Format for Internship Report

a. Title Page This should give the following information:

i. The full title Internship Report

ii. The name of the student

iii. Submitted in partial fulfillment of the requirement for the

MBA of the Sikkim Manipal University, Manipal iv. Name of the Learning Center v. The month and year of submission b. Photocopy of Certificate of Internshipo A photocopy of the Certificate received from the Organization where the Internship was undertaken should be included in the report. c. Acknowledgement Only genuine assistance must be acknowledged and it should be in the format shown below: I would like to thank Name of Learning Center Faculty and Name of the Organisation or place of Training for their help and assistance accorded to me during my Internship. Note: Only genuine assistance must be acknowledged.

d. List of Contents
This should be in sequence, with page numbers, all sections of the report including acknowledgements, headings, appendix materials, bibliography and list of abbreviations

e. List of Figures, Forms, Formats and Pictures

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

It is indicative of various tables, graphs and figures in the report. If these are high in number, they may be separated into different tables. However, if the number of such illustrations is less, these should be included in just one table.

f. List of Appendix Materials

This will provide for a quick reference to the various Appendix in the project

g. List of Abbreviations Used

This must mention the abbreviations used extensively in the Project.

h. Chapter 1: Profile of the Organization

This chapter will have the profile of the organization where the student has undergone his internship. The student may provide a brief profile (in 1or 2 pages) of the place where the organization is located.

i. Chapter 2: Profile of the Department(s) Trained In

This chapter will have a profile of the department in which the student has undergone Internship. Here the student will describe the sections under the department, services provided to the custormers, profile of the customers using the services if the department is a revenue center, organization charts and job descriptions, staff scheduling, shift timings etc.

j. Chapter 3: Layout of the Department and tools used

This chapter will have layout of the department if the department is an operational department, with drawings or pictures and descriptions of the tools (S/W etc. ) used for operating the department.
Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

k. Chapter 4: Operations
This chapter will describe in detail the operational aspects of the department. the jobs carried out, work schedules, form and formats used and their importance.

l. Chapter 5: SWOT Analysis

This chapter will provide an analysis of the Strengths, Weaknesses, Opportunities and Threats of the Hotel or Organization and the Department trained in. m. Conclusion This chapter will detail a summary and recommendations for improvement. Suggestion recommended will have to be practical and enforceable.

Presentation and Format All students are required to submit one hard copy of their report to the respective Learning Center within the date stipulated by the University.

a. Paper: A 4 sized paper must be used and should be white and of good
quality

b. Type: The Report must be printed neatly using an acceptable word

processing format.

c. Layout: The margins at the left hand edge should be no less than 40mm
and other margins no less than 20mm. Type should be at least 1
Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

spaced except for intended quotations or footnotes, which should be single line spaced. Typing should be on one side of the paper only.

d. Binding: The report should be book-bound only. There should be no

illustrations on the cover page.

e. Cover Title: The outside front cover must bear the title of the work in
Block capitals (28 point) with the name of the student and name of the Learning Center.

f. Spine Title: This must bear the surname and the initials of the student
and the year of submission in the same lettering as the front cover. The lettering must read from left to right when reading the spine vertically.

7. Assessment Procedures

Performance Appraisal done by the Industry as described in the

Performance Appraisal Form (Form 1: as shown as Annexure H Form 2 (as shown as Annexure J) Includes the following:

Internship Report = 30 Marks (as per prescribed criteria) Power Point Presentation on Internship =30 marks (each student will present a 10 minute power point presentation of the Internship. The presentation should include a brief of the property, the department/s worked in and Operation Aspects of the department worked in) Viva Voce = 40 marks

Evaluation Process:
Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Form 1 (as shown in Annexure H) filled by the immediate Supervisor/Manager in the department or organization trained in stipulates 20 marks to be marked by the supervisor or manager of the department or organization the student trained in. (As per Internship : Performance Appraisal Form)

For students who are trained in more than one department, the average score of all departments will be taken for Guided Exercise marks.

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure A
Form 1: Personal Profile in Log Book Personal Profile (Details of Student)

Name Registration Number Address Tel Fax Email Training Outline :

: : : : : :

This should include a brief statement providing details of your personal interest in any particular department. The profile is to assist your tutors, at a distance, to understand your personal motivation and interests, so that they can focus their attention on your personal needs. Please list areas of specific interest.

Note: Affix a recent passport-sized photograph:

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure B
Form 2: Record of Training Progress in Log Book Record of Training Progress
Date to Start Training: Department I: Starting date: Ending date: Details of any referrals and recovery Department II: Starting date: Ending date: Details of any referrals and recovery Department III: Starting date: Ending date: Details of any referrals and recovery Department IV: Starting date: Ending date: Details of any referrals and recovery Note: Continue on a separate Log book sheet wherever necessary

External Examiner Signature: Date:

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure C
Form 3: Log Book Format Log Book
Title and brief description Date of acceptance Details of any referral and recovery if appropriate Date of completion and submission : : : :

Students signature confirming acceptance of Training:

Date Signature of LC Faculty

Following Format must be followed in the Training Log Book on every page during the training: Dat e& Tim e Departm ent Area of work in that Departm ent Details of Duties Perform ed Additional Achievem ent (If Any) Superviso rs Signature Remar ks

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure D
Form 4: Cover Page of the Internship Report Pro-forma for the Cover Page

Emblem

Learning Centre Address and Code

Internship Report

By (Name of the student)

A Internship Report submitted in partial fulfillment of the requirements for the MBA course of Sikkim Manipal University, Manipal

Directorate of Distance Education Sikkim Manipal University of Health, Medical and Technological Sciences Syndicate House, Manipal - 576 104

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure E
Form 5: Declaration by Student (in Training Report) Pro-forma for Declaration by the Student

I, _____________________________ (name), hereby declare that the Training Report submitted in partial fulfillment of the requirements for the MBA course of Sikkim Manipal University, India, is my original work and not submitted for the award of any other degree, diploma, fellowship, or for any publications.

Place:

Name of Student ..

Date:

Reg. No: .

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure F
Form 6: Certification by the Examiner (in Training Report) Pro-forma for Certification by the Examiner

The Internship Report of ___________________________ (students name), on __________________ (Title), is approved and is acceptable in quality and form.

Internal Examiner

External Examiner

(Name and Designation) Designation)

(Name and

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure G
Form 7: Certification by the Learning Centre Faculty/Head (in Training Report Pro-forma for Certification by the Learning Centre Faculty/Head

This is to certify that the Training Report has been submitted in partial fulfillment of the requirements for the MBA of Sikkim Manipal University, by _____________________ (Student Name) with enrolment number ___________________________________ and has performed the Internship under my supervision and guidance and that no part of this report has been submitted for the award of any other Degree, Diploma, or Fellowship and that the work has not been published in any Journal or Magazine.

Certified

(Signature & Name of the LC Faculty and Designation)

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Annexure 1
Form A: Internship: Performance Appraisal Form (OJT: PAF)
Name of Student : Registration Number : Name of the Learning Center and Code : Name of the Organisation Name of Department : Period _________

: : from:___________ to:

(aw ard 10 marks in each section) i) GROOMING Dress Up Immaculate Appearance, Clean uniform, Well groomed hair, clean nails & hands Smart appearance, Crisp uniform, acceptable hair, clean nails and hands Well presented, clean uniform, acceptable hair, clean nails and hand Untidy hair, creased ill kept uniform, hands not clean at all times Dirty/ disheveled, long unkempt hair, dirty hands and long hair ii) ATTENDANCE /PUNCTUALITY (_______days present out of_______days) On time, well prepared, ready to commence task, attendance 100% On time, Lacks some preparation but copes well, attendance between 9990% On time, some organized aspects just copes, attendance between 8980% Occasionally late, disorganized approach, attendance between 79-69% Frequently late, not prepared, frequently absent without excuse iii) COMMUNICATION SKILLS Very confident, demonstrates outstanding confidence & ability both spoken/written Confident, delivers information Communicates adequately, but lacks depth and confidence Hesitant, lacks confidence in spoken/written communication Very inanimate, unable to express in spoken or written word. iv) ATTITUDE TO CUSTOMERS/COLLEAGUES Outstanding rapport with Customers/cilents and colleagues Polite, considerate and firm, well liked Gets on well with most colleagues, handles cilients/customer well Slow to mix, weak manners, is distant, is insensitive to customer needs Does not mix and relate well with customer and colleagues v) ATTITUDE TO SUPERVISION Very co-operative, acts on constructive criticism Readily accepts criticism and is noticeably willing to assist others Accepts criticism, but does not necessarily act on it

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Takes criticism very personally, broods on it Persistently disregards criticism and does own way vi) INTIATIVE & MOTIVATION Very effective in analyzing situations and resourceful in solving problems. Demonstrates ambition to achieve progressively Shows ready appreciation and willingness to tackle problems. Positively seeks to improve knowledge and performance Usually grasps points correctly. Shows interest in all work undertaken Slow on the uptake. Is interested only in areas of work preferred Rarely grasps points correctly. Lacks drive and commitment vii) RELIABILITY & COMPREHENSION Is totally trust worthy in any working situation. Understands in detail, why and how the job is done Can be depended upon to identify work requirements and willing to complete them. Readily appreciates, how and why the job is done Gets on with the job in hand. Comprehends, but doesnt fully understand work in hand Cannot be relied upon to work without supervision Comprehends only after constant explanation Requires constant supervision. Lacks any comprehension. viii) RESPONSIBILITY Actively seeks responsibility at all times Very willing to accept responsibility Accepts responsibility as it comes Inclined to refer matters upwards rather than make own decision Avoids taking responsibility ix) QUALITY OF WORK Exceptionally good, accurate in work, very through-usually unaided Maintains a high standard of quality Generally good quality with some assistance Performance is uneven Inaccurate and slow at work x) QUANTITY OF WORK Outstanding in output of work Gets through a great deal Output satisfactory Does rather less than expected Output regularly insufficient TOTAL (out of 100) Name of Signature____________ Designation Date:________________ of Appraiser__________________________ Appraiser:____________________

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.

Signature Date:________________

of

Student:________________________

Note: In case a student works in more than one department, the average scores of all the departments worked in shall be considered for Internal Assessment Marks

Internship Report Guidelines LBEF Campus , Kathmandu,Nepal.