W. Earle Andrews, Engineering
Consultant, reporting on the completion of contracts let by the Department
of Parks and others nearing completion.
AGENDA IT EM 14. Labor
~ Intra-Fair trucking
randum, dated October 6, 1964, from the President to the Executive
Committee reporting on recent difficulties in connection with general truck-
ing and warehousing services performed for the Fair Corporation and on
- 15-
remedial measures taken.
Judge Maguire, Labor Counsel, discussed
a new organization, Rentar, Inc., which is being considered to take over
these services. He anticipates it may be possible to reduce the cost of
these services by as much as 50%.
AGENDA ITEM: 15. Other business
Executive Committee
Executive Committee will be held on Wednesday, November 18, 1964, at
9:30 A. M. in the Board Room, Administration Building, followed by
lunch.
adjourned.
- 16-
EXECUTIVE COMMITTEE
NOVEMBER 18, 1964
Building, Flushing Meadow Park, Wednesday, November 18, 1964 at
9:30 A, M.
Robert Moses
being a quorum.
Ralph J. Bunche
Edward F. Cavanagh, Jr.
Lou R. Crandall
John Elliott
Bernard F. Gimbel
Wallace K. Harrison
Charles B. McCabe
Very Rev. Laurence J.McGinley,S.J.
George S. Moore
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Henry J. MacTavish
William Berns
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
acted as Secretary.
Executive Committee
Meeting of October 13, 1964
of the Executive Committee meeting of October 13,
1964 is dispensed with and such minutes are ap-
proved.
Mr. Moore reported briefly on the cash position
of the corporation. He stated that the accounts are in the process of being
reviewed and that revised budgets are being prepared. He will present
further data to the Executive Committee when the results of the present
review and revision become available.
AGENDA ITEM 3. Addition to staff
Appointment of Vice President-Finance
Henry J. MacTavish
Mr. Moore reviewed the background of Mr.
MacTavish and expressed the opinion that Mr. MacTavish can make an
- 2-
important contribution to the Fair Corporation at this time.
RESOLVED, that Henry J. MacTavish is
appointed Vice President-Finance, effective
January 1, 1965; and
FURTHER RESOLVED, that Mr. MacTavish
shall, under the direction of the President,
exercise general supervision over the financial
affairs of the corporation.
During the period prior to taking office as
Vice President Mr. MacTavish will act as a financial consultant to the
corporation.
Public Relations
~ Report - Reorganization of
Communications Division
Mr. Deegan stated that reorganization of the
Communications Division has been accomplished. The staff is now
much smaller and more effective. The budget has been reduced by
approximately $1, 000, 000. Plans are underway looking towards a goal
of a minimum of 37-1/2 million visitors in 1965.
Mr. Deegan reported that Debs Myers, formerly
Executive Secretary to the Mayor and an outstanding communications man,
has been appointed head of the Fair's Communications Division. It was
the sense of the meeting that Mr. Deegan should prepare a press release
- 3 -
on this appointment.
.Q. Report - School Essay Contest
Mr. Deegan reported that the essay contest,
sponsored by Consolidated Edison Company and the Fair Corporation,
was an outstanding success and resulted in excellent'publicity.
Francis Thompson film
Mr. Berns reported that the rough cuts of
the 26-1/2 minute version of the film will be ready by December 7th.
Mr. Stone is trying to arrange sponsorship of the film to enable the
Fair to recoup part of the cost.
After discussion it was the sense of the meet-
ing that arrangements should be made to enable the cuts to be shown to
the Executive Commit tee.
It was also the sense of the meeting that a
commitment for a shorter version of the film for distribution to moving
picture theatres should be held in abeyance pending sufficient assurances
of adequate distribution.
- 4 -
had been executed:
Mr. Stone reported the following agreements
1. Childs Picnic Grounds, Inc.
Picnic area
2. Pepsi-Cola Company
Amendment No. 3
Revision of bmmdary lines
ment of lease, dated October 26, 1964, between
the Fair Corporation and Childs Picnic Grounds,
Inc. , relating to a picnic area on the Fair site, a
Amendment No. 3, dated October 14, 1964, to the
and Pepsi-Cola Company, relating to a revision
of boundary lines, a copy of which was submitted
to this meeting, is ratified and approved .
.Q. Status report
randum, dated November 12, 1964, from Martin Stone to the President,
reporting on exhibits and other activities in the Industrial area,
1. Health Exhibit
Mr. Stone reported on the proposed Health
- 5-
Exhibit, and paid tribute to Charles B. McCabe, a member of the
Executive Committee, for his invaluable assistance in the negotiations
for such an exhibit.
2. Singer Stadium program
Mr. Stone reported on a program to interest
sponsors in underwriting free entertainment in the Singer Bowl.
Mr. Stone stated that the President, Judge
Rosenman and he agreed that the most effective way to draw people to
the Lake area is to make that area analogous to other sections of the
Fair rather than designating it an amusement or entertainment area as
such, They described their efforts to find appropriate shows for that
area and sponsors for such shows.
Judge Rosenman and Mr. Stone reported that
an agreement for a restaurant in the former Texas Pavilion is about
to be executed.
The President reported on the status of the
proposed arrangements for rehabilitation of the Amphitheatre with city
funds. He stated that the plan is for the Commissioner of Public Works
to supervise the work.
The President stated that plans are underway
to have a sponsored fireworks show in the Lake area, He also reported
- 6 -
that consideration is being given to the possibility of water skiing on
the Lake.
!! Status report
1. U.s. Junior children's
parachute installation
2. Atomic pool
Mr. Tozzoli reported on the status of negotia-
tions for a U.S. JWlior children's parachute installation in the
Transportation area under the auspices of the Department of Defense.
He also discussed plans for an Atomic Pool, adjacent to the Hall of
Science,for which sponsorship is being sort.
Dr. Bunche stated that such a
11
swimming
pool" reactor had drawn large crowds in Geneva, Switzerland.
3. Terrace Club
Mr. Tozzoli stated that Top of the Fair, Inc.,
operator of the Terrace Club and the Top of the Fair Restaurant,had been
declared bankrupt and that both facilities are now temporarily closed.
He described the negotiations which are underway to resume operations
in the immediate future under new management. It is anticipated that
the Club will reopen with a cocktail party for the members at which
time an announcement of the new management will be made.
- 7 -
4. Hall of Science
a. Appointment of Trustees
Mr. Preusse reported that the Board of
Regents had granted the Hall of Science a charter and that the Mayor had
sent out letters of invitation to prospective trustees. As soon as the
Board of Trustees has been organized, the Mayor will make a formal
announcement, and arrangements will be made for the post-Fair opera-
tion of the Hall of Science by this Board.
Gov. Poletti stated that the following agree-
1. Swiss Exhibits, Inc.
Amendment No. 1
2. Central America-Panama Pavilion
Amendment No. 2
No. 1, dated October 14, 1964, to the agreement
of participation between the Fair Corporation and
Swiss Exhibits, Inc., relating to revised rental
payments, a copy of which was submitted to this
meeting, is ratified and approved; and
More,.,,
- 8 -
Amendment No. 2, dated October 30, 1964, to the
Corporation and Dedro Abelardo Delgado, Secretary
General, Permanent Secretariat of the General
Treaty of Centralamerican Economic Integration
(Central America-Panama Pavilion), a copy of
and approved.
3. International City, Inc.
Letter of termination
Gov. Poletti reported that the agreement of
participation of International City, Inc. had been terminated for non-
payment of rent, and that an eviction proceeding was being prepared
against that exhibitor.
RESOLVED, that the letter of termination,
dated October 12, 1964, of the agreement of
participation, dated January 5, 1963, as
amended, between the Fair Corporation and
International City, Inc., a copy of which was
submitted to this meeting, is ratified and
approved.
]2. Status report
1. Report - Far Eastern trip
Gov. Poletti reported that, on their recent trip
to the Far East he, Mr. Moses and Father McGinley talked with many
top officials in Japan, concerning changes in the Japanese exhibit for 1965,
- 9-
including greater emphasis on art works.
Gov. Poletti also stated that, during the
stop-over in Hawaii, Fair representatives discussed with the Governor
and Lt. Governor possible improvements in the Hawaiian exhibit, and
the prospects for fireworks and water skiing in the Lake area.
~ Status report
randum, dated November 5, 1964, from the Executive Vice President to
the President, setting forth plans for improving State exhibits and
initiating new programs in the State area.
1. Bourbon Street
randum, dated November 12, 1964, from the Executive Vice President
to the President, reporting on the status of the Bourbon Street pavilion.
Mr. Constable stated that the following
agreements had been executed or actions taken:
1. Rentar Fair Corporation
Trucking agreement
2. American Cavalcade Corporation
Modification No. 2
More
- 10-
3. Amphitheatre, Incorporated
Letter of termination
4. Wynne-Compass Fair, Inc.
Fair Corporation's letter
to Trustee in Bankruptcy, re
Purchase of air conditioning
and other equipment
RESOLVED, that the execution of the agreement,
dated November 2, 1964, between the Fair Corpora-
tion and Rental' Fair Corporation, relating to ware-
housing and trucking services, a copy of which was
Modification No. 2, dated October 10, 1964, to the
and American Cavalcade Corporation, relating to
revised rental payments, a copy of which was sub-
FURTHER RESOLVED, that tlle letter of termina-
tion, dated October 13, 1964, of the agreement of
lease, dated May 5, 1961, and amendments and
modifications thereto, dated July 10, 1961, November 6,
1961, March 27, 1963, January 27, 1964anct July 17,
1964, between the Fair Corporation and Amphitheatre,
Incorporated, a copy of which was submitted to this
meeting, is ratified and approved; and
FURTHER RESOLVED, that the purchase by the
Fair Corporation of air conditioning and other
equipment for a total of $24, 500, as set forth in
their letter, dated October 28, 1964, to the Trustee
in Bankruptcy, a copy of which was submitted to this
meeting, is ratified and approved.
- 11 -
~ Status report
randum, dated November 12, 1964, from the Director of Engineering to
the President, reporting on the status of engineering and construction
matters, including the awarding of winterizing and other contracts.
b. Amendments to
Rules and Regulation..<>
Electrical distribution system
There was submitted to the meeting memo-
randa, dated November 10, 1964, from the Director of Engineering to
the President, recommending amendments to the Fair Corporation's
Rules and Regulations, relating to the electrical distribution system.
RESOLVED, that the revision of Part 1, paragraph
15(c)(6) of the Fair Corporation's Special Regulations,
in accordance with the memorandum dated November 10,
1964, from the Director of Engineering to the President,
a copy of which was submitted to this meeting, is ratified
and adopted, effective immediately; and
FURTHER RESOLVED, that the revision of Article XV
of the Fair Corporation's General Regulations, in ac-
cordance with the memorandum dated November 10, 1964,
from the Director of Engineering to the President, a
copy of which was submitted to this meeting, is ratified
and adopted, effective immec:liately.
- 12 -
AGENDA ITEM 12. Preparation for Joint
Annual Meeting of
Members and Directors
a. Date of meeting
It was agreed that the Joint Annual Meeting of
Members and Directors will be held at the Terrace Club, Port of New
York Authority Heliport, on Tuesday, January 26, 1965 at 11 A. M.,
followed by 1W1ch.
b. Authorization to prepare
- Directors Annual Report
to Members
seconded, 1 t was unanimously
RESOLVED, that the President is authorized
and directed to arrange for the preparation of the
Annual Report of the Directors, pursuant to Section
46 of the Membership Corporations Law of New
York, for presentation on behalf of the Board of
Directors, at the Annual Members meeting
January 26, 1965 .
. Appointment of Organization
Committee as Nominating
Committee for Directors
seconded, 1 t was unanimously
RESOLVED, that the Members of the
Organization Committee are hereby appointed
to serve as Members of the Nominating
Committee to nominate the Directors for next
year for election at the Annual Members Meet-
ing to be held on January 26, 1965.
- 13 -
d. Appointment of
Proxy Committee
RFBOLVED, that the Executive Committee hereby
appoints Robert Moses, Thomas J. Deegan, Jr. and
Charles F. Preusse to serve as Members of the Proxy
Committee for the Annual Members Meeting to be held
on January 26, 1965.
Executive Committee
Executive Committee will be held in the Board Room, Administration
Building, Tuesday, December 15, 1964 at 9:30 A. M., followed by
lunch.
adjourned.
- 14 -
EXECUTIVE COMMITTEE
DECEMBER 15, 1964
j
Building, Flushing Meadow Park, Tuesday, December 15, 1964 at
9:00 A. M.
Robert Moses
being a quorum.
Ralph J. Bunche
John Elliott
Bernard F. Gimbel
Wallace K. Harrison
Very Rev. Laurence J.McGinley, S.J.
Arthur H. Motley
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Dr. Ralph W. Sackman
William Berns
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
acted as Secretary.
Executive Committee Meeting
of November 18, 1964
It W8J3 the sense of the meeting that the resolu-
lion, as recorded, in the minutes of Agenda Item 3, relating to the ap-
pointment of Henry J. MacTavish as Vice President-Finance, effective
January 1, 1965, did not accurately reflect the action of the Committee,
and that accordingly it should be corrected by adding the following
paragraph:
11
FURTHER RESOLVED, that, notwithstanding
the foregoing, said appointment is subject to an
appropriate contract in writing covering the scope
of Mr. MacTavish's duties and theamount of his
compensation being entered into between the
corporation and Mr. MacTavish, said contract to be
subject to the approval of the President as to sub-
stance and counsel 8J3 to form and to the approval
of this Committee, and that said a:ppo:i:ntment shall
not take effect unless and until such contract shall
have been executed and approved as aforesaid. "
Thereupon, on motion duly made and seconded,
it was unanimously
November 18, 1964 is dispensed with and such
minutes, with the addition of the foregoing correction,
are ratified and approved.
Agenda Item 6 was considered at this point in
the meeting.
- 2-
1. U.S. Junior children's
parachute instaJ.lation
2. .A:tomic pool
Mr. Tozzoli reported that the Defense Department
is still considering the parachute jump but it is doubtful that any acceptable
arrangement will be worked out. General Electric turned down the pro-
posed atomic pool, and it does not appear that any other sponsor can be
found.
3. Hall of Science
Mr. Preusse reported that the Hall of Science
trustees have been elected and that Daniel M. MacMaster, director of
the Chicago Museum of Science and Industry, is being engaged as a
consultant to recommend to the trustees guidelines on overall policy.
The trustees will make the final decision as to which exhibits in the Hall
of Science will be retained after the Fair clGses.
4. Terrace Club
Mr. Tozzoli reported on the negotiations for
a new operator of the Terrace Club and the Top of the Fair restaurant.
He anticipates the negotiations will be concluded in the next few weeks.
Restaurant Associates is expected to be the new operator.
- 3 -
Mr. Deegan stated that Mr. Moore, Chairman
of the Finance Committee, WaB unable to attend the meeting because of
another commitment. Mr. Moore requested Mr. Deegan to report that
the financial data on the results of the 1964 seaBon and on the requirements
for the interim period and the 1965 seaBon are still being reviewed. A
report will be ready by the next meeting of the Executive Committee.
Public Relations
~ Report - Rough cut showing
Francis Thompson film
Mr. Berns, Consultant on Special Projects,
reported that several members of the Executive Committee and the staff
had seen a rough cut version of the Francis 'Thompson film "At the Fair"
and were unanimously of the opinion that the film would be an outstanding
medium for stimulating attendance in 1965. Mr. Berns gave a brief
resume' of the content of the film and of plans to provide national distri-
bution and TV coverage of it. He also stated it will not be necessary
to have a derivative version since the full length, 26-1/2 minute version,
is proving adequate for all uses.
The premiere of the film will take place follow-
ing t h ~ Annual Meeting of Members and Directors on January 26, 1965.
It is expected that the film will be shown at the Beechnut Theatre on the
Fair site during the 1965 season.
- 4 -
arrangements for distribution of the film should be sufficiently flexible
to permit the film to be shown before Rotary, Kiwanis and similar
organizations simultaneously with its showing through the media of
theatres and TV.
The Chairman reported on a 12-1/2 minute
film relating to the Vatican Pavilion which con:hines the original Vatican
film and new material. This film is being prepared for specialized
national distribution to various Catholic groups.
Mr. Deegan stated that a meeting of the
commilllications staff with the exhibitor public relations' representatives
will be held on January 5, 1965 to outline the Fair's promotional program
for the interim period. This program is under the immediate direction
of Debs Myers who has been assigned by Mr. Deegan to Fair work on a
full time basis. The cost of the program will be largely underwritten
by contributions from exhibitors.
.:. Status report
randum, dated December 8, 1964, from Martin Stone to the President,
reporting on exhibits and other activities in the Industrial area.
Mr. Stone stated that he, Mr. Deegan and
various Fair staff members had a number of meetings with exhibitors in
- 5 -
the Industrial area, with more planned. All these exhibitors are most
enthusiastic about the results of the 1964 season and are looking forward
with equal enthusiasm to 1965.
1. Health Exhibit
Mr. Stone reported that the proposed Health
Exhibit has not materialized. There is a lack of interest by the large
insurance companies which have been approached. After discussion, it
was the sense of the meeting that Representative Delaney be asked to
contact the appropriate federal authorities in an effort to provide a Health
Exhibit in the United States Pavilion.
2. Churchill Memorabilia
Mr. Stone stated that Mr. Hall of the Hallmark
Company had manifested some interest in sponsoring a Churchill exhibit
in the Fair Pavilion building. A decision will be forthcoming shortly.
3. Pryor Doll collection
Mr. Stone reported on the negotiations for an
exhibit of the famous Pryor doll collection on the ground floor of the
Better Living Pavilion. Part of this collection is now on exhibit in Tokyo
and is an outstanding success.
AGENDA ITErvr 5. Lake area
Judge Rosenman reported that to date he and
Mr. Stone have been unsuccessful in finding sponsors for free shows in
the Lake area.
- 6-
1. Texas Pavilion
,Judge Rosenman and Mr. Stone reported that,
despite numerous attempts, they have been llilable to obtain a sponsor
for a show in the Texas Theatre.
Col. O'Neill, Director of Engineering, reported
that much of the equipment in the theatre has now been removed by the
owners of such equipment. He also stated that the pavilion, in its
present state, requires considerable expense to safeguard it against fire
and vandaJ.ism.
After discussion, it was the sense of the meet-
ing that, if no suitable use can be found for the pavilion in the immediate
future, the President is authorized to arrange for its demolition prior to
opening day.
2. Amphitheatre
Gen. Potter reported on a possible water slding
show for the Amphitheatre. It would be a sponsored show without an
entrance charge. It was the sense of the meeting that Gen. Potter should
pursue this possibility but press for a quick answer in view of the short
time before opening day.
The President stated that, if the Board of
Estimate approves the funds for the necessary repairs to the Am phi theatre,
work will commence immediately and will include removing the roof.
- 7 -
Judge Ros enrnan reported to the Committee
on the litigation between Am phi theatre, Inc. and the Fair Corporation
and on the bankruptcy proceeding involving Amphitheatre, Inc.
3. AMF
Mr. Stone reported on negotiations with AMF
relating to expansion of its activities in the Lake area, including possible
installation of an automatic restaurant on the site adjacent to the circus
plot, which site was used as a park area during the 1964 season.
4. Circus
The Committee reaffirmed the decision that
the circus not be permitted to install a complex of rides in connection with,
or in substitution for, its circus in the 1965 season.
5. Fireworks - Meadow Lake
The President reported on efforts which are
being made to obtain a sponsored fireworks show in Meadow Lake. He
expressed the view that such a show should be arranged even if sponsorship
cannot be found.
On recommendation of Judge Rosenman and
on motion duly made and seconded, it was unanimously
RESOLVED, that "the Lake Amusement Area"
be hereafter known and designated as "the Lake
Area
11
, effective immediately.
Agenda Item 10 was considered at this point
in the meeting.
- 8-
AGENDA ITEM 10. Engineering and Construction
There waB submitted to the meeting a memo-
randurn, dated December 8, 1964, from the Director of Engineering to
the President, reporting on engineering and construction matters, in-
cluding plans for demolition at the close of the Fair.
Col. O'Neill stated that the winterizing and
repair program is on schedule and within the budget.
Gov. Poletti reviewed the status of the
International area and its plans for 1965. He stated that the Belgian
Village will be entirely completed and, from present indications, fully
rented by opening day.
It was suggested that the street signs in the
Village be in French and Flemish, instead of English. Gov. Poletti will
pursue this suggestion.
Gen. Potter reported on the status of exhibits
in the State area and plans for improving them. He reported particularly
on the problems of the Minnesota Exhibit.
ments have been executed:
- 9-
1. Mastro Pizza, Inc.
Amendment No. 2
(Concession percentages)
2. Classic Cars, Inc.
(Limousine Service)
No. 2, dated November 2, 1964, to the agreement
of lease between the Fair Corporation and Mastro
Pizza, Inc., relating to concession percentages,
the agreement, dated December 15, 1964, between
the Fair Corporation and Classic Cars, Inc., re-
lating to limousine service, a copy of which was
submitted to this meeting, is ratified and approved.
Mr. Constable reported on the status of plans
for improvement of operations during the 1965 season. He discussed
particularly security and maintenance, internal transportation, and
the Brass Rail food operation.
- 10-
Executive Committee
It was agreed that tile next meeting of the
Executive Committee will be held at the Terrace Club, Tuesday,
January 26, 1965 at 9:00 A. M., followed by the Annual Meeting of
Members and Directors at 11:00 A. M. and lunch.
the
meeting adjourned.
~ t . ~
Secretary
-11-

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