Contents

Introduction

....................................................................................................................................1

Lesson 1: Getting Started with Tally.ERP 9

1.1 Features of Tally.ERP 9

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.......................................................................................................13

1.2 Setting up a New Company in Tally.ERP 9

.........................................................................14

1.2.1 Create a Company

...........................................................................................................14

1.2.2 Select a Company

............................................................................................................16

1.2.3 Shut a Company

..............................................................................................................18

1.2.4 Alter a Company

.............................................................................................................18

1.3 F11: Features

........................................................................................................................19
..................................................................................................20

1.3.1 F1: Accounting Features

....................................................................................................21

1.3.2 F2: Inventory Features

..................................................................................................22

1.3.3 F3: Statutory & Taxation

....................................................................................................24

1.3.4 F4: Tally.NET Features

1.4 F12: Configurations

.............................................................................................................24

Lesson 2: Creating Masters in Tally.ERP 9

2.1 Predefined Chart of Accounts
2.2 Groups

..............................................................................................27

.................................................................................................................................28

2.2.1 Creating Single Group

.....................................................................................................28
.................................................................................................29

2.2.2 Creating Multiple Groups

............................................................................................................30

2.2.3 Displaying Group

2.2.4 Altering Group

2.3 Ledgers

...................................................................27

................................................................................................................31

................................................................................................................................31

2.3.1 Creating Single Ledger

....................................................................................................32

2.3.2 Creating Multiple Ledgers

2.3.3 Displaying Ledger
2.3.4 Altering Ledger

...............................................................................................................34

2.4 Entering Opening Balances

2.5 Voucher Types

................................................................................................33

...........................................................................................................33
.................................................................................................35

.....................................................................................................................37

2.5.1 Predefined Vouchers in Tally.ERP 9 ...................................................................................38

2.5.2 Creating Voucher Type

.....................................................................................................38

Lesson 3: Voucher Entry in Tally.ERP 9

........................................................................41

3.1 Transactions for April 2010

.................................................................................................44

3.2 Transactions For May 2010

.................................................................................................69

3.3 Transactions for June 2010

..................................................................................................87

3.4 Transactions for July 2010

.................................................................................................135

Lesson 4: Generating and Printing Reports in Tally.ERP 9

4.1 Financial Statements

..........................................................................................................193

................................................................................................................194

4.1.1 Balance Sheet

.................................................................................................196

4.1.2 Profit and Loss Account

................................................................................................................197

4.1.3 Trial Balance

4.2 Account Books and Registers

............................................................................................198

4.2.1 Cash Book

....................................................................................................................199

4.2.2 Bank Book

....................................................................................................................200
..........................................................................................................201

4.2.3 Purchase Register

................................................................................................................201

4.2.4 Sales Register

............................................................................................................202

4.2.5 Journal Register

4.2.6 Debit Note Register

........................................................................................................203

4.2.7 Credit Note Register

......................................................................................................204

4.2.8 Day Book

......................................................................................................................205

4.3 Statements of Accounts

4.3.1 Cost Centres

......................................................................................................205

..................................................................................................................206

4.3.2 Outstandings Statements

4.3.4 Statistics

.................................................................................................209

......................................................................................................211

4.3.3 Interest Calculations

.......................................................................................................................214

4.4 Inventory Books

4.4.1 Stock Summary

.................................................................................................................215
..............................................................................................................215

4.4.2 Stock Group Summary

....................................................................................................216

4.4.3 Batch Vouchers

..............................................................................................................217

4.4.4 Stock Transfers

..............................................................................................................219

4.4.5 Physical Stock Register

4.4.6 Sales Orders Book

..................................................................................................220

.........................................................................................................222

4.4.7 Purchase Order Book

.....................................................................................................223

4.5 Statements of Inventory

.....................................................................................................224

4.5.1 Godown Summary

ii

.................................193

.........................................................................................................225

............................................................................................................226

4.5.2 Stock Categories

..................................................................................................................227

4.5.3 Stock Query

....................................................................................................228

4.5.4 Sales Order Summary

..............................................................................................230

4.5.5 Purchase Order Summary

..................................................................................................232

4.5.6 Purchase Bills Pending

........................................................................................................233

4.5.7 Sales Bills Pending

4.6 Exception Reports

..............................................................................................................234

4.6.1 Negative Stock

...............................................................................................................234
...........................................................................................................235

4.6.2 Negative Ledgers

4.6.3 Overdue Receivables

4.6.4 Overdue Payables
4.6.5 Email IDs

......................................................................................................235

..........................................................................................................236

.....................................................................................................................237

4.7 Printing of Reports

.............................................................................................................238
..........................................................................................................239

4.7.1 Display and Print

..................................................................................................242

4.7.2 Multi-Account Printing

............................................................................................................242

4.7.3 Cheque Printing

Lesson 5: Generating Statutory Reports in Tally.ERP 9

5.1 Value Added Tax (VAT) Reports

........................................249

.......................................................................................249

..........................................................................................................249

5.1.1 VAT Computation

....................................................................................................................250

5.1.2 VAT Forms

5.1.3 eVAT Returns

................................................................................................................256

5.2 Central Sales Tax (CST) Reports

5.2.1 Forms Receivable

.......................................................................................257

..........................................................................................................258

..............................................................................................................259

5.2.2 Forms Issuable

5.3 Tax Deducted at Source (TDS) Reports

............................................................................260

5.3.1 Form 16A

.....................................................................................................................262

5.3.2 Form 27A

.....................................................................................................................264

5.3.3 eTDS Returns

................................................................................................................266

5.3.4 TDS Computation Report

...............................................................................................272

5.3.5 TDS Outstandings Reports

.............................................................................................273

5.3.6 TDS Exception Report

....................................................................................................275

5.3.7 Challan Reconciliation

..................................................................................................276

5.4 Service Tax Reports

...........................................................................................................278

5.4.1 GAR - 7 Challan

............................................................................................................279
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...........................................................................................282

5.4.2 Service Tax Payables Report

....................................................................................................283

5.4.3 Input Credit Summary

5.4.4 ST 3 Report

...................................................................................................................285

Lesson 6: Data Management and Other Utilities

6.1 Data Backup & Restore

.....................................................................................................295

6.1.1 Auto Backup of Data

......................................................................................................295

6.1.2 Restore data

..................................................................................................................299

6.2 Splitting Financial Years

....................................................................................................300

6.3 Export and Import of Data

.................................................................................................302

...............................................................................................................302

6.3.1 Export of Data

6.3.2 Exporting Data for Re-import into another Company

........................................................302

...............................................................................................................305

6.3.3 Import of Data

6.3.4 Export Tally.ERP 9 Reports to MS Excel

..........................................................................307

Lesson 7: Security Levels and Controls

.........................................................................311

7.1 Security Levels

..................................................................................................................311

7.2 Types of Security

...............................................................................................................316

7.2.1 Name of Security Level

7.3 TallyVault

...................................................................................................317

...........................................................................................................................320

7.4 Tally Audit Feature

............................................................................................................320

Lesson 8: Multilingual Capabilities

.................................................................................327

8.1 Configuring Tally.ERP 9 for Multilingual Capabilities

8.1.2 Defining User Interface Language
8.1.3 Enabling Multilingual Support

8.2 Creating Masters

.....................................................328

......................................................................................................328

8.1.1 Creating a Company

..................................................................................329

........................................................................................331

................................................................................................................333

8.2.1 Using Phonetic Keyboard Layouts

8.2.3 Creating Ledgers

...................................................................................333

........................................................................................................335

8.2.2 Creating Stock Item

...........................................................................................................339

8.3 Entering Transactions in Multiple Languages

8.3.1 Creating Purchase Invoice

iv

.......................................................295

...................................................................343

..............................................................................................344

8.3.2 Creating Sales Invoice

...................................................................................................345

8.3.3 Printing Sales Invoice

....................................................................................................346

8.4 Transliteration

....................................................................................................................351

8.5 Generating Reports

............................................................................................................353

8.5.1 Display Stock Summary

..................................................................................................353

8.5.2 Display Profit & Loss Account

........................................................................................355

8.5.3 Printing Confirmation Letters in Multiple Languages

.......................................................356

Lesson 9: Technological Advantages of Tally.ERP 9

9.1 ODBC Connectivity

...............................................361

..........................................................................................................361

9.2 Web Enabled, Print Preview and Online Help

...................................................................366

.................................................................................................................366

9.2.1 Web Enabled

9.2.2 Internet Publishing

........................................................................................................370

.........................................................................................................................370

9.2.3 Upload

9.2.4 Mass Mailing

................................................................................................................372

9.2.5 Print Preview

................................................................................................................376

9.2.6 Local / Online Help

9.3 Tally.NET

.......................................................................................................376

...........................................................................................................................378

9.4 Control Centre

..................................................................................................................378

9.4.1 Features of Control Centre

9.4.2 Advantages of Control Centre

9.5 Support Centre

Practice Exercises

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.........................................................................................379

...................................................................................................................380
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A.i. List of Transactions for April 2010

...................................................................................383

A.ii. List of Transactions for May 2010

...................................................................................385

A.iii. List of Transactions for June 2010

..................................................................................387

A.iv. List of Transactions for July 2010

...................................................................................392

Tally Student Subscription

...................................................................................................397