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Excel 2003

In Pictures

by Chris Charuhas

www.inpics.net
Excel 2003 In Pictures

Copyright

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ISBN 1597061034
Table of Contents
Performing Basic Calculations ....................... 1
Add ........................................................................................................16
Subtract.................................................................................................24
Multiply..................................................................................................27
Divide ....................................................................................................31
Calculate averages...............................................................................35
Find the maximum value .....................................................................39

Formatting Worksheets ................................ 41


Format text............................................................................................42
Format cells ..........................................................................................53
Adjust columns and rows....................................................................62
Print worksheets ..................................................................................69

TABLE OF CONTENTS i
Manipulating Data .........................................77
Move, copy, and paste......................................................................... 78
Add/delete columns............................................................................. 84
Add/delete rows ................................................................................... 90
Employ multiple worksheets .............................................................. 95
Employ AutoFill ................................................................................... 97
Insert/delete worksheets ................................................................... 103

Advanced Calculations ...............................107


Create formulas across worksheets ................................................ 108
Employ absolute references ............................................................. 114
Employ the function wizard .............................................................. 123

Making Data Visible ....................................129


Add comments ................................................................................... 130
Freeze panes ...................................................................................... 133
Create charts...................................................................................... 137

ii TABLE OF CONTENTS
Performing Basic
Calculations
In this section, you’ll learn how to:

• Add
• Subtract
• Multiply
• Divide
• Calculate averages
• Find the maximum value

PERFORMING BASIC CALCULATIONS 1


1. Click the button.

When the menu appears, click All Programs, Microsoft Office,


then Microsoft Office Excel 2003.

2 PERFORMING BASIC CALCULATIONS


Excel should open and look like this:

PERFORMING BASIC CALCULATIONS 3


2. Close the Getting Started pane.

4 PERFORMING BASIC CALCULATIONS


3. Click in cell A1 to place the cursor there.

4. Type:

Frog Farm

PERFORMING BASIC CALCULATIONS 5


5. Click in cell A3.

Cell A3 should now be highlighted:

6. Type:

Per-Frog Costs

6 PERFORMING BASIC CALCULATIONS


7. Press the ENTER key on your keyboard.

Cell A4 should now be highlighted.

8. Type:

Tadpole

9. Press the ENTER key on your keyboard.

PERFORMING BASIC CALCULATIONS 7


10. In cell A5, type:

Food

11. Press the ENTER key.

In cell A6, type:

Tank

8 PERFORMING BASIC CALCULATIONS


12. Press the ENTER key.

In cell A7, type:

Total

13. Click in cell B4 to highlight the cell.

Type:

.39

PERFORMING BASIC CALCULATIONS 9


14. Press ENTER to move to cell B5.

Type:

1.21

15. Press ENTER to move to cell B6.

Type:

.72

16. Press ENTER to move to cell B7.

10 PERFORMING BASIC CALCULATIONS


17. On the Toolbar, click the icon.

18. When the Save As window appears, make sure the My


Documents folder appears in the Save in box.

PERFORMING BASIC CALCULATIONS 11


19. Click the icon.

20. When the New Folder window appears, type:

Practice Excel Files

in the Name box.

12 PERFORMING BASIC CALCULATIONS


21. Click the button.

The Practice Excel Files folder should now appear in the Save
in box:

PERFORMING BASIC CALCULATIONS 13


22. In the File name box, type:

Frog Farm

23. Click the button.

14 PERFORMING BASIC CALCULATIONS


Tip: So far, only Sheet 1 has been used. That’s an individual
worksheet.

All the worksheets—Sheet 1, Sheet 2, Sheet 3, etc. (you’ll work


with them later) make up a workbook.

PERFORMING BASIC CALCULATIONS 15


Add
1. Click in cell B7.

2. Type:

3. Click in cell B4.

16 PERFORMING BASIC CALCULATIONS


4. Type:

5. Click in cell B5.

6. Type:

PERFORMING BASIC CALCULATIONS 17


7. Click in cell B6.

8. Press the ENTER key.

The total in cell B7 should be 2.32.

9. Click in cell B7.

18 PERFORMING BASIC CALCULATIONS


Look in the Formula Bar.

It should read:

=B4+B5+B6

Tip: You just created a formula that adds up the per-frog costs
for the tadpole, food, and tank.

Formulas always begin with an =.

10. On the Toolbar, click the icon.

11. Click in cell D3.

PERFORMING BASIC CALCULATIONS 19


12. Type:

Price

13. In the cells below, type:

A B C D E
1 Frog Farm
2
3 Per-Frog Costs Price
4 Tadpole .39 Frog 2.50
5 Food 1.21 Packaging .50
6 Tank .72 Total
7 Total 2.32
8

20 PERFORMING BASIC CALCULATIONS


14. Click in cell E6.

15. On the Toolbar, click the icon.

The worksheet should look like this:

PERFORMING BASIC CALCULATIONS 21


16. Press the ENTER key.

The total in E6 should be 3.

17. Click in cell E6.

22 PERFORMING BASIC CALCULATIONS


The Formula Bar should show:

=SUM(E4:E5)

Tip: This is just a different way of adding numbers. By clicking


the icon, you told Excel to SUM, or add, the numbers from E4
through E5.

PERFORMING BASIC CALCULATIONS 23


Subtract
1. Click in cell G3.

Type:

Profit Per Frog

2. Click in cell G4.

Type:

24 PERFORMING BASIC CALCULATIONS


3. Click in cell E6.

Type:

4. Click in cell B7.

The worksheet should look like this:

PERFORMING BASIC CALCULATIONS 25


5. Press the ENTER key.

The Profit Per Frog should be 0.68:

6. Click in cell G4.

The Formula Bar should look like this:

26 PERFORMING BASIC CALCULATIONS


Multiply
1. Click in cell A9 and type:

Sales

2. Press the TAB key on your keyboard.

It should move the cursor to cell B9.

PERFORMING BASIC CALCULATIONS 27


3. In cell B9, type:

2250

4. In cell A11, type:

Profits

28 PERFORMING BASIC CALCULATIONS


5. In cell B11, type :

6. Click cell B9, then type:

Tip: This is the multiplication symbol. To type it, hold down the
SHIFT key, then press the number 8 key.

PERFORMING BASIC CALCULATIONS 29


7. Click cell G4, then press the ENTER key.

The Profits should read 1530:

8. Click cell B11.

The Formula Bar should read:

=B9*G4

30 PERFORMING BASIC CALCULATIONS


Divide
1. Click cell I3, then type:

Profit Margin

2. Click cell I4, then type:

PERFORMING BASIC CALCULATIONS 31


3. Click cell G4, then type:

4. Click cell E6, then press the ENTER key.

The Profit Margin should be 0.226667:

32 PERFORMING BASIC CALCULATIONS


5. Click cell I4.

The Formula Bar should read:

=G4/E6

6. Change the price of the frog to 3.00, then press the ENTER key.

PERFORMING BASIC CALCULATIONS 33


See how the profit margin changes along with the price (cell E4)
used in the formula:

7. Change the price of the frog back to 2.50.

8. On the Toolbar, click the icon.

34 PERFORMING BASIC CALCULATIONS


Calculate averages
1. Click in cell A13, then type:

Subsidies

2. In cells A14 through C14, type :

2000 2001 2002

PERFORMING BASIC CALCULATIONS 35


3. In cells A15 through C15, type:

2000 2001 2002


10000 8000 12000

4. In cell E14, type:

Average

36 PERFORMING BASIC CALCULATIONS


5. In cell F14, type:

=average(

Tip: Don’t forget to type the ( opening parenthesis. It tells Excel


to begin averaging a series of cells.

6. Highlight cells A15 through C15.

The worksheet should look like this:

PERFORMING BASIC CALCULATIONS 37


7. Press the ENTER key.

The average subsidy should be 10000:

8. Click cell F14.

The Formula bar should show:

=AVERAGE(A15:C15)

38 PERFORMING BASIC CALCULATIONS


Find the maximum value
1. Click in cell E15, then type :

Maximum

2. Click in cell F15, then type:

=MAX(A15:C15)

PERFORMING BASIC CALCULATIONS 39


3. Press ENTER.

The worksheet should look like this:

4. Click the icon.

5. Click the button to close the Frog Farm spreadsheet.

40 PERFORMING BASIC CALCULATIONS


Formatting
Worksheets
In this section, you’ll learn how to:

• Format text
• Format cells
• Adjust columns and rows
• Print worksheets

FORMATTING WORKSHEETS 41
Format text
Modify fonts

1. Open the Frog Farm workbook from the Practice Excel Files
folder.

2. Click cell A1.

3. On the Toolbar, click the icon.

42 FORMATTING WORKSHEETS
4. Click the drop-down arrow beside the Font Size box.

5. When the menu appears, click 18.

FORMATTING WORKSHEETS 43
6. In the Font list, click Arial Black.

The text should look like this:

44 FORMATTING WORKSHEETS
7. Double-click on cell A3.

8. Highlight the text Per-Frog Costs.

FORMATTING WORKSHEETS 45
9. Click the icon, then the icon.

The text should look like this:

10. Make this text bold and italic:

Price
Profit Per Frog
Profit Margin
Sales
Profits
Subsidies

46 FORMATTING WORKSHEETS
The worksheet should look like this:

FORMATTING WORKSHEETS 47
Format numbers

1. Highlight cells B4 through B7.

2. On the Toolbar, click the icon.

48 FORMATTING WORKSHEETS
Tip: If the icon isn’t present on the Toolbar, click the arrow at the
end of the Toolbar, then Show Buttons on Two Rows.

3. Click the worksheet.

The numbers should look like this:

FORMATTING WORKSHEETS 49
4. In the same way, format all the numbers in the worksheet
(except the Subsidies years and Profit Margin) as currency.

The worksheet should look like this :

5. Click cell I4.

6. On the Toolbar, click the icon.

50 FORMATTING WORKSHEETS
7. Click the icon twice more.

There should be three decimal places remaining:

8. On the Toolbar, click the icon.

FORMATTING WORKSHEETS 51
The number should change to percent:

52 FORMATTING WORKSHEETS
Format cells
Change cell color

1. Drag from cell E14 to E15 to highlight both cells.

2. On the Menu Bar, click Format, then Cells.

FORMATTING WORKSHEETS 53
3. When the Format Cells window appears, click the Patterns tab.

54 FORMATTING WORKSHEETS
4. In the Color grid, click the light gray square.

5. Click the button.

FORMATTING WORKSHEETS 55
6. Click the worksheet.

The cells should look like this:

56 FORMATTING WORKSHEETS
Add borders

1. Click and drag from cell E14 to cell F15 to highlight the four cells.

2. On the Menu Bar, click Format, then Cells.

FORMATTING WORKSHEETS 57
3. When the Format Cells window appears, click the Border tab.

58 FORMATTING WORKSHEETS
4. Click the button.

5. Click the button.

6. Click the worksheet.

The cells should be outlined:

FORMATTING WORKSHEETS 59
Shift alignment

1. Highlight cells A4 through A7.

2. On the Toolbar, click the icon.

60 FORMATTING WORKSHEETS
3. Click the worksheet.

The text in the cells should be right-aligned:

4. Highlight the same cells again.

5. Click the icon.

The text should be centered in the cells:

FORMATTING WORKSHEETS 61
Adjust columns and rows
Adjust column width

1. Place the cursor on the divider between the A and B column


headers.

It should turn into a double-arrow:

2. Drag the divider to the left to make column A narrower.

62 FORMATTING WORKSHEETS
Some of the cells should display ##### signs:

Tip: This means the column is too narrow to display the cells’
contents.

FORMATTING WORKSHEETS 63
Drag the divider back to the right until you can see the contents
of the cells in column A:

64 FORMATTING WORKSHEETS
3. Double-click on the divider between the G and H column
headers.

It will make column G as wide as it needs to be to display all the


contents of cells in that row:

FORMATTING WORKSHEETS 65
Adjust row height

1. Click the box in the corner at the intersection of the column and
row headings:

This will select the entire worksheet:

66 FORMATTING WORKSHEETS
2. Place the cursor on the divider between rows 4 and 5.

It should become a double-arrow.

3. Drag the divider down.

This will make all rows taller:

FORMATTING WORKSHEETS 67
4. On the Toolbar, click the icon.

The worksheet should return to normal row height.

5. Click the worksheet to de-select it.

68 FORMATTING WORKSHEETS
Print worksheets
Print preview

1. On the Toolbar, click the icon.

This will show how the worksheet will look when printed:

FORMATTING WORKSHEETS 69
2. Click the button.

3. When the Page Setup window appears, click each tab.

This shows what print options can be changed.

4. Click the button.

70 FORMATTING WORKSHEETS
Adjust page breaks

1. Click the button.

If an alert window appears, click its button.

2. Drag the blue dotted line to the right until it merges with the blue
solid line.

FORMATTING WORKSHEETS 71
3. Drag the bottom blue solid line down until it shows all the page’s
content.

4. On the Menu Bar, click View, then Normal.

72 FORMATTING WORKSHEETS
The worksheet should return to normal view.

FORMATTING WORKSHEETS 73
Print a region

1. Select cells A3 through J7.

74 FORMATTING WORKSHEETS
2. On the Menu Bar, click File, then Print.

FORMATTING WORKSHEETS 75
3. When the Print window appears, click the Selection radio
button.

To print the selection, click the button.

4. Save and close the Frog Farm workbook.

76 FORMATTING WORKSHEETS
Manipulating Data
In this section, you’ll learn how to:

• Move, copy, and paste


• Add/delete columns
• Add/delete rows
• Employ multiple worksheets
• Employ AutoFill
• Insert/delete worksheets

MANIPULATING DATA 77
Move, copy, and paste
Move cell contents

1. Open the Frog Farm workbook from the Practice Excel Files
folder.

2. Highlight cells G3 and G4.

3. Place the cursor on the left edge of the border.

78 MANIPULATING DATA
It should turn into a four-way arrow:

4. Click and drag the border one cell to the left.

5. Click on the worksheet.

It should look like this:

MANIPULATING DATA 79
6. Move the contents of cell I4 to cell G4 in the same way.

When you’re done, it should look like this:

80 MANIPULATING DATA
Copy and paste

1. Highlight cells I3 through J3.

2. On the Menu Bar, click Edit, then Copy.

MANIPULATING DATA 81
3. Click cell G3.

4. On the Menu Bar, click Edit, then Paste.

It should look like this:

82 MANIPULATING DATA
5. Press the ESC key on the keyboard.

This should get rid of the “marching ants” around cells I3—J3.

6. Highlight cells I3—J3, then press the DELETE key on the


keyboard.

The worksheet should look like this:

MANIPULATING DATA 83
Add/delete columns
Add a column

1. Click the D column heading.

2. On the Menu Bar, click Insert, then Columns.

84 MANIPULATING DATA
A new column should appear:

MANIPULATING DATA 85
Add multiple columns

1. Click and drag across column headings D, E, and F.

2. On the Menu Bar, click Insert, then Columns.

86 MANIPULATING DATA
Three new columns should appear:

MANIPULATING DATA 87
Delete columns

1. Click the D column heading to select it.

2. Right-click the D column heading.

When the menu appears, click Delete.

88 MANIPULATING DATA
The column should disappear:

3. Right-click the D column heading, then Delete it three more


times.

The worksheet should look like this:

MANIPULATING DATA 89
Add/delete rows
Add row

1. Click on the row heading for row 12.

2. On the Menu Bar, click Insert, then Rows.

90 MANIPULATING DATA
A new row should appear:

MANIPULATING DATA 91
Delete row

1. Right-click the row heading for row 13.

2. When the menu appears, click Delete.

92 MANIPULATING DATA
The row should disappear:

3. Click and drag down the row headings for rows 9 through 15.

Right-click the highlighted rows and delete them.

4. Insert a new column in front of column F.

5. Insert a new column in front of column H.

6. Insert two new rows above row 3.

7. In the new row 3, type:

Numbers Per-Frog

MANIPULATING DATA 93
8. Make this text Arial, 12 point, and bold.

The worksheet should now look like this:

94 MANIPULATING DATA
Employ multiple worksheets
1. Double-click the Sheet 1 tab.

The words Sheet 1 should be highlighted.

MANIPULATING DATA 95
2. Type:

Numbers Per-Frog

The tab should look like this:

3. Double-click the Sheet 2 tab.

4. Type:

Sales

5. Click the Numbers Per-Frog tab again.

The tabs should now look like this:

96 MANIPULATING DATA
Employ AutoFill
1. Click the Sales tab.

2. In cell A1, type:

Frog Sales

Make this text Arial, 12 point, bold:

MANIPULATING DATA 97
3. In cell A3, type:

January

4. In cell B3, type:

February

5. In cell C3, type:

March

6. Highlight cells A3 through C3.

98 MANIPULATING DATA
7. Place the cursor on the Fill Handle.

It should turn into a black cross:

8. Drag the cursor to cell L3.

MANIPULATING DATA 99
9. Release the mouse button.

The months should fill in consecutively:

10. In cell A4, type:

10

11. In cell B4, type:

20

12. Highlight cells A4 and B4, then place the cursor on the Fill
Handle.

100 MANIPULATING DATA


13. Drag it to cell L4.

The numbers should fill in, in increments of 10:

14. In cell N3, type:

Total

15. Click cell N4, then click the icon.

MANIPULATING DATA 101


16. Drag over all the cells with numbers in them.

They should be surrounded by “marching ants”:

17. Press ENTER.

The yearly total of 780 frogs sold should appear:

18. Save the workbook.

102 MANIPULATING DATA


Insert/delete worksheets
Insert worksheets

1. Click the Sheet 3 tab.

2. On the Menu Bar, click Insert, then Worksheet.

A new tab should appear in front of it:

MANIPULATING DATA 103


Delete worksheets

1. Right-click the new tab, then click Delete.

It should disappear:

104 MANIPULATING DATA


2. Double-click the Sheet 3 tab, then type:

Revenue

The tabs should now look like this:

3. Save and close the Frog Farm workbook.

MANIPULATING DATA 105


106 MANIPULATING DATA
Advanced
Calculations
In this section, you’ll learn how to:

• Create formulas across worksheets


• Employ absolute references
• Employ the function wizard

ADVANCED CALCULATIONS 107


Create formulas across worksheets
1. Open the Frog Farm workbook.

2. Click the Revenue tab.

3. In cell A1, type:

Revenue

Make this text Arial, 12 point, bold:

108 ADVANCED CALCULATIONS


4. In cell B3, type:

January

5. Fill in the cells from C3 to M3 with the months of the year.

6. In cell A4, type:

Gross Sales

Tip: Adjust the width of column A so all the text shows.

7. In cell B4, type:

ADVANCED CALCULATIONS 109


8. Click the Numbers Per-Frog tab.

9. In the Numbers Per-Frog sheet, click cell E8.

10. Type:

110 ADVANCED CALCULATIONS


11. Click the Sales tab.

12. In the Sales sheet, click cell A4.

ADVANCED CALCULATIONS 111


13. Press ENTER.

On the Revenue sheet, January’s gross sales should be $30.00:

The price of a frog

times

The number of frogs sold in January.

14. Click cell B4.

In the Formula Bar is the formula that expresses this:

='Numbers Per-Frog'!E8*Sales!A4

Note the sheets are listed before the cell coordinates.

112 ADVANCED CALCULATIONS


15. On the Revenue sheet, type:

Net Revenue

in cell A5.

16. In cell B5, create a formula that multiplies the profit-per-frog by


the number of frogs sold in January.

When you’re done, the Net Revenue in January should be $6.80:

ADVANCED CALCULATIONS 113


Employ absolute references
1. On the Revenue sheet, click cell B4.

Notice the formula in the Formula Bar:

='Numbers Per-Frog'!E8*Sales!A4

114 ADVANCED CALCULATIONS


2. Place the cursor on the Fill Handle, then drag it to cell C4.

Cell C4 should contain only a -.

3. Click cell C4.

Note the formula in the Formula Bar:

='Numbers Per-Frog'!F8*Sales!B4

ADVANCED CALCULATIONS 115


This means Excel is multiplying cell F8 in the Numbers Per-
Frog sheet with January’s frog sales.

When the formula in B4 was moved over to cell C4, Excel moved
over the cells used in the formula, too:

From E8 to F8 in the Numbers Per-Frog sheet:

From A4 to B4 in the Sales sheet:

116 ADVANCED CALCULATIONS


4. Click the Numbers Per-Frog sheet, then look at cell F8—a blank
cell.

The formula in cell C4 on the Revenue sheet is multiplying


January’s frog sales by nothing—a blank cell.

To fix this, an absolute reference is employed.

5. On the Revenue sheet, click cell C4.

6. Press DELETE.

ADVANCED CALCULATIONS 117


7. Click cell B4.

8. Click in the Formula Bar, before the E in E8, to place the cursor
there.

9. Type:

118 ADVANCED CALCULATIONS


10. Click before the 8 in E8 to place the cursor there.

11. Type:

12. Press the ENTER key.

ADVANCED CALCULATIONS 119


13. Click cell B4.

Notice the formula in the Formula Bar:

='Numbers Per-Frog'!$E$8*Sales!A4

14. Place the cursor on the Fill Handle and drag it to cell C4.

February’s Gross Sales should be $60.00:

The price of a frog ($3.00)

times

The number of frogs sold in February (20).

120 ADVANCED CALCULATIONS


15. Click cell B4, then cell C4.

Notice the formulas in the Formula Bar.

Both formulas use cell E8 in the Numbers Per-Frog sheet.

16. Click cell C4, then place the cursor on the Fill Handle.

17. Drag it to cell M4.

The worksheet should look like this:

By employing an absolute reference—using the $ symbol to


make each formula use the same cell containing the frog price—
the formula stays accurate for all months.

18. Edit the formula in cell B5 in the Revenue sheet to make cell G6
in the Numbers Per-Frog sheet an absolute reference.

ADVANCED CALCULATIONS 121


19. Use the Fill Handle to copy the formula in cell B5 so the
Revenue sheet shows each month’s net revenue.

When you’re done, the Revenue sheet should look like this:

122 ADVANCED CALCULATIONS


Employ the function wizard
1. In the Revenue sheet, click cell A7.

2. Type:

In how many months were sales greater than $175?

ADVANCED CALCULATIONS 123


3. Click cell F7.

4. Click the drop-down arrow beside the icon.

5. When the menu appears, click More Functions.

124 ADVANCED CALCULATIONS


6. When the Insert Function window appears, click Statistical in
the Category list:

7. Scroll down the Function list, then click COUNTIF.

ADVANCED CALCULATIONS 125


8. Click the button.

9. When the Function Arguments window appears, pull it down so


it doesn’t obscure any information.

10. Click in the Range box to place the cursor there.

126 ADVANCED CALCULATIONS


11. Highlight cells B4 through M4.

12. Click in the Criteria box, then type:

>175

ADVANCED CALCULATIONS 127


13. Click the button.

Cell F7 should show that sales were greater than $175 in 7


months.

14. Save and close the Frog Farm workbook.

128 ADVANCED CALCULATIONS


Making Data Visible
In this section, you’ll learn how to:

• Add comments
• Freeze panes
• Create charts

MAKING DATA VISIBLE 129


Add comments
1. Open the Frog Farm workbook.

2. On the Numbers Per-Frog sheet, click cell I6.

3. On the Menu Bar, click Insert, then Comment.

130 MAKING DATA VISIBLE


4. Type:

Pretty good profit margin, eh?

5. Click the sheet.

The orange triangle in cell I6 indicates that it contains a


comment.

MAKING DATA VISIBLE 131


6. Move the cursor onto cell I6.

The comment should appear:

132 MAKING DATA VISIBLE


Freeze panes
1. Click the Sales tab.

2. In the Sales worksheet, click cell A4.

3. On the Menu Bar, click Window, then Freeze Panes.

MAKING DATA VISIBLE 133


4. Scroll vertically in the worksheet.

The rows below the months should scroll.

Freezing panes
Freezing panes is a great help when working with large spreadsheets.

As shown in the example above, freezing panes makes it easier to see


what numbers in cells represent.

5. On the Menu Bar, click Window, then Unfreeze Panes.

134 MAKING DATA VISIBLE


6. Scroll vertically in the worksheet.

The view should have returned to normal.

7. Click the heading for column C.

8. On the Menu Bar, click Window, then Freeze Panes.

MAKING DATA VISIBLE 135


9. Scroll horizontally in the worksheet.

The columns to the right of column B should scroll.

10. On the Menu Bar, click Window, then Unfreeze Panes.

136 MAKING DATA VISIBLE


Create charts
1. In the Sales worksheet, highlight cells A3 through L4.

2. On the Toolbar, click the icon.

MAKING DATA VISIBLE 137


3. When the Chart Wizard window appears, click Column in the
Chart Type list.

4. Click the button.

138 MAKING DATA VISIBLE


5. In the next step, make sure the Rows radio button is clicked.

Then click the button.

MAKING DATA VISIBLE 139


6. In the next step, click the Titles tab, then type:

Frog Sales

in the Chart title box.

7. Click the button.

8. In the next step, click the As new sheet radio button.

140 MAKING DATA VISIBLE


9. In the box beside it, type:

Frog Sales Chart

10. Click the button.

The chart should appear:

MAKING DATA VISIBLE 141


11. Click the Frog Sales Chart tab and drag it to the end of the tabs.

12. Release the mouse button.

It should be last in the list of tabs:

13. Click the legend.

142 MAKING DATA VISIBLE


14. Press DELETE.

The chart should look like this:

MAKING DATA VISIBLE 143


144 MAKING DATA VISIBLE
Glossary
Absolute Reference
A cell reference that remains fixed even if the cell containing the formula is
moved.

AutoSum
An icon used to automatically total a column or row.

Cell
The basic unit of Excel, formed by the intersection of a row and column.

Chart
A visual representation of data, such as a pie chart or bar graph.

Column
A vertical line of cells in a worksheet.

Column Header
The identifying label at the top of a column.

Fill Handle
A small solid box in the lower right corner of a selected cell. It is used to
copy the contents of a cell or cells into adjacent cells.

Formula
An equation that tells Excel how to calculate values in a worksheet.

Formula Bar
A box located at the top of an Excel worksheet that displays the formula
within the selected cell.

Freeze Panes
Selecting rows or columns so they remain stationary when scrolling in a
worksheet.

GLOSSARY 145
Range
An array of selected cells. A range is indicated with a colon between cell
designations. Example: A1:A15 indicates the first 15 cells in column A.

Row
A horizontal line of cells labeled with a number on the left side of a
worksheet.

Row Header
The identifying number for each row.

Tab
A stub the bottom of a worksheet (like on a file folder) that contains the
name of the worksheet.

Workbook
An entire Excel file comprised of worksheets.

Worksheet
A single Excel sheet within a workbook.

146 GLOSSARY
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