Stanford University - Resume Guide

Career
Planning
Handbook
2011-2012
Stanford
University
Career
Development
Center
Edited by Kathy Campbell
Cover art by Katharine
Matsumoto
Table of Contents
MAP/HOURS/CONTACT INFORMATION 2
CAREER CENTER RESOURCES/SERVICES 3
INTERNATIONAL STUDENT RESOURCES/SERVICES 4
PREPARING FOR THE JOB SEARCH 5
ResearchYourSkills,InterestsandValues 5
ResearchYourOptions 5
SampleApproachLetters 7
ResearchingEmployers 8
OrganizationalChartsforaTypicalBusinessandNot-for-ProfitOrganization 9
THE JOB SEARCH 10
JobSearchStrategies 10
ThePublicServiceJob/InternshipSearch 11
PreparingforaCareerFair 12
INTERNSHIPS/SUMMER JOB SEARCH STRATEGIES 13
InternshipGuidelines/PlanningGuide 18
GETTING THE MOST FROM YOUR CARDINAL CAREERS ACCOUNT 19
RESUMES/COVER LETTERS 24
ResumeInformation 24
ActionVerbsforYourResume 26
SampleResumes 27
SampleElectronicResume 42
SampleReferenceList 43
CoverLetterInformation 44
SampleCoverLetters 46
INTERVIEWS 51
BeforetheInterview 51
TypicalStagesoftheInterview 51
SampleInterviewQuestions 52
QuestionstoAskEmployers 52
SendaThank-YouLetter 53
ReasonsforRejection 53
TypesofInterviews 53
InterviewAttire 54
GuidelinesonBusinessEtiquette 55
GuidetoAppropriatePre-EmploymentInquiries 56
EVALUATING/NEGOTIATING JOB OFFERS 57
SalaryNegotiation 57
FrequentlyAskedQuestions 59
WhenYouReceiveanOffer 59
EvaluatingJobOffersWorksheet 60
SampleOfferRejection&AcceptanceLetters 61
LIFE AFTER STANFORD 63
YourNewJob 63
LivingonYourOwn 64
BudgetWorksheet 66
CostofLivingIndex 68
ALUMNI RESOURCES/SERVICES 69
CORPORATE PARTNERS 70
ADVERTISER INDEX 71
2 Stanford Career Development Center
ADDRESS
StudentServicesBuilding
563SalvatierraWalk
WEBSITE
studentaffairs.stanford.edu/cdc
CONTACT INFORMATION
GeneralInformation (650)723-3963
Counseling (650)725-1789
CareerResourceLibrary (650)723-1545
LetterofRecommendationService (650)723-1548
EmploymentServices (650)723-9014
HOURS
Counseling Services and Career Resource Library (2nd Floor)
Monday-Friday,9am-12noonand1pm-5pm
Letter of Recommendation Service (2nd Floor)
Monday-Friday,10am-12noonand1pm-4pm
Employment Services (3rd Floor)
Monday-Friday,8:15am-4:30pm
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CAREER DEVELOPMENT CENTER
studentaffairs.stanford.edu/cdc 3
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CAREER COUNSELING
Ourcounselingservicesaredesignedtoaddressyourneeds
andconcernsonaone-on-onebasis.A45-minuteappointmentwith
acareercounselorcanbescheduledonlinebyloggingintoyour
CardinalCareersaccount.Waittimescanrangefromonedayto
twoweeksdependingonthetimeofyear.Fifteen-minutedrop-in
appointmentsareavailableMonday-Fridayfrom11am-12noon
and2pm-4pm,onafirst-come,first-servedbasis.Thesetypesof
appointmentsareperfectforresumeorcoverlettercritiquesorto
answerquickquestions.Wehavecounselorswiththefollowing
specialtyareas:

Arts/Media/CommunicationMargotGilliland
BusinessVedaJeffries
EngineeringChrisPohalski&BevPrincipal
InternationalCareersEspieSantiago
Internships/SummerJobsKathyCampbell
PhDs/PostDocsYureeSoh
PublicServiceKristinConner
Science/BiotechLauraDominguezChan
WORKSHOPS/SPECIAL PROGRAMS
Thereareavarietyofusefulworkshopsandspecialprograms
offeredattheCDCthroughouttheacademicyear.Pleasecheck
theCDCCalendarofEventsatstudentaffairs.stanford.edu/cdc/
jobs-internshipsforschedulingdetails.
Workshops
What Drives You?
Offeredfallquarter,thisworkshopwillhelpyouidentifythe
keystoyourpersonalitypreferencesandstrengths.Take
partinthisnewworkshopthatwillhelpyouunderstandmore
aboutwhatmotivatesyouandhowparticularstrengthsinform
choicesbothpersonallyandprofessionally.Thisworkshop
usestheMyers-BriggsTypeIndicatorandStrengthsQuest
assessments.

Purpose, Meaning & Direction
Ifyouarecuriousabouthowyourvaluescanaffectfuture
decisionsorhowyourinterestscomparewithprofessionals,
thiswinterquarterworkshopisforyou.Thisworkshopuses
theStrongInterestInventoryandValuesCardsassessments.
Internship/SummerJobSearchStrategies
Learntipsandresourcestohelpyoulandasummerjobor
internship.
KeyStrategiesfortheJobSearch
Learnhowtoconductanindependentjobsearchbyfocusing
yourefforts,researchingoptions,buildingasupportnetwork,
andusingmultipleresources.
UsingSocialMediatoMarketYourselfandFindaJob
SocialnetworkingsitessuchasLinkedIn,Facebook,and
Twitterhavebecomeincreasinglypopularjobsearchtools
intodaysmarket.Inthisworkshop,learnthemosteffective
waystousesocialmediatomarketyourself,findajob,and
buildandmaintainalastingprofessionalnetwork.
CardinalRecruitingProgramOrientations
Atthebeginningoffallandwinterquarters,informationaland
proceduralorientationsdescribetheon-campusrecruiting
program.
PreparingfortheCareerFair
Learnhelpfulhintsonhowtohaveinteractionswithemployers
thathelpclarifyyourcareerdirectionandgettherightjob.
QuickNetworkingTips
Makeconnectingnotsoscary,moreeffectiveandFUN!
Practiceintroductionsandnetworkingskillsforavariety
ofsettingsincludingreceptions,meals,andinformational
interviews.
ResumeandCoverLetterEssentials
Thisworkshopwilltakeyouthroughtheinsandoutsofwriting
adynamicresumeandcoverletter.
InterviewingStrategies
Howtoprepareforaninterview,typesofinterviews,and
follow-upproceduresarediscussedinthisworkshop.
EvaluatingandNegotiatingJobOffers
Thisworkshopisdesignedtohelpyouclarifyyourparameters
andpriorities,evaluatewhetheranorganization/jobofferarea
goodfit,andlearnskillstonegotiateanoffer.
CAREER RESOURCE LIBRARY
Top Resources Online:
TheVaultCareerInsiderEmployerandIndustryGuides,Richs
DirectoryofHighTechandBioTechCompanies,Lexis-Nexis
companydatabase,theBIGGuidetoLivingandWorkingOverseas,
UniworldDirectoriesofHeadquarterCompanieswithOffices
Overseas,andCaseQuestionsInteractive.Gotostudentaffairs.
stanford.edu/cdc/services/career-librarytobeginusingthese
resources.IfyouhaveanyquestionscontacttheCareerResource
Specialistatcarolc@stanford.edu
Using the Library:
AllonlineresourcesareopentoStanfordstudentsandPostdocs.
Allhardcopytitlesinthespecializedcollectionofoccupational
descriptions,industryinformation,job/internshiplistings,and
companydirectoriesareavailabletostudents,postdocs,and
alumni.Gotostudentaffairs.stanford.edu/cdc/services/career-
libraryfordetailsandtosearchthecatalog.
WiFi,acopymachine,andaprinterareprovidedforyouruse
andreferenceassistanceisavailable.
LETTER OF
RECOMMENDATION SERVICE
TheLetterofRecommendationServicehaspartneredwith
Interfolio,aweb-basedcredentialfilemanagementservice.This
serviceisavailabletobothcurrentstudentsandalumnifora
nominalfee.Theentiresystemisbothsecureandconvenient.Visit
theInterfoliowebsiteatinterfolio.comformoreinformation.
CARDINAL CAREERS
Thousandsoflistingsforinternships,part-time,full-time,summer
andon-campusjobscanbefoundbyregisteringwiththeCDCand
accessingourjobs/internshipdatabaseatstudentaffairs.stanford.
edu/cdc/jobs-internships
CAREER CENTER RESOURCES/SERVICES
iNET INTERNSHIP NETWORK
StanfordUniversityhasjoinedtenotherselectuniversitiesto
offeryouawiderrangeofinternshipopportunities.Participating
schoolsincludeDuke,Georgetown,Harvard,MIT,Northwestern,
NYU,Rice,UniversityofPennsylvania,USC,andYale.Thisisan
additionalresourceforinternships.Youwillstillfindinternship
postings,exclusivetoStanford,availableonCardinalCareers,
studentaffairs.stanford.edu/cdc.RegisterforiNetatstudentaffairs.
stanford.edu/cdc/jobs-internships.Afteryouraccountisestab-
lished,completeyourprofileanduploadyourresume,coverletter,
and/orotherjobsearchdocuments.
CARDINAL RECRUITING PROGRAM
TheCardinalRecruitingProgramprovidesstudentswitha
convenientopportunitytointerviewoncampuswithemployers
duringthefallandwinterquarters.Interviewsareforfull-timeposi-
tionsaswellassummerinternships.LearnmoreabouttheCardinal
RecruitingProgramatstudentaffairs.stanford.edu/cdc/services/
cardinal-overview
CAREER FAIRS
Duringtheacademicyear,theCareerDevelopmentCenter
sponsorscareerfairswhicharedesignedtohelpyoudevelop
contacts,andperhapsfindaninternship,summer,orfull-timejob.
ForalistoftheCareerFairsofferedbytheCDCvisitstudentaffairs.
stanford.edu/cdc/services/career-fair-schedule
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INTERNATIONAL STUDENT RESOURCES/SERVICES
Asaninternationalstudent,youmayhavequestionsabouthow
topursuejobandinternshipopportunitiesintheUnitedStates.The
followingresourcesareavailabletohelpyoumanageyourcareer
search.
CAREER COUNSELING
Careercounselorsareexcellentlisteners,problemsolvers,informa-
tionproviders,andmotivators.Counselorscan:
Helpyouclarifyandarticulateyourskillsandinterests
Provideresourcesforexploringoptionsorresearchingindustries
ProvideinformationonUSresumes/CVsandcoverlettersand
reviewdrafts
ProvidetipsoninterviewingintheUSandconductpractice
interviews
Strategizeyourjobsearch
INTERNATIONAL STUDENT WEBSITE
Formoreinformationandresourcesoncareerdevelopment,
jobsearchstrategies,andresourcesforinternationalstudents,
checkoutthesectionoftheCDCwebsitespecificallyfor
InternationalStudents,studentaffairs.stanford.edu/cdc/icareers
WORKSHOPS AND PROGRAMS
SomeoftheCDCsworkshopsandprogramsarespecifically
designedforinternationalstudents.ChecktheCDCCalendar,
https://stanford-csm.symplicity.com/calendar/,forspecificdates
andtimesofthefollowingrecurringevents,additionalevents,andto
signupforworkshops.
OrientationtotheCDCforInternationalStudents
ResumeandCoverLettersforInternationalStudents
JobSearchStrategiesforInternationalStudents
InterviewingStrategiesforInternationalStudents
CAREER RESOURCE LIBRARY
studentaffairs.stanford.edu/cdc/services/career-library
RESOURCES OF NOTE FOR INTERNATIONAL STUDENTS
On the Shelves:
CultureShockUSA
LivingandWorkinginAmerica
PassportUSA
GlobalResumesandCVs
InternationalStudentResourceBinder
Online at cdc.stanford.edu/library:
Uniworldonlinedirectoriesofpotentialemployers:
AmericanFirmsOperatinginForeignCountries
andForeignFirmsOperatingintheUnitedStates
TheBigGuidetoLivingandWorkingOverseas
WORK PERMIT AND VISA ISSUES
TheCDCdoesNOTprovideinformationregardingworkpermits.
TheBechtelInternationalCenteroffersafullrangeofservicesfor
internationalstudentsandtheirspouses,includingimmigration
andworkpermitinformationforF-1andJ-1students.Excellent
informationonimmigrationissuesisavailablethroughtheirwebsite,
icenter.stanford.edu.Checkouttheirimmigrationsection,attend
apracticaltrainingworkshop,ortalkwithanInternationalStudent
Advisorduringwalk-inadvisingorbyemailat
internationalstudents@stanford.edu
TheASSULegalCounselingOffice,assu.stanford.edu/lco,can
alsoprovideinformationorreferralsonimmigrationlawissues,
aswellasinformationonotheraspectsofthejobsearch,suchas
reviewingemploymentcontractswhenanofferhasbeenmade.All
registeredStanfordstudentsandtheirspousesanddomesticpartners
withaStanfordIDareeligibleforcounseling,providedtheyhavenot
requestedarefundofthefeeassessment.Hoursmayvarythroughout
theacademicyearandinthesummer,soitisimportanttocall
(650)375-2481toscheduleanappointment.
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RESEARCH YOUR SKILLS, INTERESTS,
AND VALUES
Knowyourselfbeginbyassessingyourskills,interestsand
values.Itssurprisingthatmanyindividualsconsidersalaryand
otherfactorsbeforepersonalvaluesandinterests.Wouldntit
begreatifyoucouldactuallyincorporateyourinterestsintoyour
careerplans?Considerutilizingthecareerassessmenttoolsoffered
bytheCDC.Thesetoolscanbeusedtohelpyouunderstandand
compareyourpersonalstyleandintereststoindividuals
successfullyemployedinavarietyofoccupations.Askyourself:
Whatareyourinterests?
Whatareyourskills?
Whatareyourvalues?
Whatisyourpersonalstyle?
Whatareyourgoalsanddreams?
WOULD TAKING A CAREER INVENTORY OR COMPLETING SOME
WORKSHEETS BE HELPFUL TO YOU?
TheCDCofferstheStrongInterestInventory,CampbellInterest
andSkillSurvey,Myers-BriggsTypeIndicator,StrengthsQuest,
andSkillsandValuescardsorts.Inaddition,youcanaccessthe
newonlineGuidedCareerPathtoolfromourwebpageat
www.stanford.edu/dept/CDC/gcp
RESEARCH YOUR OPTIONS AND
WHATS OUT THERE
NETWORKING/INFORMATIONAL INTERVIEWS
Whatisnetworkingasitrelatestothejobsearch?Networking
meansconnectingwithpeopleinafieldororganizationinwhich
youwishtowork,toaskforinformation,notajob.Networking,
includinginformationalinterviewing,isthejobseekersequivalent
ofmarketresearch.Itisessentialinlearningaboutfieldsandjob
functions,theskillstheyrequire,jobsnotpubliclyadvertised,ways
toenteraspecificfield,andinsideinformationaboutaparticular
organizationscultureandexpectations.
FIVE STEPS TO SUCCESSFUL NETWORKING
1) DEVELOP A LIST OF POSSIBLE CONTACTS
Thinkaboutwhatfieldsyouwanttoexploreanddevelopalist
ofcontactsrelevanttoyourinterests.Tofindthesecontacts,
attendCDCcareerevents,networkingreceptions,etc.,use
StanfordCareerConnect, alumni.stanford.edu/get/page/career,
LinkedIn,Facebook,family,friends,professors,orperhaps
peoplewhohavepublishedarticlesinnewspapersorjournalsin
yourfield.Becreative,yournetworkisallaroundyou.
2) ASK FOR THE INFORMATIONAL MEETING
Youcandothisbyphone,inpersonifapplicable,orbyemail
orletterwithafollow-upphonecall.Assumethattheperson
isverybusybutwillenjoygivingyouadvice.Youcanphone
yourcontactdirectly,sendanemailaskingforameeting,
orwriteanapproachletter.Informationmeetingsarefar
moreeffectivewhenconductedinpersonratherthanover
thephoneorbyemail.Phonemeetingsarenecessaryin
long-distancejobsearches,orwhenaskingforareferralto
someonemoreappropriate.Typically,peoplesharereferrals
totheirnetworkonlywhentheyknowyouandhaveconfidence
inyourabilities.Thistypeofrelationshipcanbemoredifficult
toestablishonlineoroverthephone,especiallyforthosenot
accustomedtousingsocialnetworkingsites.
Phone Dialogue to Ask for a Meeting
Writingyourownscriptoutaheadoftimewillhelpyoufeel
morecomfortableandincontrolofthesituation.Practice
yourscriptuntilitsoundsnaturalandupbeat.Rehearseitwith
someonewhocangiveyoufeedback.Alwayscheckwhether
thepersonhastimetotalktoyou,soyouhavetheirattention.
Offertocallthemback...dontexpectthemtocallyou.
Introduceyourselfandexplainhowyougottheirname.
Askiftheyarefreetotalkforafewminutes.
Iftheyrenot,askforthebesttimetocallbackandbesure
youactuallycallthen.
TellthemyouareRESEARCHINGthe________fieldand
askingforADVICE,notajob.
Askfora20-30minutemeetingattheirconvenience,attheir
worksite,andassurethemyouknowtheyarebusyandyou
willbebrief.OPTIONAL:Youcanoffertobuythemacup
ofcoffeeortakethemtolunch,butthiscanbeexpensive;
meetingthemintheirofficeisoftenmoreconvenientfor
themandhelpfulforyourresearch.
Besuretogetcleardirectionstotheirworkplaceandany
specialproceduresforparkingatthefacility.
Sending Email or Writing a Letter to Ask for a Meeting
Youcandothesamethroughemailoraletter,butitshelpful
tofollowupwithaphonecall.Itisusuallybestnottoenclose
aresumewithanapproachletteroremail,asitlooksmore
likeyouareapplyingforajob.Describeyourexperience
inyournoteinabrief,naturalway.Ifyoudoencloseyour
resume,mentioninyournote:Ihaveenclosedmyresumeso
youwillhavesomeinformationonmybackground.
3) PREPARE YOURSELF
Readaboutyourcontactsfieldandorganizationinorder
togetthemostoutofyourmeetingaswellasshowyour
interest.Buildingatargetlistof5-10organizationsinwhich
youareinterestedwilldemonstrateyourfocus.
4) CONDUCT AN EFFECTIVE MEETING
Yourgoalsarefourfold:
tolearnmoreaboutthecareerpathyoureconsidering
topresentyourbackgroundandinterestsclearly
tolearnmoreaboutthecompanyitself
toobtainreferrals
Peopletendtobeverybusy,sobesureyoukeepthemeeting
tothetimeyourequested.Meetingsinperson,whicharethe
mosteffective,shouldprobablytakenomorethan30minutes,
andphonemeetingsshouldonlylast10-15minutes.
Introduce Yourself and State Your Purpose
Hello.Itsapleasuretomeetyou,andIreallyappreciate
yourtakingthetimetoseeme(orspeaktome).AsIsaid
inmyemail,Iamexploringdifferentcareerfieldsand
opportunities.Iwillbegraduatingin____,andam
especiallyinterestedinlearningmoreaboutthe
__________field.Iamnotlookingforajobatthispoint,
butamresearchingthefield.OrIamresearching
possibilitiesforsummerinternshipstogainexperiencein
the_______field,andwouldappreciateyourperspective
assomeoneinvolvedinthefield.
PREPARING FOR THE JOB SEARCH
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Talk About Your Background in Brief, Conversational Terms
Practicethisthumbnailsketchbeforehand.Idliketotell
youalittlemoreaboutmybackground,soyoucangiveme
adviceonhowImightplanmynextsteps...Ihavetaken
sometimetothinkaboutmyexperienceandeducationtothis
point,andfeelmyparticularskillsinvolveanalysis(usingmy
econbackgroundandinterestinsolvingcomplexstrategic
problems),communicationandteamworkskills,andthinking
onmyfeet.Iamconsideringgoingtograduateschoolin
_____,_____,orpossibly______inafewyears,butuntil
thenIwanttogetinvolvedinthisfield(orpossiblyanameof
analliedfield)andgetclearaboutmycareerplans.
ASK QUESTIONS DURING THE MEETING
Ask Questions and Build the Relationship (Let them be the
expert)
Whatkindsofprojectsdoyouworkon?
Whatledyoutothisposition?
Whatdoyoulikemostandleastaboutyourwork?
Whatarethepersonalqualitiesofpeoplewhoare
successfulinthisfield?
Howwouldyoudescribeatypicalweekintermsofthe
percentageoftimeyouspendonthedifferentpartsof
yourjob?
Whatkindsofbackgroundsdopeopleinthisorganization
(field)have?
Whatarethemostpressingneedsandissuesforyour
departmentwithintheoverallorganization?
Other Possible Questions to Ask
Whataretypicalcareerpathsinthisfield?
Ivebuiltatargetlistoforganizationsinthisfieldtoresearch.
Wouldyoubewillingtolookatmylistandgivemeany
suggestionsyoumighthave?
Whatotherkindsoforganizationsdo(healtheducators)
workin?
Givenmybackgroundandinterests,arethereother
organizationsyoumightsuggestIexplore?
Howwouldyouadvisemetogetstartedonbuilding
experienceinthisfield?
Whatorganizationshireentry-levelpeoplein(advertising)?
Howdoyouseethenextfewyearsintermsofjob
prospectsinthisfield?
Arethereconferenceswhichmightbeusefulfornewcomers
toattend?AprofessionalassociationIcouldjoinasa
student?
Aretherecertainclassesortrainingprogramsyouwould
recommendforbuildingexperienceforthistypeof
position?
Whatkindoftrainingisprovidedfornewstaff?
Howisperformanceevaluated?Whatisrewarded?
Whatistheworkenvironmentlikeintermsofpressure,
deadlines,newprojects,teamworkvs.independentwork,
etc.?
Whataretypicalworkscheduleshere?Isitcommontowork
nights/weekends?
Isitpossibletobalancecareerandpersonallife
reasonablywellhere?
Ask for Referrals
Youvebeenverygenerouswithyourtime,andyouvegiven
meseveralnewideastoexplore.Ihaveafinalrequest.The
jobsyouthoughtmightbeappropriateforsomeonewithmy
skillsandbackgroundsoundinteresting,andIdliketofind
outmoreaboutthesepossibilities.Doyouknowanyonein
thesekindsofjobswhowouldbewilling,likeyourself,to
providemewithadditionaladviceandinformation?Or,Do
youknowanyonein(marketresearch)at(AjaxCompany)who
couldgivemeadviceorwouldbewillingtosharetheir
knowledgeandgivemeideasforfurthercontacts?
Say Thank You
Thanksagainfortakingthetimetotalkwithme.Iveenjoyed
ourmeetinganditsusefultohearaboutyourexperience.I
willletyouknowhowImdoing.OrThismeetinghasbeen
sohelpful;mayIcontactyouinafewmonthswhenIhave
progressedfurtherinmysearch?Thenaskfortheirbusiness
card.
5) FOLLOW UP
Sendathank-younote,whichcanbetypedorhandwritten
onqualitypaper,includingyouraddressandphone.Email
canalsobeusedforathank-younotewhenappropriate.
Besuretoincludeyouraddress,phone,andemail,sothat
yourcontactcangetbackintouchwithyouiftheysodesire.
Remembertokeeptrackofyourcontactsbycreatinga
trackingsystem.Periodicallyyoumaywanttoupdateyour
contacttoletthemknowhowtheyassistedyou.Letthem
knowthatyoufollowedupwiththeadditionalcontacts
theyprovidedandwhatoutcomesresultedfromthese
conversations.
Resources for Networking/Informational Interviews Include:
StanfordAlumniMentoringat:mentoring.stanford.edu
AlumniAssociationCareerConnectat:alumni.stanford.
edu/get/page/career
OnlineNetworkingTipsat:studentaffairs.stanford.edu/
cdc/networking
ProfilesofSuccessat:studentaffairs.stanford.edu/cdc/
identify/alumni-profiles
creating a culture of mentorship
campus-wide,web-based,alumni-student
mentoringprogram
connectsstudentstoalumniworldwidein
ongoing,one-on-onementoringrelationships
providesstudentswithcareerguidanceand
insightsaboutlifeafterStanford
helpsstudentsnavigategraduateschool
mentoring.stanford.edu
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P.O. Box 9999
Stanford, CA 94309
(650) 723-XXXX
May 21, 20XX
Dear Mr. Payne:
Donald Green, my roommates
father, was right when he suggested
that you would be helpful to me
in offering advice on a career in
consumer product marketing.
I appreciated your taking the time
from your busy schedule to meet
with me. Your suggestions were
most helpful, and I have already set
up a meeting with Sarah Wood, as
you suggested.
Again, thanks so much for your
assistance. I will keep you posted on
my progress, and check back with
you in a few months.
Sincerely,
Tom Wang
Tom Wang
SAMPLE THANK-YOU LETTER
RESEARCHING EMPLOYERS
StartwiththeseCDCCareerLibraryresourceswhenyouarereadytoidentifypotential
employers.
Vault Career Insider:Topemployersinadvertising,media&entertainment,manage-
mentandconsulting,finance,privateequity,andinotherindustries.Youmay
downloadtheseguidesorsearchthousandsofadditionalcompaniesviayourVault
CareerInsideraccountatcareerinsider.vault.com/wps/portal/careerinsider
Foundation Directory Online: Updatedmonthly,thisdirectorycontainsinformationon
thelargest10,000publicandprivatefoundationsintheU.S.andlinkstofoundation
websites.ItishighlyrecommendedtoviewthesearchtutorialsorcontacttheCareer
ResourceSpecialistforinstruction.Gotofconline.foundationcenter.org
Richs High Tech and Biotech Companies:Thousandsofcompanyprofileswith
contactinformation.Findcompaniesintheaerospace,lasers/optics/photonics,
robotics,biotechnology,lifesciences,medicaldevice,andpharmaceuticalindustries.
Searchbyproductcode,location,keyword.Gotorichsdata.com/Admin/Users/
CustomEntryPage.aspx?uid=10512
Research Centers Directory: Aguideto13,000university,government,instituteand
othernonprofitresearchorganizations.Inhardcopyformat.
NOW!Onlineatfind.galegroup.com/grrs/dispAdvSearch.do.SelectResearch
CentersDirectory(scrolltoview),thenenterkeywordssuchasbiomechanical,
geometry,bioinformatics,oratmosphericmodeling.
LexisNexis Academic:UseLexisNexistocreateacompanylist.Enterkeywords
suchasconstructionmanagement,biotechnologyorvideoproductioninto
theBusinessDescriptionsearchbox.Refineyourlistbystateorcity,andbynumber
ofemployeesorrevenue.Gotostudentaffairs.stanford.edu/cdc/services/career-
library,clickonLexis-Nexis.
Uniworld:Thisresourcecontainstwoonlinedirectorieswith190,000potential
employers-AmericanFirmsOperatinginForeignCountriesandForeignFirms
OperatingintheUnitedStates.Searchbykeywordinthecompanynamefield.Goto
uniworldbp.com/stanford.html
The BIG Guide to Living and Working Overseas: Usetheadvancedsearchoptionand
enterdescriptivekeywordssuchasinternationaldevelopment.Loginatworkingo-
verseas.com/user.Thereare2,600organizationsprofiledatworkingoverseas.com/
mysearch/profiles
LinkedIn Company Search:Enteracompanyname,keywords,orindustrysuchas
urbanplanning,interactivemarketing,orinternationalbanking.Viewaone-
minutevideoatwww.youtube.com/watch?v=1j5VoN_v-Us.Createyourprofileand
loginat:linkedin.com/companies
The Book of Lists:Asetof43U.S.citiesbusinessrankingswithcontactinformation
forthetop25-50companiesinfieldssuchasbiotechnology,nonprofits,foundations,
managementconsulting,andothers.InhardcopyformatintheCDC Career Resource
Library
Google Maps:Enteryourlocation(zipcodeorcityorstate)intothesearchboxalong
withindustryorcareerfieldterms.Alistingofrelatedcompanieswilldisplayinthe
left-handcolumnandthecompanieslocationswilldisplayonthemapontheright-
handsideofthewindow.Gotomaps.google.com
Google Business Directory:SelectBusiness,selectDirectories,selectacategory
suchasEnergy&Environment.Limitresultsgeographicallybyaddingthenameofa
state,azipcode,oracity.Gotodirectory.google.com
P
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E
P
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1 0 Stanford Career Development Center
T
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E

J
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B

S
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A
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C
H
JOB SEARCH STRATEGIES
Tailor your resume:Evaluatethejobdescription,and
organizetheinformationonyourresumetohighlightthe
knowledge,skillsandabilitiestheemployerisseeking.
Employersspend30secondstotwominutesscanningyour
resume.Makesureyourmostrelevantandimpressive
experienceseasilycatchtheattentionofthereader.
Hone your interviewing skills:Learnhowrespondtovarious
typesofquestionsdirectingtheemployerstoyourstrengths
andrelevantexperiences.Describeyourexperiencesin
succinctandeffectivewaysincludingtheproblemyoufaced,
theactionyoutook,andtheresultsyouachieved.
Tailor your job search: Researchyourtargetemployers
andfindoutthebestwaystosecureemployment.Many
industriesandsmallorganizations(entertainment,venture
capital,smallnonprofits)donotpostjobsontheinternetand
requireproactivejobsearchstrategies.Otherorganizations
mayrelyoncollegerecruitingastheirprimaryhiringstrategy
(consulting,investmentbanking,etc.).
Learn how to effectively search for jobs online:Accessing
jobspostedontheInternetisconvenientandeasyto
do;however,mostopportunitiesareneverpostedonthe
Internet.Itisestimatedthatasmanyas80%ofalljob
opportunitiesareneveradvertised.Herearesometipsfor
effectivejobsearching:
- Big,highlyvisiblejobboardsmakeitdifficultforjob
applicantstodistinguishthemselves.Studiesshowthat
only4%ofusersfindjobsthroughthesesites.Focus
onnichewebsitesorgotothecompanywebsitewhen
possible.TheCDCsjobpostingdatabase,Cardinal
Careers,issmallbutabout50%ofthejobsare
exclusivelypostedtothissite.CDCsurveystatistics
showthatroughly15%ofthebachelorsandmasters
studentswereabletofindemploymentthroughCardinal
Careers.TheCDCalsorecommendsthejobsite,
Jobcentral.com.Thissiteindexesjobsoncompany
websitesaswellasotherjobboards.
- Usekeywordstosearchforjobs,andgraduallyadd
moresearchcriteriatonarrowyourresults.Experiment
witheachsearchenginetogetthebestresults.
- Donotusemajorsassearchcriteria.Exceptforsome
technicalfields,keywordsearchesfocusedon
knowledgeareas,skills,andabilitiesarefarmore
effective.
Target employers directly:Whetheremployershave
openingsornot,contactingemployersdirectlycanbe
extremelyeffective.Moststudentsfindthistechnique
intimidating,butthosewhouseitreporta47%successrate.
Jobseekersneedtoresearchtheorganizationthoroughly
beforeapproachingtheemployerandtailortheirresumeand
theircoverletterformaximumimpact.
Network for job leads from family, friends and alumni:
Connectwithanetworkofindividualsbyconducting
informationalinterviews.Whiletimeconsuming,studies
showthatthisapproachhasasuccessrateof33%.The
CDCsurveyofgraduatingstudentsshowsthat36%ofthe
bachelorsstudentsfoundjobsthroughthismethod.Learn
howtoconductinformationalinterviewsandgrowanetwork
ofsupporterswhowillhelpyouidentifyjobleads.Letas
manypeopleaspossibleknowthatyourelookingforajob/
internship.
Attend Career Fairs:CareerFairsprovideanopportunityto
meetwithemployersinaninformalsetting.Certaintypesof
employersfindcareerfairstobeveryproductiverecruiting
venues.Technical,consulting,andbankingorganizations
tendtobestronglyrepresentedatmanyoftheStanfordfairs.
14%ofstudentsreportedfindingjobsthroughcareerfairs.
Priortoattendingafair,preparea30-secondpitchtoengage
recruiters.
Participate in Cardinal Recruiting: CardinalRecruiting
enablesemployersscheduleinterviewswithstudents
on-campus.Employerrepresentationtendstobefairly
narrowmostlytechnical,consultingandfinance
organizations,however,17%ofstudentsreportedfinding
employmentthroughthisprogram.
Utilize the Stanford CareerConnect, Linkedin.com, and
Facebook:Thesearegreatnetworkingtoolsandcanbe
usedtoidentifyindividualswithwhomyoumightwantto
scheduleaninformationalinterview.Ifyouhavetargetedan
organization,youcaneasilyfindpeoplewhoworkforthat
organization.StanfordCareerConnecthas11,000alumni
whohavevolunteeredtoconductinformationalinterviews.
InLinkedin.comdosearchesonthecompanyname+
Stanford,thisisagreatwaytoresearchcompanyinfor-
mationandidentifyindividualswithwhomyoumighthavea
connection.
Schedule time for your job search:Ifyoutendto
procrastinate,scheduleregulartimesduringtheweekto
lookforopportunities.Trytosetasideatleasttwohours
eachweektodevotetothejobsearch.Youcanalsoforma
partnershipwithafriendandholdeachotheraccountableto
workonjobsearchingeachweek.
THE JOB SEARCH
studentaffairs.stanford.edu/cdc 1 1
T
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THE PUBLIC SERVICE JOB/
INTERNSHIP SEARCH
Three Things You Must Know To Be Effective!
1. Yourself
Withanyjobsearchitisimportantunderstandwhatyouare
interestedin,howyouwanttoapplyyourskills,whatmotivatesyou
aboutwork,andyourworkenvironmentpreferences.Ifyouneed
helpfiguringoutyourcareerdirectionusetheseresources:
Public Service Careers Website
studentaffairs.stanford.edu/cdc/research/public-svc
Findinformationonnonprofitandgovernmentorganizations,
careerpaths,networkingresources,fellowships,andjob
searchstrategies.
Stanford Alumni Mentoring Program (SAM)
Thisonlinementoringprogramconnectsundergraduates
fromallbackgroundswithalumniinone-on-onementoring
relationshipsforcareerplanningandgoals.
Career Counseling Long Appointmentscanbescheduledvia
yourCardinalCareersaccount.
Meetwithacareercounselorina45-minuteappointmentto
discussyourpublicservicecareerinterests,learnaboutresources
andassessments,brainstormideasandcreateaplan.AskforKristin,
thePublicServiceCareerCounselor.Ifyouneedyourresume
reviewedorhaveaquickquestion,stopbytheCDCMonday-Friday
from11am-12noonor2pm-4pmfora15-minutedrop-inappointment.
2. Timeline for Nonprofit and Government Hiring
Nonprofitstendtoadvertiseopeningsonly2-3monthsbeforethe
jobwillstart.
Fall:Startresearchingandnetworkingwithorganizations.
Winter/Spring:Applytopostedjobs/internships/fellowships
andfollowupwithcontactsmadeinfallastheymaynow
knowofavailableopportunities.
Exceptions:fellowships,largernationalnonprofits,organi-
zationsthatalwaysneedhelp(tutors,family/mentalhealth
services)mayhaveearlierfalldeadlines.
Government agenciescantakeseveralmonthstohireifaback-
groundcheckisrequiredaspartofthehiringprocess.
Startinfallforlargeragenciesthatmayhireinvolume.
Applywhenyouseeaposting.Smallerofficesmayhave
morejobsopeninwinter/spring.
Followupdirectlywiththeoffice,ifpossible.
3. Strategies For The Public Service Job/Internship Search
Thefollowingaresomekeystrategiesandresourcesforfinding
anonprofitorgovernmentjob/internship:
Cardinal Careersstudentaffairs.stanford.edu/cdc/
jobs-internships
CreateyourCardinalCareersaccounttolookinthejob/intern-
shipdatabasefornonprofitandgovernmentopportunities.You
canalsoaccesstheemployerdatabase,RSVPtoPublicService
careerprograms,andsignupforashortappointment.
Networkingstudentaffairs.stanford.edu/cdc/research/
public-svc
ClickonNetworkingResourcesandProfessional
Organizations.Nonprofitstendtohireonepersonatatime
sotheytelltheiremployeesfirst,whowillthencontactother
colleaguesinthefieldandfriends,tospreadthewordabout
ajobopening.Dontexpectnetworkingtoresultininstantjob
leads.Thelikelihoodofthepersonyoutalktoknowingabouta
jobopeningonthatexactdayislow.Thepurposeofnetworking
istogainadvice,tips,andestablishrelationshipssowhenjobs
eventuallycomeopenyouarealreadyontheirtocontactlist.
Hereareacoupleofkeywaystoexpandyournetwork:
Stanford CareerConnectalumni.stanford.edu/get/page/career
Databaseofalumniwhovolunteertoshareinformationontheir
careerpath,aswellasgiveadviceandtipsonsearchingfor
publicservicejobs.
Young Nonprofit Professionals Networkynpn.org
10,000membersinover12cities.Thewebsitelists,jobs,events,
andemaillistsubscriptionsfortopicssuchasmentoring.
Career FairsOrganizationswhocometocareerfairstendtobe
thosewhohavemoneyandtimetosendstaffoutoftheofficefor
anentiredayandknowtheirhiringneedswellinadvance(6-9
months).Nonprofitandgovernmentorganizationsthatattend
careerfairswillbethosewhoseservicesrequiremultiplehires
andneedtohirefrequently(teaching-related,family/mental
healthservices,PeaceCorps,StateDept.,etc.)Oneexceptionis
theCDCsannualNonprofitCareerFairinMarch.Marchfitswell
withnonprofitshiringtimelines.
Online Postingsstudentaffairs.stanford.edu/cdc/jobs/
other-job-sites
Ifnonprofitsdecidetoposttheirpositionsatall(theymay
justuseword-of-mouth)theywillusetargetedjobsites
liketheCDCsCardinalCareersdatabase,Idealist.orgor
Opportunityknocks.org.Federalgovernmentpositionsarelisted
onUSAjobs.gov.Stateandlocalopportunitiesmaybecentral-
izedononesite,butmorelikelyyouwillneedtosearchby
agencyorcity/county.
Your career development is unique and specific to you. The best way to create your game plan is to talk to the
Career Counselors at the CDC. They can help you define and strategize your plan while pointing you to targeted resources.
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PREPARING FOR A CAREER FAIR
What is a career fair?
Careerfairs,alsoreferredtoasjobfairs,areusuallyonedayevents
setuptoconnectlargenumbersofemployerswithjobfairparticipants.
Employersaretheretorecruitemployees,soifyouareinterestedin
lookingforajoborfindingoutmoreaboutapotentialcareer,dontmiss
out.Careerfairsaretypicallysponsoredbyuniversities,professional
associations,localemploymentagencies,orbyajobfairpromoter.
Careerfairsareusuallyfreetothoseseekingemployment.These
fairsareheldatlocaluniversities,hotels,andconferencecenters.To
findoutaboutupcomingeventscheckyourcampuscareercenter,the
radiostations,andnewspapers.TheNationalBusinessEmployment
Weeklyseventcalendarlistsmanysuchevents.Somefairsare
targetedforentry-level,technical,education,orotherspecifiedgroups
andmaybeadvertisedthroughyourcampusclubsandorganizations.
What can I expect?
Youcanexpectanywherefrom10to350employersrepresented
atdifferentboothsortables.Employerrepresentativesareanxious
togiveawaytheirorganizationbrochuresandotherpromotional
materials(keychains,pens,notepads,etc.)theyhavebrought
withthem.Theirjobistomeetasmanyattendeesaspossibleand
promotetheirorganizationstoYOU.Itislikelythatthetableyou
wanttoapproachwillbecrowdedbepatientandobserve.You
canalsoexpectacarnivaltypeatmospherewithlotsofbackground
noisewithwhichyouwillhavetocompete.
Sometimesfairorganizerswillofferformalgrouppresentations
simultaneoustothecareerfair.Thisisagreatwaytolearnmore
aboutaspecifictopicandalsohaveachancetointroduceyourself
toanemployer/presenterandgetsomeindividualattention.
Benefits of a career fair
Consideracareerfairtobeone-stopshopping.Whataluxuryto
havetheopportunitytotalktonumerousemployersatonetimeand
place.Somedirectbenefitsofattendingacareerfairinclude:
Anefficientandeconomicalwaytomakecontacts
Learningmoreaboutspecificindustries,careers,and
organizations
Actuallytalkingtoacompanyrepresentativeinsteadofjust
mailinginorsubmittinganonlineresume
Askingsomeoneinthefieldforfeedbackaboutyourresume,
education,orexperiences
Makingacontactwithintheorganization
Ofcourse,ifacareerfairissuchagooddealthentheremaybe
hundredstothousandsofotherpeoplejustlikeyoutryingtotalkto
employers.ThisiswhyitissoimportanttoBEPREPAREDtogetthe
mostoutofattendingacareerfair.
Somefairsallowtimeforemployerstoscheduleinterviews
on-site,butmanyusethetimetoscreenapplicantsorcollect
resumestobringbacktotheirorganization.Itisidealtobeableto
engagetherecruiterinaconversationsothattheywillremember
youandyourskills.Donotbediscouragedifthisdoesnothappen;
therecanbenumerouspeopletocompetewithinthissetting.Use
yourtimetocollectvaluablecompanyinformationviaconversation
anddistributedmaterialssothatyoucanwriteanincrediblywell
informedcoverletterstatingyourinterestinanorganization.
The career fair can be separated into three stages:
1) BEFORE: the preparation stage
Do your homework.Contacttheorganizationsponsoringthefair
tofindoutsomeofthefollowingdetails.
Isthereanadmissionfee?
Howmanyorganizationswillberepresented?
Isthereapublishedlistavailableaheadoftimeorontheday
oftheevent?
Howwilltheemployersbeorganized?Alphabeticalorder,by
industry,etc.?
Whatisthestartingandendingtimeoftheevent?
Whatistheappropriatedress?
Arethereanyspecialprocedurestofollowtoparticipate?(i.e.,
submitresumeaheadoftime)
Put together your resume.Youmayhaveadichotomyofinter-
ests,andinthatcase,itmaybeidealtohavedifferentversionsof
yourresume.Berealisticinyourpreparationtimeandremember
thatitismostimportanttohaveawell-polishedresumethatshows
offyoureducation,skills,andexperiences.Besuretohaveyour
resumecritiquedbyatleastthreepeople.Itisbettertoattend
withoutaresumethantoNOTattendthecareerfairatall.Youcan
alwayspickuppertinentinformationaboutanorganizationtousein
afollowupletterofinquiryorapplication.
Have a plan.Itisveryeasytofeelintimidatedatsuchanevent.
Wanderingaroundaimlesslywillonlyenhancethisfeeling.Have
aplanevenifyouronlyplanistoexplore.Thiswillhelpyouto
havesomeideaastowhichorganizationsyouwanttoapproach.
Anexampleofaplanmaybegeographic,industry-based,orbythe
majorsrequested.Manyorganizationswillpublicizethetypesof
majorsorjobtitlestheyareseeking.Beopen-mindedandflexible;
youmightbesurprisedatwhatyoufind.
Bringapen,folder,notepadand/orsomesortoflogsheetto
keepyouorganized.
Ahighlightercanbeusefultohelpindicatewhich
organizationsyouwanttotargetonyouremployerlist.(Ifyou
forgotyours,dontworry,youcanalwaysfindanemployer
givingoneaway.)
Bringyourpertinentquestions.Yourquestionswilldependon
yourgoals(careerexplorationvs.jobsearch).Samplequestions
mayinclude:
Whatqualitiesandbackgroundareyoulookingforin
employees?
IamcurrentlyafreshmansoIhaveIsometimetoplanahead,
whatcourseswouldyourecommendsomeonetakebefore
beinghiredasa__________?
Whatistheapplicationprocessforyourorganization?
DoyouhaveabusinesscardIcanhaveforfuturereference
andcontact?
Dress appropriately! Professionalisbestunlessitsamore
casualevent.
2) DURING: the actual event
Hand out your resume.Haveplentyofcopiesofyourpolished
resumeeasilyaccessible(ifyouchoosetodistributeyourresume).
Youdontwanttohavetoputdownallthefreebiesyoucollected
tohandsomeoneyourresume.Ifyouhavetwoversionsofyour
resume,color-codingthemcanbeveryhelpful.Gray,whiteand
off-whiteareallgoodchoices.Anewtrendisforemployersnotto
collectresumesonsitebuttojustreferyoubacktotheirwebsitefor
onlineresumesubmission.Tryandusethefacetimeatthefairto
gatherpertinentinformationtoenhanceyourapplication.
Thank employersforanybrochuresorpromotionalmaterialsyou
aregiven.Thisisnotatimetopickupstockingstuffersorbirthday
giftsforyourfamily.Bereasonablewithyourconsumptionof
recruitergiveaways.
Collect business cardsandjotdownafactonthebacktojog
yourmemorywhenyouwriteafollow-upletter.
Approach an employer representativeandintroduceyourself.
Dontsitbackandwaittobeapproached.Shakehands,makegood
eyecontact,andtelltheemployeryourname,major,andinterests.
Themorefocusedyouarethebetter.Ifyouareunsurehowyou
wouldfitintotheorganization,asktheemployeropen-endedyet
specificquestions.Whatqualitiesdoyoulookforinemployees?
Whatkindofsummerinternshipsareavailable?
Create a one-minute commercialasawaytosellyourselftoan
employer.Thisisagreatwaytointroduceyourself.Thegoalisto
connectyourbackgroundtotheorganizationsneed.Inoneminute
orless,youneedtointroduceyourself,demonstrateyourknowl-
edgeofthecompany,expressenthusiasmandinterest,andrelate
yourbackgroundtotheorganizationsneed.Endwithaquestion.
ThisismeanttobeadialogueNOTamonologue.
Other dos and donts:
Beassertivewithoutbeingrude
Besensitivetootherswaitingbehindyou
Realizethatrecruitersliketotalktogroups
Maximizeyourtimeatthecareerfair
Observeotherstudents/employersforclues
Dontaskaboutsalaryandbenefits
Dontmonopolizesomeonestime
Dontask,Whatdoyouhaveformymajor?
Dontexhibitalackofdirectionandfocus
3) AFTER: the follow-up
You are only as good as your follow-up!
Keeptrackofthoseorganizationsandrepresentativeswith
whomyouspoke.
Send a thank-you letter tothoserepresentativesyouwishto
pursue.Thiswillsetthestageforfuturecorrespondence.
CAREER FAIRS SPONSORED BY
STANFORDS CAREER DEVELOPMENT
CENTER
Unlikemostcareerfairs,StanfordsCareerFairsareusually
casual.Evenemployerstendtodressdown.Althoughinformal,do
rememberthatthesearepotentialemployersanddistastefuldress
anddecorumisnotappropriate.Whengettingdressedfortheevent,
keepinmindtheindustryandtypeofpositionyoudesire.
StanfordsCareerDevelopmentCentersponsoredcareerfairs
arefreetojobseekers.Participatingemployersaremadeavailable
priortotheeventontheCDCwebpage.Theemployerinformation
includesthetypeofpositionbeingsought:technicalvs.non-tech-
nical,full-time,part-time,orinternships,andVisastatus.
FallQuarterTheFallCareerFair,Energy/Environmental
CareerFair,andGraduateSchoolFairareallheldinOctober.
WinterQuarterTheLiberalArtsCareerFairandEngineering
OpportunityFairareheldinJanuary.TheMEDesignCareer
FairandConstructionManagement/StructuralEngineering
CareerFairareheldinFebruary.TheWinterMedTechCareer
Fair,EntrepreneurCareerExpo,andSiliconValleyNonprofit
CareerFairareheldinMarch.
SpringQuarterTheSpringCareerFairisheldinApril.
INTERNSHIPS/SUMMER JOB SEARCH STRATEGIES
CDC RESOURCES
CDC Job and Internship Database
LogintoCardinalCareerstoaccessinternshiplistingsandto
participateinCardinalRecruiting(on-campusinterviewing).
studentaffairs.stanford.edu/cdc/jobs-internships
iNET Internship Network
Stanfordhasjoinedwithtenleadinguniversitiestoformthe
InternshipNetwork(iNet)Consortium,leveragingourcombinedconnec-
tionstoofferyouaccesstoawiderrangeofinternshipopportunities.
studentaffairs.stanford.edu/cdc/jobs-internships
Career Fairs
AvarietyofcareerfairssponsoredbytheCDCareheldthroughout
theacademicyear.Thesefairscanprovideyouwithgeneralcareer
information,helpyoudevelopcontactsandfindaninternship,
summerorfull-timejob.studentaffairs.stanford.edu/cdc/services/
career-fair-schedule
CDC Resource Library
TheCDCResourceLibraryhasavarietyofbooks,online
directories,periodicals,careerguides,andmediamaterialstohelp
withyourinternshipsearch.
InternshipResourcesinthelibraryinclude:
VaultTopInternships
FergusonsCareerResourceGuidetoInternshipsandSummer
Jobs-Vols.1and2
NationalInternshipsGuide, internships.com
Internships-USAOnline, internships-usa.com
Formoreinformationonlibraryresourcesvisit:studentaffairs.
stanford.edu/cdc/services/career-library
International Internships
Ifyouareinterestedinaninternationalinternship,checkoutthe
InternationalCareerswebpageandreadthesectiononShort-Term
WorkAbroadPrograms.Alsocheckouttheprogramsandresources
offeredbytheBingOverseasStudyProgramandtheOverseas
ResourceCenter.studentaffairs.stanford.edu/cdc/icareers
Reciprocal Career Services
ReciprocalCareerServicesenablesyoutousecareercentersof
universitiesinornearthecitiesinwhichyoudliketowork.Contact
theuniversitycareercenteryoudliketouseandaskthemifthey
offerreciprocalservicesforStanfordstudents.Ifyouareeligible,
calltheCDCFrontDesk,(650)725-1789tobegintheprocess.
CONTACTING EMPLOYERS DIRECTLY
Therearemanyemployersthathaveinternships,butdonot
advertiseorlisttheirpositionsthroughtheCDC.Inthiscase,identify
alistofemployersyoudliketoworkforandcontactthemdirectly
(eitherviaemailand/orphone).Thefollowingresourcescanhelp
youidentifyorganizations:
CardinalCareers(SearchbyEmployers)
CDCPublicServiceCareersWebPage
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CDCInternationalCareersWebPage
VaultGuides
JobBankSeries(variousU.S.cities),intheCDCResource
Library
BookofLists(variousU.S.cities),intheCDCResourceLibrary
YellowPagesorYahooYellowPages
YahooorGoogleSearchesbygeographicalregionsand/or
interest
studentaffairs.stanford.edu/cdc/jobs/internships-finding
CREATING YOUR OWN INTERNSHIP
Itspossiblethattheinternshipyouwantdoesnotexist.For
example,youmaywanttointernataspecificorganizationnearyour
hometown,buttheydonothaveanestablishedinternshipprogram.
Sometimesemployersactuallywanttohireinterns,butforwhatever
reason,donthaveanestablishedprogram.
Thefollowinginformationoutlinesthestepsinvolvedin
developingyourowninternshiporsummerjob.Inaddition,youmay
wanttoscheduleanappointmentwithacareercounselortoguide
youthroughtheprocess.
Step 1: Assess what you are looking for in an internship
Clarifyyourinterestsandobjectivesinparticipatinginaninternship.
Whatdoyouhopetogainfromtheexperience?
Whattype(s)ofworkdoyouwanttodo?
Wheredoyouwanttodoit(locationandtypeoforganization)?
Whatareyourrequirementsregardingcompensation?Time
commitment?
Identifyyourabilities(writing,research,analyticalskills,etc.),
academicpreparation,previousworkandvolunteerexperiences,
hobbies,andextracurricularactivities.Thisiswhatyouhave
tooffertheemployer.Takecareerassessmentswithacareer
counselortohelpyouclarifytheseskillsandinterests.
Step 2: Strategies
Exploreoptionsandidentifyprospectiveinternshipsitesand
contactsutilizingtheCDCsCareerResourceLibraryandWeb
resources.
Developalistoforganizationsthatmaybeafitforyou.The
sectiononContactingEmployersDirectlycanhelpyou
locateorganizationsrelatedtoyourinterest.
Researchyourorganizationsofchoicebyvisitingtheir
websitestolearnabouttheirmission,products/services
offered,majordivisions,andlocation.
Identifyspecificdepartments/individualstocontactwithyour
internshiprequest.Forexample,itmightbetheUniversity
RelationsDepartment,Marketing,orFinancedepartment.Tohelp
youidentifyspecificdepartments/individuals,contactalumnifrom
StanfordCareerConnect,alumni.stanford.edu/get/page/career
Alsoaskyourprofessors,TAs,parents,relatives,andanyother
acquaintancesiftheyhavecontactsattheplacesyoudliketo
intern.
Step 3: Prepare a quality resume and cover letter
Signuptoattendaresumeandcoverletterworkshopoffered
quarterly.
Makeanappointmentwithacareercounselorforhelpwith
yourdraft.
Sendresumeandcoverlettertocontacts.
Followupwithaphonecalltore-emphasizeyourinterestandto
answeranyquestionsemployersmayhave.Thisisalsoagood
timetotrytosetupanappointmentforaninterview.Ifthe
organizationisoutofthearea,youmaysuggestaphoneinterview.
Step 4: Prepare for an interview
Signuptoattendoneoftheinterviewingworkshopsoffered
quarterly.
Setupamockinterviewwithacareercounselor.
Reviewinformationontheprospectiveorganization(website,
etc.).
Designajobdescriptionforyourself,ifonehasnotbeen
provided.Thinkaboutthekindsofprojectsyouwouldliketo
workonthatwouldbeofusetothedepartment/company.
Demonstratethevalueyouwillbringtotheorganization.
Step 5: Follow up procedures
Sendathank-youletter.
Respondtoalloffers,eventhoseyoudonotplantoaccept.
SUGGESTED WEBSITES
TheCDChascompiledalistofwebsiteswithaspecificfocuson
internships,summerjobs,andvariousfields.studentaffairs.stanford.
edu/cdc/jobs/other-job-sites
NETWORKING
Networkingmeansconnectingwithpeopleinafieldor
organizationinwhichyouwishtoworkinordertogaininformation,
nottospecificallyaskajoborinternship.However,networkingcan
oftenleadtofindingoutaboutinternshipopportunitiesandequip
youwiththeknowledgeofhowtobettermarketyourselfasapoten-
tialintern.Fornetworkingtipsvisit:studentaffairs.stanford.edu/cdc/
networking/how-to
Forspecificnetworkingprogramsandresourcesvisit:
StanfordAlumniMentoring,mentoring.stanford.edu
StanfordCareerConnect,alumni.stanford.edu/get/page/career
OTHER STANFORD RESOURCES AND
PROGRAMS
Undergraduate Advising and Research Programs (UAR),located
inSweetHall,canhelpyouifyouareinterestedinconducting
researchatStanfordorelsewhere.UARalsohasinformationon
grantsandfellowships. ual.stanford.edu
The Haas Center for Public Serviceconnectsacademicstudy
withcommunityandpublicservicetostrengthencommunitiesand
developeffectivepublicleaders.TheHaasCenteradministers
severalsummerandpost-graduatefellowships.Theyalsooffer
manycommunityserviceopportunities.haas.stanford.edu
Stanford in Government (SIG),locatedintheHaasCenter,isa
nonpartisan,student-runorganizationthatpromotespolitical
awarenessandinvolvementontheStanfordcampus.SIGprovides
opportunitiesforundergrad/gradstudentstoworkinthepublic
sectoratthestate,federal,orinternationallevel.sig.stanford.edu
Bing Overseas Studies Programs (BOSP),locatedinSweetHall,
offersstudyabroadprograms,someofwhichofferinternship
programs.ProgramspresentlyexistinBerlin,Florence,Kyoto,
Moscow,andParis.Additionally,theCapeTownandMadridstudy
abroadprogramsofferinternshipsandservicelearningcourses
toengagewithlocalpublicserviceorganizations.BOSPalsohas
anAsiaInternshipsProgramthatplacesstudentsincompanies
inChina,HongKong,Taiwan,India,Japan,theRepublicofKorea,
Singapore,andThailand.bosp.stanford.edu
Overseas Resource Center (ORC),locatedintheBechtel
InternationalCenter,providesadvisingforundergraduates,grad-
uatestudents,post-docsandrecentalumnipursuingscholarships
forstudyandresearchabroad.Over30scholarshipsareadminis-
teredthroughthisofficeandincludesuchawardsastheFulbright,
Marshall,Rhodes,andChurchill icenter.stanford.edu/orc
Community Centers
Thefollowingcommunitycentershaveinternshipresources,
andsometimespostinternshipopportunities:theAsianAmerican
ActivitiesCenter,theBlackCommunityServicesCenter(BCSC),El
CentroChicano,theLesbian,Gay,Bisexual,TransgenderCommunity
ResourceCenter(LGBTCRC),theNativeAmericanCulturalCenter,
andtheWomensCommunityCenter.studentaffairs.stanford.edu
Academic Resources
Dontforgettoseekoutacademicdepartmentsforopportunities
inyourareaofinterest.Onedepartmentofnoteforanystudent
interestedinfieldsrangingfromtheenvironmenttochildadvocacy
isHumanBiology.Thedepartmentmaintainsaninternshipboard,
informationonalumnicontacts,andhasstudentpeeradvisorsto
helpyou.
FRESHMEN
Asfreshmen,youmayalsorunintothechallengeofemployers
preferringolderstudentssimplybecausetheyhavemoreexperi-
enceandcourseworkcompleted.Thoughthisistrue,therearestill
manyopportunitiesavailabletofreshmen.Agoodwaytogetstarted
istomakeanappointmentwithacareerorinternshippeercoun-
selor.Additionally,tworesourcesintheCareerResourceLibrary,
VaultTopInternshipsandFergusonsCareerResourceGuide,have
indexesthatspecificallylistinternshipsavailabletofreshmen.
INTERNATIONAL STUDENTS
Asaninternationalstudent,youmayhavemanyquestionsabout
theinternshipprocess.BesuretocheckouttheCDCsInternational
Studentwebsiteatstudentaffairs.stanford.edu/cdc/icareersto
helpyougetstarted.Youcanalsoscheduleanappointmentwitha
careercounselor.
RECEIVING ACADEMIC CREDIT
Someemployersmayrequireyoutoreceiveacademiccredit,
particularlyforanunpaidinternshipwiththeirorganization.Itisvery
importantthatyoudeterminewhetheracademiccreditisrequired
earlyintheapplicationprocess.Ifacademiccreditisrequiredand
youarenotabletoobtainacademiccredit,mostlikelytheemployer
cannottakeyouonasanintern.TheCareerDevelopmentCenter
doesNOTgrantacademiccredittostudentsforinternships.Options
toreceiveacademiccredit:
Option 1
Makearrangementswithanacademicdepartmentandafaculty
sponsorforadirectedreadingorindependentstudy.Pleasecheck
withacademicdepartmentsforspecificinformationonthis.
Option 2
Enrollinacoop/internshipprogramatacommunitycollegeor
stateuniversityextendededucationprogramforonesemesteror
quarter.TheCSUsystem,FoothillCollege,andCollegeofSanMateo
arethreelocalplacestostartyourresearch.Ifyourinternshipwill
beoutsidetheBayArea,checkcommunitycollegeandstate
universityextendededucationprogramsnearyourinternshipsite.
Option 3 (only after youve tried Options 1 & 2)
RequestaletterfromtheCDCthatstatesthatyouareastudent
ingoodstandingandtheinternshipexperienceisconsidered
relevantandapplicabletothedegreeprogram.ThisdoesNOT
constituteacademiccreditforaninternship,butMAYsatisfyan
employersrequirements.
Torequestthisletter,sendthefollowinginformationviaemailto
KathyCampbell,theInternshipCounseloratmaxie@stanford.edu:
Yourname
Year
Major(orstateundeclared)
Internshipcompanyororganizationname
Companyororganizationaddress
Nameandtitleofacontactpersonattheinternship
Howyouwouldlikethelettersent(byfax,regularmail,or
email,etc.)andtowhom(toyouoryoursupervisor)
TIPS FOR INTERNSHIP SUCCESS
1. Communicate Effectively and Often
Knowwhatskillsyoucanoffer,andmeetwithyoursupervisor
todiscusswaystoutilizethemandgainmoreskills.Alsolet
yoursupervisorknowifyoufeelyourskillsarentbeingusedto
theirpotential.
2. Set Goals
Sitdownwithyoursupervisorandgooverwhatyouhopeto
gainfromtheinternship,especiallyifthereisntastructureto
theinternship.Followuptomakesureyouaremeetingthose
goalsandsetnewgoalsifnecessary.
3. Observe
Gettoknowthecorporateculture,dress,communicationstyle,
andhowdecisionsaremade.Thiswillhelpyouavoidsayingthe
wrongthingoroversteppingyourboundaries.
4. Know Your Role and How You Fit into the Organization
Theorganizationistakingtimetoteachyounewskills.
Understandwhatisexpectedofyouandperformcompetently.
5. Be Flexible
Youmayhavetodosomegruntwork;thatsthetrade-off
fortheskillsthatyouaregaining.Atthesametime,makesure
thereisabalanceandifthebalancebecomesuneven,discuss
withyoursupervisorhowyoucanbetterapplyyourskillsinthe
office.
6. Be Responsible
Beontime,takeyourassignmentsseriously,andmeetyour
deadlines.Companieswilloftenhireinternsforfuturefull-time
positions,andwilllookcloselyatyourperformanceandattitude
todecideifyouareacandidateforafull-timeposition.
7. Take It All In
Learnasmuchasyoucanabouttheindustryandorganiza-
tionbyreadingwhatisaroundyou,talkingwitheveryone,and
gettinginvolvedwithextraprojects.
8. Network
Talktoasmanypeopleasyoucan.Introduceyourselfto
everyone.Amentormayormaynotbeyoursupervisor.
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9. Keep in Touch
Youwillhaveextendedyournetworkthroughtheinternship.
Keepintouchwiththoseyouhavemet,sowhenitcomestime
tolookforafull-timejob,theyrememberyouandcanhelp.
10. Have Fun!!!
ON-CAMPUS EMPLOYERS
Belowisapartiallistofcampusemployerswhotypicallyhire
studentsthroughouttheacademicyearandinthesummer.Besure
tochecktheCDCsjob/internshipdatabaseatstudentaffairs.stan-
ford.edu/cdc/jobs-internshipsforadditionalopportunities.(Gotothe
jobsearchpageandunderpositiontype,selectStanfordon-campus
job.)Youcanalsocontactspecificdepartmentsdirectlytoinquire
aboutopportunities.
Associated Students of Stanford University (ASSU)
YoucaninquireaboutpositionsattheASSUoffice,locatedon
the1stfloorofOldUnion.
Athletics Department
Stopbythedepartmentyouareinterestedinworkingforto
inquireaboutpositionsorchecktheironlinedirectorytoget
departmentalcontactinformationandcontactthemdirectly.
gostanford.cstv.com/school-bio/stan-directory.html
Dining and Catering Services
Jobopeningsincludestudentmanagementopportunities,cashier,
andservicepositions.Flexiblehoursareavailable,andshiftsare
offeredduringbreakfast,lunch,afternoonsnackservice,dinner,and
latenightservice.Formoreinformationvisitstanford.edu/dept/rde/
dining/join.htm
EPGY Summer Institutes
EPGYofferstwo-tofour-weekresidentialsummerprogramson
theStanfordUniversitycampusforacademicallytalentedandmoti-
vatedmiddleschoolandhigh-schoolstudents.EachsummerEPGY
hiresStanfordundergraduateandgraduatestudentstoworkforthe
SummerInstitutes.ThemainpositionofResidentialCounselorinvolves
thecombinationofcampcounselingandinstructionintheacademic
program.Formoreinformation,andanemploymentapplication,visit
theirwebsiteatepgy.Stanford.edu/summer/employment.html
Stanford Bookstore
PositionscanbeavailableatTresidderExpress(theconvenience
store),MedicalTechnicalBookstoreindowntownPaloAlto,The
BookshoplocatedintheCantorArtsCenteroncampus,Track
House(bythestadium),StanfordShopintheStanfordShopping
Center,aswellastheCampusBookstore.Visitstanfordbookstore.com
formoreinformationorcall725-6136.
Stanford Linear Accelerator (SLAC)
SLACofferssummerstudentemploymentopportunitiesbased
ontheneedsofthedepartmentswithintheLaboratory.Positions
haveincludedunskilledlabor,dataentry,lightindustrialandclerical
work,aswellaselectronics,programming,andresearch.Visittheir
websiteatwww-public.slac.stanford.edu/hr/jobsandthenclick
SummerStudentOpportunities.
Stanford Temps
Hiresstudentsfortemporaryclericalworkatvariouscampus
offices.Call497-8367.
Summer Conference Services
Hiresstudentsforfull-timeandpart-timepositionsinvarious
capacities(suchasofficemanagers,assistantmanagers,andRAs)
relatedtoseminarsandconferenceshostedatStanfordUniversity
duringthesummer.Toapply,calltheofficeat723-3126.
University Libraries
Hiresstudentsforalllibraries,excludingprofessionalschools,
HooverandSLAC.Foralistingofopenings,gotolibrary.stanford.
edu/about_sulair/jobs.htmlorstopbytheHumanResourcesoffice
inGreenLibrary,Room241.
HOUSING FOR INTERNS
Someinternshipemployersmayprovideyouwithorhelpyoufind
housing,whilemanymaynot.CheckouttheCDCslistofhousing
resourcestohelpyou.studentaffairs.stanford.edu/cdc/jobs/
internships-housing
FREQUENTLY ASKED QUESTIONS
What is an internship?
Aninternshipisapre-professionalexperiencewhichcan
provideexposure,training,andmentorshipinagivencareerfield.
Individualinternshipsvaryintermsofduration.Forexample,many
Stanfordstudentsinternduringthesummerwhenitispossibleto
workfull-time,whilesomestudentsinternduringtheschoolyearon
apart-timebasis.Internshipscanbepaidorunpaid,andsometimes
offeracademiccredit.
What is the difference between an internship and a summer and
part-time job?
Muchlikeaninternship,asummerorpart-timejobcanhelpyou
gainavarietyofskillsandexperience.Thoughtheymayormaynot
becareer-relatedexperiences,theycanhelpyoudevelopimportant
skillsliketeamwork,communication,ororganizationthatcanbe
appliedtoalmostanyworksetting.Typically,summerorpart-time
jobsareadvertisedasneedsarisewithinanorganization,andare
alwayspaid.
What other types of experiential learning experiences are there?
1. Co-ops(cooperativeeducation)areverymuchlike
internships.Co-oppositionsareusuallypaid,highly
structuredinnature,anddirectlyrelatetoyourcourseof
study.Typically,youmustbeenrolledinacooperative
educationprogramatacollegeoruniversitytoparticipate.
Stanforddoesnothaveaco-opprogram,butmanycommunity
collegesandstateuniversitieshavesuchprograms.
2. ExternshiporShadowPrograms.Theseprogramsprovide
experiencesthatallowyoutospendbetweenadayand
severalweeksobservingaprofessionalonthejob.Yougain
anoverviewofaspecificcareerfieldandgetatasteofthe
activitiesinthedayofaparticularprofessional.
3. Volunteer/CommunityService/ServiceLearning.These
aregenerallyunpaidworkorserviceexperiencesinthe
humanservicesornonprofitsector.TheHaasCenterfor
PublicServiceoncampusoffersmanyservicelearning
courses.
4. Fellowships.Thesetypesofopportunitiesallowstudents
toreceiveincomeanddoworkinaparticularareasuchas
publicpolicy,thearts,oreducation,andaresponsoredby
specificorganizationsoragencies.
Why do I need an internship?
Internshipshelpyou:
1. reinforceacademicandcareerobjectivesandpersonal
valuesrelatedtowork;
2. identifytheskillsyouneedtoenteragivenfield;
3. gainpracticalworkexperienceinyourfieldofinterestto
balancetheclassroomtraining;and
4. getanedgeinthecompetitivejobmarketoverthose
individualswithnorelevantworkexperience.

When is the best time to look for an internship?
Itisbesttostartlookingasearlyaspossibleinordertohave
morechoicesavailabletoyou.Someinternshipprogramshave
deadlinesasearlyasNovemberforsummerinternships.However,
winterquarterisgenerallyagoodtimetobeginyoursearchfora
summerinternship.Ifyouarelookingforaninternshipduringthe
academicyear,agoodtimetostartmightbeonequarterbefore
youranticipatedstarttime.
When is it too late to find an internship?
Dependingonyourspecificrequirements,itmayneverbetoo
late.However,donttakethisasasigntowaituntilthelastminute.
Someemployershavedeadlinesduringthefallquarter,while
manydonthavedeadlinesuntilwinterorspringquarters.Many
employersposttheirinternshipswiththeCDCastheirneedsarise
andmaynotpostthemuntillateintheschoolyear.
How can I find an internship in or near my hometown?
1. ChecktheCDCsjob/internshipdatabase.Youcandoa
searchbystateorcountryandyoucandoakeywordsearch
bydesiredcity.SearchingInternships.comandperforming
othersearchesonGoogleMapsorYahooYellowPagescan
alsohelpyoulocateorganizationstocontact.
2. NetworkwithStanfordalumni,whoarelocatedthroughout
theUnitedStatesandinternationally,throughStanford
CareerConnectatalumni.stanford.edu/get/page/career
It is possible to do an internship for a month? Can I negotiate the
start or stop date?
Dependingontheemployer,theymaybeflexiblewithyouin
termsofthedurationofyourinternship,whileothersmayhavestrict
requirements.Ifyouhaveothercommitmentsduringthesummer
thatmayconflictwithparticipatinginasummerinternship,consider
ashort-termproject,workingforatempagency,orfindingsome
othershort-termjobs.
What if I cant afford to take an unpaid internship?
TheCommunityServiceWorkStudyProgram,administeredby
theHaasCenter,maybeabletohelpsubsidizeyourinternshipifthe
organizationisaneligiblenonprofitandyouqualifyforFederalWork
Study.Formoreinformation,call725-7407.Anotheroptionistoapply
foranUndergraduateResearchProgramGrant,stanford.edu/dept/
undergrad/urp
Can I participate in Cardinal Recruiting while Im abroad?
CardinalRecruitingistheon-campusinterviewingprogram
providedbytheCDC.Toregisterandreadthepoliciesand
proceduresgoto,studentaffairs.stanford.edu/cdc/services/
cardinal-overview.IfyouwillnotphysicallybeatStanfordon
theCardinalRecruitinginterviewdate,youCANNOTsubmityour
resumebecauseyouwontbeintheUStointerviewwiththe
company.However,youcanindividuallycontacttheemployers
(usingcontactinformationlistedintheCardinalCareerdatabase
undertheemployerstab)youareinterestedin,andasktobe
consideredforaninterview(outsideofCardinalRecruiting)by
submittingyourresumedirectlytothem.Tellthemthatyoucant
interviewoncampusthroughthenormalprogram,however,you
wouldbehappytodoaphoneinterviewattheirconvenience...or
meetwiththemwhenyougetback.
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INTERNSHIP GUIDELINES/PLANNING GUIDE
Define your summer goals and get acquainted with the CDCS resources
Exploreandidentifypossiblesummerjob/internshipoptions
CreateaCardinalCareersaccounttoaccessthejob/internshipdatabaseandgetactivatedforCardinalRecruiting
(on-campusinterviews)
EventstoAttend(seeCDCcalendarfordetails):careerassessmentworkshopsandtheFallCareerFair
Explore and research how to achieve your summer goals
ResearchtheCDCwebsiteandvisittheCDCCareerResourceLibrary(focusoninternshipandmajors/careersresources)
ConductinformationalinterviewswithStanfordalumni(throughStanfordCareerConnect)orparticipateintheCDCs
StanfordAlumniMentoring(SAM)program
Prepare to apply for internships with early deadlines
DeadlineAlerts:U.S.StateDepartment,CIA,FBI,communications&mediainternships,andsomeengineeringopportunities
Attendaresumeandcoverletterworkshopandhaveyourresume/coverlettercritiquedattheCDC
BegintosearchforinternshipsthroughCardinalRecruiting(opportunitiesincludeinvestmentbanking,finance,consulting,
engineering/hi-tech,andothers)
Usetheholidaybreaktoyouradvantage:contactemployers,finetuneyourresume/coverletter,anddoanyoftheabove
stepsasnecessary
Search and apply for opportunities
DeadlineAlerts:CardinalRecruitingpositionsininvestmentbanking,finance,consulting,engineering/hi-tech,andothers
(January);HaasCenterFellowships(February)
EventstoAttend(seeCDCcalendarfordetails):CardinalRecruitingOrientation,summerjob/internshipworkshops,
resume/coverletterworkshop,interviewingworkshop,careerfairs
CreateasearchagenttoreceiveemailnotificationsofpositionsthroughCardinalCareers
Findoutaboutresearchopportunitiesthroughvariousacademicdepartmentsand/orUndergraduateAdvising&Research(UAR)
Prepareandsendinternship,fellowshiporresearchapplications
Scheduleamockinterviewappointmentwithacareercounselor
Continue to look and apply for more opportunities
Networkwithfaculty,friends,family,andalumnitofindoutaboutopportunities;usetheCDCswebresourcesonnetworking
Usespringbreaktocontactemployersandapplyformoreopportunitiesifnecessary
Follow up with outstanding applications
Contactorganizationstofindoutthestatusofyourapplications
Continue to look, if you have not secured your summer plans
DeadlineAlerts:UARgrantapplications(earlyApril)
Eventstoattend(seeCDCcalendarfordetails):SpringCareerFair
Makenecessarypreparationsforyourinternship(housing,funding,andtransportation)
Develop last-minute strategies
Considervolunteering,short-termshadowing,temporarywork,summercampwork,service-orientedjobs(retail,cafs,
healthclubs,hotels),studyabroadorothersummercourses
Dontforgettocheckthejobs/internshipdatabaseoftenasnewopportunitiesarepostedeveryday
EXPLORE
CONNECT
DO GREAT THINGS!
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Meet with a career counselor at any point to discuss these steps or any other internship issues.
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What is Cardinal Careers?
CardinalCareersisyourkeyresourcetoobtaininginformation
onjobs,employers,CDCservices,workshops,events,programs,
employerinformationsessionsandothertopicsofinterest.
WhenregisteredwithCardinalCareers,youllbeableto:
Scheduleacareercounselingappointment.
AccessjoblistingsforStanfordstudentsandalumni,including
full-time,part-time,internships,andon-campusjobpostings.
Set-upjobsearchagents,whichwillworkforyoutodeliver
jobsofinterest.
Includeyourresumeinanonlinebookforemployerstoview.
Getactivatedforouron-campusinterviewprogram,Cardinal
Recruiting
SignuptoreceiveCDCWeeklyOnline,oure-newsletter,and
othertargetedcareerinformation.
Inaddition,CardinalCareersallowsyoutostoreyourresumes,
coverletters,transcriptsandotherdocuments,simplifyingthe
processofapplyingforjobs.
CardinalCareersalsointerfaceswithCardinalRecruitingto
scheduleemployer/studenton-campusinterviews.
What is Cardinal Recruiting?
CardinalRecruitingisaprogramwhereemployerscometothe
StanfordCampustointerviewcurrentstudentstwotimesayear:
fallandwinter.Toparticipateintheprogram,studentsmustregister
withCardinalCareersandcompletetheCardinalRecruitingIntent
toParticipateform,availableviaalinkonyourhomepage.
OncetheCardinalRecruitingfeatureisactiveinyourCardinal
CareersAccount,youwillhaveanewtab,Interviews.Thistab
storesallofyourOCRinterviewrequestsandscheduledinter-
views.YouwillthenbeabletoviewandapplytoOCRjobs.
HOW TO REGISTER FOR CARDINAL
CAREERS
ToregisterforCardinalCareers,gotostudentaffairs.stanford.
edu/cdc
Onthispage,youcancheckoutthevaluableprogramsand
servicesofferedtostudentsbytheCareerDevelopmentCenter(CDC).
New students or students that have never registered for Cardinal
Careers
Gotostudentaffairs.stanford.edu/cdc/jobs-internships
ClickRegister/Log-IntoCardinalCareers
IfyouareanewstudentorhaveneverregisteredforCardinal
Careers,clicktheNewStudent/AlumniRegistrationtaband
completetheregistrationform
Youwillimmediatelyreceiveanemailaskingthatyouverify
youremailaddressbyclickingthehyperlinkintheemail
Onceyourregistrationisconfirmed,youwillreceivea
welcomemessagewithyourlogin#andpassword
FromtheRegister/Log-Inpage,youcanalsoregisterfor
iNet,InternshipNetworkConsortium,toaccessadditional
internshipopportunities
Students/Alumni that are registered for Cardinal Careers
Gotostudentaffairs.stanford.edu/cdc/jobs-internships
ClickRegister/Log-In
EnteryourSUIDnumber(withouttheleadingzeros)foryour
usernameandenteryourpassword
IfyoureceiveanerrormessageuponenteringyourSUID
numberandclickingtheGobutton,pleaseclicktheForgot
MyPasswordtab.Thesystemwillgenerateanewpassword
andemailittoyou.Ifyoustillencounterproblems,pleasesend
anemailtocrstudents@mailman.stanford.edu.Letusknow
youreceivedtheerrormessageandincludeyourname,SUID
number,graduationdateandmajor.
Onceyouhavelogged-intoCardinalCareersandupdatedyour
profile,youshoulduploadyourresumebyclickingonthe
Documentstabandfollowingthedirections.Youcanchange
yourpasswordbyclickingtheProfilebutton,thenclicking
theChangePasswordtab.
Onceregistered,youwillhavefullaccesstoallthefeatures
onCardinalCareers,includingaccessingthejobsdatabase,
employersdatabase,workshops/programs,schedulingcareer
counselingappointmentsandkeepingyourownpersonal
calendar.
TOP LINKS ON YOUR CARDINAL
CAREERS HOME PAGE (SEE FIGURE 1, NEXT PAGE)
PROFILE: Thisiswhereyourpersonalandacademicinforma-
tionisstored.Itisimportantthatyoucompleteyourprofile
pagesthoroughlyandaccurately.Yournameshouldappear
thesameinyourprofile,resumeandonAxess.Allinforma-
tionyouprovideisconfidentialandusedonlybytheCDCto
betterserveyou.EmployersorpartiesoutsidetheCDChave
noaccesstoyouraccountinformation.Allinformationyou
provide,whenregistering,ischangeablebyyou,whenever
necessary;i.e.,address,major,graduationdate,etc.
DOCUMENTS: Thisiswhereyoucanstoreuptoatotalof
10pagesofdocumentsincludingresumes,coverletters,
transcriptsandotherdocumentsyoumaywishtosubmitto
employers.
JOBS / INTERNSHIPS:Therearethreeseparatejobs
databases.
Jobs for Stanford students and alumniconsistsofjobs
postedbyemployersspecificallylookingforStanfordpeople.
Job Central: Comprehensivesearchengineforinternships,
entry-levelandexperiencedjobs.
iNet:StanfordUniversityhasjoinedwithtenleading
universitiestoformtheInternshipNetworkConsortium,
leveragingourcombinedconnectionstoofferyouaccessto
awiderrangeofinternshipopportunities.
EMPLOYERS:Up-to-dateinformationonallemployersthat
haveregisteredtousetheCardinalCareerssystem.
INTERVIEWS:WhenactivatedforCardinalRecruiting,your
applicationsubmissionandscheduledinterviewhistoryare
availablehere.
WORKSHOPS / PROGRAMS: Acompletecalendarshowing
careerfairs,CDCevents,employerinformationsessionsand
employerpresentations(includinglocationsandtimes).
GETTING THE MOST FROM
YOUR CARDINAL CAREERS ACCOUNT
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CALENDAR/APPOINTMENTS:Trackandmaintainyour
personalscheduleandstoreyourcareercounseling
appointments.
HOME PAGE FEATURES (SEE FIGURE 1)
Announcements
ImportantinformationincludingthelinktoactivateCardinal
Recruiting.Ifyouareacurrentstudentandwishtoparticipatein
CardinalRecruiting,ouron-campusrecruitingprogram,youmust
completetheIntenttoParticipateform.Youmustsubmitthe
IntenttoParticipateform,onceperacademicyear.
Notifications
Alertlinkswillautomaticallyappearwheneveryouneedto
beawareofanimportantdate.Example:ifyouareaCardinal
Recruitingpre-selectoralternateregisteredtoattendaneventor
workshop,youwillberemindedinthisarea.Youcanclickonthe
linktogotoyourinterviewtab.
Quick Links
OntherightsideoftheHomePage,isaquickroutetomanyof
themostusedCardinalCareersfeatures.Getting Started, Career
ToolsandAdvising,FindaJob,LandanInterview,AttendEvents,
MoreandJumpTo.OnceactivatedforCardinalRecruiting,there
willbeaquicklinktojobsIqualifyforandschedulingyour
45-minutecareercounselingappointment.
Connect with Facebook
LogintouseyourFacebookaccountwiththeCareerService
ManagementpageandaccessupdatesfromourCareerCounseling
area.
Logout
Itsalwaysagoodideatologout
ofyouraccountinasharedenviron-
mentorpublicarea.
Figure 1 Home Page
Figure 2 Document Storage Page
Figure 3 Documents - Privacy
DOCUMENT STORAGE (SEE FIGURE 2)
Uploadacombinationoftendocumentsincludingresumes,
coverletters,transcriptsetc.Yourstoreddocumentsarenotview-
abletoemployersunlessyouhavesubmittedthemwhenapplying
forajoborrequestingaCardinalRecruitinginterview.Youmayalso
deleteandreplacedocumentsinthisarea.
Exception:ifyouhaveindicatedintheprivacyareaofyour
profilethatyouwishtohaveyourresumeincludedinasearch-
ableresumebook,employerswithaccesstothebookmayseethe
resumeyouvechosentosubmit.(SEE FIGURE 3)
HOW DO I SEARCH FOR A JOB USING
CARDINAL CAREERS? (SEE FIGURE 4)
UnderJobs/Internships,youhaveachoiceofJobsfor
StanfordStudents/Alumni,JobCentraloriNet.Alljobslisted
inJobsforStanfordStudents/Alumniarepostedbyemployers
specificallylookingforStanfordstudents/alumni.Youmaysearch
onavarietyofqualifications.ShowMe(dropdownmenu)will
displayalljoblistingsandcareerfairpostingsonly.
Advanced Search and Search Agents
Youcanhavejobsandinternshipsofyourinterestemailedtoyou
bysavingyoursearchesinyourCardinalCareersandiNetaccounts.
Logintoyouraccount:https://stanford-csm.symplicity.com/
students/
ClicktheJobs/Internshipstab.
ClicktheAdvancedSearchtab,andfromthereselectyour
searchcriteria.
HitSubmit.
ClickSearchAgentsandlocatethesearchyoucreated.
ClickSchedule.
Selectyestoenableyoursearch.
Programthefrequencyinwhichyouwantyoursearchto
occur(i.e.,onceaweek,onceaday,etc.).
Hitsubmit.
Youshouldthenreceiveemailsnotifyingyouofpositionsthat
fityoursearchcriteria.
APPLICATIONS
Thisareastoresalljobapplications.Tokeeptrackofjobapplica-
tions,gotoyourJob/InternshipstabandselectApplications.
Youcanviewallapplications,withdrawanapplicationorgetjob
descriptioninformationbyclickingonthejobtitle.Togetcontact
information,clickontheemployersname.
SO YOUVE FOUND A JOB THAT
INTERESTS YOU, HOW DO YOU
APPLY? (SEE FIGURE 5)
Ontherightside,WantThisJobisanareawhereyoucan
selecttheresume,coverletterandotherdocumentstheemployer
wantsyoutosubmit.Thereisalsoanoptionalnotefieldifyouwant
touseit.Theremaybeadditionalinstructionsforyoutoapplyon
thecompanywebsite;thisisinadditiontotheapplicationthrough
CardinalCareers.
Figure 4 Job Search
Figure 5 Sample Job Posting
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EMPLOYER PROFILES (SEE FIGURE 6)
Thisvaluabletoolprovidesyouwithoverviewandcontact
informationforallemployersthatrecruitatStanford.Currentjob
postings,CardinalRecruiting,careerfairsandcompanypresenta-
tionsaredisplayed.Youalsohavetheabilitytosaveafavoriteslist
totrackemployersyoulike.Youcansearchforacompanybyname,
industryorkeyword.
CARDINAL RECRUITING
INTERVIEWS (SEE FIGURE 7)
Theinterviewsectiondisplaystwotabs,InterviewRequests
andScheduledInterviews.WhenyouapplyforaCardinal
Recruitingposition,yourstatuswillbelistedintheInterview
RequeststabasPendingimmediatelyafterapplying.Your
statuswillchangeoncePre-selectsignupstarts.Ifyouare
Pre-selectedbytheemployerforaninterview,clickthe
ScheduledInterviewstabtoviewavailableinterviewtimes;you
willhavetheopportunitytochooseadateandtime.Asidebarwith
informationaboutthepositionislocatedontheright.Youmayalso
declineaninterviewbyclickingDecline.
INTERVIEWS - APPLICATION/
INTERVIEW HISTORY (SEE FIGURE 7)
OnceactivatedforCardinalRecruiting,fromtheInterviewstab
youcanviewyourapplicationandinterviewhistory,whichisalist
ofallOCR(on-campusrecruiting)jobsyouhaveappliedforthrough
theCardinalRecruitingsystem.
WORKSHOPS/PROGRAMS
TheWorkshops/Programssectionprovidesyouwithanup-to-
datelistofupcomingcareerfairs,informationsessions,and
workshopsavailabletoStanfordstudentsandalumni.
CARDINAL RECRUITING (SEE FIGURE 8)
OnyourCardinalCareershomepageisalinktoactivate
CardinalRecruiting.YoushouldcompleteandsubmityourIntentto
Participateformonceeachacademicyear.TheCardinalRecruiting
programisonlyavailabletocurrentstudents.Thelinkremainsafter
activation.
SEARCH FOR CARDINAL RECRUITING
INTERVIEW (SEE FIGURE 9)
Youhaveseveraloptionsavailabletoyou.
FromtheJobs/Internshipsbutton,selectJobsforStanford
Students/Alumni.Youcansearchforjustthejobswhose
requirementsyoumeet,byclickingInterviewsIQualifyFor
intheShowMebox.Ifyouwanttoseealistofemployers
participatinginCardinalRecruiting,clickAllInterviewsin
theShowMebox.Ifthereisaparticularemployeryouare
interestedin,typetheemployersnameintothekeyword
searchfield.
ToqualifyforanyCardinalRecruitingjobyoumustmeetthe
employerssetrequirementsfordegree,major,graduationdateand
workauthorization.Ifyoudonotmeetanyoneofthese,thesystem
willnotallowyoutosubmityourresume.Amessagewillappear
Figure 6 Employer Database
Figure 7 Application History
underApplicationStatustoletyouknowwhyyoudonotqualify
fortheposition.ItisimportanttokeepyourProfilecurrentsince
thisiswherethesystemmatchesyourbackgroundtotheemploy-
ersrequirements.
ApplyingforaCardinalRecruitingjoborinternshipwhenyou
meettherequirements:Ontherightside,ApplicationStatusisan
areawhereyoucanselecttheresume,coverletterandotherdocu-
mentstheemployerwantsyoutosubmit.Thereisalsoanoptional
notefieldifyouwanttouseit.Theremaybeadditionalinstructions
foryoutoapplyontheEmployerswebsite;thisisinadditiontothe
applicationthruCardinalRecruiting
Ifthelinkisnotactiveandyoumeetalltherequirementslisted
inthejobdescription,checkDeadlines.Youcanonlysubmityour
resumeforjobsduringthePre-selectResumeSubmissiondates
listedinthejobdescription.
Pleasebeaware,all resume submission deadlines begin at
12:00 PM (midnight) on the first date and end at 11:59 PM Pacific
Time on the last date.
Onceyouhavesubmittedyourapplication,theemployermay
selectyouaseitheraPre-selectoranAlternate.
IfyouarePre-selected,youwillreceiveanemailtheday
beforethestartofthePre-selectsignupperiodlistedonthejob
description.TheemailwillincludeahyperlinktoCardinalCareers
andtheemployersinterviewschedule.Selectaninterviewtimethat
worksforyou.Youonlyhavealimitednumberofdaystoselecta
timebeforealternatesareallowedtosignup.Ifyoudecideyoudo
notwanttobeinterviewed,donotselectatimeslot.YourCardinal
CareershomepagewillalsoincludeanAlertthatyouareinvited.
IfyouareselectedasanAlternate,youwillreceiveanemail
thedaybeforetheAlternateSignupdatelistedinthejobdescrip-
tion.TheemailwillincludeahyperlinktoCardinalCareersandthe
employersinterviewschedule.Youwillonlybeabletoselectan
interviewtimeifoneisstillavailable.YourCardinalCareershome
pagewillalsoincludeanAlertthatyouareanalternate.
IfyouarenotselectedaseitheraPre-selectorAlternate
andyoumeetalltheemployerrequirements,youmaystillbeableto
sign-upforaninterviewontheOpensignupdatelistedinthejob
description,ifatimeslotisstillavailable.
Note:youwillnotreceiveanemailalertwhentheOpenSignup
datestarts.TherewillbeanAlertonyourhomepagethatyou
maysignupfor1interview,ifthereareanyremainingtimeslots.
Canceling:Ifyoucannotattendascheduledinterview,youmust
cancelitatleast5dayspriortotheinterviewdate.Youcancancel
theinterviewfromyourInterviewslink.
Ifyouneedtocancellessthen5daysbeforetheinterview
date,youmustnotifytheCDCandwritealetterofapologytothe
employer,withacopytotheCDC.Youcanreviewthecancel-
lationpolicyhere:studentaffairs.stanford.edu/cdc/services/
cardinal-overview#cancellation
When you cancel online at least 5 days
prior to the interview there is no penalty or
letter of apology you must write.Inaddi-
tion,yougiveotherstudentsachancetobe
interviewed.
Formorevaluableinformation
aboutCardinalRecruiting,goto
studentaffairs.stanford.edu/cdc/services/
cardinal-overview
Figure 8 Intent to Participate
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Figure 9 Interviews For Which I Qualify
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RESUMES/COVER LETTERS
RESUMES
Aresumeisabriefsummaryofyourqualifications,education,andexperiencesrelevanttoyourjobsearchobjective.
Thepurposeofaresumeistoobtainaninterview.Employerswillspendlessthan30secondsreviewingyourresume;
therefore,theinformationmustbeconveyedinaclear,well-organizedstyle.Thesectionsofaresumearelistedbelow.
Your Name
Email address
Current Address Permanent Address
Telephone number and Telephone number (if applicable)
Cell phone number
Web page address (if pertinent)
Objective
This section is optional. The objective can include the specific position
you are seeking, skills you wish to use on the job, field or organization
type by which you wish to be employed, or a combination of all of the
above.
Education
This section should include:
Nameofthedegree-grantinginstitutions;Listmostrecentfirst.
Degreereceivedandmajor
Graduationdateorprojectedgraduationdate,ordatesofattendanceifa
degree was not completed
Overseasacademicexperience
Optional:
Anyminors,specializationorfocusareas
Coursesrelevanttothepositionforwhichyouareapplying
HonorsandGPA(iftheyareastrongsellingpoint).IndicateGPAbased
on a 4.0 scale.
Seniorresearch/honorsthesistitleandbriefdescription
Freshmenandsophomorescanincludehighschool
Experience
Listmostrecentexperiencefirst.Youshouldinclude:
Titleoftheposition
Nameoftheorganizationandlocation(cityandstate)
Dates,includingmonthandyear
Descriptionsofresponsibilitiesbeginningwithactionverbs(avoidphrasessuchasdutiesincluded)
Believable,verifiableaccomplishments
Paidjobs,internships,volunteercommunityservice,academic/extracurricularprojectsinvolvingteamworkorleader-
ship, special academic research or honors projects
Youmaychoosetodivideyourexperienceintotwoormoresections.PossiblesectionheadersmightincludeResearch
Experience,TeachingExperience,LeadershipExperienceorVolunteerExperience
Additional Information
This section could include computer skills, languages, volunteer work, sports, and interests. If one of these areas is
relevanttothejob,however,youmaychoosetoputitintheExperiencesection.Youmayalsochoosetousemore
specific section headers such as:
Skills
Activities
Interests
HonorsandAwards
Sample Objectives
Apositionasaneditorial
assistant.
Electricalengineering
internship.
Toobtainapositioninfinance.
Aprogramcoordinatorposition
inacommunityorganization
workingwithyouth.
Seekingapositioninmuseum
administration requiring strong
writingskillsandabackground
inarthistory.
Toapplydecisionandsystems
analysistostrategicplanning
in the telecommunications
industry.
TIPS FOR CREATING A SUCCESSFUL
RESUME
Dos
Dodesignyourdescriptionstofocusonyouraccomplish-
ments,usingactionverbstoclearlyindicatetheskillsyouve
used.SeeSampleActionVerblistonthenextpage.
Dotryquantifyingresultsinyourdescriptions,suchas
Createdmarketingcampaignthatincreasedclubmembership
by25%.
Dokeepyourresumebriefenoughtofitononepage(ortwo
pagesifyourexperienceisextensive).
Doprintyourresumeongoodqualitybondpaper,eitherwhite
orconservativetones.Ifprintedonplaincomputerpaper,copy
ontogoodqualitybondpaper.
Doaccompanyyourresumewithacoverletterinmostcases.
Dohaveotherslookoveryourresumeforcontentand
grammar.CareerCounselorsareavailableattheCDCto
critiqueyourresumeduringsamedayappointments.
Donts
Dontmakeyourmarginsandfontsizetoosmall:marginsno
smallerthanoneinchandfontsizenosmallerthan10point.
Dontincludepersonalpronouns(e.g.I,me,we).
Dontincludepersonalinformation,physicalcharacteristics,or
photographsonyourresume.However,individualsfromother
countriesmayincludetheseontheirresumes.
Dontincludethelastline:Referencesavailableupon
request(seeSampleReferenceListonpage43).
Other Tips
Itismoreappropriateforfreshmenandsophomorestoinclude
highschoolexperiences.However,importanthighschool
experiencesthathavesomerelevancetoyourjobobjective
maybeappropriateforupperclassmen.
ForInternationalStudentsitissometimesadisadvantageto
includeyournon-immigrantvisastatusorpermanentaddress
(ifoutsidetheU.S.)onyourresume.Usuallyyourvisastatus
shouldbediscussedlaterduringtheinterview.Ifyouhave
obtainedpermanentresidencyorU.S.citizenship,itmightbe
toyouradvantagetolisttheinformationonyourresume.
RESUME FORMATS
Thereisnosinglewaytoformatyourresume.Theformatyou
chooseshouldpresentyourstrengthsclearly.Seesampleformats
andlayoutsonpages27-41.
Chronological Format
Thisformatismostfamiliartoemployersandmostcommonly
usedbyStanfordstudents.Thisstyleofresumepresentsyourexpe-
rienceandeducationinreversechronologicalsequence,starting
withthemostrecent.Date,jobtitle,organizationsname,location
andadescriptionofyouractivitiesarelistedaspartoftheexperi-
encesection.Thisformatissimple,straightforward,andespecially
usefulforanyonewithahistoryofdirectlyrelevantexperience.
Functional/Skills Format
Thisformatfocusesonareasofskillandcanbeeffectivein
conveyingyourstrengthstoanemployer,althoughmanyemployers
arenotasfamiliarwiththisformataswiththechronologicalor
combinationformat.Thisstyleofresumedrawsattentiontoaccom-
plishmentsandhighlightsyourskillsbyfunctionratherthanyour
workexperienceandismorecommonlyusedbypeoplewithvery
littleformalworkexperienceorarereturningtotheworkplaceafter
beingawayorotherwiseinvolved.
Combination Format
Thisformatisappropriatewhenyouhaverelevantwork
experienceforeachofseveralskillareasandcombinesboththe
chronologicalandfunctionalformats.Thisstyleallowsyoutogroup
yourexperiencesorkeysellingpointstogetherbyfunctionalareas
(suchasResearchExperienceandTeachingExperience),andthen
listthoseexperiencesinreversechronologicalorderwithineach
section.Itisalsoafamiliarformattoemployers.

SUBMITTING RESUMES
ELECTRONICALLY
Email
Sendyourresumeasanattachedfileandpastethetextintothe
bodyoftheemail.Havingyourresumeinthebodyoftheemailas
wellasanattachmentgivestheemployertheopportunitytosee
yourresumeintheeventtheycannotopenyourattachmentordo
nottakethetime.Useasimpleformatfortheresumeyouputinthe
bodyoftheemail:leftjustified,nobold,noitalics,nounderlines,
notabs.SeeSampleElectronicResumeonpage42.Dontforgetto
includeacoverletterinthebodyoftheemailtoo.Ifyouhaveyour
resumeinaPDFfile,youcanalsoattachthatwithyouremail.The
PDFversionwillallowtheemployertheopportunitytoseeyour
resumeinanattractiveformat,utilizingboldandunderlines.
Whenemailingresumefiles,namethemsotheemployercan
easilyidentifythemasyourresume.Lastname,followedbyfirst
nameandthewordresumeismosthelpful.
Resume Scanning
Companiesreceivinglargequantitiesofresumesmayscaneach
resumeasanimage,andthensorttheimageintorecognizable
letters,words,andsymbols.Thesescannedimagesareentered
intoadatabaseandthensearchedforkeywords,whichindicate
skills,educationandknowledgeareastheemployerisseeking.Left-
justifyalltextandavoidusingunderlining,italics,bullets,bold,and
columns.
Everyoccupationandcareerfieldhasitsownjargon,acronyms
andbuzzwordsthesearehelpfulkeywordstouse.Ifyouare
respondingtoajoblisting,usewordsfromthejoblistinginyour
resumeandcoverletter.
CDC RESOURCES
Titles available in the CDC Resource Library:
ResumesbyStanfordStudents,aBinderofExamples
FromCollegetoCareer:Entry-levelResumesforAnyMajor,
Asher
KnockemDeadResumes:Smartadvicetomakeyouronline
and paper resumes more productive,Yate
ResumesforPerformingArtsCareers
TheGlobalResumeandCVGuide,Thompson
TheSmartWomensGuidetoResumesandJobHunting,King
VaultGuidetoResumes,CoverLetters,andInterviewing,
Leifman(availableviayourVaultCareerInsideraccountat
studentaffairs.stanford.edu/cdc/services/career-library)
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SAMPLE ACTION VERBS LISTED BY FUNCTIONAL SKILL AREA
COMMUNICATION
Aided
Advised
Arbitrated
Clarified
Co-authored
Collaborated
Consulted
Coordinated
Counseled
Defined
Enlisted
Formulated
Influenced
Informed
Inspired
Interpreted
Interviewed
Mediated
Merged
Negotiated
Promoted
Publicized
Recommended
Represented
Resolved
Suggested
CREATIVE
Acted
Abstracted
Adapted
Composed
Conceptualized
Created
Designed
Developed
Directed
Drew
Fashioned
Generated
Illustrated
Imagined
Improvised
Integrated
Innovated
Painted
Performed
Planned
Problemsolved
Shaped
Synthesized
Visualized
Wrote
DETAIL ORIENTED
Analyzed
Approved
Arranged
Classified
Collated
Compared
Compiled
Documented
Enforced
Followedthrough
Metdeadlines
Prepared
Processed
Recorded
Retrieved
Setpriorities
Systemized
Tabulated
FINANCIAL
Administered
Allocated
Analyzed
Appraised
Audited
Budgeted
Calculated
Computed
Developed
Evaluated
Figured
Maintained
Managed
Performed
Planned
Projected
MANUAL SKILLS
Arranged
Assembled
Bound
Built
Checked
Classified
Constructed
Controlled
Cut
Designed
Developed
Drove
Handled
Installed
Invented
Maintained
Monitored
Prepared
Operated
Repaired
Tested
PROVIDING SERVICE
Advised
Attended
Cared
Coached
Coordinated
Counseled
Delivered
Demonstrated
Explained
Furnished
Generated
Inspected
Installed
Issued
Mentored
Provided
Purchased
Referred
Repaired
Submitted
ORGANIZING
Achieved
Assigned
Consulted
Contracted
Controlled
Coordinated
Decided
Delegated
Developed
Established
Evaluated
Negotiated
Organized
Planned
Prepared
Prioritized
Produced
Recommended
Reported
LEADERSHIP
Administered
Chaired
Convinced
Directed
Examined
Executed
Expanded
Facilitated
Improved
Initiated
Managed
Oversaw
Produced
Recommended
Reviewed
Supervised
RESEARCH/
INVESTIGATION
Calculated
Cataloged
Collected
Computed
Conducted
Correlated
Critiqued
Diagnosed
Discovered
Evaluated
Examined
Experimented
Extrapolated
Gathered
Identified
Inspected
Investigated
Monitored
Proved
Reviewed
Surveyed
Tested
TECHNICAL
Assembled
Built
Calculated
Computed
Designed
Engineered
Fabricated
Maintained
Operated
Programmed
Remodeled
Repaired
Solved
TEACHING SKILLS
Adapted
Advised
Clarified
Coached
Developed
Encouraged
Evaluated
Informed
Inspired
Motivated
Participated
Provided
Represented
Supported
Taught
Trained
Verified
SAMPLE CHRONOLOGICAL RESUME
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JANETTE CAMPBELL
jan@stanford.edu (650)555-1234
Present Address Permanent Address:
P.O.Box2738 956CherryStreet
Stanford,CA94309 SanFrancisco,CA94112
EDUCATION:
9/XX-6/XX Stanford University,Stanford,CA.
PursuingaBachelorofArtsdegreeinInternationalRelations.Coursework
includeseconomics,organizationalbehavior,computerscience,statistics,
andpsychology.
GPA-3.8/4.0
6/XX-9/XX Oxford University,Stanford-in-Oxford,Oxford,England.
StudiedComparativeAnglo-AmericanJudicialSystem.
EXPERIENCE:
9/XX-present Resident Assistant,MaderaHouse,StanfordUniversity,Stanford,CA.
Workwithastaffoffourresidentassistantsinan88-student,freshman
dormitory.Create,planandimplementacademic,culturalandsocial
activitieswiththestudents.Encourageandfacilitatediscussionofsocial,
politicalandethicalquestionsamongthestudents.Buildcommunity
spiritandguideresidentsinassumingresponsibilityfortheirpersonal
andcommunallives.CoordinatorforMaderaMakesMusic,aweekly
educationalprogramduringwinterquarter.Scheduleperformances,
organizethebudgetandcreatepublicity.
10/XX-6/XX Visual Display Artist/Salesperson,TheGap,PaloAlto,CA.
Designedandassembledwindowandfloordisplays.Assistedcustomers
withselectionandpurchaseofmerchandise.
1/XX-1/XX Vice President, Delta Gamma Sorority,StanfordUniversity,Stanford,CA.
Directedplanningandimplementationofactivitiesfor95chaptermembers.
Supervisedandapprovedofficerbudgets.Increasedmemberparticipation
throughinnovativemotivationaltechniques.Createdprototypeforannual
chapterretreatandmemberrecognitionprogram.Organizedrushactivities.
6/XX-6/XX Entrepreneur,TheSewingStudio,Durham,CA.
Createdbusinessofferingfashiondesignandclothingconstructioncourses
tohome-sewers.Developedadvertisingstrategies,coordinatedclass
schedules,andtaughtclasses.Hasexpandedintoabusinesswithannual
grosssalesofmerchandiseandservicesof$200,000.
7/XX-9/XX Administrative Intern,U.S.CongressmanEugeneChappie,Chico,CA.
Developedcomputercatalogingsystemforconstituentrequestfiles.
Researchedlocal,state,andnationalissuesforcongressionaluse.
ADDITIONAL
INFORMATION: Goalie,StanfordWomensWaterPolo,StanfordUniversity.
OrchestraConductor,DormMusical,RobleHall,StanfordUniversity.
Responsibleforharmoniousinteractionof18-pieceorchestra.
FamiliarwithMacintoshandPCsoftwareapplications.
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SAMPLE FUNCTIONAL RESUME
BEN PIERCE
pierce@stanford.edu
Present Address: Permanent Address:
6756Ventura,#36 13MossLane
PaloAlto,CA94306 CrabappleCove,WI55555
(650)555-2190 (612)555-3520
OBJECTIVE: Toobtainapositionasaparalegalwithacorporatelawfirm.
EDUCATION: Stanford University,Stanford,CA.BAdegreeinPsychology.
Courseworkhasincludedcriminallaw,economics,politicalscience,and
sociology(9/XX-6/XX).
EXPERIENCE: RESEARCHING/WRITING
Researchedlanguagedevelopmentininfantsutilizingboth
libraryresourcesandexperimentaldata.
Generatedwrittenreportofresearchprojectresults.
ORGANIZING/SUPERVISING
Asoneoffourclasspresidents,plannedeventsandactivitiesfor
theStanfordseniorclass.Contactedbusinessestargetedfor
participationintheseevents.
Organizedandsupervisedcommitteestoassistinpublicizing,
promotingandraisingfundsforvariousseniorclassfunctions.
Setgoalsandguidelinesforcommitteemeetings.
PUBLIC SPEAKING/COMMUNICATING
ActedasseniorclassliaisontoUniversityofficials.Informed
themofseniorclassactivitiesandenlistedtheirsupportand
approval.
Discussedcampaignplatformandissuesatresidencehallswhile
runningforclassoffice.
ParticipatedinpublicrelationseventstopublicizetheVarsity
Footballprogramtothesurroundingcommunity.
Conductedimpromptuinterviewswithvariousmedia
representatives.
FINANCIAL PLANNING/BUDGETING
Coordinatedabudgetof$9,000forseniorclassevents.
Estimatedandquotedpricesforavarietyofconstruction
projects.
EMPLOYMENT
HISTORY: CrewMember,PiercesAsphaltandSealCoatingService,Crabapple
Cove,WI(6/XX-9/XX,summers).
ADDITIONAL
INFORMATION: President,SeniorClass,StanfordUniversity,Stanford,CA.
RunningBack,StanfordVarsityFootballTeam.
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SAMPLE COMBINATION RESUME
Patricia Dixon
pat@stanford.edu
P.O. Box 1234 123 Park Court
Stanford, CA 94309 San Carlos, CA 94070
(650) 555-0000 (650) 555-5555
SkillS Extensiveprogramdevelopmentandmotivationalskills.
Summary: ProficientwithMSWord,Excel,FileMakerPro,andPageMaker.
ExperiencedlabtechnicianexecutingDNAsequencingandgeneanalysis.
EDucation:
9/XX-6/XX Stanford University, Stanford, CA.
BachelorofArtsdegreeinPsychologywithHonors.Courseworkincludes
biology,calculus,chemistry,and statistics.GPA-3.7/4.0
ExPEriEncE: rESEarch/Writing
9/XX-6/XX Public Relations Intern, HooverInstitutePublicAffairsOffice,Stanford,CA
CompiledHooverFellowarticlesfromanarrayofjournals,magazinesand
newspapers. Used PageMaker to create mastheads and retype opinion editorials.
Developed efficient proofreading methods and an innovative talent for pasting up
difficult articles.
6/XX-9/XX Research Assistant, UniversityofIllinoisatChicagoCancerCenter,Chicago,IL
Quickly learned complicated laboratory procedures. Successfully executed
molecularbiologyexperimentsinvolvingDNAsequencingandgeneanalysis.
Maintained detailed records for procedural and statistical purposes. Gained
significant independent research and writing experience.
9/XX-6/XX Feature Writer, The Stanford Daily, Stanford, CA
Developed journalistic writing style and interviewing skills. Successfully met all
deadlines and consistently published front page articles.
tEaching/counSEling
10/XX-present Math/English Tutor, Self-initiated and directed, Palo Alto, CA
Tutor two seventh grade students 2-3 hours per week. Employ the Socratic
method to help develop their analytical skills and help them with their
homework. Design tests to chart their progress. Create interactive games to
increasetheirunderstandingofmathandgrammar.Planquarterlyoutings.
9/XX-6/XX Focus Assistant, StanfordsEnvironmentalThemeHouse,Stanford,CA
Participated on a team of five to develop well organized, thought provoking, and
social programs to familiarize residents with the environmental theme.
lEaDErShiP/managEmEnt
9/XX-6/XX Officers Core Member, Black Student Union, Stanford University, Stanford, CA
Worked with a team to plan, organize, and publicize a variety of activities
and programs designed to motive and educate Stanfords African-American
community. Chaired a committee to rejuvenate The Real News, an
African-American news publication.
intErEStS: WritingshortstoriesdevelopingculinaryskillsinAfrican-Americancuisinejazz
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SAMPLE SUMMER RESUME
JOE FROSH
frosh@stanford.edu
P.O.Box123 345SummerJobLane
Stanford,CA94309 Hometown,IL66666
(650) 555-5555 (312) 555-5555
OBJECTIVE: To obtain a summer position or internship in the field of journalism or communications.
EDUCATION:
9/XX-present Stanford University, Stanford, CA
BAdegree,expected6/XX.
Coursework includes: communication, English and psychology.
9/XX-6/XX ABC High School,Hometown,CA
Advanced placement courses in math, science and English.
Salutatorian
HONORS/ NationalAchievementScholar APScholar
AWARDS: NationalHonorRoll GatesMillenniumScholarFinalist
EXPERIENCE:
9/XX-present Student Assistant, Career Development Center, Stanford University, Stanford, CA
Answerdailytelephoneinquiriesfromstudentsandemployers.Greetemployersvisiting
Stanford for on-campus recruiting. Type and file correspondence letters. Manage
database of student passwords.

9/XX-6/XX Yearbook Editor,ABCHighSchool,Hometown,CA
Supervised a staff of 18. Set timelines for project completion, divided and assigned
tasks, and managed all aspects of publications production. Served as liaison between
yearbook staff and school administration. Assisted in soliciting over $5000 in funding for
publication. Conceptualized new layout and design format for yearbook.

6/XX-9/XX Head Lifeguard,SinkLikeaRockPool,Hometown,ST
Oversaw the safety of 100+ swimmers daily. Assisted in the hiring, training and
supervision of new lifeguards. Organized pool competitions and special events.
Developed flyers to publicize events to the community. Promoted from position of
lifeguard6/XX.
SKILLS: Computer:FamiliarwithMacintoshsoftwareincludingMSWord,PageMaker,Excel.
Languages:FluentinSpanish;workingknowledgeofbasicFrench.
ADDITIONAL
INFORMATION: Member,ABCHighSchoolVarsityBaseballteam
TraveledthroughouttheUnitedStatesandMexico
EagleScout
Interestsincludejazz,basketball,andbaseballcardcollecting
CertifiedAmericanRedCrossCPRandFirstAidInstructor
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SAMPLE BUSINESS RESUME
JOE STUDENT
P.O.Box1234Stanford,CA94309(650)555-1212jstudent@stanford.edu
EDUCATION
9/XX-12/XX Stanford University, Stanford, CA
BAinEconomics;HonorsCandidateinEconomics.GPA:Major:3.86/4.00,Cumulative:3.78/4.00
RelevantCoursework:Econometrics,Multi-VariableCalculus,MicroandMacroEconomicAnalysis,
EconomicsandPublicPolicy,ImperfectCompetition,FinancialEconomics,InternationalEconomics.
9/XX-12/XX Oxford University, Oxford, England
Completed tutorial on the Political Economy of Trade and Trade Agreements.
Sophomore College:ParticipatedinintensiveseminarentitledEconomicThoughtsofPlatoand
Aristotle.AcademicworkfocusedoneconomicideasamongmajorGreekphilosophers,andalsoon
assumptionsbehindmoderneconomictheory.Culminatedinapapercritiquingrationalchoiceand
preference ranking.
EXPERIENCE
6/XX-8/XX Research Assistant, National Economic Research Associates (NERA), White Plains, NY
Worked with a team of four other researchers on cases relating to antitrust, intellectual property and
laboreconomics.Conductedquantitativeandqualitativeresearch,collectedandanalyzeddata,creating
and managing spreadsheets.
6/XX-8/XX Summer Analyst, Galleon Group, New York, NY
Assigned to track a group of technology companies for the New York based hedge fund, Galleon
Group. Worked with three other analysts in collecting and analyzing relevant financial statistics,
Performedqualitativeresearchtoformanassessmentofthecurrentstatusofthecompanies.
5/XX-6/XX Economics Tutor, Undergraduate Advising Center, Stanford, CA
Assisted students with understanding concepts and solving problems in micro and macro economics,
econometrics and statistics. Organized review sessions and prepared practice problems for upcoming
exams.
7/XX-9/XX Business Intern, American International Group (AIG), New York, NY
Developedabusinessanalysisonaforeigncompany,locatedinSriLanka,withwhichAIGhad
recentlyformedajointventure.WroteareportonSriLankasinsurancesector,focusingon
privatization of insurance companies and on a recent merger between two insurance companies.
LEADERSHIP
4/XX-present Staff Editor, Undergraduate Journal of International Relations, Stanford, CA
Reviewandeditarticlesrelatingtocapitalinflowsandinternationaltradeinemergingeconomies.Help
with distributing the journal to think tanks, academic institutions, and faculty and students at Stanford.
5/XX-present Program Director,SATSuccess,HaasCenterforPublicService,Stanford,CA
Coordinate all aspects of the tutoring program including recruitment of tutors and tutees. Organize
events to introduce high school students to SAT preparation and the college application process.
Conduct training sessions on tutoring the math and verbal sections of the SAT.
1/XX-6/XX Staff Editor, Undergraduate Journal of Philosophy, Stanford, CA
Evaluated, edited and helped select and compile papers for Stanfords undergraduate philosophy
journal,TheDualist.Focusedonreviewingpapersonpoliticalphilosophyandethics.
SKILLS
Computer: ExperiencedwithMacintosh/IBM.ProficientinExcel,PowerPoint,andFileMaker.
Language: ProficientinspeakingandwritingFrench
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SAMPLE ARTS ADMINISTRATION RESUME
Kenya Rios
PO Box 12345 Stanford, CA 94309 650.123.4567 student@stanford.edu
EDUCATION:
Stanford UniversityStanford, CA 9/XX-present
B.A. in American Studies with Mass Media & Consumer Culture focus, expected 6/XX - GPA: 3.7
Stanford-In-Paris Study Abroad ProgramParis, France 9/XX-12/XX
Language, literature and theatre/cinema courses taken
RELATED EXPERIENCE:
Stanford Concert NetworkStanford, CAChief of Staff / Publicity Manager 4/XX-present
Liaison between Executive Board and general staff
Lead meetings and planning of concert events
Manage print and media relations, marketing and external promotions
Inphanyte RecordsStanford, CAExecutive Cabinet Member and Recording Artist 11/XX-present
Coordinate campus events to promote records and artists
Write lyrics and work in studio recording and editing
Culture Pub (French television syndicated series)Paris, FranceResearch Intern 10/XX-12/XX
Devised new system to catalogue and retrieve film stock
Performed internet and archive research for upcoming specials
Fender Center for the Performing ArtsCorona, CAPrograms Development Intern 6/XX-8/XX
Selected to be Arts for Youth Fellow by Stanfords Haas Center for Public Service
Implemented three month marketing plan resulting in increase of center recognition and concert
attendance
Developed and designed music camp program for summer 20XX
Produced and directed promotional video as part of Capital Expansion Campaign
Student Organizing Committee for the ArtsStanford, CASelection Team Member 1/XX-4/XX
Chose artists and track listings for Stanford Soundtrack, Vol. 3 and developed record image
Stanford Student EnterprisesStanford, CAAccount Executive, Advertising 6/XX-9/XX
Met and frequently exceeded weekly sales goals; twice chosen as employee of the term
Designed several advertisements for clients and managed the accounts
Identified leads and used persuasive communication skills to generate advertising prospects
OTHER LEADERSHIP EXPERIENCE AND ACTIVITIES:
Vice President / Philanthropy ChairKappa Kappa Gamma Sorority, Stanford University
Production InternStanford Film Society short film: Sold America
Course InstructorModern French Cinema, Stanford University
Peer Academic AdvisorStanford University
Volunteer Dance InstructorBay Area Boys and Girls Club
Writercontribute to Womenspeak and Black Arts Quarterly publications, Stanford University
SKILLS:
Technical: Drupal web design, Photoshop, Excel, PowerPoint, and Word
Language: Proficient in French
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SAMPLE PUBLIC SERVICE RESUME
kElly t. Victory
P.O Box 17742 Stanford, CA 94309 555.840.5749 kvictory@stanford.edu
EDucation:
9/XX-6/XX Stanford University, Stanford, CA
B.A.degreeinAmericanStudieswithaconcentrationinUrbanSocietyandSocialChange
Courseworkincludespoliticalscience,urbanstudies,sociology,psychology,writing,calculus,and
Spanish
ExPEriEncE: Public SErVicE
9/XX-present Peer Counselor,24HourCrisisHotline,BridgeCommunityCenter,Stanford,CA
Counseledstudentswithregardtotheirpersonalandacademicproblems
3/XX-4/XX Co-Chair, 3rd Annual Stanford Dance Marathon, Stanford University, Stanford, CA
Selectedtoleadorganization,planning,andmanagementofphilanthropicevent
Directedateamof60undergraduates
Recruitedarecord975participants(upfrom300)
Raisedover$215,000(20XXeventraised$58,000)forPartnersInHealth(nonprofit)
Developedandmaintainedrelationshipswithoutsidesponsors,suchasAppleInc.andKaplan
9/XX-4/XX Selection Officer,VolunteersinLatinAmerica,StanfordUniversity,Stanford,CA
Designedandimplementedtherecruitingandapplicationprocess
Managedalladvertisement,interview,andselectionactivities
6/XX-9/XX Volunteer,VolunteersinLatinAmerica,StanfordStudentRunProgram,Quito,Ecuador
Oversaw30children,ages9-10,dailyatacenterforstreetchildren
Createdlessonplans,organizedfieldtripsandworkshops
lEaDErShiP
9/XX-present Residential Assistant, Stanford University, Stanford, CA
Workwithateamof5otherstaffmemberstodesignandimplementdormprogrammingactivities
around issues of mental health, academic resources, diversity, and career preparation
Overseethewellbeingof260residents
9/XX-present Tour Guide,VisitorInformationServices,StanfordUniversity,Stanford,CA
Leadpublicandprivatetourswithanemphasisonhistoryandstudentlife
OperatefrontdeskforUndergraduateAdmissionswhichinvolvescustomerserviceandlight
accounting work
9/XX-present Member, Stanford Women in Business Mentoring Program, Stanford, CA
Learnedaboutthebusinessworldthroughattendanceatvariouspanelsandworkshops
MetmonthlywithGraduateSchoolofBusinessmentor
6/XX-8/XX Marketing Intern, SearchRev Inc., Palo Alto, CA
Workedcloselywiththedirectorofmarketingtohelpincreasebrandawarenessanddriverevenue
of this internet marketing start-up
Oversawtrade-showplanningandpreparation
Managednationaladcampaigns
9/XX-6/XX Kitchen Manager, Stanford University Student Organized Services, Stanford, CA
Completedweeklygroceryrunsandmanaged$150,000annualbudget
Communicateddailywithchefs,inSpanish,regardingmenu,supplies,andresidentfeedback
Managedresidentsandplannedhouseactivitiesasamemberofthestaff
9/XX-11/XX Registration Team Leader, Stanford Alumni Association, Stanford, CA
Workedasamemberofa60personteamtoplanReunionHomecoming
aWarDS:
4/XX Dean of Students Outstanding Achievement Award
Awardedannuallytostudentswhohavesignificantlyenrichedthequalityofstudentlifeoncampus
SkillS: Computer: MacandPCplatforms;MSWord,Excel,andPowerPoint;familiarwithwebsite
developmentthroughHTMLcodingandJavaScript
Languages: Proficient in Spanish
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SAMPLE HEALTH CAREER RESUME
ESPERANZA NICOLLY
P.O.Box13244 Stanford,CA94309 Mobile:555-867-8297 enicolly@stanford.edu
EDucation
Stanford University,Stanford,CA 9/XX-6/XX
BAdegreeinHumanBiology
Stanford in Berlin,Berlin,Germany 3/XX-6/XX
hEalth rESEarch ExPEriEncE
Research Intern, Robert Koch-Institut (RKI),Berlin,Germany 6/XX-9/XX
ConductedresearchintheDepartmentforInfectiousDiseaseEpidemiology,UnitforHIV/AIDSandSTI.Saw
project through from data entry to publication, on the topic of risk factors related to STI incidence in a German
studypopulation.Completedstatisticalanalysisandpresentedfindings,inGerman,ataconferencehostedbyRKI.
Currently seeking publication.
Researcher, Water, Health, Environment: Childhood survival in Mozambique,Stanford,CA 5/XX-9/XX
Reviewedrelevantstudiestoestablishtherelationshipbetweenwaterqualityandotherhealth-relatedrisk
factorstotheincidenceofdiarrhoealdiseasesinMozambique.Receiveda$5,500grantfromtheViceProvostof
Undergraduate Education at Stanford University for research.
hEalth lEaDErShiP ExPEriEncE
Head Teaching Assistant, Emergency Medical Technician Training,Stanford,CA 6/XX-present
Plan, organize, and facilitate lesson plans in pre-hospital emergency care for 36-person year-long class designed to
certifystudentsasEmergencyMedicalTechnicians.Leadsmallgroupsessionsforpracticaltrainingofnecessary
patient skills. Responsible, within a team of 16 other Teaching Assistants, for developing and presenting lecture
material,writingquizzesandexams,andcoordinatingtheapplicationprocessforstudentsandTeachingAssistants.
Director of Training, Stanford Emergency Medical Service,Stanford,CA 6/XX-present
Coordinate training of new EMTs and recertification of current members. Act as on-call volunteer for campus
andcommunityeventsprovidingBasicLifeSupportasanEMT-B.Partofateamresponsibleforstartingthe
EmergencyMedicalServiceonStanfordUniversitycampus.Helpeddevelopaconstitution,establishmember
policies and procedures, and create Standard Operating Procedures.
Chair, Unite For Sight, Stanford Chapter,Stanford,CA 2/XX-3/XX
Conducted visual acuity tests and assisted patients in finding eye-care programs at local free clinic. Established
partnerships with clinics and shelters for patient assessment. Established new chapter at Stanford.
Campus Coordinator, Students for International Change,Stanford,CA 7/XX-6/XX
Organized and taught more than 20 volunteers in preparation for volunteerism in Tanzania. Prefield preparation
subjects included an introduction to objectives, culture and education systems, the ethics of volunteerism, intensive
HIV-relatedbiology,teachingprinciples,sexeducation,andsocialissues.
Volunteer Teacher, Students for International Change,Valeska,Arusha,Tanzania 6/XX-7/XX
TaughtHIV/AIDSeducationinaprimaryschoolwith250studentsandinlocalcommunitygroupsinaruralvillage
of1200.Helpedcoordinatecommunitydaysthatincludedteaching,condomdistribution,testing,andcounseling.
othEr ExPEriEncE
Peer Counselor, Stanford University Career Development Center,Stanford,CA 3/XX-present
Counsel students in their application for internships and on-campus positions. Advise on resumes and cover letters,
and present workshops on career building.
PrESEntationS
PresentedresearchatStanfordUniversitysPrograminWritingandRhetoricResearchForumIandII
Presentedat5thAnnualSTIConferencehostedbyRobertKoch-Institut
aDDitional information
Languages:ProficientinGerman;workingknowledgeofSpanishandSwahili
Computer Skills: MS Office Suite, Macromedia Suite, EpiInfo, SPSS 15.0
Otherexperience:Autisticschoolteacher,vice-presidentandphilanthropydirectorofChiOmegaFraternity
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SAMPLE SCIENCE RESUME
DANIEL O. KOH
dokoh@stanford.edu 650.555.1212 P.O. Box 1234 Stanford, CA 94309
EDUCATION
9/XX-present Stanford University, Stanford, CA.
PursuingBAdegreewithHonorsinHumanBiologytobeconferredJune,20XX.GPA: 3.72/4.00
Coursework: Biology, Immunology, Organic Chemistry, Pathogenesis, Calculus, Statistics, and
Economics
Publications: On Research and Patenting 20XX Stanford Scientific Review
EXPERIENCE
11/XX-present Institute for OneWorld Health-Health Policy Intern,SanFrancisco,CA
AssistUCSFProfessorinresearchingandwritingglobalpharmaceuticalpolicyarticlesforpublication
Assesschallengesofadherencetointernationalstandardswhenconductingclinicaltrialsindeveloping
countries
9/XX-present Stanford University Center for Teaching and Learning-Oral Communication Tutor, Stanford, CA
Instructandcoach20studentstoperfecttheirpresentationstyle,incollaborationwithStanford
Professors
Studyeffectivepublicspeakingmethodsandtechniquesforteachingthosemethods
6/XX-8/XX United States of America Department of State-Science and Technology Intern, Washington, DC
RecruitedUSGovernmentscientistsforworldwideEmbassyScienceFellowships
CompiledinformationandbriefedStateDepartmentofficialsformeetingwithVietnamesedelegates
Analyzedandarticulated,inaclassifiedreporttotheNationalSecurityCouncil,aninternational
science and technology dilemma in cooperation with two senior State Department employees
6/XX-8/XX Amigos de las Americas-Project Supervisor,ValleRegion,Honduras
InsuredthehealthandsafetyoftenhealthworkersinruralHonduranvillages
Workedcooperativelyandlivedwithteamofsevenprojectstaffmembers,responsiblefor51
volunteers overall
Implementedcommunity-basedhealthylifestyleprojectswhileimmersedasfieldvolunteerinParaguay,6/
XX-8/XX
6/XX-8/XX Robinson & Wood, Inc.-Legal Assistant, San Jose, CA
Conductedlegalresearchfocusingonfivecivillitigationcases;wrotereportsforattorneysbasedon
that research
Contactedexpertwitnessesandmetwithclientstogatherinformation
ACTIVITIES
4/XX-present Stanford Alumni Mentoring-Student Management Team, Stanford, CA
CollaboratewithateamandoutsidefirmtodesigninnovativementoringsoftwareforStanfordstudentsand
alumni
Advocateprogramtostudents,alumniandschooladministratorstoensureparticipationandfinancial
support
9/XX-present Stanford Scientific Review-CFO and Staff Writer, Stanford, CA
Researchandwritearticlesexaminingpatentsonbiotechnologyproductsbyuniversitiesandprivate
companies
Expandannualoperatingbudgetfrom$3,000to$18,000byspearheadingfundingcampaign
RecruitandstructureadvisoryboardofStanfordprofessors,includingcurrenteditor-in-chiefofScience
magazine
3/XX-11/XX Stanford Affordable Hearing Aid Startup-Entrepreneur and Business Developer, Stanford, CA
Collaboratewithdoctors,professionalsandpeerstodevelopandmarketaninnovativehearingsolution
Editfinalbusinessreportanddeliverpresentationtoinvestors,professors,andprofessionals
AWARDS
StanfordCenterforLatinAmericanStudiesServiceFellowshipforHonduranYouthLeadership
project,5/XX
1stPlace,IntelIntlScienceandEngineeringFairandGrandPrizeattheSiliconValleyScienceFair,5/XX
ADDITIONAL
Computer:MicrosoftWord,Excel,PowerPoint,Publisher,WordPerfect,DreamWeaver,PhotoShop
ProficientspeakingandreadingSpanish
Interestsincludesocialentrepreneurship,travel,academicadvising,publicspeaking,biking,and
swimming
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SAMPLE INTERNATIONAL AFFAIRS RESUME
JOSHUA XAVIER
POBox90484,Stanford,CA94309 jxavier@stanford.edu 650.555.3999
EDUCATION
Stanford University,Stanford,CA 9/XX-6/XX
B.A.InternationalRelations,withHonors.Minor:Languages.GPA3.5/4.0
Stanford at Sea,StanfordHopkinsMarineStation,MontereyBay,CA 4/XX-6/XX
Stanford in Paris Program,Paris,France 9/XX-3/XX
RESEARCH/ANALYTICALEXPERIENCE
Honors Thesis Research,BajaCalifornia,Mxico,andStanford,CA 6/XX-present
Assesssustainabilityvs.developmentissuesinenergyproduction,saltproduction,andtourism.Compilemodeloneffective
strategiesinlarge-scaledevelopmentproposalandopposition.
Researcher,MdecinsSansFrontires,France,Conakry,RepublicofGuinea,andStanford,CA 1/XX-present
Evaluatedecisionmakinganddonor/recipientcountryrelationsinemergencyrelieforganization.Coordinatefieldwork
independently.
Researcher,Stanford/NSFBiocomplexityProject,BajaCaliforniaSur,Mxico,andStanford,CA 6/XX-present
DesignresearchsurveysforMexicosmostproductivefishingcooperatives.Collaboratewithscientistsandfishermentorefine
interviewprocessforfutureresearch.
Researcher,StanfordHopkinsMarineStation,RepublicofKiritbati,PalmyraAtoll,MontereyBay,CA 4/XX-6/XX
Monitoredtrophiccascadesinreefecosystems.Identifiedandsize-estimated25differentspeciesofherbivorousfish.Surveyed
over3,000squaremetersofreeffromdifferentislandswithvaryingfishinggradients.
Researcher,StanfordAffordableHearingProject,Stanford,CA 4/XX-6/XX
Calculatedneedofhearingaiddevicesforlow-incomepopulationinBayArea.Conductedempathyworkandidentifiedgapsin
MedicareandMedicaid.Generatedbusinessplanpresentationtodonors.
LEADERSHIP/TEAMWORKEXPERIENCE
Residential Assistant,YostHouse(Dorm),StanfordCA 9/XX-present
Managestaffofsevenin60-studentdormitory.PlaneventsaimedatpromotingSpanishandPortugueselanguageandculture.
Tutor,CenterforTeachingandLearning,Stanford,CA 9/XX-present
CounselpeersinSpanishLiteratureandCompositioncoursesandFrenchlanguage.
Policy Assistant,InternationalChamberofCommerce,Paris,France 1/XX-3/XX
Assembleddataretentionagencydatabaseandtelecomliberalizationpolicypaper.PreparedVoIPtechnologymemorandumin
French.LiaisonforLatinAmericanNationalCommitteesandParisSecretariat.
Payson-Treat Cross-Cultural Fellow,VolunteersinAsia,Stanford,CA 11/XX-9/XX
Developed2weekseriesofeventsonAmericanCultureforvisitingJapanesestudents.TraveledtoAsiaonculturalexchange.
Intern,TheGettyCenter,LosAngeles,CA 6/XX-8/XX
SupportedlogisticsoperationsatMuseumandGroundsDepartment.
Tour Guide,StanfordVisitorInformationServices,Stanford,CA 9/XX-6/XX
LedpublicandprivatetoursthroughStanfordUniversitycampuswithemphasisonhistory,traditionsandstudentlife.
Interpreter/Volunteer,GenesisExpeditions,Ensenada,Mxico 6/XX-6/XX
Mediatedrelationsbetweennon-profitdirectors,orphanageofficials,andconstructionmanagers.
OTHERACTIVITIES
Bass,StanfordSymphonicChorus 9/XX-present
Athlete,StanfordCanoeandKayakTeam.MedaledinUSACKCollegiateNationals,Atlanta,GA05/XX 12/XX-present
SKILLS
Languages: NativeSpanishspeaker.FluentinEnglish,French.ConversationalPortuguese.
Technical: HTMLandJavaScript,MSOffice,workingknowledgeofPhotoShop.
Interests:ExtensivetravelinMexico,Asia,EuropeandSouthAmerica.Rockclimber,scubadiver(NAUIcertified)
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SAMPLE INTERNATIONAL STUDENT RESUME
GUI-PING (GWEN) ZHOU
659 Escondido Road, Apt. 16E Stanford CA 94305
(650) 555-5555 istudent@stanford.edu
OBJECTIVE
To obtain a position as Product Manager or New Product Strategist in the solar industry
EDUCATION
9/XXpresent Stanford University, Stanford, CA
Pursuing M.S. Management Science and Engineering to be conferred 3/XX
GPA: 3.6/4.0
Coursework: Strategies in Innovation, New Product Introduction, Technology and
Society, and Strategic Marketing (Winter Quarter)
9/XX6/XX Swiss Federal Institute of Technology (ETH), Zurich, Switzerland
License (M.S. degree), with Honors, Materials Science and Engineering
GPA: 9.2/10
Coursework: Nanofabrication, Semiconductor Devices, MEMS, and Renewable Energy
EXPERIENCE
6/XX8/XX Solar Technology Intern, National Solar Technology Institute, Beijing, China
Translated honors thesis from French to Mandarin
Expanded assessment of technologies to include installation and operating costs spe-
cific to China and to meet varied forecasts of Chinas expanding energy needs
Co-authored report and executive summary for Ministry of Energy officials

9/XX6/XX Independent Researcher (Honors Thesis), Swiss Federal Institute of Technology, Zurich,
Switzerland
Conducted extensive literature review to assess competing solar energy technologies
Estimated and compared projected efficiency limits and cost per generated kilowatt-hour
of photovoltaic and solar-thermal configurations
6/XX8/XX Research Assistant, Swiss Federal Institute of Technology (ETH), Zurich, Switzerland
(summers) Characterized electrical and optical properties of amorphous and polycrystalline silicon
photovoltaic devices
Automated test apparatus, reducing data collection time from 2 hours to 20 minutes
Assisted in the fabrication of photovoltaic devices with 50-nm dimensions in a Class 10
nano-fabrication facility
Became familiar with ion beam deposition and directional etching
Helped empirically identify and document process parameters for depositing a new type
of passivation layer
LEADERSHIP
9/XX6/XX Founder/President, Chinese Students Association, Swiss Federal Institute of Technology
(ETH), Zurich, Switzerland
Founded organization to support Chinese students and to promote cultural awareness at
ETH
Surveyed students and university officials to assess the need for, and to clarify, the
clubs mission
Persuaded Dean of Student Life to allocate seed funding to launch the club
ADDITIONAL
INFORMATION
Fluent in English (TOEFL 273/300) and French; native Mandarin speaker; basic skills in
German
Familiar with PCs, Word, Excel, Access, and Stata 5.0
Have traveled extensively throughout Europe, Asia, Central and North America
Interests include skiing, mountain biking, playing piano, and listening to jazz
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SAMPLE MASTERS RESUME
SUZANNE R. MENCHACA
P.O.Box2934Stanford,CA94309(650)497-1042menchaca@stanford.edu
EDUCATION
Stanford University Stanford, CA
MA,AdministrationandPolicyAnalysis Expected6/XX
CourseHighlights:Social Conflict: Models and Methods of Mediation;Firms, Markets and States;Urban
Youth and their Institutions and Topics in Identity Development.
San Jos State University San Jos, CA
BA,History 5/XX
EXPERIENCE
Stanford University Office of Residential Education Stanford, CA
Intern, Academic and Ethnic Theme Houses 9/XX-Present
Review the role of ethnic and academic theme houses for undergraduate students, conduct focus
groups with students and staff, assist in development of informational documents for Residential
Education Program.
Caada College Instructional Tutoring Program Redwood City, CA
Tutoring Supervisor 9/XX-9/XX
Supervised 8 part-time staff and 60 student tutors, coordinated and directed daily functions of
program including tutor training. Coordinated community outreach services for secondary and
elementary school students.
Alliance Center for Employment Redwood City, CA
Assessment Counselor 8/XX-6/XX
Created personal development and job preparation programs for over 100 youth ages 14-21.
Organized basic skills and job search workshops. Established referral services and community
outreach activities.
LEADERSHIP/COMMUNITY SERVICE ACTIVITIES
Member, CaadaCollegeStudentPersonnelServicesReorganizationTaskForce
Facilitateddiscussionsonhowtorealignstaffingtoaddressexpandedneedsandreducedbudget.
Student Body Vice President, Caada College
Created and implemented educational programming. Assessed and presented student preferences and needs at
committee meetings.
Volunteer, East Palo Alto Youth at Risk
DevelopedlessonsandmaterialstoeducatestudentsonEnglishandHistorysubjects.
ADDITIONAL INFORMATION
Computer Skills: Proficient with Microsoft Word, and Excel computer software.
Language Skills: Conversational Spanish.
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SAMPLE ENGINEERING RESUMEBACHELORS
JULIA ENG-BACHELOR
563 Salvatierra Walk Stanford, CA 94305 (650) 723-0000 SUId@stanford.edu
________________________________
OBJECTIVE
______________________________
To obtain a hands-on position developing and optimizing robots and automated production systems
________________________________
EDUCATION
______________________________
Stanford University, Stanford, CA - B.S. in Mechanical Engineering expected 20xx
Major GPA: 3.7/4.0 Cumulative GPA: 3.5/4.0

Stanford in Berlin, Germany studied German language, history and culture Spring 20xx
___________________________
RELEVANT COURSEWORK
_________________________
Robotics Mechatronics Control Systems
Machine Vision Product Design Machines and Society
________________________________
PROJECTS
______________________________
Integrated Compliant Arm-Wrist Robot Spring 20xx
Worked on a team to simulate and program an existing robot with 6 degrees of freedom
Empirically determined the acceptable gripping pressures for objects of differing shape, weight,
and surface texture
Successfully trained robot to pick up and manipulate a delicate wineglass without damaging it

Throw & Catch Robots Winter 20xx
Trained twin robots to repeatedly throw and catch a tennis ball
Worked on a three-person team to simulate and develop the motion and control algorithms
Led the team in rendering and fine-tuning the algorithms into C++
_______________________________
EXPERIENCE
______________________________
Engineering Intern, Siemens AG, Munich, Germany Summer 20xx
Provided drafting and engineering support at a plant manufacturing drives and motors
Updated and maintained electro-mechanical drawings and documentation
Adhered to best-practice protocols for document control
Observed factory operations employing precision robots and machine vision
________________________________
ACTIVITIES
______________________________
Social Chair, Sigma Delta Tau Sorority 20xx - present
Led committee that planned and organized monthly events for all 50 women in the house
Organized a successful benefit dinner that exceeded fundraising goal (>$5000)
Tour Guide, Stanford University 20xx - present
Polished public speaking skills while conducting three campus tours per week
_________________________________
SKILLS
_______________________________
Design: SolidWorks
Programming: Matlab, C/C++, Java, HTML
Fabrication: CNC mill, lathe, brazing
Languages: German (conversational)
__________________________
PROFESSIONAL AFFILIATIONS
________________________
ASME Tau Beta Pi Engineering Honor Society Society of Women Engineers
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SAMPLE ELECTRONIC RESUME
AUDREYCRENSHAW
P.O. Box 12345
Stanford, CA 94309
650.497.1234
student@stanford.edu
OBJECTIVE
Summer intern position focusing on software development
EDUCATION
Stanford University, Stanford, CA
Bachelor of Science, Computer Science, expected June 20XX
Coursework:Java,C,LISP,programmingparadigmsand
algorithms, databases, and artificial intelligence
COMPUTERSKILLS
C,Java,LISP,Perl,VisualBASIC,Oracle,PL/SQL,ODL/OQL,
XML,SQL/CLI,PSM,UNIX,Linux,HTMLWebpagedesign,
Dreamweaver,Fireworks,Flash,
Photoshop,GoLive,Illustrator,
Acrobat,FileMakerPro,LotusNotesDatabases
EXPERIENCE
Career Development Center, Stanford University, Stanford CA
ComputerTechnicianandProgrammer,10/20XX-present
*SetupandmaintainJSPserverforconnectivitytoFileMakerProdatabases
*Helpdesignandmaintaincenterwebsite
Adobe Systems, Adobe Solutions Network, San Jose, CA
DatabaseIntern,6/20XX-9/20XX
*SetupandmaintainedJSPwebpagesforconnectivitytoMySQLdatabases
*RedesignedandmaintainedrelatedFileMakerPro,LotusNotes,andOracledatabaseswithteamoftwo
engineers
City of Orange, Orange, CA
Civil Engineering Intern, Summers 20XX-20XX
* Assisted with organizing road design plans
HONORS/AWARDS
BauschandLombAchievementAward
National Society of Women Engineers Award
VOLUNTEEREXPERIENCE
Youth Science Center, Teachers Aide
CampaignforCongress,Volunteer
CampaignforCityCouncil,Volunteer
ACTIVITIESandINTERESTS
Society of Women Engineers
Illustration, Writing Poetry
Emailing Resumes
Dontforgettoincludeacover
letterinthebodyoftheemail.
Whenemailingresumefiles,
namethemsotheemployercan
easilyidentifyitasyourresume.
Lastname,followedbyfirstname
andthewordresumeismost
helpful.
Optical Scanning
Opticalorelectronicscanningtechnology
allowsorganizationstohandlelarge
amountsofinformationonincomingjob
applicantsbyscanningresumesforkey
wordswhichindicateskills,education
andknowledgeareastheemployeris
seeking.Yourresumeisscannedintothe
computerasanimage.Opticalcharacter
recognition(OCR)sortstheimageinto
recognizableletters,wordsandsymbols.
Left-justifyalltextandavoidusing
underlining,italics,bullets,bold,and
columns.
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SAMPLE REFERENCE LIST
REFERENCES FOR JOHN AVILA
Dr. Jan Smith
Department of Biological Sciences
Stanford University
Stanford, CA 94305
650-555-3218
jans@stanford.edu
Relationship: professor
Mr. Jerome Titan
Senior Scientist
Genentech
1204 Lloyd St.
South San Francisco, CA 94080
650-555-2222
jtitan@genentech.com
Relationship: past internship supervisor
Ms. Vanessa James
Store Manager
The Gap
1999 Main St.
San Francisco, CA 94105
415-555-3333
Vanessa@thegap.com
Relationship: past supervisor
Referencesshouldbelistedona
separate sheet of paper.
Typically,referencesarerequested
atthepointyouareconsidereda
finalist for the position.
Itisimportanttocontactyour
referencespriortosubmittingtheir
namestopotentialemployers.
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COVER LETTERS
Thecoverletterprovidesyouwithanopportunitytointroduceyourselfandstateyourobjective,personalize
yourresume,andhighlightinformationthataddressestheneedsandinterestsoftheemployer.Bearinmind
thatlettersyouwritenotonlyconveyyourinterestandqualifications,butalsogivetheemployeranopportunity
toobserveyourattentivenesstodetail,spelling,grammar,andtheoverallqualityofyourwrittencommunica-
tion.Flawsinyourletterswilloftenbeinterpretedasflawsinyourqualifications.
Address
City, ST Zip Code
Date
Name
Title
Company/OrganizationName
Address
City, ST Zip Code
DearMr./Ms.LastName:
Opening Paragraph:
What is your intent in writing this letter? What position are you
applying for and how did you learn about it?
Briefly introduce yourself, your major, and the degree anticipated.
If you are aware of a specific opening, refer to it. If you are not
aware of a specific position, state your area of interest. This
paragraph can also be used to refer to the individual who
recommended that you contact the organization, or other factors
that prompted you to write. If possible, convey why you are
interested in the organization and anything you know about their
product or service.
Second Paragraph:
What are your qualifications? Why do you want to work for this organization? What would you enjoy
doing for them? Sell yourself and be brief. Whet the employers appetite so that he/she will want to read
your resume and schedule an interview.
Describehighlightsfromyourbackgroundthatwouldbeofgreatestinteresttotheorganization.Focuson
skills, activities, accomplishments, and past experience you can contribute to the organization and its work.
Ifpossible,demonstratethatyouknowsomethingabouttheorganizationandindustry/field.Useaction
verbs that describe relevant skills and expertise you can contribute. Mention specific knowledge you may
havesuchascomputerapplications,foreignlanguages,labtechniques,writingandeditingcapabilities.
Youareattemptingtocreateamatchornotionoffitbetweentheemployershiringneedsandyour
interests, experience, and skills.
Third Paragraph:
What is your plan of action? Do you want to follow up with a phone call or do you want them to contact
you?
Close your letter by stating that you would like to discuss employment opportunities or other information
with the individual and that you will call to follow up on your letter. This demonstrates your initiative and
follow-through and will help you maintain some control of your efforts.
Other points that can be made in the last paragraph:
Expressyourwillingnesstoprovideadditionalinformation
Stateaspecifictimewhenyouwillfollowupbyphoneoremail
Letthemknowifandwhenyouaregoingtovisittheirarea
Thankthepersonreceivingyourletterfortheirtimeandinterest
Most importantly, remember to address the cover letter to a person. If you do not have a name, call the
department or human resources to find out to whom your letter should be addressed. As a last resort,
address your letter to the personnel manager, hiring manager, or recruiting representative.
Resumesareonlyasgoodasthe
letteraccompanyingthem.So
makesurethatyouspendsome
timeonyourletteranddirectitto
the appropriate person.
Whatyouwriteandhowyouwrite
ittellspotentialemployersagreat
dealaboutyourprofessionalism,
competence,andpersonality.
Inajobsearchaimedatbusi-
ness and professional circles,
proper procedures and commu-
nication etiquette are important.
Acoverlettershouldenticean
employertowanttotakeaction
onyourresume.Itshould
persuadetheemployertoinvite
youforajobinterview.
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TIPS FOR CREATING AN EFFECTIVE
COVER LETTER
Collectyourthoughts.Yourideasmaynotcomeoutlogicallyor
sequentially,butwritethemdown.Dontjudgeandevaluate,
simplycollectthem.
Spendtimeonyourletter.Astheadagegoes,Withpart-time
effort,yougetpart-timeresults.
Writeadraft,letitcooloffovernight,andthenrewriteif
necessary.
Useastrongclose,e.g.,Afteryouhavehadanopportunityto
reviewthisletter,Iwillcallyou...Avoidweakendingssuch
asIlookforwardtoyourreplyorPleasecallmeatyour
earliestconvenience.
Limityourlettertoonepage;aletterisanopportunitytosell,
sosaysomethingaboutyou,whilealsofocusingontheneeds
oftheemployer.Writethewayyoutalk.Itshouldbewell-
worded,concise,andcontrolledintheuseofthepronounI.
Whileageneralcoverlettercanbeused,bestresultscome
frompersonalizingeachlettertofitthespecificcircum-
stances,position,ororganization.
Askforopinions,advice,andfeedbackfromfriends,acoun-
selor,orsomeoneintheprofession.Checkspellingand
grammar.
Avoidcluttereddesktoppublishing.Businesslettersshould
lookconservative.Ifyouwanttobecreative,dosoinyour
choiceofwords.Ifshouldbeaestheticallyappealingwith
carefulattentiontospacingandformat.Useletter-quality
printerpaperorhigh-qualitybondpaper.Stickwithwhite,
ivory,oroff-white.
Remembertosignitpersonallyandincludeyourtelephone
numberandemailaddress.
Dontusesomeoneelsesletter.Ifyouareusingthesame
letterforseveralcompanies,remembertochangethenamein
thebodyofyourletter.
Deviseasystemtokeeptrackofthefollow-upstepsyouwill
takeandtheresponsesyoureceive.Moststudentshavefound
thatbindersorfilefoldersfororganizingthejobsearchandits
correspondenceareessential.
Followup,followup.Peoplewillcallyou,butyoullimprove
youroddsdramaticallyifyoufollowupyourletterswitha
phonecall.
Dontmarkletterspersonalandconfidentialunlessthereis
asolidreasonwhyasecretaryoranadministrativeassistant
cantopenthem.Ifyourletterispersuasiveenough,itwillget
through.
COVER LETTERS ONLINE
Moreandmorejobseekersareaskedtosendtheirresumes
andcoverlettersonline.Theselettersareabouthalfthelengthofa
regularcoverletter.Itisimportanttomentioninyourletterhowyou
foundoutabouttheposition,whatyouarelookingfor,andwhatyou
havetooffer.Youmightalsomentionafewkeywordstheorganiza-
tionmightwanttohear.Mostimportantly,besuccinct.Mostexperts
recommendthatyoucomposeyourcoverletteroff-linefirstbefore
importingitintoanoutgoingemailmessage.
CDC RESOURCES
Publications available at the CDC Career Resource Library:
ResumesandCoverLettersbyStanfordStudents;aBinderof
Examples
CoverLettersThatKnockemDead,Yate
201DynamiteJobSearchLetters,Krannich&Krannich
VaultGuidetoResumes,CoverLetters&Interviewing,
Leifman,etal.(availableviayourVaultCareerInsideraccount
atstudentaffairs.stanford.edu/cdc/services/career-library).
TheABOUT.comGuidetoJobSearching,Doyle
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TYPES OF COVER LETTERS
SAMPLE #1 - Letter of Application in Response to a Job Listing(Thisletteraccompaniesacompletedapplicationformor
maybeusedtorespondtoaspecificjoblistingthatrequestsaletterandresume,andpossiblyotherdocumentation.)
P.O. Box 000033
Stanford, CA 94000
October 19, 20XX
Ms. Marian Armstone
HumanResourcesManager
LEKConsulting
9999 Oak Street
Palo Alto, CA 9003
Dear Ms. Armstone:
ThisletterandtheattachedresumeserveasmyapplicationfortheAssociatepositionatLEKConsulting.After
speakingwithJoKimmeratStanfordsCareerFaironOctober9,Ibelievemyskills,academictraining,and
work experience are a good fit for this position.
I will complete a Master of Science degree in Mechanical Engineering in June 20XX. I have developed strong
analyticalandquantitativeskillsthroughcourseworkintechnical,computerscience,andeconomicscourses.
In addition, my hands-on experience in various internships and student leadership positions supports my
qualificationsasanAssociate.
As an intern at General Motors this past summer, I developed analytical skills by taking measurements
on a development vehicle identifying design problems, offering solutions for improvement, and making
recommendations in a written report. I was awarded a General Motors scholarship for my exceptional
contributions as a member of the S-10 Crew Cab launch team.
At Stanford, I demonstrated leadership ability by serving as the elected president for a service organization with
over one hundred active members. In this effort, I honed my ability to make good decisions, plan and organize
my time, work well on a team, and have developed sound interpersonal, oral, and written communications
skills.Finally,Ibringanentrepreneurialspiritandcreativitytothisposition,asevidencedbymyexperience
designing, patenting, and marketing my own product.
I would enjoy speaking with you further to discuss, in detail, how I am a match for the Associate position. I
will follow up in two weeks to see if there is additional information you would like me to provide or answer
questionsyoumayhave(anotheroption:Iameagertoapplymyenergy,experience,andenthusiasmtothe
workofLEKandlookforwardtohearingfromyousoon.).
Sincerely,
John Duncan
John Duncan
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SAMPLE #2 - Letter Accompanying a Resume for an On-Campus Interview(Whilenotalwaysrequired,resumessubmitted
forcampusinterviewsareoftenaccompaniedbycoverletters.Thisletterprovidesyouwithanopportunitytodemonstrate
yourknowledgeoftheorganization,indicateswhyyouareinterestedintheposition,andhighlightsyourbackgroundand
experienceasitappliestotheposition.)
2468 College Avenue
Palo Alto, CA 94306
January 10, 20XX
Mr.JohnBoulton(orifnameisnotknown,RecruitingStaff)
Director, Technical Administration
HillviewLaboratories
22244 Stevens Creek Blvd.
San Jose, CA 94000
Dear Mr. Boulton:
I appreciate the opportunity to meet with you this coming Thursday to discuss employment
opportunitiesatHillviewLaboratoriesandtoexpandonmyqualificationsforthe(titleofposition).
I reviewed your website and literature at the Career Development Center (or Business School
Library)andalsospokewithJanetMorris,whoworksatHillview.Hercommentshavegivenme
a clearer idea of your R & D efforts and the work with which I might be involved. In particular, I
amimpressedbyyourstate-of-the-artlaboratoriesandhowHillviewhaseffectivelyintegrateda
participatory management style in its total operation.
As my resume reflects, I have previous research experience in the area of... where I... (explain what
you did). You will note my graduate work also directly relates to the type of work currently being
doneatHillview(Orhighlightprevioussummerexperience,coursework,thesistopic,orspecial
skills that may be relevant to this employer. DO highlight or expand on a relevant entry from your
resume, but DO NOT simply repeat what is already on your resume.).
Thank you for your interest in my application and your willingness to come to Stanford University
for interviews. I look forward to meeting you and discussing how my background and experience
can contribute to your work.
Sincerely,
Jason E. Jefferson
Jason E. Jefferson
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SAMPLE #3 - Letter as the Result of a Phone Conversation
P.O. Box 11335
Stanford, CA 94309
February2,20XX
Mr. Scott Campbell, Managing Editor
Corpus Christi Caller-Times
P.O. Box 9136
Corpus Christi, TX 78469-9136
Dear Mr. Campbell:
AsaresultofourphoneconversationonJanuary31,Iamsendingyoumyresumeasyourequested.Ihave
also taken the liberty of attaching a sample of my writing. I was encouraged to contact you after speaking with
my high school journalism teacher, Mr. Bill Jenkins, who has ties with Ms. Sally Smith of your organization.
As I mentioned in our discussion, I am currently a student at Stanford University and am very interested in
journalism, advertising, and graphic design. I am seeking an opportunity to develop and utilize my skills and
qualificationsinapaidsummerinternship,doingwhateverworkpossible.GrowingupinCorpusChristi,the
Caller-Times has always been part of my life. Now that I am older I have come to respect it as a professional
service vital to our community, and am now eager to enlist and gain insight into the career I dream of holding.
My passion for journalism has only grown with time. As a Managing Editor of Hoofbeat, my high schools
national award-winning newspaper, I collaborated with fellow editors and managed a staff of nearly 30 younger
writers as part of the overall process of overseeing production of the newspaper from conception to publication.
As my resume indicates, I have demonstrated strong leadership and undergone extensive training through active
participation in academic and professional organizations. In my effort to fully develop these important skills,
IwillcontinuetoserveasaLayoutDesignerforThe Stanford Scientific, the only full-color publication on
campusforthedurationofthisacademicyear.IhopetogainthepositionofHeadofProductionintheyears
ahead.
In addition to my experience in journalism, my instruction includes coursework in statistics, psychology,
and persuasive writing, and experience fielding phone calls and collecting data. My education has honed
the writing, planning, organization, and presentation skills that I believe are essential to working in
communications.
I am excited about the many aspects of the journalism world and welcome the prospect of discussing
opportunitiestoexploretheminyourcompany.Iwillfollowupinaweektoanswerquestionsyoumayhaveor
provideadditionalinformation.Inthemeantime,shouldyouhavequestions,Icanbereachedat650-555-5555
or email: sjohnson@stanford.edu.
Thank you for your time and I look forward to hearing from you soon.
Sincerely,
Sarah Johnson
Sarah Johnson
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SAMPLE #4 - Unsolicited or Broadcast Letter (Mailingunsolicitedlettersisanotherwaytotapintothehiddenjobmarket.While
thelettercampaignisnotthemosteffectivestrategyforeveryjobseeker,unsolicitedlettersmayworkwellforapplicantswith
uniqueexpertiseinagivenareaorspecialtechnicalskills,orforthosewhowishtoworkforsmallorganizationsinaspecific
capacity.)
P.O. Box 22445
Stanford, CA 94309
August 7, 20XX
Dr. John Allen, Associate Director
INT Consulting Company
12396 Park Blvd.
LosAngeles,CA93032
Dear Dr. Allen:
I am currently a student at Stanford University pursuing a BA degree in economics. I am very interested in
business-relatedcareersandamseekingopportunitiestodevelopandutilizemyskillsandqualifications.Ihave
researched your company and believe that your commitment to excellence and service is in alignment with my
career goals and beliefs.
In addition to economics, my academic training includes extensive coursework in the sciences where Ive
developedverystronganalytical,quantitative,andtechnicalskills.Myresearchhashonedthewriting,
planning, and organization, and presentation skills that I believe are essential in a business environment.
As an Investment Banker Summer Intern at Morgan Stanley, I collaborated with brokers to market online
investing, consulted with prospective clients and networked through the Internet and other computer software.
As my resume indicates, I have demonstrated strong leadership and decision-making skills through active
participation in campus organizations. In my effort to continue to develop these important skills, I will serve
asaHeadAcademicAdvisorthiscomingyear,teamingwithresidentassistantsandfacultymemberstoplan
educational and social programs for freshmen to help them plan their academics and adjust to campus life.
I am excited about the many facets of the business world and welcome the opportunity to discuss opportunities
toexploreinyourcompany.Iwillfollowupinaweektoanswerquestionsyoumayhaveorprovideadditional
information.Inthemeantime,shouldyouhavequestions,Icanbereachedat650-600-0000oremail:
mjohnson@stanford.edu.
Thank you for your time and I look forward to hearing from you soon.
Sincerely,
Maria Johnson
Maria Johnson
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SAMPLE #5 - Approach Letter or Networking Letter(Approachlettersrequestinformationaboutanorganizationor
industry.Theyaregenerallysenttospecificcontactsyoumayhaveobtainedfromafriend,theStanfordAlumniNetwork,a
careerfairrepresentativeorfacultymember.Dependingonyourpurpose,youmayormaynotwanttosendaresumewith
thistypeofletter.
P.O. Box 12345
Stanford, CA 94309
650-999-1212
February10,20XX
Ms.LauraValencia
Manager
Creative Services Department
Putnam, Blair and Associates
12FrontStreet
SanFrancisco,CA94108
DearMs.Valencia:
This June, I will graduate with a B.A. degree in English from Stanford University. I have a strong interest in
advertising and will soon seek a position as a Junior or Assistant Copywriter. Robert Blum encouraged me to
contact you, suggesting that you might be willing to meet with me and provide an insiders view of how I can
best identify employment opportunities in this field.
It may be helpful for you to know that I completed a summer internship in the Marketing Department of a
small high-tech company and have worked as the Advertising Manager at the Stanford Daily. I believe that
both experiences are relevant to future work in advertising. I have strong writing and communication skills and
enjoy working in a fast-paced environment. In addition, working throughout my Stanford career to finance a
substantial portion of my education has strengthened my time management skills and determination to pursue
and achieve my goals. These skills, together with my passion for photography, fascination with the consumer
market, and personal interest in the creative side of advertising lead to my strong interest in this field.
I will be in touch with you by phone this week. At your convenience, I would like to set up a short 20-30
minute meeting with you at your worksite. Any advice or suggestions for my job search are welcomed.
I understand you are busy, and I appreciate your time.
Sincerely,
Amy Chen
Amy Chen
BEFORE THE INTERVIEW
Researching Yourself
1. Thinkbackonyourpreviousexperiences(work,academic,
extracurricular)todeterminetheskillsandabilitiesusedineach.
2. Developalistofyourfivetosevenstrongestskillsfora
particularposition.Also,reviewthework-relatedvalues
inventory,selectingtheninetopvaluesasfactorstohelp
youfindtherightorganizationalfit.
3. Workwithacounselortoexploreyourskills,interests,personality
style,andvaluesastheyrelatetoyourcareerchoice.
Researching the Position/Field
1. ReviewCDCandonlineresourcesdescribingvariouscareer
fields.
2. Talkwithpersonalcontactsandalumniavailablethrough
theStanford CareerConnect(alumni.stanford.edu/get/page/
career)aboutthenatureoftheirworkandtheorganization
theyrepresent.TheGuidetoInformationalInterviews,avail-
ableontheCDCwebsite,willhelpyouprepareforthiskind
ofinformationalinterview.
3. Whenajobdescriptionisavailable,listthekeyskillsbeing
soughtsothatyoucanmatchyourskills/strengthswiththe
needsbeinglisted.Itishelpfultodevelopanexamplefrom
yourexperiencestodemonstrateeachskill.
Researching the Organization
1. ViewCDCpublicationsandresourceslistinginformationon
specificemployers.
2. Visittheorganizationswebsite.
3. ReviewtheresourcesintheRosenbergCorporateResearch
CollectionlocatedinJacksonLibraryattheBusinessSchool.
4. Preparequestionstoaskabouttheorganizationduringthe
interview(seeQUESTIONS TO ASK EMPLOYERSsection).
Mock or Practice Interviews
PRACTICEMAKESPERFECT!Reviewthecommonlyasked
interviewquestionsandprepareanswersinadvance.Youdont
wanttoappearrehearsed,butyoudowanttosoundprepared.The
morepracticeyouhaveansweringtypicalquestions,thebetterable
youaretoconveyyourideasinaclear,concisemanner.
1. AttendoneofthemanyInterviewingWorkshopsconducted
eachquarterattheCDC.
2. Haveafriendplaythepartoftheinterviewertoenableyou
topracticeyourresponses;askforconstructivecriticism.
3. TalkwithaCDCcounselorabouthowtopresentyourself
mostfavorablyinaninterview.
Preparing for Questions
1. Wheneverpossible,answerquestionsusingspecificexamples
tosupportyourresponse.ThinkoftheacronymSTAR
(situationortask,action,andresult),asimplethree-step
processthatwillenableyoutofocusonspecificexperiences
tosupportyourresponses:
SituationorTaskdescribeataskorprojectforwhich
youhadresponsibility
Actiontalkabouttheapproachyoutooktodealwith
thesituation
Resultdiscusstheoutcomeofyouraction,makingsure
tomentionaccomplishmentsorimprovementsresulting
fromyouraction
2. Emphasizethemostrelevantandimpressiveaspectsofyour
backgroundandqualifications(includingpaidandvolunteerwork).
3. Stressthattheskillsyouhavedevelopedinthepastare
transferabletotheemployersorganization.
4. Speakinpositivetermsaboutpreviousexperiencesand
employers.
5. Dontbeafraidtotalkaboutaccomplishmentsandskills
(assumethatwhatyoudonttellaninterviewer,she/hewont
know).Also,dontassumetheyhavereadyourresumeindepth.
6. Ifpossible,includeanexample(eitherextracurricularorina
worksituation)ofyourabilitytoworkasapartofateam.
TYPICAL STAGES OF AN INTERVIEW
The First Impression
1. Introductionandgreeting
2. Smalltalk(brief,informalconversationonatopicofmutual
interestkeepcommentsshort)
3. Employerislookingforafirmhandshake,eyecontact,
appearanceanddressappropriatetotheorganization,ease
insocialsituations,goodmannersandpoise
Discussion of Background and Qualifications
1. Education
a) relevanceofcourseworktocareerinterests
b) willingnesstoworkhard
2. Workexperience
a) relevanceofskillsdevelopedtopositionbeingsought
b) motivation,enthusiasm
c) initiative
d) willingnesstofollowdirections
e) abilitytogetalongwithothers,teamplayer
3. Extracurriculars
a) diversityofinterests
b) socialconscience
c) leadershiporteamwork/organizingability
Determination of Your Career Goals
1. Preparationforemployment
2. Knowledgeofopportunities
3. Graduateschoolplans(besttodescribeasatleasttwo
yearsinthefuture)
Demonstration of Your Interest in the Organization
1. Knowledgeofandgenuineinterestintheorganization
2. Anopportunitytoaskinformedandrelevantquestions,to
learnmoreabouttheemployer
Conclusion
1. Nextstepsintheinterviewingprocessarediscussedask
fortheorganizationstime-lineinthedecision-making
processifoneisnotmentioned
2. Volunteertoprovideadditionalinformation(i.e.,references,
transcript,etc.)
3. Thanktheinterviewerforhis/hertime
4. Askforabusinesscardthiswillbehelpfulwhensending
yourthank-youletter
Review
1. Gooverthepositiveandnegativepointsofeachinterview
andmodifyyourresponses
2. Learnfromyourmistakesandbuildonyourstrengths
INTERVIEWS
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SAMPLE INTERVIEW QUESTIONS
Introductory
WhydidyouchoosetoattendStanford?
Whataresomeofthegreatestpersonalchallengesyouhave
facedduringyourlifetime?
Whatmotivatesyou?
Skills and Personal Qualities
Whatskillsorpersonalqualitiesdoyoupossessthatwillhelp
makeyousuccessfulintodaysjobmarket?
Tellmeaboutyourself(askwhattypeofinformationthe
employerislookingfor,skills?personalbackground?).
Whatspecialskillsdoyoupossessthatwouldmakeyoustand
outfromothercandidates?
Describeafrustratingorchallengingexperienceyouve
encounteredandtellmehowyoudealtwithit.
Discusssomeofyourpastleadership/teamworkrolesandyour
accomplishmentsinthem.
Whyshouldourorganizationhireyou?
Whowasthemostdifficultpersonyouhaveeverdealtwith,
andhowdidyouhandlethesituation?
Canyouthinkofaspecificsituationthatreflectsyourabilityto
showinitiative?Describeit.
Whatisyourgreatestweakness,whathaveyoudonetotryto
overcomeit?
Career Goals and Objectives
Whatareyourlongrangecareergoalsandhowareyou
preparingtoachievethem?
Whyareyouinterestedinthisindustry/occupation?
Whydoyouwanttoworkforourorganization?
Whatdoyouseeyourselfdoinginthreetofiveyears?
Extracurricular Activities and College Experiences
Pleasedescribeyourmostrewardingcollegeexperience.
Ifyoucouldreliveyourcollegeexperience,whatwouldyoudo
differently?
Academic Programs
Whatfactorsinfluencedyourchoiceofamajor?
Whatwereyourfavoriteandleastfavoritecourses?
Whatisyourgradepointaverageandhowdoyoufeelaboutthis?
Areyousatisfiedwithyouracademicaccomplishments?
Whatcoursesgaveyouthemostdifficulty?
Howhasyourcourseworkpreparedyouforthisposition?
Work Experiences
Whatdidyouenjoymostaboutyourmostrecentjobexperience?
Pleaseelaborateonyourmostrelevantworkexperience.
Whatdoyouseeasyourmajorstrengthsastheyapplytothis
position?
Accomplishments/Achievements
Whatelsewouldyoulikeustoknowaboutyou?
Ofwhataccomplishmentareyoumostproud?
Knowledge of Organization/Industry
Whydidyouselectourorganizationwithwhichtointerview?
Whatattractsyoutothisindustry?
Whatdoyouknowaboutourorganization?
Whydoyouthinkyoudlikeworkingforourorganization?
Salary and Benefits
Whencomparingonecompanyoffertoanother,whatfactors
willbeimportanttoyoubesidesstartingsalary?
Whatsalaryrangeareyouexpecting?(Ifpossible,youmay
wanttostatethatyouaremoreinterestedinthecontentof
thepositionatthispointandwouldbehappytodiscusssalary
whenanofferispresented).
Unusual Questions
Thesequestionsseldomhaverightorwronganswers.Even
thoughthequestionsmaynotseemtobejob-related,employersmay
trytodetermineyourconfidenceandcreativitythroughyouranswers.
Ifyoucouldbeanyfruitwhichwouldyouchooseandwhy?
Thinkaboutyourfavoriteproduct.Nowthinkupfivebetter
namesforit.
Tellmeastory.
Howwouldtheworldbedifferentifyouhadneverbeenborn?
Ifyouhadtochoosetobeoneofthesethreelifeforms;alemming,
asloth,oranearthworm,whichwouldyoubeandwhy?
Illegal Questions
Employersmayaskquestionstolearnaboutacandidates
motivationandpersonality.Suchquestionscanrelatetoformerjob
responsibilitiesandoutsideinterests.Inquiriesintoanapplicants:
RACE,COLOR,AGE,SEX,RELIGION,NATIONALORIGIN,MARITAL
STATUS,PASTARRESTS,ALCOHOLANDDRUGUSE,CREDIT
HISTORY,CHILDBEARINGPLANSorAGEareillegal.
Aninterviewermaynotaskaboutyourreligion,church,
synagogue,parish,thereligiousholidaysyouobserve,oryour
politicalbeliefsoraffiliations.
Aninterviewermaynotaskaboutyourancestry,national
origin,orparentage;inaddition,youcannotbeaskedabout
thenaturalizationstatusofyourparents,spouse,orchildren.
Theinterviewercannotaskaboutyourbirthplace.However,
theinterviewermayaskwhetherornotyouareaU.S.citizen
oraresidentalienwiththerighttoworkintheU.S.
Aninterviewermaynotaskaboutyournativelanguage,the
languageyouspeakathome,orhowyouacquiredtheability
toread,write,orspeakaforeignlanguage.But,he/shemay
askaboutthelanguagesinwhichyouarefluent,ifknowledge
ofthoselanguagesispertinenttothejob.
Aninterviewermaynotaskaboutyourage,yourdateofbirth,
ortheagesofyourchildren.But,he/shemayaskyouwhether
ornotyoureovereighteenyearsold.
Aninterviewermaynotaskaboutmaidennamesorwhether
youhavechangedyourname;yourmaritalstatus,numberof
childrenordependents,oryourspousesoccupation.
Illegalquestionsareoftenaskedunintentionally.Ifyoufeelyou
arebeingaskedanillegalquestionduringaninterviewyoucan
legitimately,butpolitely,refusetoanswer.Youmightsay,Imnot
sureoftherelevanceofthatquestion,canyoutellmehowit
specificallyrelatestothisjob?
QUESTIONS TO ASK EMPLOYERS
Itisimportanttohavepreparedquestionstoaskofeach
employer;thesequestionswillindicateyourinterestintheposition
andorganization.Additionalquestionsmayoccurtoyouduringthe
courseoftheinterview.
About the Organization
Whatisitaboutthisorganizationthatattractedyouinthefirst
placeandhaskeptyouhere?
Howwouldyoudescribeyourorganizationsstyleofmanagement?
Howwillindustrytrendsaffectthisorganizationwithinthenext
3-5years?
Howdoestheorganizationdefineasuccessfulindividual?
Whatisthemethodoffeedback/evaluationusedbythis
organization?
Whatdoyouseeasyourorganizationsstrengthsandweaknesses?
About the Position
Canyoudescriberecentprojectsonwhichapersoninmy
positionhasworked?
Whatisthecommoncareerpathforpeopleenteringthe
organizationinthisposition?
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Howarepeopletrainedorbroughtuptospeedwithregardto
theirresponsibilities?
Whattypeofpersontendstobesuccessfulinthisposition?
Whattypeofpersonareyoulookingfor?
Howandwhenisperformanceevaluated?
Inappropriate Questions
Inappropriatequestionsincludethosethataskwhattheorgani-
zationwillbedoingforyouifyourehired;i.e.,WhatsalarycanI
expect?HowmuchvacationtimewillIaccrue?Areyouwillingto
payforgraduateschool?etc.Youcanfindtheanswerstothese
questionslater,ifemploymentisoffered.
SEND A THANK-YOU LETTER
Themostimportantaspectofathankyouistosenditpromptly
withinthreetofourdaysoftheinterview.Ifyoudonothaveaccessto
acomputer,thenhandwriteyourthankyouonanotecard.Itisalso
possibletosenditviaemailiftherecipienthasofferedherorhisemail
address.Themoretimethatelapses,thelessenthusiasticyouwillbe
aboutwritingit,andthelessimpactyourletterwillhaveonitsreader.
Whenyouhaveinterviewedwithanumberofindividualsinoneday,
asyoumightinasiteinterview,addressthethankyoutotheperson
whoseemedtocoordinatetheday.Youcanmakementionoftheothers
withwhomyouspokeandaskthecoordinatortoconveyyourthanksto
themaswell.Theletterprovidesanopportunitytocontinuebuildingthe
rapportthatyoubeganduringyourinitialmeeting.
The letter is a vehicle for:
acknowledgingtheindividualsparticipationinyourinterview
visit
thankingthemforinsightsshared
highlightingaspecificaspectoftheorganizationwhichyouadmire
REASONS FOR REJECTION
LACKOFSELF-KNOWLEDGE.Aninterviewercannotdetermine
whereyoufitintotheorganizationuntilyouexplainyourcareer
interestsandapplicableskills.
LACKOFCOMPANYKNOWLEDGE.Mostemployersmake
informationaboutthemselvesreadilyavailable,especiallyif
theyrecruitoncampus.
LACKOFQUESTIONS.Whenemployersaskifyouhaveany
questionsforthem,anegativeresponseindicatesalackof
interestonyourpart.
LACKOFENTHUSIASM.Employerswanttohiresomeone
whoisexcitedabouttheprospectofworkingwiththeir
organization.
LACKOFCONFIDENCE.Ifyoudoubtyourabilitytodothejob,
anemployerwillalsoexperiencedoubt.
POORCOMMUNICATIONSKILLS.Theemployermustbeable
tohearyou,understandyourwords,andfollowyourtrainof
thought.Otherwise,nomatterhowqualifiedyoumaybefora
jobopening,youputyourselfatadisadvantage.
UNPROFESSIONALAPPLICATIONORAPPEARANCE.Itistrue
thatyouonlyhaveoneopportunitytomakeafirstimpression.
Ifyourresumeissloppyorhastypos,youareatan
immediatedisadvantageandmaynotevengetanopportunity
tointerview.Additionally,ifyoupresentyourselfatan
interviewinappropriatelydressed,anemployermaydecide
youwouldntfitintotheirorganization.
TYPES OF INTERVIEWS
Screening Interviews
Theseareusuallyshorterinterviewsusedforthepurposeof
conductingabriefevaluationofacandidate.Employersareusually
lookingforreasonstoscreenanapplicantout.On-campusinterviews,
typically30minutesinlength,arescreeninginterviews.Joboffers
typicallydonotcomeasaresultofthisinteraction.
One-on-One Interviews
Theseinterviewsarequitecommonandinvolvethecandidate
beingquestionedbyoneperson.
Phone Interviews
Uponreceiptofacandidatesapplicationmaterialssome
organizationswillcalltoconductabriefphoneinterview.Itis
importanttoremaincomposedifyougetsuchacall.Ifthetiming
ofthecallisinconvenient,lettheemployerknow.Askifyoucan
callthembackatamoreconvenienttime.Also,whileconductinga
phoneinterview,arrangetohaveacopyofyourresumeandcover
letterinfrontofyoutouseforreference.
Panel/Committee Interviews
Thisscenarioinvolvesapanelofinterviewerseachwithquestions
toask.Theseinterviewsarecommonforgovernment,academicand
somecorporatepositions.Itisimportanttoestablisheyecontactwith
eachmemberofthecommitteeearlyintheinterview.
Case Study Interviews
Someorganizations,especiallymanagementconsultingfirms
andcompaniesrecruitingforentry-leveltrainingprograms,rely
oncasestudyorsituationalquestionstoevaluateacandidates
analyticalskills.
Second Round or Site Interviews
Often,theinterviewingprocessentailsseveralroundsof
interviews.Ifyouareconsideredaseriouscandidate,afterthe
firstinterviewyoumaybecontactedforasecondon-siteinterview
withothermembersoftheorganization.Iftravelarrangementsare
involved,usuallythecompanywillpayforyourexpensesandmake
thenecessarytravelandlodgingarrangements.Siteinterviews
usuallyconsistofaseriesofinterviewswithseveralindividuals
includingyourpotentialsupervisor,co-workers,andhigher-ranking
staffmembers.Theseinterviewscanrangefromverycasualtovery
technical.Youmayspendahalforwholedayinterviewing,which
mayalsoinvolvealuncheon,dinnermeeting,orsocialactivity.
Stress Interviews
Althoughmanyinterviewscanbenerve-racking,somearedesigned
tocausetheapplicantstress.Theinterviewermayaskconfrontational
orparticularlydifficultquestions.Itisimportanttoremaincalmand
thinkcarefullyaboutyouranswers.Dontbeafraidtotaketimetothink
throughyouranswersanddontgettrickedintolosingyourtemper.
Thepurposeofthesetypesofinterviewsistoevaluateyourbehavior
andmaturityindifficultsituations.Stressquestionsaremostcommonly
usedforthosepositionsinwhichyourreactiontostressiscritical.
Helpful Hints
ARRIVEEARLY.Tentofifteenminutescanprovideyouwitha
cushionshouldsomeunforeseenproblemoccur.
BRINGALONGEXTRACOPIESOFYOURRESUME.Iftheinter-
viewerhasmisplacedyourinformationthiswillassistthem
andaddtoyourimageasapreparedperson.
MAINTAINEYECONTACT.Unwillingnesstolooksomeonein
theeyeisoftentakenasevasiveness.
ASKFORCLARIFICATION.Ifyoureconfusedbyaquestion,
asktheinterviewertorestateit.Thisshowspoiseonyourpart
andallowsyoutoanswerquestionsappropriately.
BEYOURSELF.Interviewersrespondwelltothosecandidates
theyfeelarebeingsincere.
INTERVIEW ATTIREGUIDELINES
FOR WHAT TO WEAR
What kind of suit is appropriate for the interview?
AccordingtoJulieKinginTheSmartWomansGuide,women
shoulddressstylishbutconservative.Optforafashionablebusiness
suitinalow-keycolorsuchasnavy,blackorgray.Patternsare
acceptableiftheyareextremelysubtle,suchasafinedresstweed
orpinstripe.Thejacketshouldhavelongsleeves,withastraightor
pleatedskirt.Acoatdress,withclean,simplelines,isalsoacceptable
attire.Again,subtlecolors.Menshouldwearatwo-piece,single-
breastedsuitinnavy,blackorcharcoal,woolorwoolblend,andsolid
orverythinpinstripes.Ifatallpossible,avoidtheshinypolyester.
What about accessories?
Womenshouldcarryasmall,simplepurse.Men,ifyouarenotyet
inthehabitofcarryingawallet,nowisthetimetostart,andtheplace
foritisinoneoftheinnerchestpocketsofyoursuit.Abriefcaseisnot
necessary.However,aleatherportfolioornotebookholderisagood
ideaforon-siteinterviews;oncampus,anotebooktoholdafewextra
resumeswouldbeappropriate.Nowisthetimetoweanyourselffrom
yourfaithfulbackpack.
What is the correct skirt length for business?
Whateveristhemostflatteringtobothyourlegsandyour
profession.Considerwhathappenswhenyousitdowninashort
skirt.Wouldyoubecomfortable?
Does it matter what kind of tie I wear?
Yes.Youshouldwearatiethatmatchesyoursuit.Brightyellow,
pinkandthepowertieconceptarenolongerthevogue.Weara
conservativetiewithasimpleknot.
What do you mean when you say conservative tie?
Silkinasimplestripeorrepeatingpattern,withnomorethan
threecolors.Thebackgroundcolorshouldbeneutralperhapsnavy,
darkgrayorburgundy,apaisleytie,inmuteddarkcolors,ismodern
yetconservativeforyoungmen.
Can I wear a pantsuit to the interview?
Apantsuitcanbeverysmartandprofessionallookingprovided
thatthejacketistailoredtofitwithmatchingslacksandisworn
withasimpleno-frill,no-tieblouse.However,ifyouareunsureofa
companyspoliciesregardingproperdress,callthepersonneloffice
formoreinformation.
What are the appropriate shoes to wear?
Formen,shoesshouldbeleather,blackorbrown,andpolished
withnoworndownheels.Thewingtipandotherplainlace-up
shoesarethetraditionalfootwear.Slip-onsworkaswelliftheyare
dressyandingoodtaste.Businesssocksshouldbeover-the-calf,
neveranklelengthorevenslightlydroopy,andshouldmatchyour
pantsorshoes.Whiteathleticsocksnever!
Forwomen,thebestshoesareplainpumpswithone-totwo-
inchheels.Youcangohigherifyoudontfeeltallenough,butmake
sureyoucanstillwalkquicklyandsteadily.Shoesshouldbeof
high-qualityleatherinblackorthecolorofyoursuit.Wearsheer
stockingsinaskintone.Neverwearblackoropaquestockingswith
lightorwhiteshoes.
I was told to dress casual for my interviewwhat is casual?
Neverwearjeans,T-shirts,tennisshoes,sandalsorbootstoan
interview.Appropriatebusinesscasualisusuallyapairofslacks,
shirt,andsportsjacket.
I have only one suit. How can I change my look?
Yoursuitshouldalwaysbecleanandprofessionallypressed,
wornwithanall-cotton,well-ironedwhiteorpossiblylightblue,long
sleeveddressshirt.Wearingadifferenttiecandramaticallychange
thelookofyoursuit.Awomanmayaccentherbasicoutfitwitha
differentblouse,orshemayaddascarforasimplesmallpin.
I do not own a suit and I do not have a lot of money to purchase
one. Where can I shop to find an inexpensive one?
Youcanfindsuits,dressshirts,blouses,andshoesthatare
veryinexpensiveandingoodtasteatthriftshops,SalvationArmy,
discountstores,consignmentshopsandoutletstores.Remember
thatthekeyisasimplestyleinaconservativecolor.Ifyoufinda
darksuitwithcontrastingbuttons,replacethemwithbuttonsthe
colorofthesuit,haveitcleanedandprofessionallypressed,and
youwilllooklikeamillion!
Is it appropriate to wear perfume or cologne?
Itisnearlyimpossibletotellhowstrongafragranceyourown
perfumeorcologneisemitting.Whatseemslikeapleasantwhiff
ofscenttoyoumayoverpowersomeoneelse.Inaddition,your
interviewermaybeallergic.So,whyriskit?Dontwearanyscent
atall,andno,alittledabisnotOK.Themostattractivescentis
yournatural,freshsmellafterabathorshower,plusdeodorant.If
unscentedantiperspirantworksforyou,stopthere!
Ifyousmoke,avoidsmokinginyourinterviewingoutfit.Cigarette
odorsclingtoyourclothesforseveralhoursandsmokingtomost
employersisanundesirablehabit.
What kind of jewelry should I wear?
Lessisbetter.Toomuchjewelryorwrongjewelrycanbe
considereddistractingandcanelicitnegativeresponses.
Womenshouldwearpostorsimpleearrings,nodangles,anda
plainbracelet,ifany.Adressrulethatpaysoff:neverwearjewelry
thatisnotfunctionalandkeepitsimple.
I have worn an earring throughout my college years. Is it okay, as
a man, to wear it to my interview?
Itisnotinyourbestinterestbecauseitbreakstheruleof
executivedress.Thisstyleofjewelryisallrightwhenyouarewith
yourfriendsoreveninsomeworkenvironments,butitisoutof
placeforthejobinterview.
Should I wear make-up?
Ifyouchoosetowearmake-up,keepitunderstated.Iridescent
eyeshadow,glossyredlipstickandinch-longlashes(unlessthey
arenaturallylong)shouldbeavoided.Optforahealthy,naturallook.
Yournailsshouldbeshortwithclearorpalepolish.
Should I cut my hair to look more professional?
Itisnotnecessaryforyoutocutyourhair,butyoushouldwearit
inagroomedstyle,offyourface.Itisdistractingduringaninterview
toconstantlyhavetopushyourhairfromyourface.Yourhairshould
beneatandclean,aswellasattractive.
Menshouldshaveandtrimtheirmustache.Beardsare
probablybestlefttogrowafteryougetthejob.Youmaywanttocall
thepersonnelofficeforinformationregardingthecompanyspolicy
onfacialhair.
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Do these guidelines apply to all organizations, or just the
corporate world? What if Im interviewing for a job with a less
formal environment?
Everyindustryhasitsownrequirements,andknowingwhatto
wearonthedayoftheinterviewisvitallyimportant.Alwaysthinkabout
theimpressionyouwanttomakeandwhatclotheswillmakethat
impression.
Ifyouareinterviewingforajobinalessformalenvironment,
thenitmaybeacceptableformentowearslacks,asportscoatand
ashirtandtie.Womencanwearasimpledressormatchingskirt
andblouse.Whateveryoudecideshouldbeclean,pressed,and
helpyoulookyourbest.
Inthefinalanalysis,creatingafirstimpressionismostlyamatter
ofcommonsense.Payattentiontoyourappearance,yourbody
languageandmanners,andyouwillgoalongwaytowardsconvincing
interviewersthatyouarethekindofprofessionaltheywanttohire.
GUIDELINES ON BUSINESS
ETIQUETTE
How can I make the most of my time at business functions?
Thereareseveralthingstokeepinmind.Bothmenandwomen
alwaysstandwhenmeetingsomeoneorbeingintroduced.
Remembertomakegoodeyecontact,haveafriendlysmileanda
good,firmhandshake.Ifyouareatalargegatheringandyoudonot
knowanyone,taketheinitiativetointroduceyourselfbyusingyour
firstandlastnameonlyandprovidesomebriefinformationabout
yourself.Readbodylanguageandbeawareofinfringingonothers.
Tenminutesisabouttherightamountoftimetostaywithagroup
beforemovingon.Duringyourconversation,avoidincorrectterms
suchasANYWAYS, YEAH, YOU GUYS,andrepetitivephrasessuch
asYOU KNOWandSTUFF LIKE THAT.
If I am invited to dine during the interviewing process, how can I
best use this time?
Rememberbuildingrapportisthemostimportantaspectofthe
meal.Youarestillintheapplicationprocess.
I am unsure of what food I should order.
Donotorderthemostexpensiveorleastexpensivefood.Avoid
messyorunfamiliarfoodandthosewithdrippysaucesorbones.
Aboveall,donotorderalcoholicbeverages.Butifyourhostorders
one,askformineralwaterwithatwistoflemonorlime.Youneedto
remainasalertaspossible.Orderonlythebasicsalad,maincourse
andbeverageorfoodsimilartoyourhost.Donotchangeyourorder
orsendfoodbackunlessthereisamajorproblem,thenhandleit
discreetly.
What should I do if my napkin slides off my lap or I drop a piece of
flatware?
Onceyouareseated,thenapkingoesonyourlap.Shouldyou
leaveforanyreasonduringthemeal,placeitlooselyfoldedonyour
chair.Ifyoushoulddropyournapkinorapieceofflatwareonthe
floor,askforareplacement.Donotwipetheflatwarewithyour
napkin.
Many times, there are several utensils at a place setting. Where
do I start?
Rememberthatyourbreadplateisontheleftandyourwater
glassisontheright.Whenusingflatware,startfromtheoutsideand
workyourwayin.Forexample,firstyoursaladfork,thenyourdinner
fork.Onceyouuseyourknife,neverplaceitbackonthetable.Place
itdiagonallytotherightofyourplate(unlessyouareleft-handed)or
acrossthetopofyourplate.Useonlyyourknifeandforkduringthe
courseofthemealandcutonlyonepieceoffoodatatime.Never
talkwithfoodinyourmouth.Communityfoodssuchasbreadand
butter,ifitisnearestyou,offeritfirsttothepersonseatedatyour
left,thenpassittotherightafterhelpingyourself.Foodisalways
passedtoyourright.
Should I offer to pick up the check?
Ifthecheckisplacedinfrontofyouwhileinterviewing,ignoreit.
Yourhostwillaskforitwhenready.Neveroffertosharepayment,
especiallysinceyouaretheinvitedguest.Women,afteryourmeal,
donotapplymake-upatthetableorleavelipsticksmudgesonthe
glassorcoffeecup.Blotbeforeeating.
FINAL CHECKLIST
Yourappearanceisonlyasgoodasyourgrooming.Youwant
yourexperienceandqualificationstoshine.Yourappearance
shouldenhanceyourpresentation,whileyourbusinessetiquette
shouldhighlightyourprofessionalism,notoverwhelmit:
Makesureyourhairisclean,neatlytrimmed,andwell
groomed.
Usemake-upconservatively.
Women:norunsinstockings
Men:darksocksthatcoverthecalvesofyourlegs.
Shoespolished.
Womenshouldavoidexcessivejewelry;menshouldrefrain
fromwearingearrings.
Nomissingbuttons,crookedtiesorlint.
Remember,duringlunch,dinner,orsocialfunctionswitha
potentialemployer,youarestillintheinterviewingprocessso
beonyourverybestbehavior.
CDC RESOURCES
KnockemDead:TheUltimateJobSearchGuide,Yate
AcetheTechnicalInterview,Rothstein
TheSmartWomensGuidetoInterviewingandSalary
Negotiation,King
301BestQuestionstoAskonYourInterview,Kador
Behavior-BasedInterviewing,Fitzwater
PowerEtiquette:WhatYouDontKnowCanKillYou,
Casperson
BestAnswerstothe201MostFrequentlyAskedInterview
Questions,DeLuca
ACCEPTABLE SUBJECT UNACCEPTABLE
GUIDE TO APPROPRIATE PRE-EMPLOYMENT INQUIRIES
Haveyouworkedforthiscompanyunderadifferentname?
Haveyoueverbeenconvictedofacrimeunderanothername?
Formernameofapplicantwhosenamehasbeenchangedbycourt
orderorotherwise
NAME
Applicantsplaceofresidence
Howlongapplicanthasbeenaresidentofthisstateorcity
ADDRESS OR
DURATION OF
RESIDENCE
Birthplaceofapplicant
Birthplaceofapplicantsparents,spouseorotherrelatives
Requirementthatapplicantsubmitabirthcertificate,naturalizationor
baptismalrecord
BIRTHPLACE
Canyou,afteremployment,submitaworkpermitifunder18?
Areyouover18yearsofage?
Ifhired,canyoufurnishproofofage?orStatementthathireis
subjecttoverificationthatapplicantsagemeetslegalrequirements
Questionsthattendtoidentifyapplicants40to64yearsofage AGE
Applicantsreligiousdenominationoraffiliation,church,parish,pastor
orreligiousholidaysobserved
Doyouattendreligiousservicesorahouseofworship?
ApplicantmaynotbetoldThisisaCatholic/Protestant/Jewish/
atheistorganization.
RELIGION
Statementbyemployerthatifhired,applicantmayberequiredtosubmit
proofofauthorizationtoworkintheUnitedStates
Whetherapplicant,parentsorspousearenaturalizedornative-bornU.S.citizens
Datewhenapplicant,parentsorspouseacquiredU.S.citizenship
Requirementthatapplicantproducenaturalizationpapersorfirstpapers
WhetherapplicantsparentsorspousearecitizensoftheUnitedStates
CITIZENSHIP
Languagesapplicantreads,speaksorwritesfluently Applicantsnationality,lineage,ancestry,nationalorigin,descentorparentage
DateofarrivalinUnitedStatesorportofentry;howlongaresident
Nationalityofapplicantsparentsorspouse;maidennameofapplicants
wifeormother
Languagecommonlyusedbyapplicant,Whatisyourmothertongue?
Howapplicantacquiredabilitytoread,writeorspeakaforeignlanguage
NATIONAL
ORIGIN OR
ANCESTRY
Statementbyemployerofregulardays,hoursorshifttobeworked WORK DAYS
AND SHIFTS
Complexion,colorofskinorotherquestionsdirectlyorindirectly
indicatingraceorethnicity
RACE OR
ETHNICITY
Statementthatphotographmayberequiredafteremployment Requirementthatapplicantaffixaphotographtotheapplicationform
Requestapplicant,athis/heroption,tosubmitphotograph
Requirementofphotographafterinterviewbutbeforehiring
PHOTOGRAPH
Applicantsworkexperience
ApplicantsmilitaryexperienceinarmedforcesofUnitedStates,inastate
militia(U.S.)orinaparticularbranchofU.S.armedforces
Applicantsmilitaryexperience(general)
Typeofmilitarydischarge
EXPERIENCE
Applicantsacademic,vocationalorprofessionaleducation;schools
attended
Datelastattendedhighschool EDUCATION
Haveyoueverbeenconvictedofanycrime?Ifso,when,whereandwhat
wasthedispositionofcase?
Haveyoueverbeenarrested? CHARACTER
Namesofapplicantsrelativesalreadyemployedbythiscompany
Nameandaddressofparentorguardianifapplicantisaminor
Maritalstatusornumberofdependents
Nameoraddressofrelative,spouseorchildrenofadultapplicant
Withwhomdoyoureside?
Doyoulivewithyourparents?
RELATIVES
Bywhomwereyoureferredforapositionhere? Requirementofsubmissionofareligiousreference REFERENCES
Nameandaddressofpersontobenotifiedincaseofaccidentor
emergency
Nameandaddressofrelativetobenotifiedincaseofemergency NOTICE IN
CASE OF
EMERGENCY
Organizations,clubs,professionalsocietiesorotherassociationsofwhich
applicantisamember,excludinganynamesthecharacterofwhichindicatethe
race,religiouscreed,color,nationaloriginorancestryofitsmembers
Listallorganizations,clubs,societiesandlodgestowhichyoubelong ORGANIZATIONS
Canyouperformallofthedutiesoutlinedinthejobdescription?
Statementbyemployerthatalljoboffersarecontingentonpassinga
physicalexamination
Doyouhaveanyphysicaldisabilities?
Questionsongeneralmedicalcondition
Inquiriesastoreceiptofworkmenscompensation
PHYSICAL
CONDITION
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Belowaresomecriteriayoumaywanttoconsiderwhen
evaluatingyouroffer.UsetheEvaluatingJobOffersworksheeton
page60towritedownandrankyourcriteriaforoneormoreoffers.
Work/Lifestyle Values
Beforeacceptingajoboffer,reviewwhatisimportantand
fulfillingtoyouaboutwork.Whatvaluesdoyouholdthatyouwant
tocarryovertotheworkarena?Alsoconsiderhowyouliketowork
andwhatyouwouldlikeinaworkenvironment?
Industry/Organization
Beforeacceptingajoboffer,researchthefinancialstability,
growth,andtrendsoftheindustryandorganization.Hasthe
companygonethroughsignificantlayoffslately?Howdoesthe
companysfinancialstabilitylooknow?Whatistheirpolicyifmore
layoffsareneeded?Ifthecompanyisastartup,aretheyconfi-
dentintheirfinancialbackingpasttheinitialphase?Ifthereare
anyconcerns,addressthemwiththeorganizationcontact,before
acceptingtheoffer.Resourcesforresearchingorganizationscanbe
foundintheCareerResourceLibraryandontheCDCLinkswebsite,
underResearchingEmployers,atstudentaffairs.stanford.edu/
cdc/jobs/research
Job
Whenyoureceiveajoboffer,itisgoodtoreviewtheresponsibilities
anddailyactivitiesoftheposition.Youmayhavelearnedmoreabout
thepositionwhilegoingthroughtheinterviewprocessanditis
importanttoevaluatethisinformation.
Your Next Step
Afterevaluatingallaspectsoftheindustryandpositionto
determineyourfitwiththejob,yournextstepistoevaluate
yourentirejoboffertodetermineifyouneedorwanttonegotiate.
UsuallynegotiationsaredonewiththeHumanResources
representativeyouhavebeenworkingwith,butoccasionallythey
aredonedirectlywithyourmanager.Ifyouareunsure,youcanask.
SALARY NEGOTIATION
The Organizations Perspective
Salarydoesntnecessarilycorrelatewiththevalueyouaddor
thecontributionyoumaketosociety.Itssimplytheamountthe
marketwillbeartopurchaseyourservices,whichincludeyour
skills,expertise,knowledge,andspecialtalents.
Mostorganizations,bothlargeandsmall,establishsalary
rangesforeverypositionbasedonstandardsandgeneralprac-
ticesforthefield.Itsintheorganizationsbestinteresttohireyou
forfairmarketvalueforseveralreasons.First,thehiringprocess
canbelongandexpensive.Itwouldbeinefficientforanorganiza-
tiontomakelowoffersonlytoberejectedandhavetobeginthe
recruitingprocessalloveragain.Second,organizationswantto
hireandretaingoodemployees.Itsunproductivetopayyouless
thanotheremployers.
Organizationsdeterminewhereanemployeefallsinthesalary
rangebasedonexperienceandspecialexpertiseorknowledge.
Therefore,arecentcollegegraduatehiredforanentry-levelposi-
tionwithlimitedexperiencewillbepaidsomewherebetweenthe
low-tomid-range,reservingthemidpointsalariesformoreexperi-
encedindividuals.
The What, Why, and When of Salary Negotiation
WhatIsIt?
Salarynegotiationistheprocessofreachinganagreementon
whatanorganizationwillpayforyourskills,knowledgeand
experience.Contrarytopopularbelief,thisisnotanadversarial
process.Itisinboththeorganizationsandyourbestinterestto
cometoamutuallybeneficialagreement.
WhyorWhyNotNegotiate?
Theonlyreasontonegotiateistogetfairmarketvaluefor
yourskills,experienceandknowledge.Therefore,itisunwise
tonegotiatefornegotiationssake.Forexample,sometimesjob
seekersthinkahiringmanagerexpectsthemtonegotiate,orthat
salariesshouldbenegotiatedasageneralprinciple.Although
organizationsrespectemployeeswhocanarticulatethevalue
theyadd,recentgrads(oranyoneelse)canquicklyalienate
potentialemployersiftheyareinappropriateandoverzealousin
theirapproachtonegotiatingtheirsalarytogetafairdeal.
WhenShouldYouNegotiate?
Twothingsneedtohappenbeforeyounegotiate.First,begin
discussingsalaryonlyafteryouhaveareceivedaformaloffer,
preferablyinwriting(refertotheFrequentlyAskedQuestions
sectionforwhattosayifaskedthemoneyquestionbeforea
formaloffer.)Initiatingadiscussionregardingsalarybeforethis
pointcouldeliminateyouprematurelyfromhiringconsideration.
Second,negotiateonlyafteryouhaveevaluatedtheentirejoboffer
packageandresearchedwhatthemarketwillpayforyourservices
inthisfield.Thisresearchwillprovideyouwiththeevidenceyou
needtodetermineifthesalaryofferedisreasonableorwhether
youshouldmakeacaseforahighersalary.Thefactthatyourfriend
hasreceivedahighersalaryforasimilarjobatadifferentcompany
isinsufficientdatafornegotiationpurposes.Additionally,some
companiesthatcantofferahighersalarymaytrytooffsetthisby
offeringotherperkssuchasextravacationdays.Althoughyou
maystillchoosetonegotiateyoursalary,befamiliarwithyourentire
jobofferbeforeapproachinganorganization.
The Salary Negotiation Process
BeforeNegotiating
Whenyoureceiveajobofferyoucaneither:acceptit,reject
itornegotiateforsomethingelse.Ifyoudecidetonegotiatefor
somethingelse,youneedtoknowthreethingsbeforeyoubegin:
1)yourmarketvalue;2)whatyouwant;and3)thejob.

1) KNOW YOUR MARKET VALUE
Yoursuccessinnegotiatingahighercompensationpackage
(andtheonlyreasonyoushouldbenegotiating)iscontin-
gentondatayouhavewhichsuggestsyourmarketvalue
ishigherthanthatreflectedintheoffer.Todetermineyour
marketvalue,reviewsomeoftheresourcesintheCDC
CareerResourceLibrary,andthesalarylinksintheCDCLinks
website,studentaffairs.stanford.edu/cdc/jobs/salary.Often
newcollegegradsdonthavetheexperienceorexpertise
towarrantahighersalary.However,thereareexceptions.
Belowaresomesalarynegotiationpositionsofstrengthfor
newcollegegrads:
Youhavegainedrelevantworkexperiencethrough
internshipsorsummerjobswhichpositivelyimpactsyour
abilitytodothejob.
EVALUATING/NEGOTIATING JOB OFFERS
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Youhaveaparticulartechnicalexpertisewhichisinhigh
demand.
Youhaveanadvanceddegreeinaspecificandsought-after
areaofexpertise.
Youhaveawrittenofferfromanothercompanythatstatesa
highersalary.
2) KNOW WHAT YOU WANT
Inadditiontoknowingyourmarketvalue,youalsoneed
toknowwhatyouwantandwhereyouarewillingto
compromise.Salaryisonlyonepartofatotalcompensation
package.Apackagemightincludeanyofthefollowing:
basesalary
stockorstockoptions
401(k)orotherretirementtypeplans
medical,dental,andvisionbenefits
lifeinsurance,accidentaldeathinsuranceanddisability
benefits
signingbonus
bonusesbasedonperformanceand/orprofitsharing
vacationtimeand/orsabbaticals
educationreimbursement
relocationcosts
extrassuchascommutingallowanceorcompanycar,
healthclubmembership,technicalequipment,pretaxdollars
forchildoreldercare

Forsomeorganizationstheaboveitemsarenot
negotiableandthesalarymaybeinafixedclassification
scale.However,otherorganizationsmaybewillingto
negotiateonsalary,bonuses,stockoptions,dateofsalary
review,relocationcostsorextras.
Duringtheprocessofevaluatingjoboffers,someofthese
elementsmaynotseemasimportantasannualincome,but
theycanmakeabigdifferencetoyouinthelongrun.For
example,compareoneofferof$35K,plusmedicalbenefits
(only)fromanorganizationlocatedinSanFrancisco,and
anotherofferinAnnArbor,Michiganfor$28K,plusfullmedical
benefits(includingdentalandvision)andasalaryreview
withinsixmonths.Inordertoevaluatetheseoffersyou
needtoconsideralltheirelements,includingcostofliving
expensesforthetwoareasandanticipatedout-of-pocket
costsforthingsnotcovered.Youneedtodoacost/benefit
analysistodeterminewhichisthebestopportunityforyou.
Also,askyourhiringcontactanyquestionsyouhaveabout
thebenefitspackagebeforeyoumakeadecision.
3) KNOW THE JOB
Beforeyoustartnegotiating,youwanttobeclearonhow
yourskillsbenefittheorganization.Thiscanbedifficultto
assessifyoudonthaveagreatdealofworkexperience.
However,hereisatechniquethatmighthelp.Trytoidentify
theneedsofeachpersonwhointerviewsyouandhowyou
areasolutiontotheirproblems/challenges.Then,when
yourenegotiating,youhavespecificdataabouthowyou
willaddvalue.Youwillbeabletoconfidentlystatethat
youareworth$5Kmorebecauseofyourabilitytocreate
specificsoftware,designthenewmanual,orwritethe
necessarygrantproposal.
What to Say and Do During a Negotiation
STEP1:RECEIVETHEOFFER
Thankthepersonwhoextendedtheofferandexpress
enthusiasmfortheposition.Thenreiteratehowimportantthis
decisionisforyouandaskforsometimetothinkitoverinorderto
makeagooddecision.Ifitisaverbalofferonly,askwhenyoucan
expecttoreceivetheofferinwriting.
STEP2:EVALUATETHEOFFER
Ifyouhaveanyquestionsaboutbenefits,etc.,askyourcontact
persontowhomyoushoulddirectyourquestionsforclarification.
Evaluatethecompensationpackagebasedontheelementslistedin
theKnowWhatYouWantsection.Identifyseveralbackupoptions
shouldyourfirstrequestbedenied.
STEP3:NEGOTIATE
Afterevaluatingandresearchingtheoffer,youarereadyto
negotiate.Theimportantaspectsduringthisphaseareto:ask
questionsabouthowthesalarywasdetermined,berealisticabout
whatyouwant,stateyourevidenceclearlyandsuccinctlyforwhy
youfeelyoursalaryshouldbehigher,thenlisten.
Belowisasamplescriptforthenegotiationprocess:
Student:IwanttosayagainhowextremelypleasedIamto
havetheopportunitytoworkwithyouandthisorganization.
However,Iwouldliketodiscussthecompensation,asitis
lessthanIhadexpected.
Company:Whatdidyouhaveinmind?
Student:First,Idliketoknowhowyourorganization
structuressalaryrangestounderstandhowthissalarywas
determined.Iwantthistoworkforbothofus.
Listen to the response.
Student: Iunderstandtheorganizationpreferstobring
recentcollegegraduatesinatthelowerendoftherangefor
thispositionbecausetheytypicallylacktheexperiencewhich
warrantsahighersalary.However,Ifeelmythreeyearsof
summerinternshipexperiencewithinthisindustryplusmy
leadingedgetechnicalskillswarrantahighersalary.(Ifyou
haveotherhardsalarydatafromyourresearch,diplomatically
mentionithere.)
Ifthecompensationisnotnegotiable,youhaveadecisionto
makebasedonthecurrentoffer,oryoumaysuggestthenextoption
fromyourbackupplan(suchasahighersigningbonus,ifapplicable,
orearlyperformancereview,)thenmoveontoanyotherpartofthe
jobofferthatyouwouldliketonegotiate.
Other Elements to Negotiate
Whilesalaryisthemostnegotiatedaspectofthejoboffer,
thereareotherelementstoevaluateandpossiblynegotiate.It
maybethatyouhavevacationplansthatcannotbechanged.
Negotiatingyourstartdateorextratimeofftotakethisvacation
couldbeveryimportant.Ifyourcommuteisgoingtobelong,
negotiatingfortelecommuting(workingfromhome)foroneor
moredaysaweekcouldsaveyoucommutingexpensesand
relievestressassociatedwithlongcommutes.Becreativein
yournegotiationprocess.Salaryisimportant,butthereareother
elementsofthejobofferthatcanbenegotiatedaswell.
Accepting and Rejecting Offers
Ifyouandthecompanyhavecometoamutuallysatisfying
agreement,askforsomethinginwritingthatreflectsyourmutual
understanding.Thisusuallywillbeintheformofanamended
offerletter.Whenreturningtheamendedofferletter,itisgoodto
includeashortjobacceptanceletter.Asampleisincludedinthis
publication,aswellasinmanyoftheresourcesintheCDCCareer
ResourceLibrary.
Ifyoucannotreachamutuallysatisfyingagreement,ordo,
buthaveotheroffersyouneedtorejectorwithdrawfrom,a
formalwrittenletteroremailshouldbesenttothehiringcontact.
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Thismayalsobedoneafterapersonalcalltothecontactatthe
company,dependingonhowyouhavebeencommunicatingwith
themthroughoutthehiringprocess.Samplejobofferrejection
lettersandawithdrawalfromconsiderationletterareincludedin
thispublication,aswellasinmanyoftheresourcesintheCDC
CareerResourceLibrary.
FREQUENTLY ASKED QUESTIONS
Q: What do I say if asked for my salary requirements before
the organization makes a formal offer?
A: Theruleofthumbisthatyouwantthecompanytomention
asalaryamountfirst.Youwanttoavoiddiscussingyour
specificrequirementsuntilaformalofferhasbeenmade.If
youareaskedaboutsalary,replywith,Ifitsokaywithyou,
Idliketosetthatquestionasidefornowandfocusonthe
contentofthework.Iminterestedinknowingmoreabout
thespecificdutiesandresponsibilitiesofthejob.Ifthehiring
managerinsists,youmightsaysomethinglike,Iassumea
rangehasbeenestablishedforthispositionandwonder
whattheorganizationhadinmind?orAsalary
competitiveforthispositionandindustry.
Q: What do I do if all my requests are rejected in the
negotiation process?
A: Yourdecisiontoacceptorrejecttheoffermustthenbe
basedontheoriginaloffer.
Q: How committed am I to a job offer I have accepted, if a
better offer comes along?
A: First,ifyouareunsureaboutacceptingajoboffer,itis
bettertonegotiateformoretimetomakeyourdecision,
thantoaccepttheofferprematurelyandlaterrescindyour
acceptance.Second,itisimportanttohonoryourcommitment
onceyouvemadeit;backingoutoftheagreementishighly
unprofessionalandmightlaterreflectnegativelyonyouin
yourchosenfield.Anotherconsiderationshouldbethejob
offercontract.Ifyouweregivenasigningbonus,examine
thecontractforclausesthatstateyoumustpaybackthefull
signingbonusifyouleavetheorganizationbeforethestated
duration.Thesigningbonusamountthatyoureceivewill
bethetotalamount,minustaxes,buttheamountyoumust
repaywillbethefullamountofthebonus.
Q: How do I request an offer in writing?
A: Ifaverbalofferismade,aresponsecouldbe,Imvery
excitedabouttheopportunitytoworkforyouandthis
organization.Sincethisissuchasignificantdecisionfor
bothofus,Idbemorecomfortableiftheofferwas
formalizedinwritingandIcouldlookitover.
Q: What if I dont understand something on the employment
offer letter?
A: Companiesareusuallyhappytoclarifyoranswerany
questionsaboutthejoboffer.Studentsmayalsoseeklegal
adviceregardingbindingjoboffersorotherprofessional
commitmentsthroughASSULegalCounselingOfficefor
Studentsat(650)375-2481.
CDC RESOURCES
Career Resource Library
Ifyouhavetimeforonlyonebook,theverybestis:
NegotiatingYourSalary:HowtoMake$1000aMinute,
Chapman.
Othertitlesinclude:
TheNationalAssociationofCollegesandEmployers(NACE)
QuarterlyStartingSalariesSurvey
PerfectPhrasesforNegotiatingSalary&JobOffers,DeLuca
Next-DaySalaryNegotiation,Wegerbauer
CDC Salary Resources
TheCDCLinkswebsiteconnectstosalaryinformationinawide
varietyofcareerfields.Visitstudentaffairs.stanford.edu/cdc/jobs
andclickonSalaryandSearchStatisticsandSalaryStatistics.
WHEN YOU RECEIVE AN OFFER
Manyofyoureadingthismaybeinthejob-offer-and-acceptance
stageofyourjobsearch,orsoonwillbe.Whiletheprocessof
interviewing,weighingprosandcons,andacceptingajoboffermay
beexhilarating,itcanalsocreateanxietyandacertainamountof
confusion.Weofferthesebriefguidelinesinresponsetocommon
concernsstudentshavesharedwithus.
Studentsandemployershaveajointresponsibilitywhen
acceptingorextendingajoboffer.Weencouragerecruitersto
abidebytheethicalstandardsnotedintheNationalAssociationof
CollegesandEmployersguidelines,whichstatethatemployerswill
refrainfromanypracticethatimproperlyinfluencesandaffectsjob
acceptances...includingunduetimepressureforacceptanceof
employmentoffers.Similarly,weencouragestudentstoobserve
ethicalpracticesaswellandwerecommendthefollowingcodeof
conduct.
YoushouldNOTacceptanofferifyouwanttocontinue
interviewingwithotherorganizations.IfyouDOacceptanoffer,
youhavemadeacommitmenttothatemployeranditisyour
ethicalresponsibilitytodiscontinueinterviewingwithother
employers.Afteryouacceptanoffer,youarenolongereligible
tocontinueinterviewingthroughtheCDCsCardinalRecruiting
Program.
Ifyouacceptanoffer,andlateranotherofferwhichyouprefer
isextendedtoyou,rememberthatyouhavemadeasignificant
personalcommitmenttothefirstemployerandthatyoushould
honorthatcommitment.Ifyouareunsureaboutacceptinga
joboffer,itisbettertonegotiateformoretimetomakeyour
decision,thantoaccepttheofferprematurelyandlaterrescind
youracceptance.Suchconductishighlyunprofessional.
Ifthisreasoningseemsharsh,considerthereverse:
anemployeroffersyouajobandlaterastrongercandidate
comesalong;theemployercallsyouandsayss/heiswith-
drawinghis/heroriginaloffertoyou.Theprocessruns
smoothlyonlywhenallpartiesobservetherulesofcommon
courtesyandprofessionalbehavior.
ThestaffattheCDCrecognizethatjugglingjoboffersand
employerdeadlinescanbedaunting.Sinceeachstudents
situationisunique,thestaffencouragesstudentswhohave
questionsorconcerns(e.g.,acceptinganoffer,multipleoffers,
negotiatingfortimeoradditionalcompensation,etc.)tomake
anappointmentwithoneofourcounselors.Iftimeisofthe
essence,wesuggestashort(15minute)appointment.Loginto
yourCardinalCareersaccounttosetupa45minuteappoint-
ment.Studentswhoseeklegaladviceregardingbindingjob
offersorotherprofessionalcommitmentsmaycontacttheASSU
LegalOfficeat(650)375-2481.
EVALUATING JOB OFFERS
1. Recordyourcriteriaforafulfillingjobinthelefthandcolumn.Considercriteriasuchasyourtopvalues,interests,skills,workstyle,and
workenvironmentpreferences.
2. FillinJobOption1and2withtwojoboffersyouareconsidering,ifapplicable.
3. Rankthedegreetowhichyourcriteriaarefulfilledbyeachoption.
Useascaleof1-5with1beinglowand5beinghigh.
Job Option1.________________ 2._________________
Criteria Rank
______________________________________________________ ________ ________
______________________________________________________ ________ ________
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HowconfidentamIthatIcansucceedwiththisjob? ________ ________
Howwelldoesthispositionfitwithmylongertermgoals? ________ ________
Totals ________ ________
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SAMPLE JOB OFFER REJECTION LETTERS
Dear Mr. Smith,
Thank you for your employment offer to be an
Assistant Director with XYZ, Inc. Unfortunately,
I am writing to inform you that I am unable to
accept the offer. After evaluating all opportunities
available to me for the best fit at this point in my
career, I have decided to accept another position in a
different field.
I truly enjoyed meeting and speaking with you and
other representatives from Score and learning
firsthand about your experiences. Best wishes for
the continued success of XYZ, Inc.
Thank you again for your consideration.
Sincerely,
LauraCraft
Dear Michelle,
I hope this email finds you well. I am writing to
inform you that I will unfortunately not be accepting
the generous offer of Management Trainee, from ABC.
I really appreciate the care and friendliness extended to
meduringthistime.Foremost,IamgratefulthatABC
granted me an extension so that I could fully consider
my options. At this time, I feel that ABC is not the best
fit for me. It was an extremely tough decision for me
tomake,asevidentinmyrequestforamonthlong
extension. I again want to thank you and everyone else
at ABC for this great opportunity and for your help and
support through this time period.
Sincerely,
Irwin Jones
Dear Mr. Cline,
I enjoyed meeting with you and your colleagues last
week regarding the position of Assistant Researcher.
Thank you for you time and consideration during this
process.
While I am not sure where you are in the hiring
process, I wanted to let you know that I would like to
withdraw my application from consideration for this
position. I have accepted a similar position at another
organization.
Thank you again for you consideration and best of luck
in your search.
Sincerely,
Anne Green
SAMPLE WITHDRAWAL FROM CONSIDERATION LETTER
Dear Mr. Smith,
It is with great excitement that I accept the offer for the
positionofLegalAssistant.Ihaveincludedthesignedoffer
letter.
I have been communicating with the relocation company and
am currently in the process of moving to Seattle. I expect to
be settled in by the end of the month and ready to start in early
August.
I will contact you as my start date approaches. Please feel free
tocontactmeifyouhaveanyquestions.Ilookforwardtomy
newpositionatLMN.
Sincerely,
Mary Barton
SAMPLE JOB ACCEPTANCE LETTERS
Dear Jane,
Thank you for your employment offer for the position of
Program Coordinator. I would like to reconfirm my acceptance
of this position. I look forward to joining the ZZZ and am
confident in the contributions I will make to your organization.
I am excited to apply my passion and skills to this position.
Per our phone conversation, I will start work on Monday,
August 22nd. I will be out of town until mid-July but can be
reached by cell phone, (555) 465-1834. Thank you again for
this opportunity.
Sincerely,
JesseLewis
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YOUR NEW JOB
Supervisor
Duringthefirstyearinanynewexperience,thelearningcurve
willbegreat.Whileyearlyorbi-yearlyperformancereviewsare
standardinmanyorganizations,itisuptoyoutoactivelyseekout
feedbackregardingyourperformance.Communicatewithyour
supervisorfromthebeginningthatyouwanttolearnandgrowwith
yourpositionandthereforewantopenfeedback.Donotexpectto
getfeedbackeverytimeyoumeetwithyoursupervisororforevery
project.Youwillneedtoevaluateyourselfandgrowinyourjob
withoutbeingtoldwhattodoeverystepoftheway.Atthesame
time,itdoesnthurttocheckinwithyoursupervisorregardingyour
progresseveryfewmonths.
Whileyouwerehiredbecauseyourskillsmatchedtheposi-
tion,youarentexpectedtoknoweverythingimmediately.Keep
opencommunicationwithyoursupervisor,askingforclarifica-
tionwhenaresponsibilityinyourjobisunclear.Establishwith
yoursupervisorwhatexpectationsheorshehasofyou.When
youmakeamistake,arecriticizedorembarrassedinthework-
place,listentoanyfeedbackprovidedbyyoursupervisor.Take
responsibilityandsetgoalstoaddressyourchallenges,keeping
apositiveattitude.Discusswithyoursupervisorwhatyouwilldo
differentlynexttimeandhowyouareworkingonimprovingthe
weakarea.Ifthesituationwasnotyourfault,dontcomplain
orhaveanegativeattitude.Itwillnothelpyouinyourcareer
path.Alternately,ifyouareboredbytheprojectsgiventoyou,
donotcomplaintoyoursupervisor;rather,askformorechal-
lengingassignments,identifyingwhichskillsyouwouldliketo
utilizemoreeffectively.
Tocommunicatemosteffectivelywithyoursupervisor,discuss
thelogistics.Shouldyoumeetregularly,orisemailcorrespon-
dencesufficient?Howmuchdoesyoursupervisorwanttoknow
aboutyourgivenresponsibilities?Doyouneedtoprovideastatus
reportoronlythefinalproduct?Whatkindofsupervisordoyou
want?Communicatingyourneedswillalsobehelpfulforthe
supervisor.
Finding a Mentor
Inadditiontoyoursupervisor,youmayfinditusefultofinda
mentorasanaddedsourceofsupportandguidance.Someorgani-
zationshavementoringprogramsalreadyestablishedwithintheir
organization,whileothersencouragetheirneweremployeesbut
donthaveanyofficialprocessformentoring.Thisdoesntmean
youcanthaveamentor,itjustmeansyouhavetoseekoneoutfor
yourself.Thefirststepinfindingamentoristodeterminewhatyour
goalsareinhavingamentor.Whatwouldyouliketolearn?What
directionwouldyoulikeyourcareertotake?Whatqualitiesdoyou
admireandwouldyouliketoembodyyourself?Ifyoucantanswer
thesequestionsatthispointintime,thinkaboutareasinwhichyou
arentthestrongestandlookforamentorwhocanhelpyougrowin
thoseareas.
Thinkcreativelywhenlookingforamentor.Itisntalwaysthe
CEOorsupervisorthatmakesthebestmentor.Anexperienced
co-workercanalsoprovideyouwithexcellentgrowthpotential.
Lookforapersonalityfitaswellasacareergoalmatch.Also,make
surethatthepersonyouhaveinmindhastimeforyouinreturn.
Althoughbothpartiesmayhavethebestintentionsinmind,ifyouor
yourpotentialmentoristoobusyforameaningfulrelationship,you
mayneedtorethinkyourchoiceofmentororyourtiming.
Onceyouhavedecidedonapotentialmentor,setupameeting
withthatpersontodiscusswhyyouwouldlikethemtobeyour
mentor,thequalitiestheyhave,andyourgoalsforwantinga
mentor.Also,discussthetimecommitmentyouhaveinmindfor
thatperson.Iftheyagree,setupregularmeetings,shadowing
opportunitiesandgoalstoworktowardsoveradesignatedtime
period.Re-evaluatetherelationshipatregularintervalstomake
sureitisfulfillingandeffectiveforbothyouandyourmentor.
Seek Training and Professional Development Opportunities
Someorganizationshavestructuredtrainingprogramsfor
newemployees,whileothersdonot,althoughmostorganizations
provideforsometypeoforientationthatcanincludetraining.
Structuredtrainingprogramsarefoundprimarilyinorganizations
thathavelargegroupsofnewemployeesstartingatthesametime.
Itdoesnotmaketheorganizationbetterthanonethatdoesnot.
Ifyourorganizationdoesnotprovideapre-settrainingprogram,
evaluatewithyoursupervisorwhereyouneedmoreinformationand
createyourownindividualizedtrainingprogram.
Atthestartofyournewposition,investigatewhatprofessional
developmentopportunitiesexistforemployeesandwhentheyare
available.Iffreeworkshopsorseminarsexistatyourorganiza-
tion,gotothem!Ifastipendisgivenforprofessionaldevelopment,
investigateopportunities,createabudgetanddiscussthe
opportunitieswithyoursupervisor.Ifmoneyisallottedonacase-
by-casebasis,discussopportunitiesandcoststoseewhatmight
bepossible.
Work Effectively With Your Co-Workers
Asastudentyouaretrainedtoexamineandquestioninformation
putinfrontofyou.Whilethisisanexcellenttrait,asanewworker
youmaywanttoobserveyourco-workersandlearnfromthemfirst
beforeimmediatelyquestioningorcritiquing.Observingandlearning
fromco-workerscanbeoneofthebestwaystogrowandsucceed
inyourfield.Theyhaveawealthofexperienceandknowledgeto
share.Learnthegroupdynamicsofyourco-workerstodetermineif
thegroupwouldwelcomeyourimmediatecomments,ormayneed
alittlemoretimetowarmuptoyou.Setforthapositiveattitude,
andvolunteerforgroupprojectsaboveandbeyondyourregular
responsibilities.Thiswillallowyoutoworkwithmoreco-workers
andsetsthetoneofyouasateamplayer.Getinvolvedinother
groupopportunitiesifofferedbyyourorganization,suchassportor
hobbygroups,exercise,healtheducation,orpublicservice.Also,
inviteco-workerstohavecoffee,orlunch,orgoforamid-afternoon
break.Youdonthavetowaittobeasked.
Tokeepthepeacewithyourco-workers,itsusuallybestto
adheretocommonofficecourtesy.AsurveyreleasedbyRandstad
USAregardingofficeannoyancesreportedthesetop7results:
1.Gossip
2.Poortimemanagement(includingmakingpersonalphones
callsorsurfingtheInternetduringwork)
3.Messinessincommunalspaces,suchasunwasheddishesin
thekitchensinks
LIFE AFTER STANFORD
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4.Potentsmellslikeperfume,food,orsmoke
5.Loudnoisessuchasradios,speakerphones,raisedvoicesor
obnoxiousringtones
6.Overuseofcellphones,BlackBerrysorPCsduringmeetings
7.Misuseofemaile.g.hittingreply-allunnecessarilyorputting
peopleintheBCCline
Clarify Work Policies
Itseasyasastudenttoknowwhenandwheretoshowup.Class
startsat10amandendsat11am.Inmanyworkingenvironments
youarepaidmonthlyorbi-monthly,ratherthanbythehour.Itcan
beconfusingtofigureoutworktimeexpectations.Startbyasking
whatthestandardworkhoursareintheoffice.Youmayhearsome
surprisinganswers.Asupervisormaytellyouthattherestofthe
companyworks8am-5pm,butaparticulardepartmentworks
9am-6pm.Observeandfollowtheleadoftheworkersaroundyou.
Atotherorganizations,youworkuntilyourprojectisdone,showing
upandleavingonyourowntimeschedule.
Itisalsogoodtoknowcompanyanddepartmentalpolicyabout
timeoff.Someorganizationsareverystrictaboutusingvacation
orsicktime(howmuchandwhen)whileothersaremuchmore
flexible.Again,askyoursupervisorfordepartmentalpolicyand
co-workersforunstatedcompanypolicyformoreinformation.
Becomefamiliarwiththepoliciesforrequestingvacationtime,
definitionofsicktime,andhowandwhotonotifyifusing
sicktime.
Otherofficepoliciestoclarify:theuseofpersonalemail,web
surfing,romanticrelationshipswithco-workers,supervisors,or
supervisees,andcompanycreditcardusage.
Identify Company Culture
Ittakestimetoknowthepersonalityofanorganization
anddepartment.Whilemostnavigatethisprocesssuccessfully,
dontworryifyoumakeacompanyfauxpas.Itisallpartofthe
learningprocess.Visiblecompanycultureiseasytopickupon;
i.e.,mostcommunicationisdonethroughemail.Hiddencompany
culturecantakemoretimetoabsorb;i.e.,itisbesttoinitiatea
newideabydiscussingitwithasmallgroupofco-workersor
supervisorbeforebringingittotherestofthedepartment.Observe
groupdynamicstodeterminewhoholdsthepoweringroup
meetings,aswellasotherroles.Understandingthecompany
culturewillbeimportantwhenitcomestimeforyourinitiativeor
projecttomoveforward.
Manage Your Work Day
Dependingonyourpositionandorganization,youmayhave
tolearnnewtoolsfortimemanagement.Yourstyleoftime
managementmayormaynotworkforthiscompany.Youmaynot
begiventheamountoftimeyouwouldliketofinishacertain
project,oryoumayneedtoreportbackontheprogressofa
projectwhenyouhaveneverbeenrequiredtobefore.Many
studentsfindthattheirstandardofpullingall-nightersdoesnt
workinsomeenvironments.Whengivenanewproject,discuss
withyoursupervisorhowmuchinformationtheywouldliketo
knowabouttheprojectasithappens,ifatall,andwhenthey
wantit.Thiscanhelpyouplanoutyourprojectandmanageyour
timemosteffectively.Likewise,timemanagementofsimpledaily
taskssuchasemailandphonecallsmaybecomeoverwhelming.
Forexample,youmaybereceivingupwardsof50ormoreemails
aday,20phonecallsandtryingtomeetadeadline.Testout
whatmethodsworkbestforyouandcreateastrategythatwill
helpyoumanagetheconstantcommunicationflowinanoffice
setting.
Be Aware of Stress
Justasyousoughtoutextracurricularactivitiesduringyour
academicstorelievestress,itisimportanttoremembertodothe
sameasyoutransitiontotheworkworld.Identifyactivities,hobbies
orintereststhatcanhelpyoutakeyourmindoffofwork.Work
doesnotnecessarilyhavetobebadinorderforittobestressful.
Theexcitementandamountofknowledgeyougainfromthisnew
experiencecancausepositivestresswhichisstillstressand
needstobereleased.
What If You Find More Challenges Than Accomplishments in
Your New Job?
Whenstartinganewjob,youmayfindmorechallengesthan
accomplishments.Thisisnormal.Giveyourselfayearatan
organization.Ittakestimetotransitionintoanewenvironment
withdifferentpoliciesandpersonalities.Ifyouleavebeforethe
one-yearmarker,youmayburnabridgewithyourcurrent
employer,becauseittakesagooddealofmoneytotrainand
orientanewemployee.Trytotalkwithyoursupervisoror
co-workersaboutyourchallenges.Doyourresponsibilitiesneed
tobechanged?Isyourcommunicationstyleeffective?Tryto
pinpointthechallengesandworkonthemspecifically.Afterone
year,ifyouarestillunhappy,evaluatewhatwentwrong.Ifit
isorganizationalorpersonalityrelated,couldyouhaveidentified
thischallengebeforetakingthejob?Ifyes,howwillyouinves-
tigatethesefactorswhensearchingforanewjob?Ifyouhave
troublepinpointingyourdissatisfaction,setupanappointment
withacareercounselorattheCareerDevelopmentCenter.A
counselorcanhelpyouidentifywhatdidntfitforyouandthe
organizationanddiscussstrategiestoidentifyandavoidthisin
futureorganizations.
LIVING ON YOUR OWN
Create a Budget
Thismaybethefirsttimeyouhavehadtosupportyourselfand
liveonyourown.Familiarizeyourselfwithhowmuchyounormally
spendannuallyandhowmuchyoushouldspendgivenyour
annualsalary.Livingonyourownalsocreatesnewexpensesyou
maynothaveconsideredbefore,suchasapartmentinsurance,
commutingexpenses,andfurnishingyournewplacelikeanadult.
Utilizetheworksheetattheendofthispublicationtodetermine
whatyouregularlyspendandifyouneedtoadjustitgivenyour
annualsalaryorotherfinancialgoals.
Agoodwaytostayoutofdebtandstillhaveacomfortable
lifestyleistofollowspendingratioswhencreatingabudget.The
followingguidelinesprovidesuggestionsonthepercentageofyour
monthlysalaryallocatedtokeyexpenses.
Forexample,tocalculateyourhousingspendingratio,addup
allyourhousingcostsforamonth.Thisincludesrentandinsur-
ance,butnotutilities.Divideitbyyourmonthlyincome.Thegoal
istohaveyourhousingexpensesbe.28(28percent)orsmaller.
Sincehousingcostsincertaingeographicareas,suchastheSan
FranciscoBayAreaandNewYorkareveryhigh,ifyourspending
ratioisafewpercentagepointsabove28,youreOK.Whenit
startsclimbingover45percent,youshouldprobablyreevaluate
whereyoulive.
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Suggested Spending Ratios*:
Expense PercentageofMonthlyIncome
Housing 28
Food 15
Transportation 15
Leisure 10
Clothing 10
Personal 10
Debt 5
Savings 7
* Spendingratioinformationforcollegestudentsandgraduates
suggestedbyConsolidatedCreditCounselingServices.
Start Your Financial Planning
Itsnevertoosoontostartplanningforthefuture,whetheritbe
tosaveforanewcar,house,retirementorallthree.Taketheinitia-
tivetolearnasmuchaboutyourpersonalfinancesaspossible.
Someorganizationsprovideinformationandassistancetotheir
employees.Therearealsoavarietyofcoursesavailablethrough
privateorganizations,colleges,andcommunityorganizations.Ask
familyandfriendsforadviceorrecommendationsforacertified
financialadvisor.
Connecting with the Community
Asastudentyouweresurroundedbypeopleandopportuni-
tieseveryday.Nowthatyouareonyourown,youmayneedtobe
proactiveinconnectingwithothers.Remembertokeepupwith
activitiesyouenjoysuchassportsorotherhobbies.Continueto
takeclassesthroughextendededucationprogramsorprofessional
developmentseminars.Therearealumniclubsthroughoutthe
UnitedStatesandinmanyothercountriesthatoffernetworking
andsocialactivities.Tofindthealumniclubnearestyou,gotothe
StanfordAlumniAssociationwebsite,alumni.stanford.edu,andclick
onCommunity.
ConnectwithcurrentStanfordstudentsbybeingonpanelsor
participatinginotherprogramsthroughtheCareerDevelopment
Center.Thereareopportunitiestospeakonpanels,beamentor,talk
withstudentsindividuallyorhaveyourcareerprofiledontheCDC
website.ContactMarleneSchererStern,marlene@stanford.edu,
formoreinformation.
CDC RESOURCES
Career Resource Center
TheCareerResourceLibraryhasavarietyofbooksand
materialsontransitioningfromstudenttoprofessional,finding
andworkingwithamentorandotherworkplaceissuesyoumay
comeacross.Belowisaselectionofmaterialsrelatedtolifeafter
Stanford.Tobrowseourfullcollection,gototheCareerResource
Librarydatabase,cdc.stanford.edu/library,orcomeintouseour
resources.
BackpacktoBriefcase:StepstoaSuccessfulCareer
HowtoNetworkandSelectaMentor
LifeAfterSchool.Explained.:TheDefinitiveReferenceGuide
Reality101:TheUltimateGuidetoLifeAfterCollege
LifeAfterGraduation:FinancialAdviceandMoneySavingTips
HandlingDiversityintheWorkplace:CommunicationistheKey
Gradspot:GuidetoLifeAfterCollege
(visitwww.gradpsot.com/)
BUDGET WORKSHEET
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COST OF LIVING INDEX
Thefollowingisaselectionofcitieswhere
manygraduatingstudentsacceptoffers.The
costoflivingindexisbasedonthecomposite
priceofgroceries,housing,utilities,transporta-
tion,healthcare,clothingandentertainmentin
eachcitylisted.Usethecalculationtocompare
salariesindifferentcities.Forfurtherinforma-
tionaboutthedatabelow,pleaserefertohttp://
www.bestplaces.net/html/col1.asp
Tocompareinformationfromothersources,
refertothesewebsites:
http://www.salary.com and
http://www.homefair.com/homefair/calc/
salcalc.html?type=to.
Average City, USA 100
Alabama
Birmingham 79
Montgomery 85
Alaska
Anchorage 126
Arizona
Flagstaff 115
Phoenix 91
Tucson 89
Arkansas
LittleRock 93
California
Fresno 97
Irvine 158
LosAngeles 144
Sacramento 106
SanDiego 133
SanFrancisco 206
SanJos 162
Colorado
Boulder 133
ColoradoSprings 94
Denver 103
Connecticut
Hartford 97
NewHaven 110
Stamford 160
Delaware
Wilmington 98
Florida
MiamiBeach 113
Orlando 95
Georgia
Atlanta 98
Hawaii
Honolulu 164
Idaho
Boise 97
Illinois
Chicago 111
Springfield 85
Indiana
Bloomington 87
Indianapolis 80
SouthBend 77
Iowa
DesMoines 82
IowaCity 92
Kansas
KansasCity 76
Kentucky
Lexington 95
Louisville 77
Louisiana
BatonRouge 89
NewOrleans 95
Maine
Portland 117
Maryland
Baltimore 93
Massachusetts
Boston 162
Michigan
AnnArbor 103
Detroit 77
Lansing 76
Minnesota
Minneapolis 104
St.Paul 97
Missouri
KansasCity 87
St.Louis 92
Montana
Billings 98
Nebraska
Lincoln 83
Omaha 86
Nevada
LasVegas 91
New Jersey
AtlanticCity 104
Princeton 118
Newark 107
New Mexico
Albuquerque 99
SantaFe 118
New York
Albany 96
Buffalo 78
NewYorkCity 167
Syracuse 82
North Carolina
ChapelHill 117
Charlotte 101
Raleigh 106
North Dakota
Fargo 90
Ohio
Cincinnati 85
Cleveland 81
Columbus 85
Dayton 77
Oklahoma
OklahomaCity 83
Tulsa 79
Oregon
Portland 125
Pennsylvania
Philadelphia 105
Pittsburgh 87
South Carolina
Charleston 120
Columbia 95
South Dakota
SiouxFalls 87
Tennessee
Chattanooga 82
Memphis 74
Nashville 90
Texas
Austin 106
Dallas 97
Houston 91
SanAntonio 84
Utah
SaltLakeCity 120
Vermont
Burlington 122
Virginia
Richmond 109
VirginiaBeach 107
Washington
Seattle 143
Washington, DC 133
West Virginia
Charleston 89
Wisconsin
Madison 101
Milwaukee 86
Wyoming
Cheyenne 90
Salary Comparison Equation
City#1 xSalary=$_______
City#2
WhatistheNewYorkCityequivalentofa$40,000salaryinOrlando?
NewYorkCity 167 x $40,000=$70,316
Orlando 95
CAREER DEVELOPMENT CENTER
RESOURCES
Cardinal Careers
RegisterwithCardinalCareers,theCareerDevelopmentCenters
(CDC)onlineemploymentserviceatstudentaffairs.stanford.edu/
cdc/jobs-internshipsandreceive:
- Joblistingsjobsspecificallyforalumniandjobsfrom
targetedcompanies.
- Electronicnewslettersandupdatesaboutupcomingevents,
jobopportunities,CDCresources,tipsandadvicefromour
teamofcareercounselors,andotherusefulinformation.
Career Counseling Services
Alumniwhoarewithintheirfirstyearaftergraduationare
eligibleforcareercounselingappointmentsattheCDCatnocost.
AlumnimorethanayearoutshouldcheckwiththeStanfordAlumni
Associationofficeregardingcareercounselingservices.
Career Resource Library
Anextensivecollectionofresourcesisavailabletohelpyou
explorecareeroptions,researchemployers,andenhanceyourjob
searchskills.Searchstudentaffairs.stanford.edu/cdc/services/
career-libraryforacompletelistofresources.
Job Search Workshops and Panels
Allprogramsareopentoalumniwiththeexceptionofthe
assessmentworkshopsthatareonlyopentoalumniwithintheirfirst
yearofgraduation.ViewthecurrentCDCCalendarofEventsat
studentaffairs.stanford.edu/cdc/services/event-calendars
Letter of Recommendation Service
TheLetterofRecommendationServicehaspartneredwith
Interfolio,aweb-basedcredentialfilemanagementservice.The
entiresystemisbothsecureandconvenient.VisittheInterfolio
websiteatinterfolio.comformoreinformation.
STANFORD ALUMNI ASSOCIATION
CAREER RESOURCES
CareerresourcesforalumnicanbefoundatStanford
CareerConnect,theonlinecollectionofallthecareerservices
offeredbytheStanfordAlumniAssociation:alumni.stanford.edu/
get/page/career
Alumni Job Board
Alumsandstudentswhohavecompletedatleastthreequar-
terscanfindorpostjobsonthisexclusiveStanfordjobboard.
Alumni Directory
Eligiblestudentscansearchthe200,000-strongStanford
alumnidirectorytofindhelpwithjobsearchesandprofessional
networking.
Alumni Career Tools
Career-relatedsocialmedia,alumnicareergroups,user-guides,
videos,andmore,canbeaccessedbyalumsandstudentswho
havecompletedatleastthreequarters.
CONNECTING WITH STANFORD
STUDENTS
Posting Jobs/Internships
Ifyoureinterestedinourfreeserviceforpostinginternships,
part-timeorpermanentjobstohireStanfordstudentsoralumni,go
tostudentaffairs.stanford.edu/cdc/employer
Cardinal Recruiting
Ifyouwishtorecruitstudentson-campusthroughtheCDCs
CardinalRecruitingProgram,gotostudentaffairs.stanford.edu/cdc/
employer
Resume Service
Purchaseresumesofstudentsandalumnibyvisiting
studentaffairs.stanford.edu/cdc/employer
Career Fairs
Toparticipateinourcareerfairs,gotostudentaffairs.stanford.
edu/cdc/employer/career-fairs
Stanford Alumni Mentoring (SAM)
Volunteerforthisworld-widementoringprogramthatconnects
youtoStanfordstudentsinaone-on-onementoringrelationship
forcareerguidance,advice,andadvocacy.Helpstudentsdevelop
theirgoalsandgainarealisticperspectiveonlifebeyondStanford.
Profiles of Success
Jointhealumnivolunteersinthisdatabasewhosharetheir
storiesofhowtheydecidedtochooseamajor,howtheydecided
whatcareertopursueandhowtheircareersevolved.Samplesof
theseprofilescanbefoundatstudentaffairs.stanford.edu/cdc/
identify/alumni-profiles.Ifyouhaveaprofileyouwouldliketo
share,pleaseemailMarleneSchererSternatmarlene@stanford.edu
ALUMNI RESOURCES/SERVICES
A
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AdvertiserIndex
The Aerospace Corporation 75
Boxnet 75
California Institute of Integral Studies 76
Dominican University of California 72
ESSEC Business School 74
Medill at Northwestern University 72
Merck Inside Back Cover
National College of Natural Medicine 74
Oliver Wyman 71
Simpson Gumpertz & Heger Inc 76
UCLA Engineering Online Masters Program 72
US Air Force, Scholarships for
Biomedical Sciences Programs 71
USC Annenberg School for
Communication & Journalism 73
Verizon Wireless Inside Back Cover
CollegeRecruitmentMediaandStanfordUniversity
wishtothanktheaboveparticipatingsponsors
formakingthispublicationavailabletostudents.

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Stanford University - Resume Guide

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