King Edward VII Internal Points System (KEIPS)

AY 2012/13

Residence Admission Scheme (RAS) Framework

JCRC are to recommend residents for hall readmission.
NUS CCAs (non-hall) points do not contribute to hall stay but may be considered for special cases. KEVII Hall points are only applicable for KEVII Hall re-admission and may not be recognised by other residences/U-Town for re-admission purposes. Foreign freshmen have guaranteed on-campus accommodation until year 2, but may not necessarily be given a place at KEVII hall.

Mission
To tailor a scheme that is fair and able to retain deserving residents. To tailor a scheme which is transparent and accountable to the residents. To tailor a scheme which is consistent with the objectives and missions of the Hall.

Our Motivation
To improve upon the previous KEIPS To recognize the different workloads between the various CCAs in hall To allow residents to plan their engagement or participation in the halls activities.

Execution of KEIPS
KEIPS will be presented to all residents before CCA Fair. Residents will be educated on the motivations and objectives of the system. Residents can do a preliminary calculation as to their KEIPS points given the guidelines. When KEIPS is implemented, the list of residents with their points will be made known to the whole hall to ensure transparency and accountability.

KEIPS Framework
Objectives:
To be a fair and objective system for re-admission. To retain deserving residents to stay in the hall. To provide support for the peaks of excellence and KE VII Hall specific CCAs.

KEIPS Framework
A points system Prerequisite to be fulfilled in order to qualify under KEIPS. A total of 235 residents (including masters list) are to be re-admitted at the end of each academic year (AY). Residents with the most CCA points and who have also fulfilled the prerequisite will be selected. All JCRC members will be automatically re-admitted unless they have been ruled as not performing their duties by the SCRC.

KEIPS Framework
Prerequisite: 1. Residents must join at least one of the following CCAs to qualify for KEIPS:
Band Block Committee Cheerleading Chinese Drama* Dance Float main committee Hallplay*
(must attain average performance points for respective CCA to qualify)

KE Media* Overseas Community Involvement Project (OCIP) Sports - IHG Welcoming & orientation committee (KEWOC) XQRJ main committee

*Includes various sub-committees Reasons: These are CCAs which define the hall and what KE VII Hall wants to promote.

KEIPS Framework
How many CCAs to join to acquire hall stay? Only your top 4 CCAs (best points) will be considered for points computation Healthy CCA range between 4 6 CCAs

Example
Angela
Xinyao Cheerleading Prerequisite Election committee Photography committee

Qualify for consideration for re-admission

Example
Grace
Wushu Choir Election Committee Welfare Committee DnD Committee

Does not meet the Prerequisite Requirement

KEIPS Framework
There are 3 categories of CCAs:
Category 1 : Organizational Committees and SubCommittees Category 2: Culture Category 3 : Sports

Each category has a maximum cap of 40 points.

Category 1: Organizational Committees and Sub-Committees

There are 3 tiers of committees:
Major
Attendance Performance 10 0, 4 - 8

Average Point

Intermediate
Attendance Performance 8 0, 3 - 6

Regular
Attendance Performance 6 0, 3 - 6

Category 1: Organizational Committees and Sub-Committees

Major
Block Committee Hallplay Steering Committee Chinese Drama Steering Committee Culture Management Board* Overseas Community Involvement Project (OCIP) Rag and Orientation Committee (ROCKE): KEWOC, Float and KE Media X Sports Management Committee* Xin Qing Rong Ji (XQRJ) Organizing Committee

Intermediate
Dinner and Dance (DnD) Committee Hall Marketing Committee (KEVIIbes) KE Media Sub-Committee (Press, Design, Vision, Motion, Web) Welfare Committee (KE Angels) Chinese Drama Sub-Committee Holiday Committee: Rag Dance and Cheer *new committees pending actual tier of CCA points. main committee only

Regular
Alumni Committee XQRJ Sub-Committee Amplitude Committee Election Committee Hallplay Sub-Committee Merit Award Board (MAB)

Holiday Committee: KEWOC Counselors, Float Part Timers and KE Media X Part Timers

Category 1: Organizational Committees and Sub-Committees

Points Allocation
1. Attendance Points Allocation Points calculated from percentage of attendance. Residents will obtain full points if they attend at least 80% of the required attendance. Each CCA must therefore keep attendance registered

Category 1: Organizational Committees and Sub-Committees

2. Performance Points Allocation Only 50% of members in a CCA can be awarded above average performance point. Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC. All points above average is given in the increment of 1

Category 1: Organizational Committees and Sub-Committees

Performance Points Allocation
For Major Committees 0 for non-performance 4 for meeting the average expectation Only 50% of members in a CCA can be awarded above average performance point*
Member Quota Up to 10% Up to 10% Up to 20% Up to 30% Up to 50% Performance Points 8 7 6 5 4 *Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC.

Category 1: Organizational Committees and Sub-Committees

Performance Points Allocation
For Intermediate and Regular Committees 0 for non-performance 3 for meeting the average expectation Only 50% of members in a CCA can be awarded above average performance point*
Member Quota Up to 10% Up to 20% Up to 20% Up to 50% Performance Points 6 5 4 0 or 3 *Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC.

Category 2: Culture

Regular Xinyao

*Number of hours is based on previous years data. Subject to change based on the overall performance of all the sports in hall this year.

Category 2: Culture
There are 3 tiers of Culture CCAs:
Attendance 10

Major (Total hours put in 100 hrs)

Performance Points* First Appearance 2 Subsequent Appearances 0, 2 - 6

Intermediate (Total hours put in = between 75 and 100 hrs)

Attendance 8 Performance Points* First Appearance 2 Subsequent Appearances 0, 1 - 4 Performance Points* First Appearance 2 Subsequent Appearances 0, 1 - 4

Regular (Total hours put in = between 50 and 75 hrs)

Attendance 6

*Number of hours is based on previous years data. Subject to change based on the overall performance and commitment hours of all the culture CCAs this year.

Category 2: Culture
Performance Points* Allocation
If a member makes one appearance in a performance throughout the entire year, that member is eligible for 2 Performance Points Subsequent appearances in the rest of performances throughout the AY will make that member eligible for more points on top of the 2 Performance Points (refer to the table)

Category 2: Culture
Performance Points Allocation
For a Major Culture CCA 0 for non-performance 4 for meeting the average expectation Only 50% of members in a CCA can be awarded above average performance point*
Member Quota Up to 10% Up to 10% Up to 20% Up to 30% Up to 50% Performance Points 6 5 4 3 2 *Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC.

Category 2: Culture
Performance Points Allocation
For Intermediate and Regular Culture CCA 0 for non-performance 2 for meeting the average expectation Only 50% of members in a CCA can be awarded above average performance point*
Member Quota Up to 10% Up to 20% Up to 20% Up to 50% Performance Points 4 3 2 0 or 1 *Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC.

Category 3: Sports
Floorball (M) Floorball (F) Touch Rug (M) Touch Rug (F) Softball Badminton (F) Badminton (M) Basketball (M) Basketball (F) Netball (F) Squash (M) Squash (F) Volleyball (F) Volleyball (M) Swimming (F) Swimming (M) Tennis (F) Tennis (M) Road Relay (M) Road Relay (F) Handball (M) Handball (F) Soccer (F) Table Tennis (M) Table Tennis (F) Soccer (M) Sepak Takraw Athletics (M) Athletics (F)

Category 3: Sports
Attendance 8 IHG Registered Player 4 Performance Points* 0, 1 - 2 Bonus Points 0-4

IHG Registered Player Points The member of the sport must be registered to compete in IHG for the member to receive the IHG Registered Player Points. IHG Achievement Points Gold 20 and confirmed hall stay for the next academic year Silver 3rd/4th/Semi-finals

10

Category 3: Sports
Performance Points* Allocation
0 for non performance 1 point for meeting the average expectation 70% of members in the Sport can be awarded above average performance point. (See table below)
Member Quota Up to 30% Up to 70% Points 2 0-1
*Any adjustments by hall leaders to give beyond the quota as stipulated will be done only with consultation with JCRC and approval by the SCRC.

Category 3: Sports
Bonus Points are awarded to the Sport by the JCRC based on their proposal through the appeal process It is vital that Sports leaders be meticulous in attendance taking and logging of training sessions

Bonus Category
Ad-hoc Activities Flag Day Achievement Rag Day Helpers Bazaar Helpers Open House Ambassadors Any other ad hoc CCAs endorsed by JCRC and SCRC Pageant Contestant* Participation Production Even Support (Ticket Bonus) Attending any 2 of the following: 1. XQRJ Grand Final 2. Hallplay 3. Dinner and Dance 4. Any other events endorsed by JCRC Participation/Winning in external Competitions/Performances/Charity Events Points 26 2, 4 14 2, 4

6 4

1 3 points (based on scale of event and hours of preparation. Subjected to JCRC and SCRC approval)

* Pageant Contestants are not considered part of the DnD Comm

Bonus Category
All accumulated into one lump sum Taken in for final computation, in addition to top 4 CCAs

Example
Angela
Block Comm Cheerleading Touch Rugby Hall Marketing Committee Attendance 10 8 8 8 4 4

Meets Prerequisite
Total 14 12 12 11 49 pts

Performance

4 (IHG) 3 Subtotal

Full Attendance

Average Performance

Example
Derek
Floorball 8

Meets Prerequisite
Total

Attendance Performance

Road Relay Volleyball Hallplay

4 8 5

4 (IHG) + 2 14 (Performance) + 4 (Semifinals) 0 4 4 (IHG) 4 6 Subtotal

Poor performance, does not meet prerequisite

12 9 10 49 pts Top 4 Chosen

Welfare Committee 4

Only attend half of trainings

Example
Joseph
KEWOC DnD Comm Squash XQRJ Attendance 5 5 8 5 0 3

Meets Prerequisite
Total 5 8 12 5 30 pts
Only 30 pts despite joining all major CCAS

Performance

4 (IHG) 0 Subtotal

Poor attendance, Bad/average performance

Example
Grace
Wushu Choir Welfare Committee DnD Comm Bonus Flag Day Bonus Hallplay and XQRJ Finals Tickets Attendance 5 10 8 8 4 4 6 6

Does Not Meet Prerequisite

9 14 14 14 4 4

Performance Total

Subtotal

59 pts

Example
If quota for returning seniors: 1 Only one of the four below will get to stay Angela 49 Needs a tie break Derek 49 Joseph 30 Lowest Grace 59 Highest but did not fulfill prerequisite

Tie Breaker
Angela Derek
1. 2. 3.

49 49

Decide based on achievement criteria in the following order: Leadership role in the Hall (Block head, vice-chairman, etc) Winner in competition or special award Total performance based points

After exhausting the above and if it is still a tie, then a ballot will be conducted.

Appeal Process
Maximum attendance points and performance for each CCA is subjected to change with the approval of JCRC and SCRC CCA leaders may propose to increase the points of their CCAs through an appeal process. CCA leaders who wish to do so are to submit a proposal to the JCRC to justify their appeal by a stipulated deadline Late submissions will not be entertained

Appeal Process
Proper chain of Appeal
CCA leaders Submit Proposal to JCRC JCRC reads proposal and discusses with SCRC Appeal Approved?

Yes. Points will increase accordingly

No. Points will remain the same

Notes
For SEP students, the KEIPS points obtained from 1 semester in hall will be doubled. However, the KEIPS points will not be doubled for Room Draw. CCAs which end after the Points submission deadline will be awarded points based on projection

CCA Leaders
Up to Additional 8 points (4 + 4) can be given for each CCA head and his/her vice head. 4 points will be based on evaluation by the SCRC 4 points will be based on evaluation by the JCRC CCA leaders can award themselves up to the full performance points and are not subjected to the member quota.

Masters List
Those who are unable to secure a place in hall through KEIPS may apply through the Masters List There will be 50 spaces for Masters List. Usually the JCRC will can suggest up to around 40 spaces while Master will hold on to the remaining 10 spaces Applicants are to submit an application form with 2 recommendation letters attached to it Shortlisted applicants will go through an interview process and be notified when his/her application is successful

Tentative Timeline for KEIPS

Date (2013) Senior Hall Residence Application 28.2 12.3 Remarks 2 weeks before recess week Recess Week Week 8 Week 8 Week 9 Week 10 Week 10 Week 10 Week 10 Week 11

Proposal Submission for Appeal of Increasing CCA points Submission of CCA Member Points to JCRC Results of Appeal of CCA points increase Show residents their KEIPS Points and correction period Finalization of KEIPS Points for all Residents Submission of name list to OSA Results of Hall Application notification by OSA Submission of Masters List Application Masters List Interviews

28.2 2.3 13.3 18.3 18.3 20.3 22.3 25.3 28.3 29.3 1.4-5.4

Remarks
The KEIPS is subjected to further amendments and refinements, pending endorsement by the SCRC Constructive feedback from residents is highly encouraged to challenge any point or item in the presented RAS, raise any questions, concerns, misgivings, or objections, and propose changes, alternatives, and refinements.