Word

Don't press Enter at the end of every line. Press Enter once at the end of every paragraph.

The fundamental unit in a Word document is a paragraph. When you use a word processor, such as Word, you don't use the carriage return at the end of every line. You just keep typing. Type type type. Word knows where the margins are. You can see the margins, too: the dotted rectangle on the page shows you where they are. Just keep typing and Word will wrap the text within the margins. Make sure you can see when you've pressed Enter by clicking the button on the Standard Toolbar. The is the end-of-paragraph marker. It shows you when you've pressed Enter. Press Enter to indicate the end of a paragraph, not the end of a line.

Why not use two spaces?

After all those years of using a typewriter, and learning to put two spaces after every sentence, why should I change? There are two reasons.

The first reason is because typewriters traditionally use non-proportional fonts. Typewriter
fonts generally look like this one. Every character is the same width. Consider a word like illumination. A lower-case l or i takes up the same space as an m or even M.

Because they use non-proportional fonts, our minds can separate the sentences easily only if
there is quite a lot of space between the sentences.

But when you use a word processing program, like Word, you generally use proportionally
spaced fonts. So in a word like "illumination", i's and l's are much skinnier than an m. Because the letters aren't spaced out so much, our minds can cope with less space between sentences. And text in proportional fonts with an extra space at the end of the sentence looks too chopped up.

The other reason is that some people like to justify text. That means that Word will put little
spaces between the words to stretch out the text so that the right-hand margin is straight. This paragraph is justified, to demonstrate. Publishers typeset most books justified. Word obviously uses quite complex maths to work out how to stretch each line so that the right-hand margin is even. If you have extra spaces in the middle of sentences, Word stretches the text in each line and includes your "extra" spaces as well. The result can look very ugly.

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This page has shown you how to format your text using Styles.

Tell Word what function a paragraph serves by applying a style. To do that, put the cursor or
Insertion Point anywhere within the paragraph. Click the arrow in the Style box and choose the Style to apply. Read more about how to apply a style.

A style is a set of formatting instructions. Word will apply the formatting instructions when you
apply a style.

To modify the Heading styles to suit the formatting you prefer, modify the style. Read more
about how to modify a style .

When you modify a style, all the text formatted with that style changes automatically.

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This page has shown you how to arrange text on the page using Tables.

Don't use the spacebar to position text. The spacebar has only one function: to create a space
between words.

To insert a table, choose Table > Insert > Table. (In earlier versions of Word, Table >
Insert.)

Columns are vertical. Rows are horizontal. The squares at the intersection of a row and a
column are called cells.

To select the whole table, choose Table > Select > Table (or in earlier versions of word Table
> Select Table.)

To add or remove borders (lines that print) around the cells of the table, select the table, then
choose Format > Borders and Shading. Click None.

Even when your table has no borders, you will see gridlines. These don't print. They are guides
to allow you to manipulate your table. If you don't see the gridlines, click Table > Show Gridlines (or Table > Gridlines).

Click in a cell to type in that cell. Use tab to move from cell to cell. Use your mouse and drag sideways to move the left edge of the table, the right edge of the
table, or the gridlines between columns.

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Flowing text from page to page, and forcing page breaks

 Word will work out when your text will no longer fit in the page. It will then flow the text to the
top of thenext page.

To control how the text flows from page to page, use the following:
File > Page Setup to set printer, paper size and margins modify a paragraph style to set Page Break Before, Keep Lines Together, Keep With

Next andWidow/Orphan control

apply direct formatting to individual paragraphs to set Page Break Before, Keep Lines

Together, Keep With Next andWidow/Orphan control

Page numbering
To insert a page number on the bottom of every page, choose View > Header and Footer, anduse the buttons on the Header and Footer toolbar to create the page numbering. Avoid using Insert > Page Numbers.

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Grown ups don't use the bullets button on the toolbar. Grown ups don't use Format > Bullets and Numbering. To create bullets or dot point paragraphs, use a style (for example, the List Bullet style). To ensure that Word displays the List Bullet style so you can select it, do this.
In Word 2002,on the Format menu, choose Styles and Formatting. The Styles and

Formatting task pane will pop up. Down the bottom, in the Show box, choose "All Styles".

In Word before 2002: On the Format menu, chooseStyle. The Style dialog box will

pop up. In the Category box, choose "All Styles".

Apply the List Bullet style to add bullets to your paragraphs. Set the indents for bullets by modifying the Numbering format of the style, not the Paragraph
format of the style.For information on how to do the indents, see above. For more information on how to modify a style, see How to