SOCIETY ACT

CONSTITUTION
1. The name of the society is Parents For Connected Learning PAC Society.

2. The purposes of the society are:

(a) to raise money for enriching the education of students enrolled with SD42 Connected
Learning Community Distributed Learning (CLC DL);
(b) to partner with and assist CLC DL staff in creating and promoting an open, self-
directed learning community that provides K-13 learners with educational choices and
autonomous control of their education;
(c) to ensure student well-being and success with programs, structures and processes that
recognize and support the unique educational needs, interests and goals of each learner;
(d) to provide leadership to support and encourage parents as the primary educators of
their children;
(e) to foster and promote awareness, respect, understanding, partnerships and supportive
dialogue among parents, SD42 CLC DL staff, School Trustees, District Management,
Ministry of Education staff, relevant other elected officials and parent advisory
committees in the district and province including the DPAC and BCCPAC;
(f) to provide information and expertise regarding self-directed learning, including:
C Alternative Methods of Delivery,
C Individualized Educational Choices,
C Learning Partnerships and Mentoring Networks,
C Technology, Curriculum and Resources,
C Graduation and Certification,
C Reports and Assessments,
C Integrated, Multi-disciplinary and Discovery-based Studies, and
C Holistic Learning Environments and Models; and
(g) to advise the School Board, principal and staff on any matter other than matters
assigned to the CLC DL School Planning Council;
(h) to provide representation and services for students and parents as determined by the
membership.

BYLAWS
Part 1 — INTERPRETATION OF TERMS
1 (1) In these bylaws, unless the context otherwise requires:
“CLC DL” means Connected Learning Community Distributed Learning;
“community organizations” means groups that demonstrate an interest in
education and are not already included in the scope of the PAC’s constitution
and bylaws;
 "directors" means the directors of the PFCL PAC for the time being;
“district” means School District No. 42 (SD 42);
“DPAC” or “district parent advisory council” means the parent advisory
councils organized according to the School Act and operating as a district
parent advisory council in School District No. 42;
“PAC” or “parent advisory council” means the parents organized according
to the School Act and operating as a parent advisory council in CLC DL under
the name Parents For Connected Learning PAC Society. “PAC”, “PFCL”,
“Council”, “Society”, and “Parent Advisory Council” can be used
interchangeably to refer to the Parents for Connected Learning PAC Society;
“parent” is as defined in the School Act and means
(a) the guardian of the person of the student or child,
(b) the person legally entitled to custody of the student or child, or
(c) the person who usually has the care and control of the student or
child
and, for the purposes of these bylaws, means the parent or guardian of a child
or children enrolled in School District No. 42 CLC DL;
"registered address" of a member means the member's mailing address and
email address as recorded in the register of members;
“school” means any public elementary or secondary educational institution as
defined in the School Act operating within School District No. 42; and
“SPC” means the school planning council created for CLC DL according to
the School Act.
(2) Words importing the singular include the plural and vice versa, and words
importing a male person include a female person and a corporation.

Part 2 — MEMBERSHIP
3 Every member must uphold the constitution and comply with these bylaws.
(1) Members will conduct business of the PAC with fairness and respect for
diversity, and in accordance the with the constitution and bylaws.
Voting Members
4 The voting members of the PAC are the applicants for incorporation of the PFCL PAC
Society, and those persons who subsequently become members, in accordance with
these bylaws and, in either case, have not ceased to be members. At no time shall the
PAC have more non-voting members that voting.
(1) All parents and guardians of students enrolled in CLC DL are voting members
of the PAC.
(2) Only members in good standing are permitted to exercise their right to vote and
to be elected to voting positions on the board.
Non-Voting Members
5 (1) Administrators and staff (teaching and non-teaching) of CLC DL and other
employees or elected officials of School District No. 42 or the Ministry of
Education may be invited to become non-voting members of the PAC.
(2) Individuals who are not parents of students enrolled in the CLC DL may be
invited to become non-voting members of the PAC.
 6 A person ceases to be a member of the PAC when his child is no longer enrolled in
CLC DL.
7 The amount of the first annual membership dues must be determined by the directors
and after that the annual membership dues must be determined at the annual general
meeting of the PFCL PAC.
8 All members are in good standing except a member who has failed to pay his or her
current annual membership fee, or any other subscription or debt due and owing by the
member to the PAC, and the member is not in good standing so long as the debt
remains unpaid.

Part 3 — MEETINGS OF MEMBERS

General Meetings
9 General Meetings of the PAC must be held at the time and place that the directors
decide. Notice of meetings can be sent in various ways — by newsletter, e-mail, or
website. A calendar of meetings for the year satisfies the requirement for reasonable
notice.
(1) The accidental omission to give notice of a meeting to, or the non-receipt of a
notice by any of the members entitled to receive notice does not invalidate
proceedings at the meeting.
(2) Notice of meeting is deemed to have been given on the second day following
the day on which the notice is posted or sent electronically to the members’
registered address, and in proving that notice has been given, it is sufficient to
prove the notice was properly addressed and sent electronically.
(3) (a) Notice of a general meeting must be given to
(i) every member shown on the register of members on the day
notice is given,
(ii) the auditor, if appointed according to Bylaw 63, and
(iii) the principal of CLC DL.
(b) No other person is entitled to receive a notice of a general meeting.
10 General meetings of the PAC must be conducted with fairness to all members.
11 General meetings will be held not less than 3 times during the school year. One of those
meetings will be the annual general meeting.
12 No meeting of the PAC shall be used to discuss individual school personnel, students,
parents, or other members of the school community.
13 The PAC will refrain from partisan political action.
14 Members will be given reasonable notice of general meetings.
Special Meetings
15 General meetings only become Special Meetings when they are called to discuss and
vote on a resolution to change the bylaws and/or constitution or the dissolution of the
PAC.
(1) The directors may, when they think fit, convene a Special Meeting.
16 Special Meetings of the PAC require written notice of the meeting including:
C date,
C time,
C place, and
 C information and background detailing the specific proposed resolution(s) or
amendment(s) (called “special resolutions”)
which must be given to the members by mail or by email to their registered address not
less than 14 days before the meeting.
(1) Such special resolutions require a 2/3 majority of the votes cast by raising of
hand or by secret ballot to pass.

Part 4 — PROCEEDINGS AT ALL MEETINGS

Quorum
17 A quorum for general and special meetings of members will be five voting members,
subject to bylaw 26.
18 If at any time during a general meeting a quorum ceases to be present, business then in
progress must be suspended until there is a quorum present or until the meeting is
adjourned or terminated.
Special business
19 Special business is:
(1) all business at a Special Meeting except the adoption of the rules of order.
(2) all business conducted at an annual general meeting except the following:
(a) the adoption of agenda, minutes, and rules of order;
(b) the consideration of the financial statements;
(c) subject to Bylaw 63, the appointing of, re-appointing of, or rescinding
the need for appointing, an Auditor;
(d) the report of the directors;
(e) the election of directors; and
(f) the other business that, under these bylaws, ought to be conducted at
an annual general meeting.
Voting
20 Except as provided elsewhere in these bylaws, all matters requiring a vote will be
decided by a simple majority of the votes cast (50% plus 1).
21 In the case of a tie vote, the chair does not have a second or casting vote and the
motion is defeated.
(1) The chair may choose to not vote on a motion without invalidating the vote
taken.
(2) The chair of a meeting may move or propose a resolution.
22 Members must vote in person on all matters except as indicated in bylaws 23. Voting
by proxy will not be permitted.
23 Except as provided elsewhere in these bylaws, voting is by a show of hands, or, where
requested by two voting members present, by secret ballot, electronic message or other
recognized method as warranted by circumstances and location of voting members.
24 A vote will be taken to destroy the ballots immediately after every use of this voting
method.
25 (1) Business, other than the election of a chair and the adjournment or termination
of the meeting, must not be conducted at a general meeting at a time when a
quorum is not present.
(2) If at any time during any meeting there ceases to be a quorum present, business
 then in progress must be suspended until there is a quorum present or until the
meeting is adjourned or terminated.
26 If within 30 minutes from the time appointed for a general meeting a quorum is not
present, the meeting, if convened on the requisition of members, must be terminated,
but in any other case, it must stand adjourned to the same day in the next week, at the
same time and place, and if, at the adjourned meeting, a quorum is not present within
30 minutes from the time appointed for the meeting, the members present constitute a
quorum.
27 Subject to bylaw 28, the president of the PAC, the vice president or, in the absence of
both, one of the other directors present, must preside as chair of a general meeting.
28 If at a general meeting
(a) there is no president, vice president or other director present within 15
minutes after the time appointed for holding the meeting, or
(b) the president and all the other directors present are unwilling to act as
the chair,
the members present must choose one of their number to be the chair.
29 (1) A general meeting may be adjourned from time to time and from place to place,
but business must not be conducted at an adjourned meeting other than the
business left unfinished at the meeting from which the adjournment took place.
(2) When a meeting is adjourned for 10 days or more, notice of the adjourned
meeting must be given as in the case of the original meeting.
(3) Except as provided in this bylaw, it is not necessary to give notice of an
adjournment or of the business to be conducted at an adjourned general
meeting.
30 A resolution proposed at a members meeting must be seconded.

Part 5 — DIRECTORS AND OFFICERS (EXECUTIVE)

31 Directors are elected to the board of directors by the voting members of the PAC from
their numbers at the annual general meeting.
(1) The board of directors will manage the PAC’s affairs between general meetings
of the PAC.
(a) The board of directors will consist of the officers, the DPAC
representative, and no more than two (2) directors-at-large.
(b) The number of directors on the board must be a minimum of five or a
maximum of nine as set out in these bylaws.
(2) The Directors, including the Executive Directors or Officers must be elected at
each annual general meeting of the PAC.
(a) Elections will be conducted by the chair of the Nominations Committee.
(i) Separate elections must be held for each office to be filled.
(ii) An election may be by acclamation, show of hands or by secret
ballot, except for the positions of SPC and DPAC, which must
be by secret ballot.
(iii) If a successor is not elected the person previously elected or
appointed may continue to hold office, if she continues to be a
voting member.
 (3) The Directors and Officers will hold office for a term of one year beginning
immediately following the end of the annual general meeting until the end of the
next annual general meeting.
(4) No person may hold the same executive position for more than four
consecutive years.
(5) The directors may exercise all the powers and do all the acts and things that the
PAC may exercise and do, and that are not by these bylaws or by statute or
otherwise lawfully directed or required to be exercised or done by the PAC in
a general meeting, but subject, nevertheless, to
(a) all laws affecting the PAC,
(b) these bylaws, and
(c) rules, not being inconsistent with these bylaws, that are made from time
to time by the PAC in a general meeting.
(i) A rule, made by the PAC in a general meeting, does not
invalidate a prior act of the directors that would have been valid
if that rule had not been made.
32 The executive, or officers, of the board of directors must include the president,
secretary, and treasurer, and may include the vice president, immediate past president,
and a PAC Representative to the SPC.
(a) In the event that the executive includes the position of secretary
treasurer, the executive must include the vice president and may also
include any or all of the other officers listed above.
(1) The immediate past president may remain a voting member of the board if her
child continues to be enrolled in CLC DL.
(2) The immediate past president may remain on the board of directors as a non-
voting member if her child is no longer enrolled in CLC DL to act as a resource
and provide leadership, training, and continuity for the benefit of the PAC and
its work.
(3) At least one representative (of a total of 3) from the PAC which are elected to
the SPC must hold a position on the executive. (School Act, s. 8.1)
Vacancy
33 If an executive member resigns or ceases to hold office for any other reason, the
remaining executive members may appoint a voting member in good standing of the
PAC to fill the vacancy until the end of the next annual general meeting.
Removal of a director
34 The members may, by a majority of not less than 75% of the votes cast, remove a
director from the board before the expiration of his or her term of office, and may elect
a voting member from their number to complete the term.
(1) Written notice specifying the intention to make a motion to remove the
executive member must be given to all members not less than 14 days before
the meeting.
(2) The director facing expulsion must be permitted to make a statement to the
members before the vote is cast regarding his removal.
Remuneration of directors
35 No director may be remunerated for serving on the board or the executive, but may be
 reimbursed for expenses reasonably and necessarily incurred while engaged in the
PAC’s affairs.

Part 6 — PROCEEDINGS OF DIRECTORS MEETINGS

Meetings
36 Board of directors’ meetings must be held at the call of the president or any two other
members of the board.
(1) The board may meet at the place they think fit to conduct business, adjourn and
otherwise regulate their meetings and proceedings as they see fit.
(2) At least one meeting must be held before each general meeting of the
membership of the PAC.
(3) The president is the chair of all meetings of the directors and the PAC, but if at
a meeting the president is not present within 15 minutes af the time appointed
for holding the meeting, the vice president must act as chair, but if neither is
present the directors present may choose one of their number to be the chair at
that meeting.
(4) The directors may delegate any, but not all, of their powers to committees
consisting of a director or directors as they think fit.
(a) A committee so formed in the exercise of the powers so delegated must
conform to any rules imposed on it by the directors or PAC
membership, and must report every act or thing done in the exercise of
those powers to the earliest meeting of the directors or membership
(whichever struck the committee and delegated it its powers) held after
the act or thing has been done.
(b) A committee must elect a chair and a recording secretary of its
meetings, but if no chair is elected, or if at a meeting the chair is not
present within 15 minutes after the time appointed for holding the
meeting, the directors present who are members of the committee must
choose one of their number to be the chair of the meeting.
(c) The members of a committee may meet and adjourn as they think
proper.
(d) A Nominating Committee must be appointed annually before the annual
general meeting.
(5) For a first meeting of directors held immediately following the appointment or
election of a director or directors at an annual or other general meeting of
members, or for a meeting of the directors at which a director is appointed to
fill a vacancy in the directors, it is not necessary to give notice of the meeting to
the newly elected or appointed director or directors for the meeting to be
constituted, if a quorum of the directors is present.
Quorum
37 A quorum for directors’ meetings will be a majority (50% plus 1) of the executive.
Notice
38 Directors will be given reasonable notice of directors’ meetings.
(1) A director who may be absent temporarily from BC may send by email to the
President or deliver to the address of CLC DL a waiver of notice of any
 meeting of the directors, and may at any time withdraw the waiver, and until the
waiver is withdrawn,
(a) a notice of meeting of directors is not required to be sent to that
director, and
(b) any and all meetings of the directors of the society, notice of which has
not been given to that director, if a quorum of the directors is present,
are valid and effective.
Voting
39 All matters requiring a vote at directors’ meetings will be decided by a simple majority
of the votes cast (50% plus 1).
40 In the case of a tie vote, the chair does not have a second or casting vote and the
motion is defeated.
41 A resolution proposed at a meeting of directors or committee of directors must be
seconded, and the chair of a meeting may move or propose a resolution.
42 A resolution in writing, sent electronically as a pdf and signed and faxed back to the
President at the number she provides by a majority of the directors of the board and
placed with the minutes of the directors, is as valid and effective as if regularly passed at
a meeting of the board.

Part 7 — DUTIES OF DIRECTORS AND EXECUTIVE OFFICERS

43 Upon election or appointment, every director of the PAC and its representatives must
sign and agree to abide by a code of ethics acceptable to the membership.
44 Every board member and representative must act solely in the interests of the members
of the PAC.
45 Any information received in confidence by a director or PAC representative from
school personnel, a student, or parent is privileged and must not be divulged without
permission of the person giving the information.
(1) All documents, records, minutes, correspondence, or other papers kept by a
member, director, representative or committee member in connection with the
PAC shall be deemed to be property of the PAC and shall be turned over to
the president when the member, director, representative, or committee member
ceases to perform the task to which the papers relate.
(a) All unofficial notes and duplicate copies of official documents can be
securely disposed of at the end of each school year by the president.
46 A board member or representative who is interested, either directly or indirectly, in a
proposed contract or transaction with the PAC must disclose fully and promptly the
nature and extent of his or her interest to the membership and board.
(1) All directors must avoid the perception and fact of using his or her position on
the board for personal gain.
47 The president
(1) chairs all the meetings of the PAC and the board – the terms “president” and
“chair” may be used interchangeably – and
(a) gives a report at each meeting outlining work done and issues
considered since the last meeting;
(2) is the chief executive officer of the PAC and must supervise the other officers in
 the execution of their duties;
(3) speaks on behalf of the PAC and the board of directors;
(4) consults with directors;
(5) prepares, or ensures that an agenda is prepared;
(a) It is good practice to consult with the executive, membership, principal
(for PACs), or superintendent/school board liaison (for DPACs) before
the meeting to give them an opportunity for input.
(6) appoints committees where authorized by the membership, directors, or
executive;
(7) ensures that the PAC is represented in school and district activities;
(8) ensures that board and PAC activities are aimed at achieving the purposes set
out in the constitution;
(9) is a signing officer; and
(10) submits an annual report to the PAC at the annual general meeting.
48 The vice president
(1) carries out the duties of the president during the president’s absence or upon
her request;
(2) supports the president;
(3) assists the president in the performance of her duties;
(4) accepts extra duties as required;
(5) is a signing officer; and
(6) submits an annual report (if different activities from the President).
49 The secretary
(1) issues and receives the correspondence of the society;
(2) ensures that members are notified of meetings;
(3) keeps an accurate copy of the constitution and bylaws, and makes copies
available to members upon request, and to new directors after each annual
general meeting;
(4) prepares and maintains other documentation as requested by the membership
or directors;
(5) ensures safekeeping of all records of the PAC from year to year –
(a) records and files minutes of all meetings;
(6) may be a signing officer;
(7) may submit an annual report if different from the President’s;
(8) keeps an accurate record of PAC representatives;
(9) assists the president in providing information to local news media; and
(10) ensures that a current copy of the constitution and bylaws is placed in the CLC
DL office for safekeeping and public access, as well as financial records for the
previous seven years. Other documents may be kept according to their value
or precedent setting nature. Minutes should also be keep for seven years to
provide a valuable history of the PAC and its activities.
50 In the absence of the secretary from a meeting, the chair must appoint another person
to act as recording secretary at the meeting.
51 (1) The offices of secretary and treasurer may be held by one person who is to be
known as the secretary treasurer.
 (2) If a secretary treasurer holds office, the total number of directors must not be
less than 5, and the total number of executive officers must not be less than 3.
52 The treasurer
(1) must be one of the signing officers;
(2) ensures all funds of the PAC are properly accounted for;
(3) disburses funds as authorized by the membership or executive;
(4) ensures that proper current year financial records and books of account are
maintained and that a copy of previous years financial records be passed to the
secretary for placement in the CLC DL office for safekeeping and public
access;
(5) reports on all receipts and disbursements at general and executive meetings;
(6) makes financial records and books of account available to members upon
request;
(7) keeps the financial records and books of account ready for inspection or audit
annually;
(8) with the assistance of the rest of the executive, drafts an annual budget before
the current budget expires;
(a) The budget gives the board authority to spend money. Without a
current budget, the board cannot spend money. A budget covers a time
period within the PAC’s financial year, usually the entire financial year.
It must not extend over more than one financial year.
(i) The executive will present all proposed expenditures beyond
the current budget for approval at the next general meeting.
(9) ensures that another signing officer has access to the financial records and
books of account in the treasurer’s absence; and
(10) submits an annual financial statement at the annual general meeting.
53 The DPAC representative
(1) attends all meetings of the DPAC and represents, speaks, and votes on behalf
of the PAC;
(2) maintains current registration of the PFCL PAC with the DPAC;
(3) reports regularly to the membership and executive on all matters relating to the
DPAC;
(4) seeks and gives input to the DPAC on behalf of the PFCL PAC;
(5) receives, circulates, and posts DPAC newsletters, brochures, and
announcements;
(6) receives and acts on all other communications from the DPAC;
(7) liaises with other parents and DPAC representatives; and
(8) submits an annual report.
54 Members-at-Large (Directors-at-large)
(1) serve in a capacity to be determined by the PAC at the time of election, and at
other times as the board or PAC requires; and
(2) submit an annual report if different from the President’s.
55 The immediate Past President
(1) advises and supports the directors and the executive;
(2) provides information about resources, contacts, and other matters; and
 (3) submits an annual report if different from the President’s.
56 Annual reports are important because they
C provide an opportunity to review personal and PAC goals and achievements,
C provide a record of actions taken, and
C outline responsibilities for those considering running for a director’s position.
57 The SPC representatives
(1) attend all meetings of the school planning council (SPC);
(2) represent, speak, and vote on behalf of the PFCL PAC at SPC meetings;
(3) request and take direction from the membership and board or executive;
(4) advocate strongly for meaningful parental involvement in public education;
(5) provide a written report to all general and executive meetings;
(6) attend general and board meetings as directed by the membership or executive;
and
(7) submit an annual report.

Part 8 — SEAL
58 The directors may provide a common seal for the PAC and may destroy a seal and
substitute a new seal in its place.
59 The common seal must be affixed only when authorized by a resolution of the directors
and then only in the presence of the persons specified in the resolution, or if no persons
are specified, in the presence of the president and secretary or president and secretary
treasurer.

Part 9 — FINANCIAL MATTERS

60 The financial year of the PAC is from April 1st to March 31st.
61 The PAC may raise and spend money to further its purposes.
(1) In order to carry out the purposes of the PAC the directors may, on behalf of
and in the name of the PAC, raise or secure the payment or repayment of
money in the manner they decide, except by the issue of debentures.
62 All funds of the PAC must be kept on deposit in the name of Parents For Connected
Learning PAC Society in a registered bank or Credit Union in the province of BC.
63 Voting members at a general meeting may appoint an auditor.
(1) The first auditor must be appointed by the directors who must also fill all
vacancies occurring in the office of auditor.
(2) At each annual general meeting the PAC must appoint or reappoint an auditor
to hold office until the auditor is re-elected or a successor is elected at the next
annual general meeting, or
(i) the need to have an auditor may be rescinded by ordinary resolution.
(3) The auditor must be promptly informed in writing of the auditor’s appointment
or removal.
64 A director or employee of the society must not be its auditor.
65 The auditor may attend general meetings.

Part 10 — CONSTITUTION AND BYLAWS

66 On being admitted to membership, each member is entitled to, and the PAC must give
 the member without charge, a copy of the constitution and bylaws of the PFCL PAC.
67 The members may, by a majority of not less than 75% of the votes cast, amend the
PAC’s constitution and bylaws at a Special Meeting, by special resolution only.
(1) Amendments to the constitution and bylaws come into effect as soon as they
are approved in accordance with Bylaw 67.

Part 11 — DISSOLUTION
68 In the event of winding up or dissolution of the PFCL PAC, and after payment of all
debts and costs of winding up or dissolution, the assets and remaining funds of the
PFCL PAC shall be distributed to another PAC or PACs in School District No. 42
having purposes similar to those of the PAC, as the members of the PAC may
determine at the time of winding up or dissolution.
69 In the event of winding up or dissolution, all records of the PAC shall be given to the
principal of CLC DL.

Adopted by the Parents For Connected Learning PAC Society at Maple Ridge, British Columbia on
January 7th, 2008

Witness Applicants for Incorporation

_______________________________ ________________________________
Todd Farion Kara Matthew
7682 Taulbut Street, Mission BC 31,11737 – 236th Street, Maple Ridge BC
V2V 3W6 V4R 2E5

___________________________________ __________________________________
Todd Farion
7682 Taulbut Street, Mission BC
V2V 3W6

____________________________________
Arlene Farion
7682 Taulbut Street, Mission BC
V2V 3W6

________________________________
Laurie Geschke
21676 Spring Crescent, Maple Ridge BC
V2X 4M6
_________________________________
Sherri van de Poll
#82, 11757 – 236th Street, Maple Ridge BC
V4R 2E4

________________________________
Sandy Thiessen
23265 - 130th Avenue, Maple Ridge BC
V2X 4S7