1: MANAGEMENT INFORMATION SYSTEM INTRODUCTION

An organization has four major resources namely., Manpower, Equipment, Inventory and Finance besides Information. Management Information System (MIS) deals with information, which is critical for success of any business organization. MIS is all about using information for discharging among others the management functions of initiating, planning, organizing, forecasting, staffing, directing, coordinating and controlling. MIS is a tool for better management and scientific decision-making.

MIS helps in providing right information, in right quantity, to right person/s (managers), at right time.

CONCEPT OF MIS Management

Management can be defines as a science of using resources rationally (mobilization, allocation, combination, utilization of resources in judicious manner using appropriate skills, approaches and techniques) and economically to achieve the desired results or meet the targeted performance level A manager may be required to perform the following activities Determination of organizational objectives and developing plans to achieve them. Securing and organizing human and other resources in order to achieve the desired objectives. Exercising adequate control over the functions. Monitoring the results to ensure that the targeted goals are achieved as per the plan.

Prof Jha, Davendranath G Faculty: Information Systems (For Private Circulation Only)

Information
Information is data that has been processed into a form that is meaningful to the recipient and is of real or perceived value in current or progressive decision Davis and Olson A data processing system processes data to generate information. The quality of information determines the quality of action or decision. The data information cycle can be expressed as Idea Intelligence Data

Knowledge Information Information has come to occupy very important position in the survival of business The source and destination for any information can be International, National, Industry, Corporate, Department and Individual.

System
A system can be defined as a group of inter-related, often interacting units that together perform a task in a synchronized manner to provide the desired result Some of the examples of the system could be Solar system: The sun and the celestial bodies that revolve around it. Respiratory System: Describe organs involved in act of breathing. Hydraulic System: Group of interacting mechanical or electrical components. Capitalist Market System: Set of inter-related ideas and principles A business is also a system where resources such as people, money, material, machines etc., are transformed by various organization processes into goods and services.

Prof Jha, Davendranath G Faculty: Information Systems (For Private Circulation Only)

Conclusion
MIS is a network of information that supports management decision-making. The role of MIS is to recognize information as a resource so that it can be efficiently and effectively used to achieve the organizational objectives. Thus, MIS is referred to as set of procedures that collects, processes, stores and disseminates information to support decision-making. The function of MIS can be shown diagrammatically asDetermination of Information needs Data gathering and processing Evaluation, Indexing, Abstraction Dissemination Storage Information Use

OBJECTIVE OF MIS
To provide information for decision-making on planning, initiating, organizing and controlling the functions or the operations of the sub-system of the firm and to provide a synergistic organization in process.

DEFINITIONS OF MIS
An approach that visualize the business organization as a single entity composed of various inter-related and inter-dependent sub-systems* looking together to provide timely and accurate information for management decision-making**, which leads to the optimization of overall enterprise goals. - Canith A system of people, equipment, procedures, documents and communications that collects, validates, operates on transformers, stores, retrieves, and present data for use in planning, budgeting, accounting, controlling and other management process. - Schwartz

Prof Jha, Davendranath G Faculty: Information Systems (For Private Circulation Only)

An integrated man/machine system for providing information to support the operations, management and decision making functions in an organization. The system utilizes hardware and software, manual procedures, management and decisionmaking models and a database. - G.B.Davis A system that aids management in making, carrying out and controlling decisions. - Jerome kanter An MIS (i) applies to all management levels; (ii) and is linked to an organizational sub-system; (iii) functions to measure performance, monitor progress, evaluate alternatives or provide knowledge for change or collective action; and (iv) is flexible both internally and externally. -Coleman and Ritley

MIS INCLUDE
Capturing and measurement of data Recording of data Storage of data Retrieval of data Processing of data Presentation of data *Definition of Sub-system Sub-systems are the components of the larger systems which can be discussed one at a time as if they are independent units, while in fact output of one sub-system serves as input for another. **Decision-making Decision-making is a process that enables to solve wide range of problems in effective and economic way. Decisions should be based on information and not on casual judgment or assumptions. REVIEW QUESTIONS: 1. Explain the concept of MIS. 2. Information has come to occupy very important position in the survival of business. Discuss 3. Define System, Sub-system. 4. What do you mean by decision-making 5. Explain the function of MIS. 6. Define Management Information System.

Prof Jha, Davendranath G Faculty: Information Systems (For Private Circulation Only)