Job Bulletin

Page 1 of 4

State of Washington Dept. of Social and Health Services invites applications for the position of:

HRMS Data Reporting and Processing Administrator (00166)

SALARY: $63,369.00 - $79,212.00 Annually OPENING DATE: 01/08/13 CLOSING DATE: 02/07/13 05:00 PM DESCRIPTION:

Washington State Department of Social and Health Services (DSHS) Our Vision is: Safe, healthy individuals, families and communities Our Mission is: The Department of Social and Health Services will improve the safety and health of individuals, families and communities by providing leadership and establishing and participating in partnerships. Our Values are: Excellence in Service Respect Collaboration and Partnership Diversity Accountability

The salary indicated on this announcement does not reflect the 3% salary reduction beginning July 1, 2011, through June 30, 2013, that is imposed under Senate Bill 5860. This recruitment is for one WMS Band 2 position located in Olympia.
This position will remain open until an adequate candidate pool is available. The hiring manager reserves the right to close the recruitment and make an appointment into this position an any point after ten (10) days. DUTIES: This position is located within the Department of Social and Health Services Human Resources Division (HRD), Position Management Unit. This position manages and directly supervises the Human Resource Management System (HRMS) Processing Unit, Data Unit and Organizational Management for data development and processing related to all DSHS employees and positions. This position is responsible for research, development, design, monitoring, analysis and establishment of the validity of human resources data reports with statewide impact. In addition, this position is responsible for ensuring the efficient, accurate, and timely completion of personnel actions in the personnel/payroll system for over 17,000 employees. Using specialized knowledge of the agencys mission and business needs, this position provides professional consulting and query and report development for reporting mission critical HRD data research and development.

http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=578939

1/8/2013

Job Bulletin

Page 2 of 4

The position is accountable for providing accurate data reporting by consulting with management to identify business and data needs; determining the correct data source; pulling complete and accurate data; designing and presenting the data in a readable and usable manner which allows management to interpret and understand in order to make critical business decisions related to employees/positions. As the supervisor of the Unit, this position is accountable for ensuring staff accurately enter information so employees are paid in alignment with Washington Administrative Code, Administrative Policy and applicable Collective Bargaining Agreements, minimizing the risk of over or underpayments to the greatest extent possible. This position: plans, leads, organizes and controls the work performed by unit staff, providing leadership and creating a learning environment in line with the Talent Management principles; sets goals and objectives for the unit and establishes performance standards; assures appropriate and optimum use of the unit's resources; supports effective communication and consultation with HR field staff; ensures that personnel and position actions in HRMS are performed in a timely and efficient manner following all rules and policies directed by DSHS, state law and Collective Bargaining Agreements, and that these actions are entered accurately and consistently; ensures timely and accurate development of personnel/position data reports for executive management, Human Resources and other internal/external entities; and determines resources and staffing levels needed to maximize service delivery to customers. This position analyzes, defines, develops and optimizes standards and procedural processes for agency-wide systems and data management; maintains standardized queries for agency use; develops and/or approves new queries as needed by the administrations; utilizes specialized knowledge and advanced database management skills, determines the data needed, the methodology for retrieving the data, and the best way to present it in a meaningful format to decision makers; provides data and statistical reporting utilizing the Department of Enterprise Service's Data Warehouse, HRMS and Business Intelligence; leads the development of reports and reporting processes, specializing in extraction of accurate, critical data from technology sources, data analysis, unique and specialized queries and databases; consults with agency managers regarding how best to utilize available information to improve business processes and reporting requirements; and develops GMAP reports, compiling, analyzing, evaluating and preparing the final GMAP data. This position serves as the liaison between the agency and the DES/Office of the State HR Director regarding HRMS system issues. QUALIFICATIONS: Seeking experienced candidates who meet, or preferably, exceed the following. Bachelor of Arts Degree with a focus on business, human resources, social or organizational behavioral science, or related field AND Four years of professional data acquisition, data transformation, and data delivery/reporting in SAP, with two of those years in the human resources arena. Equivalent professional human resource and data management experience will substitute year for year for education. Desired Knowledge, Skills & Abilities Demonstrated experience supervising and/or leading the work of others.

http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=578939

1/8/2013

Job Bulletin

Page 3 of 4

Knowledge of: assessment methodologies and practices; performance measurements and data analysis; strategic and long-term planning; agency mission, vision, strategies, goals and objectives, WAC's, Administrative Policy and Collective Bargaining Agreements; and state government organization, structure and responsibilities. Skills and Abilities: expert level in Excel and Access; expert level in data acquisition, data transformation and data delivery/reporting, preferably using the DES Data Warehouse, HRMS or other SAP module and Business Intelligence; experience in data report writing; work with all levels of staff within the organization to foster and develop performance, accountability and quality concepts cross-divisionally within the agency; analyze, display and report agency performance and accountability measures and coordinate the use of a common format and tools; develop complex spreadsheets; analyze and define the development of queries; develop agencywide standards and procedures for system and data management; and plan, conduct and facilitate customer requirements and proposals. SUPPLEMENTAL INFORMATION: To be considered you must apply on-line at www.careers.wa.gov. Use reference number 00166 when searching for the job announcement. Note: You must attach or embed in your application document a letter of interest specifically addressing the qualifications listed in this announcement, a current chronological resume and three professional reference contacts. Failure to provide these application documents will result in disqualification.. The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this requisition. The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the recruiter at (360) 7255810. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. If you have questions regarding this recruitment, please contact Tori Yarbrough at (360) 7255810 or e-mail Yarbrtl@dshs.wa.gov.

http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=578939

1/8/2013

Job Bulletin

Page 4 of 4

HRMS Data Reporting and Processing Administrator (00166) Supplemental Questionnaire * 1. (300 WMS02 HRMS DRPR D10 R1) Do you have a Bachelor of Arts Degree with a focus on business, human resources, social or organizational behavioral science, or related field AND four years of professional data acquisition, data transformation, and data delivery/reporting in HRMS/Business Intelligence, with two of those years in the Human Resources arena OR Equivalent professional human resource and data management experience. Yes No * 2. (300 WMS02 HRMS DRPR D10 D4) How many years of experience do you have being recognized as an expert user of SAP, HRMS, Business Intelligence, and DES's Data Warehouse to conduct research, analysis and interpretaton of data critical to making management decisions? I have LESS than four years of expereince. I have four to six years of experience. I have six to eight years of experience. I have OVER eight years of experience. None of the above applly to me. * 3. (300 WMS02 HRMS DRPR D10 D1) How many years of experience do you have researching, developing, designing, monitoring, analyzing and establishing the validity of a variety of human resource data reports? I have LESS than four years of experience. I have four to six years of experience. I have six to eight years of experience. I have OVER eight years of experience. None of the above apply to me. * 4. (300 WMS02 HRMS DRPR D10 D2) How many years of experience do you have consulting with mangement to identify business and data needs, determining correct data sources, pulling complete/accurate data and designing and presenting the data in a usable manner that allows for critical business decisions related to employees and positions? i have LESS than four years of experience. I have four to six years of experience. i have six to eight years of experience. I have OVER eight years of experience. None of the above apply to me. * 5. (300 WMS02 HRMS DRPR D10 D3) How many years of experience do you have successfully leading, managing, setting performance goals/objectives and motivating, cultivating, and inspiring professional staff? I have LESS than four years of experience. I have four to six years of experience. I have six to eight years of experience. I have OVER eight years of experience. None of the above apply to me. * Required Question

http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=578939

1/8/2013