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SHORT QUESTION OF ADMN AND ACCOUNTS


Q. Define pension. Ans. A reward against a length of service which governs & earns benefit against a total length i.e. 25 Years or 10 Years qualifying service. Q. how many types of Pension in PTCL. Ans. There are seven types of pension. Q. What is Classification of Pension? Ans. 1. Compensation Pension. 2. Invalid Pension. 3. Superannuation Pension. 4. Retiring Pension. 5. Compulsory retirement. 6. Anticipatory Pension. 7. Family Pension. Q. Which person attain compensation Pension. Ans. The person who discharge owing to the abolition of a permanent post. Q. Which person is not valid for Pension? Ans. The person who bodily or mental infirmity by medical board under company policy. Q. Who person attain superannuation pension. Ans. Who has attained a length of age of 60 Years & length of service more than 25 Years. Q. what is retiring Pension. Ans. Retirement after 25 or more years service. Q. Which person attains Compulsory retirement? Ans. Who has attained a service above 24 Years or retire under disciplinary Proceeding. Q. What is Anticipatory Pension? Ans. 80 % , adjustable, in case of any delay in finalization of pension. Q. Which family attained family pension. Ans. Granted to diseased family. Q. In case of family pension which certificate is required. Ans. Non marriage certificate. Q. Which authority grant retirement to B.P.S. 1 to 15. Ans. Head of office (G.M). Q. Which authority grant retirement to B.P.S. 16 & above. Ans. PTCL Headquarters. Q. What is the formula to calculate of gross pension.

Ans.

LPD

Q.S (No of Years) 7 = G.P

300 Q. LPD stands for Ans. Last pay drawn. (Emoluments) Q. LPC stands for. Ans. Last pay certificate. Q. Q.S stands for. Ans. Qualifying service. Q. G.P stands for Ans. Gross Pension. Q. what condition of qualifying service. Ans. (1) 10 years (2) 25 years Q. What emoluments for calculation of pension. Ans. All kinds of pays i.e. Substantive pay, G.C pay, incentive pay, special pay, personal pay, qualification pay, technical pay & any other kind of pay. Q. what is G.C pay stands for. Ans. Good conduct pay. Q. PPO stands for. Ans. Pension payment order. Q. How many percent payment of gross pension on monthly basis. Ans. 60 % Q. How many percent of the G.P. is commutable as per prescribed rates. Ans. 40 % Q. How many percent increased is allowed on net pension. Ans. 15 % Q. How many percent is allowed on net pension after including 15%. Ans. 8%. Q. How many percent is allowed on net pension. Ans. 10%. Q. How many month of deficiencies is automatically condoned. Ans. Up to six month. Q. in which condition deficiencies of more than six month and less than one year is condoned. Ans. If govt.servent /employee has died or retired due to invalidation or rendered meritorious services. Q.under which company ordinance PTCL is convert in public company

(limited by shares) incorporated. Ans. under Companies Ordinance 1984. Q. On which date PTCL was registered. Ans. PTCL was registered on 31 Dec 1995 at Islamabad - Company Reg. No. I-01886. Q. What is the company registered No. Ans. Company Reg. No. I-01886. Q.What is the function of accounting. Ans. (i) To record, analyze, and classify financial transactions and Events. (ii) To summarize the results of these activities in the form of reports and financial statements; and to inform the management and other users of the economic activities of the accounting unit. Q.What is the cost principal. Ans. The cost principle states that acquired assets and services should be recorded at their exchange price (called historical cost) agreed by the parties. Q.What is an asset. Ans. Assets are the economic resources owned by the business which are expected to benefit in future. Q.what is LIABILITIES. Ans. Liabilities are creditors claims on the assets of the business. Q. What is BALANCE SHEET. Ans. The accounting equation, also known as balance sheet equation. Q.What information BALANCE SHEET provide us. Ans. (i) Sources of funds.
(ii) Composition of funds provided by different sources. (iii) The use of those funds.

Q.Define duties. Ans. Employees have to perform some job termed as Duties. Q.How we define Responsibility. Ans. Job which have to be done indirectly termed as Responsibility. Q.In which T&T Manual Vol No general duties laid down.

Ans. T&T Manual Vol-V. Q.Who is Competent Authority. Ans. An authority competent to approve and sanction work in accordance with the delegation of powers approved by the PTCL Board of Directors. Q.Who is Executing Officer: Ans. An officer responsible to carryout an assignment in accordance with the Companys rules, regulations and procedures. Q.Who is Initiator. Ans. A person who prepare/initiates the requisition for purchase of goods and services to procurement department. Q.Who is Controlling Officer. Ans. The immediate supervising officer of the executing officer. Q. Who is Drawing & Disbursing Officer (DDO). Ans. The Director (Budget & Payments)/Director (Accounts/Deputy General Manager (Finance & Accounts) or any other officer of the company authorized by the Companys Finance Division to act as Drawing and Disbursing Officer (DDO).

Q.DDO stands for. Ans. Drawing & Disbursing Officer. Q.What is Company means. Ans. Company means Pakistan Telecommunication Company Limited (PTCL).

Q. What is Committed Expenditure.

Ans. the expenditure for which purchase order / work order has been issued. Q.Which person is known as Unit In-charge. Ans. An officer who controls the activities of a field office / operational Unit. Q.Which are Accounting Staff. Ans. The clerical staff of DDOs office working under the supervision of Cashier (Payment) / (Accounts) / (Ledger). Q.How many types of PAYMENTS. Ans. Four types of payment. Q.Which is the four types of payment. Ans. (i) Payments for revenue expenditure. (ii) Payment for capital expenditure. (iii) Payments for Liabilities. (iv) Payments for acquiring current assets. Q.Payments for Liabilities means.
Ans. payments to suppliers, vendors, and all other liabilities to

outside parties. Q.Which types of Payments include in Payment for acquiring Current assets. Ans. (i) Purchase of stores and spares. (ii)Prepayments such as prepaid rent etc.

(iii) Advances to employees. Q.PR stands for. Ans. Purchase Requisition. Q.Who signed The Purchase requisition. Ans. The Purchase requisition shall be signed by the initiator, recommended by his supervisor and approved by the Division/ Unit Head. Q. How many valuing Goods and services shall be acquired through open tendering process. Ans. More than Rs.100,000/=. Q. Q. Q. Q. TOR stands for. LPC-1 stands for. Within how many days tender process should be complete. Within how many days after selection of supplier / contractor the committee shall summarize its process. Ans. This process should be finished within 30 days from the date of Initialization. Q. What is Limited Tender. than Rs.100,000/- shall be acquired through limited tendering. Q. Q. TOR stands for Which Committee is formed for evaluating the limited tenders. Ans. Terms of reference. Ans. Local Purchase Committee-2 (LPC-2). Ans. Goods and services valuing more than Rs.50,000/- and less Ans. Terms of Reference. Ans. Local Purchase Committee-1. Ans. Within 45 days from the date of tender process.

Q.Which officer shall consist in LPC-2. Ans. (i) Headquarters: Senior Manager Admn. Senior Manager (Budget & Payments) Business Manager concerned (ii) Regions: Senior Manager Admn concerned Senior Manager (Accounts) Business Manager concerned Chairman Member Secretary Chairman Member Secretary

Q.In how many days the executing officer should submit his approval to the DDO from the receipt of goods and services. Ans. Within 7 working days. Q.Which types of books are consulted in PTCL: Ans. Following type of books are consulted in PTCL: (i) (ii)
(iii)

MANUAL CODE MISC. BOOKS PTCL SERVICE REGULATIONS

(iv)

Q.How many Volumes books in manual. Ans. Vol.I,Vol.II up to Vol.VI (Six Volumes). Q.IAC stands for. Ans. Initial Account Code. Q. Q. Q. Which P&T manual Volume deal with Enactment. Which T&T manual Volume deal with General Regulations. Which PTC manual Volume deal with Administrative Power Ans. Vol.I Ans. Vol.II

Ans. Vol.III Q. Which PTCL manual Volume deal with Establishment (Partially Replaced) Ans. Vol.IV Q. Q. Which PTCL manual Volume deal with Telegraph Engineering. Which PTCL manual Volume deal with Traffic Instructions. Ans. Vol.V Ans. Vol.VI Q. How many volumes of code books. Ans. Three volumes i.e. Vol.I, Vol.II, Vol.III Q. Which volumes of code books is deal with General Accounts. Ans. Vol.I Q.Which volumes of code books is deal with Engineering Account. Ans. Vol.II Q.Which volumes of code books is deal with Telegraph Revenue Accounts. Ans. Vol.III Q.CSR stands for. Ans. Civil Service Regulation. Q.GFR stands for. Ans. General Financial Rules. Q.F.R/S.R stands for Ans. Fundamental Rules/ Supplementary Rules. Q.What is the Letter No. and date of Service Regulation 1996 Came into force. Ans. Came into force vide RRR.1-20/95 (Pt-II) dated 27-11-1997. Q.Date of enforcement for Service Regulation 1996.

Ans. 10-06-1996. Q.How many volumes and chapter in Service Regulation 1996. Ans. Having two volumes containing 27 chapters and appendix. Q.DPC stand for. Ans. Departmental Promotion Committee. Q.DSC stands for. Ans. Departmental Selection Committee. Q.Which Committee make for promotion/transfer B-19-below. Ans. Departmental Promotion Committee. Q.Which Committee make to Selection for initial appointment B-19-below. Ans. Departmental Selection Committee. PTCL Service Regulations-1996 Chap-5 Chap-6 Chap-7 Chap-8 Chap-9 Chap-10 Chap-11 Chap-12 Chap-13 Seniority Conduct Discipline Committal to prison and pendency of criminal charge Leave Casual Leave Record of Service Confidential Report Medical attendance and Treatment

PTCL Service Regulations-1996 Chap-14 Pay, Allowances & financial benefits.

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Chap-15 Chap-16 Chap-17 Chap-18 Chap-19 Chap-20

Travelling allowance Joining Time Allocation of residential accommodation Loans and Advances Reversion, retirement, resignation & termination of service Appeal and representation

PTCL Service Regulations-1996 Chap-21 Chap-22 Chap-23 Chap-24 Chap-25 Chap-26 Chap-27 Ordinary pension Commutation Extraordinary pension Employment after retirement General Provident Fund Benevolent Fund & Group Insurance Saving and relaxation, amendment, repeal & Saving.

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