COD Technical Reference

Volume V – Direct Loan & Pell Grant

Combination System Supplement
Table of Contents

Volume V, Section 1 - Combination System Implementation Guide............................V - 1 - 1

Table of Contents.......................................................................................................V - 1 - 1
Overview....................................................................................................................V - 1 - 3
What it Means to be a Combination User...................................................V - 1 - 3
Organization of this Guide..........................................................................V - 1 - 4
Enhancements and Changes to EDExpress for 2004-2005.......................................V - 1 - 5
EDExpress – Global....................................................................................V - 1 - 5
Setup...........................................................................................................V - 1 - 7
Prior Year Import........................................................................................V - 1 - 9
COD Processing (Pell and DL)...................................................................V - 1 - 9
Pell Only Processing.................................................................................V - 1 - 10
Direct Loan Only Processing....................................................................V - 1 - 12
Business Rules.........................................................................................................V - 1 - 14
2004-2005 COD Message Class Options.................................................V - 1 - 14
2004-2005 Updates to Valid Date Ranges................................................V - 1 - 16
Pell Option to Use Whole Dollars or Pennies...........................................V - 1 - 16
Pell POP Report........................................................................................V - 1 - 17
Pell Verification Status Report..................................................................V - 1 - 18
Direct Loan Ancillary Services.................................................................V - 1 - 18
Direct Loan MPN, PLUS Credit Decision, and Disclosure Statement.....V - 1 - 19
System Options........................................................................................................V - 1 - 26
EDExpress for Windows...........................................................................V - 1 - 26
Combination EDExpress/Custom System................................................V - 1 - 27
Interface with Other Software Systems on Campus.................................V - 1 - 27
Benefits to Using EDExpress....................................................................V - 1 - 27
PC Requirements for EDExpress..............................................................V - 1 - 28
The Basic Process for Combination Systems..........................................................V - 1 – 29
Combination System Message Classes....................................................................V - 1 - 31
Documents................................................................................................V - 1 - 31
Combination System Record Layouts.....................................................................V - 1 - 33
Imports......................................................................................................V - 1 - 33
Pell External Imports ...............................................................................V - 1 - 37
Direct Loan External Imports...................................................................V - 1 - 39
External Exports (Pell and Direct Loan)...................................................V - 1 - 47

August 2004 (2004-2005) COD Technical Reference Page V - i

Volume V – Direct Loan & Pell Grant Combination System Supplement
 File Formats..............................................................................................V - 1 - 48
The Query Function..................................................................................V - 1 - 50
Combination System Edits.......................................................................................V - 1 - 53
Example End-of-Entry Edits and Resolution Steps..................................V - 1 - 53

Volume V, Section 2 - Combination System Message Classes.......................................V - 2 - 1

Table of Contents.......................................................................................................V - 2 - 1
Overview....................................................................................................................V - 2 - 2
Pell Grant Message Classes.......................................................................................V - 2 - 3
Pell External Add/Change...........................................................................V - 2 - 3
Direct Loan Message Classes....................................................................................V - 2 - 4
COD Message Classes Used by EDExpress..............................................................V - 2 - 5
COD Pell and Direct Loan Data Files.........................................................V - 2 - 5
COD Pell Reports.......................................................................................V - 2 - 6
COD Direct Loan Reports..........................................................................V - 2 - 7

Volume V, Section 3 - Combination System Record Layouts........................................V - 3 - 1

Table of Contents.......................................................................................................V - 3 - 1
Pell Grant Combination Layouts...............................................................................V - 3 - 2
Pell Grant External Origination Add/Change Record....................................V - 3 - 2
Pell Grant External Disbursement Add/Change Record..............................V - 3 - 13
Direct Loan Combination Layouts...........................................................................V - 3 - 16
Direct Loan External Import Loan Origination Add File............................V - 3 - 16
Direct Loan External Import Change Record............................................. V - 3 - 29
Direct Loan, Loan Origination External Import Change Field Numbers
Sorted by Field Name Alphabetically.........................................................V - 3 - 33
Direct Loan, Loan Origination External Import Change Field Numbers
Sorted by DL Change Number....................................................................V - 3 - 46
Direct Loan External Export.......................................................................V - 3 - 58
Entrance Counseling Results.......................................................................V - 3 - 80
Exit Counseling Results..............................................................................V - 3 - 81

Volume V, Section 4 - Combination System Edits..........................................................V - 4 - 1

Table of Contents.......................................................................................................V - 4 - 1
Pell Grant EDExpress Edits.......................................................................................V - 4 - 2
Direct Loan EDExpress Edits..................................................................................V - 4 - 14

August 2004 (2004-2005) COD Technical Reference Page V - ii

Volume V – Direct Loan & Pell Grant Combination System Supplement